HUMAN RESOURCE INFORMATION SYSTEMS
SUPPORTED BY SAP ECC 6.0
UNIT 5
INTEGRATION
Originally Developed by:
Kathleen M. Utecht, Ph.D.
Central Michigan University
Updated for SAP 6.0 by:
Robert C. Hoell, Ph.D., SPHR
Georgia Southern University
SAP University Alliance Program
Curriculum Development
Modified for Georgia Southern University
INTRODUCTION TO HUMAN RESOURCE MANAGEMENT
SUPPORTED BY SAP 6.0
UNIT 5
INTEGRATION
Interactive Exercises
Exercise 5.1: Create a Work Center in Logistics
Exercise 5.2: Display the Work Center Created
Exercise 5.3: Review Work Center Assigned to Compensation & Benefits
Exercise 5.4: Assign Compensation & Benefits Manager Position to
Work Center
Exercise 5.5: Assign Specifications to Work Center
Exercise 5.6: Assign Compensation & Benefits Manager as a Sales
Representative
Exercise 5.7: Create Sales Data and Information for Sales Representative
Exercise 5.8: Review Travel Management Data of Compensation &
Benefits Manager Using the Accounting Module
Exercise 5.9: Review General Ledger Capabilities in Accounting to
Prepare for Future HR Account Assignments
Exercise 5.10: Run an Accounting Report for the HR Division for the
Year 2004
Exercise 5.11: Review a Recruiting Instruments Report
Exercise 5.12: Review a Qualifications Report
Exercise 5.13: Review a Benefits Participation Report
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Exercise 5.14: Review a Planned Labor Costs Report
Exercise 5.14: Review Organizational Reports
Exercise 5.16: Review Employee Reports
Exercise 5.17: Activate Manager’s Desktop
Exercise 5.18: Review Reports in Manager’s Desktop
Exercise 5.19: Activate Telephone Integration in SAP Office
Exercise 5.20: Activate Appointment Calendar in SAP Office
Exercise 5.21: Review Compensation & Benefits Manager's Personnel File
Exercise 5.22: Fire a Compensation & Benefits Manager
Exercise 5.23: Create a Favorite
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UNIT 5
INTEGRATION
As the Human Resource Manager, you are interested in the impact that
decisions you are making on human resource issues have on other functional
areas of business. In particular, you are curious to see how information is
shared and integrated with such business processes as Logistics, Accounting,
and Information Systems.
HR and Logistics: Regarding Logistics, you will request your Production
Supervisor to create a work center in production. You will generate
specifications for the work center, and assign your Compensation & Benefits
Manager to this work center for cross-functional development. Additionally,
you will assign the Compensation & Benefits Manager to the Sales &
Distribution function to create yet another opportunity for developing
competencies as a Sales Representative.
HR and Accounting: To review the impact on Accounting, you are
especially interested in examining travel activities of the Compensation &
Benefits Manager. So, you will pull up information pertinent to travel
management using the Financial Accounting capability. Additionally, you
will review a general ledger, as well as generate an accounting report on the
Human Resources division of your company for the year 2004.
HR and Information Systems: You are interested in reviewing various
reports generated in Information Systems. In particular, you will access this
function to examine reports pertaining to your organization, in general, and
to employee composition and personal information, in particular, such as
careers, qualifications, family members, travel, etc.
HRM and SAP R/3 Integration: Finally, you would like to activate the
Office capability of SAP R/3 to maintain close contact with your
Compensation & Benefits Manager. Additionally, to review the integration
of Human Resource Management practices (e.g., Job Analysis, Recruitment
and Selection, Performance Management, Training and Development, and
Compensation and Benefits) and SAP R/3 applications, you will access the
personnel file of your employee and examine its contents.
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HR AND LOGISTICS
Exercise 5.1: Create a Work Center in Logistics.
MENU PATH:
Select LogisticsProductionMaster DataWork Centers
Work CenterCreate (Double Click)
a)Enter Data from the following table:
Work Center: Create
FIELD NAME
Plant
Work Center
Work Center Cat.
INPUT DATA
New York (3000)
Your Last Name or Your Choice
Work Center on Production Line
(WkCtr on pro)
b)Click Next screen (Enter) icon.
c)Type Your Choice Description of Work Center in New York data field.
d)Enter Only routings in Usage data field.
e)Enter Normal production (SAP1) in Standard value key data field.
f)Click Save icon. (Note Message: "Work Center Your Name in Plant 3000
was created.")
g)Record Name of Work Center in Exercise Log.
h)Click Back icon to return to SAP Easy Access menu.
Exercise 5.2: Display the Work Center Created.
MENU PATH:
Select LogisticsProductionMaster DataWork Centers
Work CenterDisplay (Double Click)
a)Enter 3000 for Plant, and Your Name for Work Center, if prompted.
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b)Click Basic Data button.
c)Click Admin. data button at bottom of screen (scroll down).
d)Record Work Center Number (Object ID number) in Exercise Log.
e)Click Continue (Enter) icon.
f)Click Back icon twice to return to SAP Easy Access menu.
Exercise 5.3: Review Work Center Assigned to Compensation &
Benefits Unit.
MENU PATH:
Enter Transaction Code PMOD into the search bar in SAP to display
your organization.
a)Enter Organizational Unit Number, and Validity dates 01.01.2004 to
31.12.9999, if prompted.
b)Click Change icon.
c)Click Human Resources folder to review Compensation & Benefits
organizational unit.
d)Highlight Compensation & Benefits unit.
MENU PATH:
Select GotoDetail Maintenance
e)Enter Work Center for Object Type and Number of Work Center for
Object ID. (This number was created in Exercise 5.2.)
f)Click Object button (highlight in color).
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g)Click Create infotype icon.
h)Enter A in Object Abbreviation data field (A is symbol for Work
Center) and Your Last Name (Name of Work Center) in Description
data field (Object Name field).
i)Click Save icon. (Note Message: "Record Created.")
Exercise 5.4: Assign Compensation & Benefits Manager Position to
Work Center.
a)Enter Work Center for Object Type and Work Center Number for Object
ID in data fields, if prompted.
b)Click Relationships button (highlight in color).
c)Click Create infotype icon.
d)Click Allowed Relationships button in toolbar.
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e)Enter A/003/S (Double Click "Belongs to Position").
f)Enter Position in Type of Related Object data field and Compensation &
Benefits Manager Position Number in ID of Related Object data field. (This
number was created in Exercise 1.4c and recorded on your Exercise Log
Sheet in Exercise 2.1.)
g)Click Save icon. (Note Message: "Record Created.")
(Do not leave screen.)
Exercise 5.5: Assign Specifications to Work Center.
a)Click Restrictions button (highlight in color).
b)Click Create infotype icon.
c)Enter Not suitable for blind persons in Restrictions data field and
Piecework workplace in Reason data field.
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d)Click Save icon.
(Do Not leave screen.)
e)Click Health Examinations button (highlight in color).
f)Click Create infotype icon.
g)Enter Health examinations in Subtype data field, and Eye test and
Preventive med. check-up in Ex. data fields.
h)Click Save icon.
i)Click Authorities/Resources button (highlight in color).
j)Click Create infotype icon.
k)Enter Technical resources in Subtype data field and Protective goggles
and Protective mask in R (Resource) data fields.
l)Click Save icon.
m)Click Work Schedule button (highlight in color).
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n)Click Create infotype icon.
o)Enter 40 in Hours Per Week data field.
p)Click Save icon.
q)Record Restrictions, Health Examinations, Authorities/Resources, and
Work Schedule Hours in Exercise Log.
r)Click Back icon three times to return to SAP Easy Access menu.
Exercise 5.6: Assign Compensation & Benefits Manager as a Sales
Representative.
MENU PATH:
Select LogisticsSales and DistributionMaster Data
Business PartnerSales PersonnelCreate (Double Click)
a)Enter Personnel Number of Compensation & Benefits Manager in data
field. (This number was created recorded on your Exercise Log Sheet in
Exercise 2.8.)
b)Enter Today's Date in Start data field.
c)Click Create Sales Representative button at left (highlight in color), and
Enter New York in Personnel area.
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d)Click Execute icon. (Note Message: "Person already hired.")
e)Enter Special Projects in Reason for Action data field, if prompted (Note:
This field may not appear).
f)Click Save icon. Ignore any error messages that might occur.
g)Click Back icon to return to SAP Easy Access menu. Say “Yes” if asked
about leaving the screen and unsaved data.
Exercise 5.7: Create Sales Data and Information for Sales
Representative (Compensation & Benefits Manager).
MENU PATH:
Select LogisticsSales and DistributionMaster Data
Business PartnerSales PersonnelChange (Double Click)
a)Enter Personnel Number in data field, if prompted.
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b)Click Sales Data button (highlight in color).
c)Click Create icon.
d)Enter Start Today's Date to 31.12.9999.
e)Click Save icon.
f)Click Communication button (highlight in color).
g)Click Create icon.
h)Enter E-mail in data field (0010).
i)Enter Your Choice E-mail ID/Number in data field.
j)Click Save icon.
k)Click Back icon to return to SAP Easy Access menu.
HR AND ACCOUNTING
Exercise 5.8: Review Travel Management Data of Compensation &
Benefits Manager Using the Accounting Module.
MENU PATH:
Select AccountingFinancial AccountingTravel Management
Travel PlanningPlanning Manager (Double Click)
a)Enter Personnel Number of Compensation & Benefits Manager in data
field, if prompted.
b)Click button to left of line of travel itinerary (highlight in color; if
you have more than one line of travel, highlight the first line).
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c)Click Display Travel Plan button.
d)Review Travel Information, e.g., flights, hotel, car rental, etc.
e)Click Back icon twice to return to SAP Easy Access menu.
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Exercise 5.9: Review General Ledger Capabilities in Accounting to
Prepare for Future HR Account Assignments.
MENU PATH:
Select AccountingFinancial AccountingGeneral Ledger
PostingEnter G/L Account Document (Double Click)
a)Enter New York in Company Code data field, and Click Continue icon,
if prompted. (IDES US Inc (3000))
b)Enter Today's Date in Document Date data field.
c)Click Button at far left of first line (highlight in color) to prepare for data
entry.
d)Enter 113100 (Citibank) in G/L account data field.
e)Enter Debit in D/C (Debit/Credit) data field.
f)Enter 50,000.00 in Amount in doc. currency data field.
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g)Click Post (Save) icon. (Note Message: "Posting is only possible with a
zero balance; correct document.")
h)Click Button at left of second line (highlight in color) to prepare for data
entry.
i)Enter 113100 (Citibank) in G/L Account field.
j)Enter Credit in D/C (Debit/Credit) data field.
k)Enter 50,000.00 in Amount in doc. currency data field.
l)Click Post ( save) icon. (Note Message: "Document XXXXX was posted
in Company Code 3000.")
m)Record Document Number in Exercise Log.
n)Click Exit icon to return to main SAP Easy Access menu. (Enter Yes to
Data will be lost. Do you want to exit editing? Pop-Up Box.)
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Exercise 5.10: Run an Accounting Report for the HR Division for the
Year 2004.
MENU PATH:
Select AccountingControllingCost Center Accounting
Information SystemReports for Cost Center Accounting
Plan/Actual Comparisons Cost Centers: Actual/Plan/Variance
(Double Click)
a)Enter CO. N. America in Controlling area data field.
b)Enter 2004 in Fiscal Year data field.
c)Enter 1 to 12 in From period and To period data fields, if prompted.
d)Enter 0 in Plan Version data field, if prompted.
e)Click Execute icon.
f)Click (Open) Cost center group folder.
g)Enter 2200 VP Human Resources (Double Click).
h)Review the HR Report.
i)Record Salaries-Base Wages and Travel Exp. Mileage in Exercise Log.
j)Click Exit icon to return to SAP Easy Access menu.
k)Click Yes to Do you want to exit the report? Pop-Up Box.
l)Click Back icon to return to SAP Easy Access menu.
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HR AND INFORMATION SYSTEMS
Exercise 5.11: Review a Recruitment Instruments Report.
MENU PATH:
Select Information SystemsHuman ResourcesReports
Personnel ManagementRecruitmentAdvertisement
Recruitment Instruments (Double Click)
a)Enter Boston Globe (or Your Choice as Selected in Exercise 2.5) in
Recruitment Instrument data field.
b)Enter Press in Medium data field.
c)Click Execute icon.
d)Review Number of adverts, Number of applications, Total cost, Cost per
application in Report.
e)Click Back icon twice to return to main SAP Easy Access menu.
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Exercise 5.12: Review a Qualifications Report.
MENU PATH:
Select Information SystemsHuman ResourcesReports
Personnel ManagementPersonnel Development
Organizational UnitQualifications Overview (Double Click)
a)Enter Compensation & Benefits Organizational Unit Number (Use
drop down arrow to search for number.)
b)Click Execute icon.
c)Review Qualifications Report.
d)Click Back icon twice to return to main SAP Easy Access menu.
Exercise 5.13: Review a Benefits Participation Report.
MENU PATH:
Select Information SystemsHuman ResourcesReports Personnel
ManagementBenefitsParticipation Participation (Double Click)
a)Enter Personnel Number (of your employee) in data field.
b)Enter USA in Benefit area data field.
c)Click Execute icon.
d)Review Benefits Participation Report.
e)Click Back icon twice to return to main SAP Easy Access menu.
Exercise 5.14: Review a Planned Labor Costs Report.
MENU PATH:
Select Information SystemsHuman ResourcesReportsPersonnel
ManagementCompensation ManagementPay StructurePlanned
Labor Costs (Double Click)
a)Enter Your Company Organizational Unit Number (Use drop down
arrow in search function).
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b)Enter American Dollar in Currency data field.
c)Click Execute icon.
d)Review Planned Labor Costs Report.
e)Click Back icon twice to return to main SAP Easy Access menu.
Exercise 5.15: Review Organizational Reports.
MENU PATH:
Select Information SystemsHuman ResourcesReports Personnel
ManagementAdministration Organizational Entity (See the
following):
a)Double Click Headcount Changes.
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b)Enter Personnel Number of Compensation & Benefits Manager in
Selection data field.
c)Click Execute icon and review.
d)Click Back icon twice to return to SAP Easy Access menu.
e)Double Click Nationalities.
f)Enter Personnel Number in Selection data field.
g)Click Execute icon and review.
h)Click Back icon twice to return to SAP Easy Access menu.
i)Double Click Salary According to Seniority.
j)Enter Personnel Number in Selection data field.
k)Click Execute icon and review.
l)Click Back icon twice to return to SAP Easy Access menu.
m)Select Age/GenderStatistics: Gender Sorted by Age (Double Click).
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n)Enter Personnel Number in Selection data field..
o)Click Execute icon and review.
p)Click Back icon twice to return to SAP Easy Access menu.
q)Click SAP menu icon to restore original menu.
Exercise 5.16: Review Employee Reports.
MENU PATH:
Select Information SystemsHuman ResourcesReportsPersonnel
ManagementAdministrationEmployee (See the following):
a)Double Click Family Members.
b)Enter Personnel Number in data field and Click Today radio button
(or Enter 01.01.2004 To 31.12.9999 in Other Period data field).
c)Click Execute icon and review.
d)Click Back icon twice to return to main SAP Easy Access Menu.
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e)Double Click Birthday List, Enter Personnel Number, Click Today radio
button (or Enter dates for Other period), Click Execute icon and review, and
Click Back icon twice to return to SAP Easy Access menu.
f)Double Click Education and Training, Enter Personnel Number, Click
Today radio button (or Enter dates for Other period), Click Execute icon
Execute icon and review.
g)Click Back icon twice to return to main SAP Easy Access menu.
h)Double Click Employee List, Enter Personnel Number, Click Today radio
button (or Enter dates for Other period), Click Execute icon and review,
Click Back icon twice to return to SAP Easy Access menu.
i)Double Click Service Anniversaries, Enter Personnel Number, Click Today
radio button, Click Execute icon and review, and Click Back icon twice to
return to SAP Easy Access menu.
HRM AND SAP R/3 INTEGRATION
Exercise 5.17: Activate Manager’s Desktop.
As the Human Resource Manager of this growing organization, you want to
monitor the growth and activities of your staff. Easy access to relevant
information pertaining to your staff is facilitated through the use of
Manager’s Desktop. Manager’s Desktop is a useful tool which supports
administrative, organizational, and strategic activities. It enables a manager
to make effective decisions based on relevant, accurate, timely information
generated in reports. These reports are easily accessible using this desktop
tool.
MENU PATH:
Select Human ResourcesPersonnel ManagementAdministration
HR Master DataMaintain
a)Enter Personnel Number of Compensation & Benefits Manager, if
prompted.
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b)Enter From 01.01.2004 To 31.12.9999 in Period data field. (Note: May
default to Hire date.)
c)Enter Communication in Direct Selection Infotype data field.
d)Click Create icon.
e)Enter System user name (SY-UNAME).
f)Enter Your User Id in ID/Number data field. (Note: this is the ID you use
to log on to the system, such as 130-023.)
g)Click Save icon. (Note: May get message that ID/Number already
entered.)
h)Click Back icon to return to SAP Easy Access menu.
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Exercise 5.18: Review Reports in Manager’s Desktop.
MENU PATH:
Select Human ResourcesManager’s Desktop (Double Click).
a)Click Personal Data bar.
b)Review Employee Information provided on Desktop.
c)Highlight Your Employee’s Name.
d)Select ReportsEmployee Data.
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e)Click Birthdays and review information.
f)Click Back icon to return to Manager’s Desktop: Personal Data Screen.
g)Click Education and training and review information.
h)Click Back icon to return to Manager’s Desktop: Personal Data Screen.
i)Click Family Members and review information.
j)Click Back icon to return to Manager’s Desktop: Personal Data Screen.
k)Click Back icon to return to Manager’s Desktop: Personal Data Screen.
l)Click Back icon twice to return to SAP Easy Access menu.
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Exercise 5.19: Activate Telephone Integration in SAP Office.
MENU PATH:
Select OfficeTelephone Integration
Own Telephone Number (Double Click)
a)Enter Your Choice in Extension data field.
b)Click Continue/Enter icon. (Note: You may receive a “Not Authorized”
message – ignore it and continue)
c)Click Back icon to return to main SAP Easy Access menu.
Exercise 5.20: Activate Appointment Calendar in SAP Office.
MENU PATH:
Select OfficeAppointment CalendarOwner (Double Click)
a)Click Your Choice Month and Week.
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b)Highlight Your Choice Time and Click Create appointment icon.
c)Enter Your Choice Title, Time, Room, Description, etc. in data fields.
d)Click Create icon.
e)Click Back icon to return to main SAP Easy Access menu.
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Exercise 5.21: Review Compensation & Benefits Manager's Personnel
File.
You have completed several tasks involving the typical human resource
management practices of job analysis, recruitment and selection,
performance management, training and development, and compensation and
benefits. In completing these tasks you have generated a fairly large
database for your Compensation & Benefits Manager, the employee whose
file you have been creating. You now want to review the personnel file of
this employee as well as realize all you have accomplished in Introduction to
Human Resource Management supported by SAP R/3.
MENU PATH:
Select Human ResourcesPersonnel ManagementAdministration
HR Master DataPersonnel File (Double Click)
a)Enter Personnel Number of Compensation & Benefits Manager, if
prompted.
b)Click Display icon.
c)Review Personnel File, using Next Record icon at top.
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d)Record Number of Records in Personnel File in Exercise Log.
e)Record Name of the Last Record in Personnel File in Exercise Log.
f)Click Back icon twice to return to main SAP Easy Access menu.
Exercise 5.22: Fire a Compensation & Benefits Manager.
In Unit 1, Creating an Organizational Structure with Functional Units, Jobs,
and Positions, you created a temporary holder for the position of
Compensation and Benefits. Now that you have effectively recruited and
selected a person for the position, conducted a performance evaluation,
enrolled the person in additional training, provided a fair and competitive
salary, and enrolled the person in benefits, you no longer need the temporary
holder.
MENU PATH:
Enter Transaction Code PMOD into the search bar in SAP to display
your organization.
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a)Enter Organizational Unit Number (Your Company’s Number) and
Validity Dates From 01.01.2004 to 31.12.9999.
b)Click Change icon.
c)Highlight XX Organizational Unit (Your Company Name).
MENU PATH:
Select ViewExpand
d)Highlight Holder of Compensation & Benefits Manager (Person in
green you assigned in Unit 1; not the person you hired.)
MENU PATH:
Select EditDeleteRelationship
e)Click Delete icon.
f)Click Yes in Create Vacancy Pop-Up Box.
g)Review Organizational Structure and note deletion of holder.
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h)Click Back icon twice to return to main SAP Easy Access menu.
Exercise 5.23: One More Exercise: Create a Favorite.
You have worked with several menu paths in SAP R/3 to drill down through
business concepts and processes in Human Resource Management. Create
your favorite in the SAP R/3 system as a “Favorite” (one you use
frequently).
a)Drill down menu path of your choice, drag and drop in Favorites
folder.
b) Verify that your favorite was added.
c) Now, let’s add a website to your favorite list. Highlight the word Favorite
in the drop-down menu area. Right click and choose “Add other objects”.
Choose “Web address or file” from the list of choices and choose continue.
Add a title for the website in the Title field (something like SAP Fans
Website) and add www.sapfans.com to the and choose the continue icon
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(green check mark). Make sure that the URL is added to your list of
favorites. Double clicking on this favorite should open it in your computer’s
primary web browser.
c)Click Log-off icon to log off SAP ECC 6.0 System. You are Done!
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INTRODUCTION TO HUMAN RESOURCE MANAGEMENT
SUPPORTED BY SAP 6.0
UNIT 4 - COMPENSATION AND BENEFITS
Exercise Log
NAME_____________________
WORK STATION NUMBER______
EXERCISE
RESULT
5.1 Name of Work Center
______________________________
5.2 Number of Work Center
______________________________
5.6 Work Center Specifications
Restrictions
______________________________
Health Examinations
______________________________
Authorities/Resources
______________________________
Work Schedule Hours
______________________________
5.10 Document Number
______________________________
5.11 Salaries-Base Wages
______________________________
Travel Exp. Mileage
______________________________
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EXERCISE
RESULT
5.24 Personnel File:
Personnel File - # Records
______________________________
Name of Last Record
______________________________
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