Procurement at the UW
Overview
Company
LOGO
1
Company
LOGO
Procurement Volume
$1.2 B
Total Annual UW Spend
-
$300M
Capital Projects *
-
$150M
Subcontracts (Research)
$ 750 M
Goods & Services
*(separate statutes – NOT managed by Procurement Services)
2
Company
LOGO
Procurement Methods
DIRECT BUY
(UNDER $10k)
Competition or justification for
vendor selection not required.
Departments may place orders
with suppliers of choice within
the direct buy limits without
prior approval of Purchasing
Services.
INFORMAL / FORMAL
COMPETITION
($10-$50k)
FORMAL
COMPETITION
(OVER $50k)
Purchasing Services Buyer
will issue a Request for
Quotations (RFQ) to qualified
suppliers. SCSR
Purchasing Services Buyer will issue
a written solicitation (SCSR) and advertise
via Washington Electronic Business
Solutions (WEBS). Formal receipt process
required.
Limited specifications and/or
specifications need to be
developed
Award based upon price as
well as non-price
factors/terms and conditions
Limited supplier negotiations
SCSR
Many iterations to develop final
specifications and evaluation criteria
Award based upon price, non-price factors
and other terms and conditions
Complex supplier negotiations SCSR
3
Company
LOGO
Procurement Methods
Sole Source Contracts
Contracts where only one
supplier is able to perform
Pricing and terms
directly negotiated
with supplier
SCSR
Group Purchasing
Organization (GPO)
Contracts
Leverage volume for better
pricing and terms
UW can use without
restriction via a
contract “rider” SCSR
4
Company
LOGO
Roles of the Customer, Procurement Services
and Supplier during the Bidding Process
Roles
Customer
REQUISITIONS / ATTACHMENTS
X
STATEMENT OF WORK (SOW)
X
EVALUATION CRITERIA SCSR language
X
RFx PUBLISHED
PRE-BID ACTIVITIES
Supplier
X
X
X
RFx DUE
EVALUATION OF RESPONSES SCSR responses
Procurement
Services
X
ANNOUNCE APPARENT SUCCESSFUL BIDDER
X
X
X
X
X
X
DEBRIEF UNSUCESSFUL BIDDERS
X
X
X
DRAFT (DEVELOP) CONTRACT
X
X
X
CONTRACT / PO EXECUTION
X
X
X
CONTRACT MANAGEMENT SCSR –monitor compliance
X
X
X
5
Company
LOGO
Contract
Launch
Business
Review
Manage
Contract Management eProcurement Suppliers
• Meet with supplier following contract award and prior to launching catalog
in eProcurement
• Discuss expectations/campus initiatives
• Develop Marketing Plan with Communications Director
• Quarterly or annually depending on supplier relationship
• Standing topics/metrics/reports
• Includes process partners and customers
• Monitor pricing/discounts/service/other performance indicators SCSR
• Survey customers – share feedback with supplier
• Extend/modify/cancel contract/report savings/contract improvements
6
Company
LOGO
UW in the Marketplace –
Where our resources come from
External contracts (goods/services)
Internal services (staff)
-- Supplier Code of Conduct
-- Terms and Conditions
-- Federal/state regulations
-- Labor agreements
Purchased services
$556,000,000
Supplies/materials
$384,530,000
Construction
$491,760,000
$2,340,360,000
salaries and benefits
TOTAL
$1,432,290,000
Salaries + benefits
62%
Purchased services 15%
Supplies and materials 10%
Acquistion/construction 13%
= Focus of SCSR/Scope TBD
= $3.77 billion per year in
spend
Company
LOGO
Top 100 Suppliers Spend by Category
$392,051,586
$7,776,753
$49,465,255
$45,561,059
Furniture
$3,532,748
IT
Marine
Medical
$55,596,511
Misc Goods
$42,399,515
$1,601,591
$186,118,154
Publications
Scientific
Service
8
Company
LOGO
Top 100 Suppliers Spend by Category
CATEGORY
SPEND
Furniture
IT
Marine
Medical
Misc Goods
Publications
Scientific
Service
$
7,776,753
$ 45,561,059
$
3,532,748
$ 186,118,154
$ 42,399,515
$
1,601,591
$ 55,596,511
$ 49,465,255
Grand Total
$ 392,051,586
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Company
Transactions by Category
LOGO
Total 618,507
1,780
29,682
3
Furniture
IT
43,295
Marine
Medical
119,563
Misc Goods
Publications
318,533
Scientific
Service
5,968
99,683
10
Company
LOGO
Spend by Channel
$16,605,397
Dealer
$63,736,724
Distributor
$182,234,743
Mfg
$129,474,722
Misc
11
Company
LOGO
Transactions by Channel
10,662
Dealer
212,188
Distributor
78,724
618,507
Mfg
Misc
316,933
(blank)
12
Company
LOGO
Supplier Spend by Category : Furniture
Supplier
Channel
Spend
Transactions
BANK & OFFICE INTERIORS INC
Dealer
$ 4,683,295
1,424
HAAKENSON GROUP INC
Dealer
$ 2,011,608
270
INTERIOR DEV EAST LTD
Dealer
$ 1,081,850
86
13
Company
LOGO
Supplier Spend by Category : IT
Supplier
Channel
Spend ($)
Transactions
DELL MARKETING LP
Mfg
$9,450,853
3341
CDW GOVERNMENT INC
Distributor
$7,932,011
6718
EPIC SYS CORP
Mfg
$5,703,551
133
HEWLETT PACKARD CO
Mfg
$4,256,927
559
CERNER CORP
Mfg
$3,075,743
271
APPLE COMPUTER INC
Mfg
$2,394,278
3120
ARUBA WIRELESS NETWORKS INC
Dealer
$2,325,027
69
INTL BUSINESS MACHINES CORP
Mfg
$2,236,976
398
RIGHT SYS INC
Distributor
$1,640,799
167
AT & T MOBILITY
Mfg
$1,420,359
11,305
VERIZON
Mfg
$1,314,204
954
QWEST
Dealer
$1,298,211
2,100
TROXELL COMMUNICATIONS INC
Distributor
$843,677
424
POWERCOM INC
Mfg
$841,153
110
NETWORK COMMUNICATIONS INTL
Mfg
$827,290
13 14
Company
LOGO
Supplier Spend by Category :
Supplier
Channel
Medical
Spend ($)
Transactions
CARDINAL HEALTH INC
Distributor
$99,912,634
13,593
OWENS & MINOR INC
Distributor
$23,648,739
10,651
MC KESSON CORP
Mfg
$16,409,415
2,741
MEDTRONIC USA INC
Mfg
$8,788,471
2,792
JOHNSON & JOHNSON
Mfg
$4,353,854
1,556
PHILIPS MED SYS
Mfg
$3,396,289
580
ZIMMER US INC
Mfg
$3,314,941
1,531
TRANSOLUTIONS INC
Misc
$2,586,113
50
ST JUDE MED S C INC
Misc
$2,096,923
566
LIFECENTER NW
Misc
$2,035,500
226
BAXTER HEALTHCARE CORP
Mfg
$1,748,732
741
LIFECELL CORP
Misc
$1,442,724
287
DEPUY
Misc
$1,222,218
452
PHILIPS MED SYS NORTH AMER CO
Mfg
$1,182,786
217
SYNTHES (USA)
Mfg
$1,160,952
395
HENRY SCHEIN INC
Distributor
$1,126,716
1,018
15
Company
LOGO
Supplier Spend by Category :
Marine, Publications and Misc Goods
Supplier
Product
Category
Channel
Spend ($)
Transactions
OFFICE DEPOT INC
Office Products
Misc Goods
Distributor
$5,056,857
60,688
THORATEC CORP
Heart devices
Misc Goods
Mfg
$4,619,913
239
VIGOR MARINE LLC
Vessel Repair
Marine
Mfg
$3,532,748
3
UNIV BOOK STORE INC
Misc
Misc Goods
Distributor
$3,478,505
10,006
SIMPLEX GRINNELL LP c
Alarm system
Misc Goods
Mfg
$3,220,946
198
XEROX CORP
Copiers
Misc Goods
Mfg
$2,640,598
4,061
STANDARD TEXTILE CO INC
Towels – laundry related Misc Goods
Distributor
$2,219,501
137
EBSCO INDUSTRIES INC
Subscription Svc
Misc Goods
Misc
$1,835,936
64
HARBOR WHOLESALE GROCERY INC
C Store
Misc Goods
Distributor
$1,639,351
1,270
YANKEE BOOK PEDDLER INC
Books
Publications
Dealer
$1,601,591
5,968
SIEMENS
RO Water System
Misc Goods
Dealer
$1,544,502
511
Misc Goods
Mfg
$1,384,680
14
KLN STEEL PRODUCTS COMPANY LLC
Multi-housing
storage/furniture
F S & GS SVC INC
Asbestos Removal
Misc Goods
Misc
$1,272,442
49
AMAZON COM INC
Misc items
Misc Goods
Distributor
$1,235,561
10,664
IKON OFFICE SOLUTIONS
copiers
Misc Goods
Mfg
$1,162,054
2,141
DEPT OF CORRECTIONS
Furniture
Misc Goods
Misc
$231,802
58
16
Company
Supplier Spend by Category :
LOGO
Supplier
Channel
FISHER SCIENTIFIC CO LLC
Distributor
GENERAL ELECTRIC CO
Scientific
Spend ($)
Transactions
$11,298,583
39,802
Mfg
$7,741,346
724
APPLIED BIOSYSTEMS INC
Mfg
$4,942,909
3,188
VWR INTL INC
Distributor
$4,673,107
19,966
LIFE TECHNOLOGIES CORP
Mfg
$3,902,466
10,665
BOSTON SCIENTIFIC CORP
Distributor
$3,508,492
2,200
ABBOTT LAB INC
Mfg
$3,402,289
1,422
AGILENT TECHNOLOGIES INC
Mfg
$3,346,429
1,421
ROCHE DIAGNOSTICS
Mfg
$3,157,184
1,264
BIO RAD LAB
Mfg
$2,489,765
2,706
SIGMA ALDRICH INC
Mfg
$2,339,897
12,356
QIAGEN INC
Mfg
$2,021,395
2,987
BECKMAN COULTER INC
Mfg
$1,545,426
923
ALLENTOWN INC
Mfg
$1,227,223
59
17
Company
LOGO
Supplier Spend by Category :
Supplier
Products
Channel
Services
Spend ($) Transactions
PUGET SOUND BLOOD CTR &
PROGRAM
Blood/tissue services
Misc
$9,961,410
620
SWETS INFO SVC INC
Subscription Svc
Misc
$8,472,176
1,009
PARKER SMITH & FEEK INC
Insurance
Misc
$8,365,091
161
SODEXO INC & AFFILIATES
Food Menus Concessions
Distributor
$6,111,215
9,623
NATL RESPONSE CORP
Environmental Cleanup
Misc
$4,007,042
41
US BANK
Financial Service
Misc
$2,346,411
66
INO THERAPEUTICS INC
Pharmaceutical drugs
Misc
$1,792,999
12
KRONOS INC
Timekeeping
Mfg
$1,683,065
59
PAYPAL INC
Financial Service
Misc
$1,427,673
6,918
KINKOS / FedEx
Package delivery
Misc
$1,377,774
299,581
RFI ENTERPRISES INC
Access Systems
Dealer
$1,191,720
137
Consultant – IT and business
ACS CONSULTANT CO INC
process
Misc
$986,313
44
LITHO CRAFT INC
Printing
Misc
$896,678
249
PACIFIC MEDICAID SVC INC
Financial Service
Misc
$845,688
13 18