Presentation to the Portfolio
Committee on Home Affairs
27 January 2009
1
Contents
• Annual Report 2007 / 2008
• Financial Statements 2007 / 2008
• Preparations for the 2009 national and
provincial elections
• Voter registration
2
Annual Report 2007 / 2008
3
Vision and Mission
Vision
• To strengthen constitutional democracy through the
delivery of free and fair elections in which every voter is
able to record his or her informed choice.
Mission
• The Electoral Commission is a permanent body created
by the Constitution to promote and safeguard
democracy in South Africa. Although publicly funded and
accountable to Parliament, the Commission is
independent of the government. Its immediate task is
the impartial management of free and fair elections at all
levels of government.
4
Legislative Mandate
-
In terms of Section 190 of the Constitution of the Republic of South
Africa (Act 108 of 1996), the Electoral Commission must
a. manage elections of national, provincial and municipal legislative
bodies in accordance with national legislation;
b. ensure that those elections are free and fair; and
c. declare the results of those elections within a period that must be
prescribed by national legislation and that is as short as reasonably
possible.
-
The duties and functions of the Electoral Commission are defined in
section 5 of the Electoral Commission Act, 1996. These include to
a. compile and maintain a voters' roll by means of a system of
registering eligible voters by utilising data available from
government sources and information furnished by voters;
5
Legislative Mandate (cont.)
b. compile and maintain a register of parties;
c. undertake and promote research into electoral matters;
d. develop and promote the development of electoral expertise and
technology in all spheres of government;
e. continuously review electoral legislation and proposed electoral
legislation, and to make recommendations in connection therewith;
f. promote voter education;
g. declare the results of elections for national, provincial and municipal
legislative bodies within seven days after such elections; and
h. appoint appropriate public administrations in any sphere of
government to conduct elections when necessary.
6
Strategic Objectives
1
2
3
4
Entrenching the Commission as a focal point for the delivery of free
and fair elections in the most efficient and cost effective manner
Maintaining an optimal network of voting districts and voting
stations for elections to ensure reasonable access by voters and to
maintain an accurate and up-to-date national common voters roll
Informing civil society with a view to maximising citizen
participation in democracy and electoral processes, and to manage
elections
Enabling and promoting the effective participation of political
parties and independent ward candidates in electoral processes
7
Strategic Objectives (cont.)
5 Maintaining and consolidating organisational systems and
infrastructure for efficient delivery of elections
6 Developing and maintaining effective business processes in respect
of financial management, information and communication
technology, corporate services, legal services, and communication
in order to ensure the effective functioning of the Commission
7 Offering continuous structured training to officials to facilitate the
effective functioning of the organisation, including a fluent and
effective electoral process
8 Positioning the human capital within the organisation for effective
delivery of elections and making the Commission the employer of
choice
8
Strategic objective 1:
• Entrenching the Commission as a focal point for
the delivery of free and fair elections in the most
efficient and cost effective manner
The Commission is involved in ongoing liaison with other
Chapter 9 institutions.
We exceeded our target for liaisons with other EMBs
and observed 4 elections on the African continent alone,
in line with our target.
9
Strategic objective 1 (cont.):
– Celebrations to mark 10th anniversary of
establishment of IEC (in July 1997)
– Liaisons with other Chapter 9 institutions ongoing
– Elections conducted throughout country for more
than 60 other institutions
10
Elections for other institutions
Eastern Cape
South African Women Lawyers’
Association (SAWLA) provincial
Executive Committee; Border Cricket
Board; Nelson Mandela Metropolitan
University SRC; Walter Sisulu University
SRC; Lovedale PFET College; East
Cape Midlands PFET College
Free State
Central University of Technology;
Bethany Community; South African
Union of Students
Limpopo
Eastern Leolo Taxi Association;
University of Venda SRC; Groblersdal
Taxi Association; Moutse Community
Radio Station; Capricorn College for
Further Education and Training;
Treatment Action Campaign (TAC)
Western Cape
Nelson Mandela Metropolitan University
11 of
SRC; Cape Peninsula University
Technology SRC
Elections for other institutions (cont.)
Gauteng
South African Local Government
Association (SALGA) provincial officebearers; South African Local
Government Association (SALGA)
national office-bearers; City of
Johannesburg’s Student Council; Food
and Allied Workers Union
(FAWU); Tshepisong Luncheon Club
Executive Committee; South African
Democratic Teachers Association
(SADTU); Unified Association of Social
Workers; University of the Witwatersrand
SRC; Government Information and
Technology Council (GITOC); South
African Police Services: Eersterust
Community Policing Forum; Soweto
Chamber of Commerce; Gauteng Taxi
Council (GATACO); Catholic Churches
(St Vincent, Moya and St. Matthews)
12
Elections for other institutions (cont.)
KwaZulu-Natal
SA Clothing and Textile Workers’ Union
(SACTWU); University of Zululand SRC;
eThekwini Municipality Transport
Authority; Regional Land Claims
Commission Trust Members; University
of KwaZulu–Natal SRC; Durban
University of Technology SRC;
Department of Transport’s Provincial
Public Transport Passenger Regional
Associations; Msunduzi
(Pietermaritzburg) Municipality ward
committee
Mpumalanga
SA Democratic Teachers’ Union;
Agricultural College SRC; SALGA
provincial executive committee;
Treatment Action Campaign (TAC);
Mpumalanga Taxi Council; Mpumalanga
Civil Society Forum
13
Elections for other institutions (cont.)
Northern Cape
Northern Cape FET College SRC;
Nursing College SRC; National Institute
of Higher Education (NIHE) SRC,
Provincial House of Traditional Leaders
North West
SA Congress for Childhood
Development; Western Taxi
Cooperatives; Regional Taxi Association;
Roman Catholic Youth Guild; SADTU
North West Executive Committee;
Schweizer-Reneke United Taxi
Association Executive Committee;
SAVCO Volunteer Council; Midvaal
Water Company; Potchefstroom
Community Policing Forum (CPF);
Dithakwaneng Communal Property
Association (CPA); North West
University (Potchefstroom Campus)
14
SRC; North West University (Mafikeng
Campus) SRC; etc.
Strategic objective 1 (cont.):
• International Liaison
– Participation in activities of International IDEA, AU,
and SADC ECF
– Liaisons with other Election Management Bodies
– Technical assistance to the Comoros, Nigeria, and
the DRC
– Observer missions: Nigeria, Zimbabwe, Seychelles,
East Timor, Australia, the Gambia
– Hosted delegations from Malaysia, Malawi, the
Gambia, Nepal, Maldives, Tanzania, Sudan, Ghana
15
Strategic objective 2:
• Maintaining an optimal network of voting districts and
voting stations for elections to ensure reasonable
access by voters and to maintain an accurate and up-todate national common voters’ roll
The Commission recorded 20 291 743 registered voters on the
voters’ roll, which was below the target for the period. The decrease
in the number of voter registrations was mainly due to deaths. The
voter registration campaigns ahead of the 2009 elections will result
in more increases to the voters’ roll.
16
Strategic objective 2 (cont):
– Voters’ roll compiled in terms of the Electoral Act
(1998)
– Continuous voter registration at MEO offices
– Targeted communication and registration
– Verification against the National Population Register
17
Registration statistics
Province
1 April 2007
31 March 2008
Eastern Cape
2 846 971
2 799 775
Free State
1 280 706
1 253 347
Gauteng
4 694 272
4 617 579
KwaZulu-Natal
3 867 324
3 794 662
Limpopo
2 114 835
2 085 883
Mpumalanga
1 511 230
1 484 671
North West
1 521 581
1 497 242
Northern Cape
518 593
510 323
Western Cape
2 272 142
2 248 261
Grand Total
20 627 654
20 291 743
18
Voter registration by municipality
19
Strategic objective 3:
• Informing civil society with a view to maximising citizen
participation in democracy and electoral processes, and
to manage elections
The Commission continued to implement its electoral democracy
interventions in 550 schools throughout the country. In addition, a
number of other civic education interventions have ensured that
South Africa has an electorate with a high level of awareness.
Participation in by-elections vary between 10.6% and 47.6%, but the
percentage of spoilt ballots remain low (at 1.07%), demonstrating
that we have a well-informed electorate.
20
Civic education initiatives
Eastern Cape
Bosberaad with Farming Communities;
Provincial Youth Colloquium; Traditional
and Religious Leaders Seminar; Voter
Empowerment Programme for the Rural
Communities; Electorate Empowerment
Programme in the Informal Settlements;
Democracy Development Seminars for
Universities and FET colleges;
Democracy Development Imbizos for
Rural Youth and Women
Free State
Youth Seminar at the University of the
Free State; Democracy Indaba; Values
in Education Workshop; Mock elections;
Walk for Democracy with the SRC of the
University of the Free State
KwaZulu-Natal
Seminar on Traditional Leadership;
Workshop for Community Development
Workers (CDWs); Inter-faith 21
Democracy
Workshop
Civic education initiatives (cont.)
Gauteng
Seminar for the Representative Council
of Learners (RCLs) from all fifteen
Gauteng districts; Partnership with the
City of Johannesburg to constitute a
Student Council for the City
Limpopo
District workshops for people with
disabilities; Women in Democracy
Conference; Civic and democracy
debates for youth in secondary schools;
Youth symposium and Government
Structures workshops at local level
Mpumalanga
Women’s Conference; Learner Voter
Education and ID Application Campaign
22
Civic education initiatives (cont.)
Northern Cape
Interaction amongst farm workers;
Democracy education content to be used
for radio talk-shows by Community Radio
Stations; Community Radio Stations
Colloquium
North West
Multi-party Conference; CDW and Ward
Committee Workshop; Youth Seminar;
Faith-based Consultative Forum; Woman
in Democracy Summit; ID campaigns in
schools; Voter Education Workshops
with Businesses and Religious
Formations; Farmer Outreach
Workshops; Consultative Workshops
with Tribal Authorities
23
Strategic objective 3 (cont.):
– Celebrations on national days: Freedom Day, Youth
Day, Women’s Day and Heritage Day
– Multi-stakeholder conference: 8 – 10 October 2007
– SRC colloquium: 1 – 4 April 2007
– Provincial civic education initiatives
– Schools project implemented in 550 schools
24
By-elections
• 65 by-elections held
• Vacancies occurred mainly due to deaths (35) and
resignations (18)
• Highest number of by-elections in KZN (19),
Mpumalanga (12), and Western Cape (11)
• Voter turnout varied between 10.6% and 47.6%
• Spoilt ballots: 1.07%
25
By-elections statistics per province
Province
By-elections
No. of VDs
No. of Wards
Reg. Voters
Eastern Cape
5
25
5
23 411
Free State
4
11
4
14 411
Gauteng
5
27
5
65 076
KZN
19
95
19
97 942
Mpumalanga
12
34
12
45 797
N. Cape
2
3
2
5 344
Limpopo
2
9
2
8 106
North West
5
12
5
23 050
W. Cape
11
27
11
47 795
TOTAL
65
243
65
330 932
26
Strategic objective 4:
• Enabling and promoting the effective participation of
political parties and independent ward candidates in
electoral processes
While no general elections were held in the period under review, the
Commission continued to convene party liaison committees at
national, provincial and municipal levels. In preparation for the 2009
elections, the number of PLC meetings will increase.
27
Strategic objective 4 (cont.):
– Party Liaison Committees: 6 at national level, 50 at
provincial level; and 808 at municipal level
– 146 parties registered: 101 at national level and 56 at
local level
– 215 PR vacancies were filled; mostly due to death
(54) and resignations (77)
28
Party Liaison Committee meetings
National
Provincial
Municipal
Eastern Cape
3
180
Free State
6
70
Gauteng
6
39
KwaZulu-Natal
13
152
Limpopo
6
61
Mpumalanga
5
76
Northern Cape
2
83
North West
6
88
Western Cape
3
59
50
808
National
6
29
TOTAL
6
Floor crossing
• Responsible for administering floor crossing at municipal
level
• 249 municipal councillors crossed the floor
• Highest number of floor crossings was in KwaZulu-Natal
(28), Western Cape (21), and Eastern Cape (15)
• 30 applicants for floor crossing were unsuccessful
30
Strategic objective 5:
• Maintaining and consolidating organisational systems
and infrastructure for efficient delivery of elections
The number of voting stations remained stable in the period under
review. Leading up to the 2009 elections, the Commission plans to
increase the number of voting stations, to increase the number of
schools used as voting stations, and to decrease the number of
mobile and temporary voting stations.
31
Strategic objective 5 (cont.):
– 18 873 voting stations across the country for
reporting period
– 65.6% of voting stations are located in schools
– Of 17 859 permanent voting stations, 20.7% do not
have electricity, 8.5% do not have toilets, and 12.2%
do not have water
– 932 temporary voting stations and 82 mobile voting
stations
32
Strategic objective 6:
• Developing and maintaining effective business
processes in respect of financial management,
information and communication technology, corporate
services, legal services, and communication in order to
ensure the effective functioning of the Commission
The Commission again obtained an unqualified audit report.
We exceeded our target with respect to the number of public
information drives.
A stable and consistent IT infrastructure was maintained at national,
provincial and local IEC offices.
33
Strategic objective 6 (cont.):
– 379 contracts awarded of which 253 (totalling R45.1
million) went to BEE companies
– Of eProcurement auctions, 95.5% were awarded to
BEE companies
– 15 (3.96%) contracts were awarded to non-SMMEs
totalling 1.76% of actual value of all contracts
awarded
34
Financial Management
• Ensured that the financial management system
promoted the objectives of the PFMA and Treasury
Regulations
• Improved financial management systems to ensure that
they are integrated, fast and user friendly
• Obtained an unqualified report from the Auditor General
35
Information and communication technology
36
Information and communication technology
(cont.)
• Stable and consistent infrastructure at national office,
nine provincial offices and 237 municipal offices
• Updating standard policies and procedures
• Replaced financial applications with SAP
• Procuring 30 000 new PBSU units (zip-zips)
37
Corporate and legal services
• 7 accidents involving IEC vehicles
• 4 incidents of burglary or theft occurred at IEC sites
• More than 150 SLAs were concluded with various
service providers
38
Communication
•
•
•
•
Campaigns at selected audiences such as the youth
Radio adverts in all 11 languages
Print adverts
Publications: 3 million general registration pamphlets
and 3 million pamphlets on registration for use in
schools were printed
• Go Green campaign
• “Take a Girl Child to Work” day
39
Strategic objective 7:
• Offering continuous structured training to officials to
facilitate the effective functioning of the organisation,
including a fluent and effective electoral process
The Commission continued to ensure that electoral staff were
recruited and adequately trained for all election events, such as byelections and elections for other organisations. In addition, 98
training and development interventions in the form of bursaries for
further study, short courses, etc. were provided for permanent staff
of the Commission to ensure that they attain the necessary skills
and knowledge.
40
Strategic objective 7 (cont.):
– 1 620 election officials trained
– National Training Workshops (May and October
2007) compiled a comprehensive training blueprint
and training manuals
– International IDEA hosted BRIDGE courses in
collaboration with IEC in May and November 2007,
and March 2008
41
Strategic objective 8:
• Positioning the human capital within the organisation for
effective delivery of elections and making the
Commission the employer of choice
The Commission continued to fill vacancies with the aim of ensuring
that the organisation would be at full strength for the 2009 elections.
75.9% of posts were filled in the period under review.
42
Strategic objective 8 (cont.):
– Total staff provision of 805 posts
– 75.9% of posts were filled
– New Employment Equity Plan adopted in March
2008
– IEC promotes HIV and AIDS awareness in the
workplace
43
Employment equity status
Level
A/M
C/M
I/M
W/M
A/F
C/F
I/F
W/F
DCE
O / S.
Mana
ger
9
2
0
2
4
0
1
0
Mana
ger
4
3
0
3
3
2
0
4
DM
9
1
3
1
4
0
0
3
AM
11
2
0
3
10
1
3
6
SAO
9
2
1
3
17
1
0
7
AO
7
0
2
0
13
5
3
10
44
Employment equity status (cont.)
Level
A/M
C/M
I/M
W/M
A/F
C/F
I/F
W/F
AAO
186
24
6
13
155
30
2
17
SAC
0
1
0
0
5
1
0
0
Drive
r/
Hous
ekee
per
10
0
0
0
7
0
0
0
TOT
AL
245
35
12
25
218
40
9
47
45
Labour relations
• Collective agreement entered into with NEHAWU
• Disciplinary action taken against 16 employees for
alleged offences relating to financial misconduct,
misconduct and fraud
• Disciplinary action resulted in one final written warning
and 12 dismissals
• Fraudulent matters were reported to SAPS and criminal
charges were instituted
• 6 cases of alleged unfair dismissal were referred to the
CCMA of which all were awarded in favour of the IEC
46
Financial Statements 2007 / 2008
47
Preparation of financial statements
• The Annual financial statements have been prepared in
accordance with Statements of Generally Accepted
Accounting Practice (GAAP) with the prescribed
Standards of GRAP which replace the equivalent
Standards of GAAP.
• Recognition and measurement principles in GAAP and
GRAP do not result in material differences, it is only the
terminology that changed.
• Financial statements have been prepared on the
historical cost basis.
48
Funds received and spent
•
•
•
•
The Commission received R485 250 million from the Department of
Home Affairs;
The Commission recognised an amount of R1.3m as income
received from the Department of Foreign Affairs for foreign
assistance from the R10.671 million recognised as a liability in 2007
financial year, leaving the reported liability as R9.363 million in 2008
financial year.
Sundry income of R27,848 million, consisting largely of interest
earned, was generated bringing the total income to R514,406
million;
All the funds have been accounted for and disclosed in the financial
statements.
49
Actual Expenditure vs Budget
Summary : Economic Classification
2008
EXPENDITURE: Standard Items
Personnel Expenditure
Administrative Expenditure
Stock
Equipment
Land & Buildings
Report for the year ended 31 March
Budget
(Including
Adjustments
Estimate)
Total
Expenditure
2007/2008
Variance –
Saving / (overexpenditure)
Variance
-%
R’000
169,479
R’000
158,964
R’000
10,515
%
6%
58,023
57,138
885
2%
7,877
7,508
369
5%
119,928
8,098
111,730
93%
17,985
16,870
1,115
6%
121,377
111,724
9,653
8%
Miscellaneous Expenses
19,737
19,825
12
0%
TOTAL EXPENDITURE
604,765
380,127
134,277
Professional & Special Services
50
Detailed Income and Expenditure Statement
for the year ended 31 March 2008
INCOME
Parliamentary allocation
Government allocation foreign assistance
Political party registration fees
Interest received
Sponsorship income
Other income
2008
R
514 405 544
485 250 000
1 307 607
7 700
26 608 034
300 000
932 203
2007
R
495 406 927
350 000 000
127 432 061
4 700
15 088 698
2 881 468
51
Detailed Income and Expenditure Statement
for the year ended 31 March 2008
2008
R
2007
R
EXPENDITURE
Personnel expenditure
158 964 464
139 447 863
Salaries
149 830 225
133 101 398
175 252
3 719 680
5 216 275
23 032
267 881
1 553 129
4 520 438
5 017
Remunerative allowances
Gratuities
Employer’s contributions
Relocation costs
52
2008
R
EXPENDITURE (continued)
Administrative expenditure
Subsistence expenditure
Transport expenditure
Air Transport
Communication expenditure
Study expenditure
Regional council levy
Advertisements
Catering expenditure – workshops, training and
other
Membership & registration
Insurance
Conferences and workshops
Relocation costs
Administrative expenses foreign assistance
2007
R
57 137 734
92 197 681
4 378 359
2 931 966
11 753 257
4 095 201
8 933 735
91 123
5 473 687
9 435 361
5 093 113
9 750 319
161 236
150 495
946 602
1 704 539
1 809 584
362 289
17 459 112
1 076 848
1 151 801
1 445 897
549 232
9 959 195
3 081
50 619 383
53
2008
R
2007
R
EXPENDITURE (continued)
Printing (Stock)
7 508 120
71 793 271
Purchase of equipment and software
7 914 643
6 014 668
Rented equipment
Rental - Land and buildings
Professional & other services
Miscellaneous expenditure
Depreciation
Deficit on disposal/scrapping of assets
183 516
525 621
16 870 347
16 020 975
111 723 722
110 100 862
673 153
3 530
18 317 472
21 615 953
834 522
234 624
Total expenditure
380 127 692
457 955 047
Surplus for the year
134 277 852
37 451 880
54
Audit Report
• The Electoral Commission received an unqualified audit
report for the 2008 financial year, with an emphasis of
matter on non-compliance with 2 Treasury regulations.
 TR15.12.3. We made cheque payments for amounts
exceeding R2 000 to the value of R515 790 without
obtaining National Treasury approval.
 TR17.3.1. We acquired a computerised finance and
administration system prior to obtaining National
Treasury approval.
Expenditure incurred in 2008
financial year is R15 698 237.
55
Emphasis of matter
•
•
•
The cheques in questions were mostly for small amounts to
previously unemployed casual workers that did not have bank
accounts and for the replenishment of petty cash provisions. No
losses were suffered.
The practice of issuing cheque payments for amounts exceeding R2
000 is being eliminated during the current financial year. Currently
our financial system has been set to not be able to print a cheque
for an amount in excess of R2 000. There will thus be no cheque
amounts exceeding R2 000 in the Auditor-General’s report for the
2010 financial year.
The Commission is still in discussion with the National Treasury
with regard to the acquisition of the new computerised financial and
administrative system. It is hoped that the matter will be resolved by
31 March 2009. It must be added that the Treasury in 1998
approved that the IEC do not use the same system as applies in
government departments
56
Other matters
11. All efforts are being made to pay suppliers within 30 days from the
date of receipt of the invoices. This has been problematic with the
introduction of a new computerised financial and administrative
system at the same time as preparing for elections (with which we,
however, had no choice since the previous system are no longer
supported and the providing company withdrew from South Africa).
With a specific focus on the subject good progress is, however,
being made
12. Efforts are made to perform bank reconciliations on a daily basis.
This is, however, a near impossible task since the IEC operates
nearly 260 bank accounts for its national, provincial and municipal
offices. Treasury were thus approached on 24 July for an exemption
to limit reconciliations to one a month
13. Tenders awarded in excess of R200 000 are now reported to the
National Treasury every month.
57
Other matters (cont.)
14. Goods or services procured in excess of R1million by
means other than competitive bids are now reported to
the National Treasury and the Auditor-General.
15. Efforts are made to ensure that the financial statements
submitted for audit are not subject to any material
amendments resulting from the audit.
22. The strategic plan for 2008/09 does include time
frames or targets for the Commissions programmes for
performance indicators as required by Treasury
Regulation 5.2.3(d).
58
Preparations for 2009 Elections
59
Progress to date
• 1994: 10 000 voting stations, no voters’ roll
• 1999: 14 650 VDs, 18,1m reg voters (ave 1 240 reg
voters a VD)
• 2000: 14 988 VDs, 18,4m reg voters (1 233)
• 2004: 16 966 VDs, 20,6m reg voters (1 219)
• 2006: 18 873 VDs, 21m reg voters (1 116)
• 2009: 19 726 VDs, 21,6m reg voters
60
Voter Registration
• Continuous voter registration at IEC local
offices until the proclamation of the
elections
• Special targeted registration initiatives in the
first week of December
• Voter registration weekend on 8 & 9
November 2008 – all 19 713 voting stations
opened
• Second registration weekend on 7 & 8
February 2009
61
Requirements to participate in elections
• Party registration is ongoing process
• A party that wants to register must submit the following
to the Chief Electoral Officer:
– Prescribed application form
– The name and abbreviated name of the party
– A Copy of the party’s Constitution
– Deed of Foundation signed by 500 registered voters
who support the founding of the party
– Two sets of party logo/symbol in colour
– R500 registration fee
62
Requirements to participate in elections (cont.)
• The registration of political parties is governed by the
Electoral Commission Act of 1996 read with the
Regulations for the Registration of Political Parties
• Any person can lodge an objection with the Chief
Electoral Officer against the registration of a party
• The Chief Electoral Officer may also refuse to register a
party if amongst others, the name, the abbreviated
name or the symbol of a party resemble that of another
party to the extent that it may confuse or deceive voters
• Appeal against the decision of the Chief Electoral Officer
lies with the Commission
63
Requirements to contest an election
• For National and Provincial Elections South Africa uses
the Proportional Representation System
• 150 parties currently registered (111 at national level
and 39 at provincial levels)
• For a party to contest an election, it must
– Be a registered party
– Submit list of candidates by the date stated in the
election timetable
– Pay an election deposit of R540 000
• R180 000 for National Assembly
• R40 000 for a Provincial Legislature
64
Requirements to contest an election (cont.)
• All these requirements must be fulfilled at the
date and time stipulated in the Election timetable
• Failure to do so will result in the disqualification
of a party from contesting an election
• In 2004, 37 of 75 registered political parties
contested the elections; of these 21 contested
the national elections
• Of these only 12 gained seats in parliament and
provincial legislatures
65
Outreach activities
•
•
•
•
•
•
Official launch of 2009 elections took place on 17 September 2008.
National Youth Summit held on 30 October – attended by more than
500
Civic and voter education conducted through fieldworkers and
CSOs ( in some provinces a hybrid model is used)
Ongoing stakeholder interventions: PLCs, Traditional leaders,
Faith-based Org, Youth, Women, Business, Trade unions, people
with Disabilities, and Farming communities (interventions to date:
more than 220 000)
Communication campaign conducted via print and electronic media
Campaigns supported by:
– public call centre toll-free telephone number (0800 11 8000)
– Web site (www.elections.org.za)
– SMS facility (32810)
66
Province
Model
Targets
APC / MFCs
FWs
CSOs
Eastern Cape
39
640
0
35 874
Free State
24
139
0
15 200
Gauteng
23
423
11
31 381
KZN
95
23
1
41 586
Limpopo
25
147
30
35 946
Mpumalanga
18
150
0
14 627
North West
25
255
0
20 936
N. Cape
12
250
0
21 534
W. Cape
10
39
6
21 964
NATIONAL
271
2 066
48
239 048
67
Outreach activities
• Targeted interventions for high intensity voter and ballot
education for the disability sector (Blind and Deaf) using
field workers, TOT sessions with organizations for the
disabled
• Edutainment and community / street theatre
• Use of community Radio, comic books and drama
• SABC programming on voter education from Jan 2009
until election time
68
Measures to enhance transparency of elections
•
Recruitment and Training of electoral staff and party agents
– New criteria for the appointment of election officials (presiding
and deputy presiding officers, in particular) include:
• Presiding (and deputy presiding) officers must not in the last
five years have held political office or been a candidate in
an election or have been politically active for a political party
• must not in the last five years have held office in an
organisation that has party political affiliations or aims.
– Party Liaison Committees (PLCs) consulted on choice of
registration officials before contracts with registration staff were
concluded. Same will apply to election staff
69
Measures to enhance transparency of elections
(cont.)
– Approx. 200 000 election officials for the elections
– Training programme being rolled out and close to
200 000 officials will be trained before voting day
• New zip-zip equipment (hand held scanners)
- Old fleet replaced with 30 000 new units
- Used to register voters on voter registration weekend
but also…
- Increased capacity to have entire voters’ roll loaded,
allowing each voting station to verify eligibility to vote
of any person arriving at the voting station
• Security material, e.g., finger marking ink
70
Measures to enhance transparency of elections
(cont.)
• Results auditors
– Independent certified auditors will audit results
captured on the results system to ensure that results
captured are the same as those on the original
results slip
• Scanning of results slips
– Will allow captured results to be verified against
source document
– Scanning will take place in every municipality and
scanned copies of results slips will be available
electronically
71
Election material and logistics
• Information technology upgrades aimed at improving IT
support
• SMS facility: allows voters to check voter registration
information
• Public website: allows voters to check registration status
on-line
• Public call centre: toll-free number
• Processes to procure election material underway
– Ballot boxes
– Ballot papers
72
Results Process
•
Counting process
– Counting takes place at voting stations in the
presence of party agents and observers
– Results slips record results and are completed by
counting officers and signed by party agents
– Copy of results is displayed at the voting station
– Original results slip is taken in tamper-proof
envelope to municipal electoral office accompanied
by security
– The envelop is opened in the presence of observers
– Results slip is scanned
73
Results process (cont.)
• Information on results slips is captured twice on results
system after verification by results auditors
• The result will then be transmitted via satellite to the
result centre
• In the event there is an anomaly in the result of a
particular voting station, then system will flag the result
and the anomaly will be investigated and resolved
before the result is posted on the leader board at the
result center
• Each political party contesting an election is provided
with a computer at the result centre so that they can
follow the results capturing and processing
• Political parties and the media will be educated on the
results, counting and recording processes to ensure
transparency and to minimise suspicions
74
Results process (cont.)
• Results Operations Centres will allow stakeholders
opportunity to monitor incoming results in an open and
transparent manner
• Any interested party can lodge an objection material to
the determination of the result to the Commission not
later than the second day after voting day
• The Commission will investigate and make a decision on
the objection
• The appeal against the decision of the Commission lies
with the Electoral Court
• The IEC is obliged to declare results of an election
within 7 days
75
Voter Registration
76
Preparations
• Replaced technology (PBSUs) used to register
voters
• Target of 22 million registered voters for 2009
Elections
• Voter registration gap mainly among the youth
• Schools and tertiary education institutions to be
targeted
77
Registration Weekend surpassed expectations
• 8 & 9 November from 08:00 to 17:00
• 3.6 million South Africans visited 19 713 registration
stations
– 1 648 189 new registrations
– 1 752 596 re-registrations in different VDs
– 293 871 re-registrations in same VDs
• 77.9% of new registrations were in youth category
78
Voters’ roll comparison
Voters’ Roll
Verified Voters
1999 National and
Provincial elections
18 172 751
2000 Municipal
elections
18 476 516
1.67%
2004 National and
Provincial elections
20 674 926
11.9%
2006 Municipal
elections
21 054 957
1.84%
Current
21 661 171
2.88%
% Increase
79
What’s in the Numbers?
(as at 12 November 2008)
Year
Voters
Election
Increase
Female
Male
Female
Male
1999
Nat & Prov
9 895 369
8 277 382
First Roll
2000
Municipal
10 081 984
8 394 532
1,9%
1,4%
2004
Nat & Prov
11 334 028
9 340 898
12,4%
11,3%
2006
Municipal
11 574 118
9 480 839
2,1%
1,5%
Current
Nat & Prov
11 936 016
9 725 155
3.1%
2.6%
80
Gender Breakdown
Year
Females
Males
1999
54,45%
45,55%
2000
54,56%
45,44%
2004
54,82%
45,18%
2006
54,97%
45,03%
Current
55.1%
44.9%
81
Breakdown by Age Groups
Age band
1999
2000
2004
2006
18-29
(Youth)
5 834 918
32.1%
5 361 326
29%
5 877 131
28.4%
5 492 072
26.1%
30-69
(Adults)
11 301 807
62.2%
11 944 591
64.6%
13 516 508
65.4%
14 195 236
67.4%
70+
(Aged)
1 036 026
5.7%
1 170 599
6.4%
1 281 287
6.2%
1 367 649
6.5%
Total
18 172 751
18 476 516
20 674 926
21 054 957
82
Breakdown by age group (12 November 2008)
Age Group
Total
% of Total
18 – 19
424 220
1.96%
20 – 29
4 840 724
22.35%
30 – 39
5 546 127
25.6%
40 – 49
4 443 867
20.52%
50 – 59
3 127 416
14.44%
60 – 69
1 814 535
8.38%
70 – 79
1 007 251
4.65%
80 and over
457 031
2.11%
Total
21 661 171
83
Voter registration…
• Registration and voting in South Africa are not
compulsory.
• Registered voters can de-register – this choice is
provided for, in law.
• Present voter registration methods are quick, secure
and transparent. Potential voters and parties like them.
• HSRC survey (2005) suggested that 82% of persons
interested in registering, are registered.
84
State of the voters’ roll after registration weekend
Province
31 March 2008
12 November 2008
Eastern Cape
2 799 775
2 942 665
Free State
1 253 347
1 311 413
Gauteng
4 617 579
4 936 201
KwaZulu-Natal
3 794 662
4 170 048
Limpopo
2 085 883
2 194 160
Mpumalanga
1 484 671
1 595 524
North West
1 497 242
1 565 104
Northern Cape
510 323
527 297
Western Cape
2 248 261
2 418 759
National Total
20 291 743
21 661 171
85
Thank you
86