Fall/Winter 2015
End-of-Course and Retake
Assessments
Training Materials
FCAT 2.0 Reading Retake
Algebra 1 Retake EOC
Biology 1, Civics, U.S. History EOC
Overview
These training materials are based on the
Fall/Winter 2015 NGSSS End-of-Course and
Retakes Test Administration Manual which is
available at www.FLAssessments.com/FallWinter2015.
2
Overview
• These training materials are designed to highlight
important information regarding test administration
policies and procedures.
• Not all information from the test administration
manual is included in this presentation, so it is
imperative that district and school staff read
and familiarize themselves with all
information in the manual in addition to using
these training materials.
3
Test Administration Manual
Instructions for administering the
FCAT 2.0 Reading Retake and
the NGSSS Algebra 1 Retake,
Biology 1, Civics, and U.S.
History End-of-Course (EOC)
assessments are included in the
Fall/Winter 2015 NGSSS EOC and
Retakes Manual.
4
Test Administration
Schedule
Fall 2015 Schedule
5
Test Administration
Schedule
Winter 2015 Schedule
6
Test Administration
Schedule
• The FCAT 2.0 Reading Retake must be conducted over two days.
Students have half of a typical school day to complete Session 1 and half
of a typical school day to complete Session 2. Students MUST complete
Session 1 before beginning Session 2, even for make-up administrations.
• For the Algebra 1 Retake, Biology 1, Civics, and U.S. History EOC
assessment administrations, any student not finished by the end of the
160-minute test session may continue working; however, testing must be
completed within the same school day.
• Since the testing windows allow for multiple test sessions to be scheduled
throughout the d esignated weeks, it is possible to reassign absent
students to an existing session scheduled later in the week rather than
specifying make-up days.
• Any deviation from these scheduling rules requires written
approval from FDOE prior to implementation.
7
What’s New
Document Count Forms
• Beginning with the Fall 2015 administration, there is one combined
Document Count Form that should be completed and returned with
packaged TO BE SCORED materials according to the instructions in
the Fall/Winter 2015 NGSSS EOC and Retakes Manual.
8
What’s New
PreID Labels/Rosters
• For students testing with paper-based accommodations, no PreID
labels or rosters will be provided for the Fall or Winter
administrations.
• School personnel must ensure that student demographic
information is hand-gridded on student grid sheets.
• If students will grid their own information, test administrators must
read the Script for Gridding a Non-Preidentified Student Grid Sheet,
located at www.FLAssessments.com/Fall-Winter2015, as
indicated in the scripts for administering paper-based tests.
9
What’s New
Test Administration Scripts
• Because of anticipated minor modifications to the computer-based
testing platform, test administration scripts will be provided
separately for each administration for the 2015–2016 school year.
• Scripts for administering non-accommodated computer-based tests
will be provided as a separate, printed document.
• Scripts for administering paper-based and computer-based
accommodations will be posted to PearsonAccess as they have
been previously.
10
What’s New
Student Grid Sheets
• Student grid sheets no longer include fields for recording
accommodations used by students testing with paper-based
materials, nor are accommodations recorded in PearsonAccess for
computer-based tests.
• Schools must maintain records of accommodations provided and
accommodations used with their required administration
information.
11
What’s New
Reviewing Items
• The Flag tool in the TestNav 8 platform
has been updated to a Bookmark tool.
Students may bookmark items they
would like to return to and review later.
• The Review screen is now incorporated
into a drop-down menu on every screen,
showing students the items in the test,
those items that are unanswered, and
items that have been bookmarked.
12
Reminders
Test Security Policies and Procedures
• Per Florida State Board of Education Rule 6A-10.042, FAC, and Test
Security Statute, s. 1008.24, F.S. (see Appendix C of the manual),
district and school personnel are required to maintain test security
before, during, and after testing.
• Please remember that inappropriate actions can result in student or
classroom invalidations and/or loss of teaching certification.
• All school personnel, including itinerant teachers and proctors, must
receive thorough training in test administration and security policies
and procedures, familiarize themselves with all relevant content of the
test administration manual, read the Statute and Rule in Appendix C,
and then sign a Test Administration and Security Agreement.
13
Reminders
Test Security Policies and Procedures
• Test administrators are required to sign a Test Administrator Prohibited
Activities Agreement indicating that they understand prohibited
activities during test administration and possible consequences of
inappropriate behavior. This form is located in Appendix D.
• The Test Administration and Security Agreement and the Test
Administrator Prohibited Activities Agreement may be copied together
so that double-sided, single-page copies can be distributed to test
administrators. School assessment coordinators must file the signed
forms with their signed security agreements.
14
Reminders
Test Security Policies and Procedures
• School assessment coordinators, test administrators, proctors, and any
other school personnel who have received appropriate training in the
administration of Florida's statewide assessments and who have
signed Test Administration and Security Agreements for the 2015–
2016 school year are not required to sign a new agreement for each
subsequent administration.
• Test administrators who have signed a Test Administrator Prohibited
Activities Agreement for the 2015–2016 school year are not required
to sign a new agreement for each subsequent administration.
15
Reminders
Leaving Campus
• If a student begins a test and leaves campus without
finishing (due to an appointment, illness, etc.), he or she will
NOT be allowed to complete that session.
• No exceptions will be made once the student leaves
the school’s campus, so students and
parents/guardians must be made aware of this
policy.
• If a test administrator has concerns about a student (e.g., if
a student seems ill), that student should be tested in a
different test session or on a make-up day.
16
Reminders
Electronic Devices
• Students may not have any electronic devices (except an
approved calculator, if applicable) at their desks, in their
pockets, or anywhere they can reach them during testing,
even if they are turned off or they do not use them.
• If a student is found to be in possession of ANY
electronic devices during testing OR during a break
(e.g., restroom breaks, lunch), his or her test must be
invalidated.
• Students and parents/guardians must be made aware of this
policy prior to testing.
17
Reminders
CBT Worksheets
• For students taking the computer-based FCAT 2.0 Reading
Retake, U.S. History EOC, and/or Civics EOC Assessments,
CBT Worksheets may be provided if students prefer to make
handwritten notes instead of using the online notepad tool.
• The worksheet is an 8½” × 11” page (located in Appendix D
of the manual and in PearsonAccess) that may be copied
and distributed to students at the beginning of a test
session.
• Used worksheets must be handled as secure materials and
packaged in the District Assessment Coordinator ONLY box
after testing.
18
Reminders
Pearson Customer Support
• If a technical issue interrupts testing and cannot be resolved
quickly, schools should contact Pearson Customer Support at
877-847-3043 and notify the district assessment office
immediately.
Correcting Student Profiles
• Incorrect student profiles in PearsonAccess that were created
via the New Student wizard may be updated before or after
testing. The district assessment coordinator can submit a
request by calling Pearson Customer Support at 877-8473043.
19
Reminders
The following forms and materials for this administration can be
found at www.FLAssessments.com/Fall-Winter2015:
̶
̶
̶
̶
̶
̶
̶
Test administration manual
Scripts for administering computer-based test forms
Scripts and instructions for administering accommodated computerbased test forms (text-to-speech, masking)
Scripts and instructions for administering paper-based
accommodations (regular print, large print, one-item-per-page)
Braille scripts and instructions
Forms to report test irregularities/security breaches and missing
materials
Comment forms
20
Reminders
The following resources for this administration can be found at
www.FLAssessments.com/Fall-Winter2015:
Blank Administration Record/Security Checklist
Security Log
̶
̶
Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
Test Administration and Security Agreement
̶
̶
̶
̶
̶
̶
̶
Materials Return List
Reference sheet and periodic table
CBT worksheet
Checklists for district and school personnel to reference before, during,
and after testing
21
Reminders
Test Administrator Policies
• Test administrators must NOT administer assessments to their
family members. Students related to their assigned test
administrator should be reassigned to an alternate test
administrator.
• Under NO circumstances may a student's parent/guardian
be present in that student's testing room.
Test Administration Manuals
• Test administration manuals must be provided to itinerant teachers
in time for them to prepare adequately for test administration.
These teachers must also be included in test administrator training.
22
Reminders
Chain of Custody Form
• Schools are required to maintain a Test Materials Chain of Custody
Form, located in Appendix D and at
www.FLAssessments.com/Fall-Winter2015.
– Record accurate information on the form, including the dates
and times activities are completed, the names of the people
performing activities involving the materials, and information about
the locked storage room.
– Retain electronic or hard copies of completed forms after
materials are packaged for pickup, and email or return the
originals to the district assessment coordinator.
23
Reminders
Florida Virtual School (FLVS)
• Per Section 1002.45(6)b, Florida Statutes (F.S.), districts must
make arrangements to test Florida Virtual School (FLVS) Full
Time public school students, as well as other virtual program
students.
Computer-Based Testing Details
• Resources for computer-based testing, including information
about test setup, best practices, and training resources, are
located at www.FLAssessments.com/TestNav8.
24
Reminders
Marking Tests Complete
Student tests should only be Marked Complete in one of the
following circumstances:
• A student had to exit the test (e.g., due to illness) and will
not finish the test. (After the test is marked complete, school
personnel must invalidate the test.)
• A student finished the test but exited instead of submitting
the test, and the test should be scored.
• As otherwise directed by FDOE or Pearson after a technical
difficulty or other extenuating circumstance.
25
Reminders
Paper-Based Materials
• Due to the amount of time needed to process TO BE
SCORED paper-based test materials, these materials must be
returned for scoring on an accelerated schedule that has
been provided to the district assessment coordinator.
• Student results for paper-based tests returned after
the established pickup dates will be included in late
reporting.
26
Students to be Tested
Private School Students
• Private school students may participate in the NGSSS EOC
assessments.
• Instructions for setting these students up for testing in
PearsonAccess or packaging their materials for return are
included in the Fall/Winter 2015 NGSSS EOC and Retakes
Manual.
27
Reminders
Required Administration Information
• The list of required administration information includes both the
accommodations provided to students and the accommodations
used by students during the test administration. This
information may be recorded on the Session Roster.
• Schools are responsible for maintaining documentation of
accommodations that are provided but not used.
• The blank Administration Record/Security Checklist includes
fields for recording both accommodations provided and
accommodations used.
28
Reminders
Accommodated Forms
• Separate accommodated forms for text-to-speech and masking are
available in the TestNav 8 platform for eligible students who have
such accommodations identified in their individual education plans
(IEPs) or Section 504 plans.
• Paper-based test materials (regular print, large print, braille, oneitem-per-page) are available for eligible students who have such
accommodations identified in their IEPs or Section 504 plans.
Districts are no longer required to submit unique accommodations
requests for paper-based or large print and one-item-per-page
accommodations but must submit confirmation of student eligibility
for all paper-based accommodations to FDOE.
29
Reminders
Practice Tests
• Accommodated and non-accommodated computer-based practice
tests (ePATs) and scripts for administering ePATs are available at
www.FLAssessments.com/ePATs.
• Students must participate in an ePAT session in order to familiarize
themselves with the features of the TestNav 8 testing platform.
• It is strongly recommended but not required that students who
previously participated in a TestNav 8 ePAT for the subject test
they are scheduled to take participate in an ePAT session for
Fall/Winter 2015, in order to familiarize themselves with any
interface or functionality updates that may occur between
administrations.
30
Reminders
Technology Coordinators
• Information and instructions for technology coordinators to
follow before, during, and after testing are provided at
www.FLAssessments.com/TestNav8. Technology
coordinators must familiarize themselves with all information
at this site prior to the beginning of test administration.
31
Glossary of Terms
PearsonAccess
www.pearsonaccess.com/fl
• A website used for almost all test
preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Requires a username and password.
• Verify that you are working in the
correct test administration each time
you log in.
• Link to support materials:
www.FLAssessments.com/FallWinter2015.
• PearsonAccess will time out after
14 minutes of inactivity.
32
Glossary of Terms
PearsonAccess Training Center
• Accessed from the Training Center
tab on the PearsonAccess Home
page.
• Provides an opportunity to
̶
Practice PearsonAccess tasks.
̶
Manage the Infrastructure Trial in
preparation for testing.
• Requires a username and
password (separate from
operational site).
33
Glossary of Terms
TestNav 8 (TestNav)
• Platform that Florida uses
for FCAT 2.0 and NGSSS
EOC computer-based
statewide assessments.
34
Glossary of Terms
Proctor Caching
• A process of loading test content locally on a computer at the school or
district level.
• Does not require a separate caching server and can run on any
workstation on the network that meets specified requirements.
• Proctor Caching software is provided by Pearson.
• Reduces test delays due to network congestion.
• Provides students with a more seamless testing experience.
• Required for all FCAT 2.0 and NGSSS EOC computer-based
testing in Florida.
• Software and instructions for proctor caching are available at
www.FLAssessments.com/TestNav8.
35
Students to be Tested
FCAT 2.0 Reading Retake
• The following students are eligible to participate in this FCAT 2.0 Reading
Retake administration:
– Students who entered Grade 9 in the 2009–2010 school year through
the 2012–2013 school year and did not pass the Grade 10 FCAT 2.0
Reading test.
– Students who enrolled in Grade 9 prior to the 2009–2010 school year
and did not pass the Grade 10 FCAT Reading test. Because the FCAT
Reading Retake is no longer offered, these students will participate in
the FCAT 2.0 Reading Retake.
• Students who entered Grade 9 in 2013–2014 and beyond are required to
pass the Grade 10 English Language Arts (ELA) Florida Standards
Assessment (FSA).
36
Students to be Tested
Algebra 1 Retake
The following students are eligible to participate in this Algebra 1 Retake EOC
Assessment administration:
• Students who need to retake the assessment for graduation purposes
• Students who have not yet taken the assessment to be averaged as 30% of their course
grade
• Students who are in grade forgiveness programs and wish to retake the assessment to
improve their course grade
This assessment is appropriate for students who meet the criteria above and were
previously enrolled in one of the following courses prior to Fall 2014:
• Algebra 1 – 1200310
• Algebra 1 Honors – 1200320
• Algebra 1-B – 1200380
• IB Middle Years Program Algebra 1 – 1200390
• Pre-AICE Mathematics 1 – 1209810
37
Students to be Tested
Biology 1
The following students will take the Biology 1 EOC
Assessment:
• All students enrolled in and completing one of the
following courses:
– Biology 1 – 2000310
– Biology 1 Honors – 2000320
– IB Middle Years Program Biology –
2000850
– Pre-AICE Biology – 2000322
– Integrated Science 3 – 2002440
– Biology Technology – 2000430
– Integrated Science 3 Honors – 2002450
– Pre-IB Biology 1 – 2000800
38
Students to be Tested
Biology 1 (cont.)
The following students are eligible to participate in the Biology 1
EOC Assessment administration:
• Students who need to earn a passing score for a standard diploma
with a scholar designation
• Students who have not yet taken the assessment to be averaged as
30% of their course grade
• Students who are in grade forgiveness programs and wish to retake
the assessment to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take the
assessment to earn course credit
• Students enrolled in an accelerated biology course that satisfies the
Biology 1 course requirement and does not require participation in the
Biology 1 EOC Assessment
39
Students to be Tested
Civics
The following students will take the Civics EOC Assessment:
• All students enrolled in and completing one of the following courses:
–
–
–
–
–
–
–
–
–
–
M/J
M/J
M/J
M/J
M/J
M/J
M/J
M/J
M/J
M/J
Civics – 2106010
Civics – 2106015
Civics & Career Planning – 2106016
Civics, Advanced – 2106020
Civics, Advanced – 2106025
Civics, Advanced & Career Planning – 2106026
IB MYP Civics Advanced – 2106027
IB MYP Civics Advanced & Career Planning – 2106028
Civics and Digital Technologies – 2106029
U.S. History & Civics – 2100045
40
Students to be Tested
Civics (cont.)
The following students are eligible to participate in the
Civics EOC Assessment administration:
• Students who have not yet taken the assessment to be averaged as
30% of their course grade
• Students who are in grade forgiveness programs and wish to retake
the assessment to improve their course grade
41
Students to be Tested
U.S. History
The following students will take the U.S. History EOC
Assessment:
• All students enrolled in and completing one of the following
courses:
– United States History – 2100310
– United States History Honors – 2100320
– Visions and Countervisions: Europe, U.S. and the World from 1848 –
2100390
– Visions and Countervisions: Europe, U.S. and the World from 1848
Honors – 2100480
42
Students to be Tested
U.S. History (cont.)
The following students are eligible to participate in the U.S.
History EOC Assessment administration:
• Students who need to earn a passing score for a standard diploma with
a scholar designation
• Students who have not yet taken the assessment to be averaged as
30% of their course grade
• Students who are in grade forgiveness programs and wish to retake the
assessment to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take the
assessment to earn course credit
43
Students to be Tested
Students Confined to Custodial or Residential
Institutions
• If a student is confined to a custodial or residential institution
and is eligible to participate in this test administration, the
district assessment coordinator in the diploma-granting
district should contact FDOE to discuss how to proceed with
testing.
• Testing administrations at custodial/residential institutions will
be authorized at the discretion of FDOE.
44
Students to be Tested
Special Program Students
• Make arrangements to test special program students (Home Education,
Virtual School, McKay Scholarship, FTC Scholarship).
• Ensure that these students are tested under the correct school number,
according to the chart on page 5 of the manual.
45
Students to be Tested
English Language Learners (ELLs)
• All ELLs participate in statewide assessments.
– ELLs who have been enrolled in school in the United States for less
than one year may be exempt from FCAT 2.0 Reading assessments.
– However, ELLs are not exempt from passing the Grade 10 FSA ELA
assessment (or Retake) for graduation purposes.
• All ELLs who complete the applicable courses are expected to participate
in the EOC assessments no matter how long these students have been
enrolled in a U.S. school.
46
Students to be Tested
Students with Disabilities
• Students with disabilities participate in the statewide assessment
program by taking one of the following:
̶
FCAT 2.0/EOC assessment without accommodations,
̶ FCAT 2.0/EOC assessment with accommodations, or
̶ Statewide alternate assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s IEP or
Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
47
Test Security
Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A10.042, FAC, inappropriate actions by school or district personnel
can result in student or classroom invalidations, loss of teaching
certification, and/or involvement of law enforcement.
Examples of prohibited activities include the following:
• Reading or viewing the passages or test items before, during, or after
testing
• Revealing the passages or test items
• Copying the passages or test items
• Explaining or reading passages or test items for students
• Changing or otherwise interfering with student responses to test items
• Copying or reading student responses
• Causing achievement of schools to be inaccurately measured or reported
48
Proctors
When testing a large group of students, proctors must
be assigned to the room. Refer to the table below for
the required number of proctors.
1–25 students
Test Administrator*
26–50 students
Test Administrator and 1 Proctor
51–75 students
Test Administrator and 2 Proctors
*FDOE strongly recommends the use of proctors in all testing
rooms, even those with 25 or fewer students.
49
Test Irregularities/
Security Breaches
• Test administrators should report any test irregularities (e.g.,
disruptive students, loss of Internet connectivity) and possible security
breaches to the school assessment coordinator immediately.
• If a test irregularity or security breach is identified, the school
assessment coordinator must contact the district assessment
coordinator to discuss possible test invalidations.
• For test irregularities requiring further investigation by the district and
for security breaches, a written report must be submitted within 10
calendar days after the irregularity or security breach was identified.
• District assessment coordinators should submit the report through
FDOE’s ShareFile site (fldoe.sharefile.com), using the process
outlined in the manual.
50
Missing Materials
•
Schools must investigate ANY report of missing materials and report missing
secure materials (e.g., Student Authorization Ticket, used work folder, Session
Roster) to the district assessment coordinator immediately.
•
Within 30 calendar days of the incident, a written report must be submitted to
FDOE. The report must include:
− The nature of the situation
− The time and place of the occurrence
− The names of the people involved
− Copies of completed forms (Test Administration and Security Agreements, Test
Administrator Prohibited Activities Agreements, Test Materials Chain of Custody
Forms, etc.)
− A description of the communication between the district assessment
coordinator’s office and school personnel
− How the incident was resolved
− What steps are being implemented to avoid future missing materials
51
Missing Materials
• Schools should submit completed reports to the district
office, and district assessment coordinators should then
submit reports to FDOE.
• A form to report missing materials can be found at
www.FLAssessments.com/Fall-Winter2015.
52
Test Invalidation
• District assessment coordinators will advise schools of the
appropriate course of action if invalidation is being
considered. Remember that the purpose of invalidation is to
identify when the validity of test results has been
compromised.
• If a situation described in the Test Invalidation Policies and
Procedures section on pages 23–24 of the manual occurs,
test administrators should discuss the situation with the
school assessment coordinator, and the situation should be
investigated immediately.
• Instructions for how to invalidate tests in PearsonAccess can
be found on pages 72–73 of the Fall/Winter 2015 NGSSS
EOC and Retakes Manual.
53
Test Administrator
Before Testing
Checklist
 Read the test administration manual, as well as any local directions you
have been given. Resolve any questions with your school assessment
coordinator.
 Read the Test Administration Policies and Procedures and Appendix C of
the manual, then sign the Test Administrator Security Agreement.
 Read and sign the Test Administrator Prohibited Activities Agreement.
 Establish an appropriate setting for test administration and remove or
cover any unauthorized aids in the testing room.
 Ensure you have a form to collect required administration information
during testing.
 Prepare a Security Log and a seating chart to be used in your testing
room.
 Make copies of the Do Not Disturb sign, the Electronic Devices sign, and
the Session signs (if applicable) to post prior to testing.
54
Test Administrator
Before Testing
Checklist
 Receive your test group codes from your school assessment coordinator.
 Assemble all materials needed for test administration.
 Ensure that students and their parents/guardians understand the testing
policies prior to the first day of testing.
 If you are administering tests to students who require accommodations,
become familiar with the accommodations and discuss with your school
coordinator how accommodations will be provided.
 Ensure that you are familiar with how to open TestNav to the Sign In
screen for each student computer or device prior to testing.
55
Test Administrator
Before Testing
• Read, sign, and return a Test Administration and Security
Agreement, which verifies that you:
− Have read all appropriate sections of the test administration manual
− Are familiar with the test security statute and security policies
− Have received training
• Read, sign, and return a Test Administrator Prohibited
Activities Agreement
56
Test Administrator
Before Testing
Conduct Practice Test (ePAT)
• Prior to administering each computer-based assessment, conduct a
practice test based on instructions from your school assessment
coordinator.
• For each practice test, you will need the appropriate practice test
script located at www.FLAssessments.com/ePATs.
• Students who will test using accommodated computer-based forms
(text-to-speech, masking) must practice using the accommodated
ePAT.
• Work folders will not be provided for the Algebra 1 Retake EOC or
Biology 1 EOC practice tests. Instruct students to bring their own
scratch paper and pencils/pens.
• If your school will provide CBT Worksheets for the FCAT 2.0 Reading
Retake, Civics EOC, or U.S. History EOC assessments, students may
use scratch paper during the practice test.
57
Test Administrator
Before Testing
Prepare the Room for Testing
• Tests should be administered in a room that has comfortable
seating, good lighting, adequate ventilation, and is free from
distractions.
• Students may not have access to any unauthorized aids. Discuss
any concerns with your school assessment coordinator.
• Students must have sufficient workspace to use their test materials
and not be able to easily view other students’ computer screens or
test materials. During the practice test, check the configuration of
your testing room to make sure you will be able to provide a
secure environment during testing. If necessary, use visual blocks.
58
Test Administrator
Before Testing
Prepare the Room for Testing (cont.)
• When you arrive on the day of testing, open each student
workstation in the testing room to the student Sign In screen as
indicated in the script, but do not sign in for students.
• Post the sign that reads TESTING—Please Do Not Disturb on all
entrances to the testing room and display starting and stopping
times for students as soon as testing begins.
• Display the student comment form URL on the day of testing, or
create shortcuts on student workstations to ensure each student
is able to complete the form after testing
(www.FLAssessments.com/StudentCommentForm).
• Ensure that you have a way to contact the technology coordinator
or the school assessment coordinator during testing without
leaving the room unattended.
59
Test Administrator
Before Testing
Required Administration Information
Record the following required information on your Session
Roster or Administration Record/Security Checklist:
Students assigned to the room
Attendance information
Accommodations provided to students
Accommodations used by students
Test group code
Grade level
Unique security number of secure documents assigned to each student
(paper-based accommodations only)
• Signatures of test administrator and school assessment coordinator
• Dates and times for when secure materials are received and returned
•
•
•
•
•
•
•
60
Test Administrator
Before Testing
Seating Chart
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts should record the following information:
−
−
−
−
−
−
−
−
−
−
−
Room name/number
Subject
Student names and their location in the room during testing
Direction each student is facing
Date
Starting and stopping times
Test administrator name
Names of proctors (if applicable)
Test group code
Session name in PearsonAccess (CBT)
Laptops/mobile devices assigned to students (if applicable)
61
Test Administrator
Before Testing
Seating Chart (cont.)
• All seating charts must indicate the front and back of the room.
• If students are moved to a new location or the seating configuration
changes during testing, a new seating chart must be created.
• If conducting computer-based testing on laptops or other mobile
devices, record which devices students are testing on so that
student responses can be recovered, if necessary.
62
Test Administrator
Before Testing
Test Materials Needed (as applicable):
•
•
•
•
•
•
•
•
•
•
•
•
Test Administration Manual
•
Watch or Clock
•
Do Not Disturb Sign
•
Session Signs
•
Student Authorization Tickets
•
Test Group Code
•
Paper-Based Test Materials
Reading Passage Booklets
Work Folders
CBT Worksheets
Calculators
Reference Sheet and Periodic Table
Pencils/Pens
Security Log
Electronic Devices Sign
Cover Sheets
Session Rosters
Seal Code
63
Test Administrator
Before Testing
Fall/Winter 2015 NGSSS EOC and Retakes Manual
• You will need the Fall/Winter 2015 NGSSS Computer-Based End-ofCourse and Retakes Test Administration Manual to read the appropriate
sections before testing.
• Printed scripts to read to students are provided separately and are also
located at www.FLAssessments.com/Fall-Winter2015.
• When testing students with accommodations, you may need to modify
the scripts. Review the scripts BEFORE testing begins to determine the
necessary modifications.
• Scripts and instructions for administering accommodated computer-based
test forms (text-to-speech, masking) and paper-based accommodations
are located at www.FLAssessments.com/Fall-Winter2015.
64
Test Administrator
Before Testing
Session Roster
• School assessment coordinators will provide a Session Roster (CBT
only), which includes the following information:
−
−
−
−
−
−
−
−
Test Administration
Session Name
Test to be Administered
Password
Student Names
Student ID Numbers
Student Birth Dates
Class Information
− Test Form/Form Group Type
− Usernames
− Blank space to record
attendance and
accommodations
information
• Session Rosters may be used to record required administration
information.
65
Test Administrator
Before Testing
Session Roster (cont.)
Session Rosters must be handled in a secure manner and
returned to the school assessment coordinator immediately after
each test session is completed.
66
Test Administrator
Before Testing
Student Authorization Tickets
• For the test, each student needs a username and password, which are
printed on the Student Authorization Tickets.
• Students will need a pen or pencil during testing to sign their tickets.
• Provide each student a ticket only AFTER all students have entered the
testing room, as instructed in the script, and all tickets must be collected
BEFORE students leave the testing room.
• Student Authorization Tickets must be handled in a secure
manner and returned to the school assessment coordinator
immediately after each day of testing is completed.
67
Test Administrator
Before Testing
Student Authorization Tickets (cont.)
68
Test Administrator
Before Testing
Test Group Code
• A test group code is a unique four-digit number used as a security
measure to identify a group of students tested together.
• The same test group code should be used for both sessions of the
FCAT 2.0 Reading Retake.
• Each testing room must use a different test group code.
• Students will enter the test group code before beginning the test,
as indicated in the scripts.
• Your school assessment coordinator will provide you with a test
group code.
• If students are absent for a test session, a different unique code
must be used for each make-up session.
• The code must be recorded on the required administration
information and on each seating chart.
69
Test Administrator
Before Testing
Seal Code
• A seal code is a unique four-digit
number used to allow students to
access Session 2 of the FCAT 2.0
Reading Retake after they have
completed Session 1.
• Seal codes are provided in
PearsonAccess.
• All students in a test session will
have the same seal code.
• Do not provide seal codes to
students until instructed to do so in
the Session 2 script.
• Because seal codes enable
access to the test, they are
secure information.
70
Test Administrator
Before Testing
Security Log
• A Security Log must
be maintained for
each testing room.
• Anyone who enters
a room for the
purpose of
monitoring a test
MUST sign the log
for that testing
room.
71
Test Administrator
Before Testing
Work Folders
• The Florida Computer-Based Testing Work Folder is a piece of yellow 11”
x 17” paper folded in half with graph paper printed on the back cover.
• For the Algebra 1 Retake and Biology 1 EOC assessments, work folders
are provided for students to work the problems. One work folder should
be sufficient for each student; however, students may request additional
folders.
• Work folders must be distributed to students at the beginning of each
test session.
• Ensure that students have enough desk space to use their folders.
• Collect all work folders when students finish testing before they leave the
testing room, and return folders to your school assessment coordinator.
• Used work folders are secure materials.
72
Test Administrator
Before Testing
CBT Worksheets
• If schools choose to provide them, students taking the computer-based
FCAT 2.0 Reading Retake or the computer-based U.S. History or Civics
EOC assessments may use a CBT Worksheet to make notes rather than
using the CBT notepad tool.
• The worksheet is an 8½” x 11” page (located in Appendix D and
PearsonAccess) that may be copied and distributed to students at the
beginning of a test session.
• If your school is providing copies of the CBT Worksheet, a sufficient
number of copies should be available for all students taking the
assessment.
• Students must have enough desk space to use their worksheets.
• Collect all worksheets when students finish testing before they leave the
testing room, and return worksheets to your school assessment
coordinator.
• Used worksheets are secure materials.
73
Test Administrator
Before Testing
Reading Passage Booklets
• Reading Passage Booklets are provided for eligible students taking the
computer-based FCAT 2.0 Reading Retake if use of this accommodation is
documented in their IEPs or Section 504 plans.
• The booklets contain reading passages but do not contain test items.
Students will respond to test items on the computer.
• Students may write in these booklets.
• Sessions 1 and 2 of the Reading Passage Booklets are sealed separately.
Students should break the appropriate seal at the beginning of each
session, according to the instructions in the administration script.
• Reading Passage Booklets are secure materials and must be
stored in a secure location before and after testing.
74
Test Administrator
Before Testing
Four-Function Calculators
• The computer-based Algebra 1 Retake EOC and Biology 1 EOC
assessments have a built-in four-function calculator.
• Students may use the built-in calculator, or they may use a
handheld four-function calculator.
• Test administrators should provide handheld calculators at the
beginning of a test session to all students who request one, as
indicated in the test administration script.
• Your district should have an adequate supply of approved fourfunction calculators provided by the FDOE. No other calculators
may be used.
75
Test Administrator
Before Testing
Reference Sheet and Periodic Table
• The reference sheet and periodic table are available in TestNav for CBT
testers; however, schools may provide hardcopies of the reference
sheet or periodic table to students.
• Any hardcopy reference sheets or periodic tables must be photocopies
of the reference sheet and periodic table in Appendix D of the manual
(also available at www.FLAssessments.com/Fall-Winter2015).
• If your school will provide hardcopy reference sheets or periodic tables
to students, check each copy before distributing to students and follow
the instructions in the administration scripts.
• Reference sheets and periodic tables for students with paper-based
accommodations are packaged with test materials and should be
distributed to students as indicated in the administration scripts.
• Once students complete the test session, the test administrator should
collect all reference sheets and periodic tables.
• Used reference sheets and periodic tables are secure materials.
76
Test Administrator
Before Testing
Additional items
• Pens and/or pencils
– Ensure each student has a pen or pencil to sign his or her authorization ticket
and make notes or work the problems during testing
– Students taking paper-based tests must use No. 2 pencils
• Clock or watch
• Signs (Appendix D)
̶
Do Not Disturb Sign—display on all entrances
̶
Electronic Devices Sign—display where it will be visible to all students in the
testing room
̶
Session Signs—display where it will be visible to all students
• Cover Sheets (Appendix D)
̶
Use cover sheets to separate TO BE SCORED and NOT TO BE SCORED
paper-based materials
77
Test Administrator
Before Testing
Communicate Testing Policies to Students and
Parents/Guardians
• Electronic Devices Policy—If students are found with ANY electronic
devices, including, but not limited to, cell phones and smartphones,
during testing OR during breaks, their tests will be invalidated. The best
practice would be for students to leave devices at home or in their lockers
on testing days.
• Leaving Campus—If students leave campus before completing the test
(for lunch, an appointment, illness, etc.), they WILL NOT be allowed to
complete the test. Students and parents/guardians should be made
aware of this policy. If a student does not feel well on the day of testing,
it may be best for the student to wait and be tested on a make-up day.
Please make sure parents/guardians are aware of the test administration
schedule and understand that appointments should not be scheduled on
testing days.
78
Test Administrator
Before Testing
Communicate Testing Policies to Students and
Parents/Guardians (cont.)
• Testing Rules Acknowledgment—Prior to testing,
students will be asked to affirm a Testing Rules
Acknowledgment that reads: “I understand the testing rules
that were just read to me. If I do not follow these rules, my
test score may be invalidated.” Students taking computerbased test show that they have read the statement by
clicking a radio button; in a paper-based test, a signature
line appears below the statement.
79
Test Administrator
Before Testing
Communicate Testing Policies to Students and
Parents/Guardians (cont.)
• Discussing Test Content after Testing—The last portion of the
testing rules read to students before they sign/check the Testing Rules
Acknowledgment reads, “Because the content in all statewide
assessments is secure, you may not discuss or reveal details about the
test items after the test. This includes any type of electronic
communication, such as texting, emailing, or posting online, for example,
on websites like Facebook, Twitter, or Instagram.” Please make sure that
students understand this policy prior to testing, and remind them that
discussing the items includes any kind of electronic communication, such
as texting, emailing, or posting to blogs or social media websites, etc.
While students may not share information about secure test
content after testing, this policy is not intended to prevent
students from discussing their testing experiences with their
parents/families.
80
Test Administrator
Before Testing
Accommodations
• Appendix A of the Fall/Winter 2015 NGSSS EOC and Retakes
Manual provides information concerning allowable
accommodations for students with disabilities and for ELLs.
• All personnel involved in administering tests to students with
allowable accommodations must familiarize themselves with
the information in Appendix A.
81
Test Administrator
During Testing
Checklist
 Maintain your seating chart and record of required administration
information.
 Ensure the proctors and anyone who enters your room for the
purpose of monitoring the test sign the Security Log for your
testing room.
 Administer the test according to the directions in the appropriate
administration script and read the SAY boxes verbatim to students.
 After students have completed the test, assist them with accessing
the student comment form, located at
www.FLAssessments.com/StudentCommentForm.
82
Test Administrator
During Testing
Read Script
Refer to the table below for the location of administration scripts based
on the method of delivery and accommodations provided (if applicable).
83
Test Administrator
During Testing
Read Script (cont.)
• For paper-based accommodations, if school personnel have not
already gridded student information prior to testing, read the Script for
Gridding a Non-Preidentified Student Grid Sheet, as indicated in the
administration script.
• Read the appropriate script VERBTAIM to students.
• You may make necessary modifications to the scripts when testing
students who are allowed certain accommodations.
• Additional instructions for administering the tests to students who
required paper-based accommodations or computer-based test forms
(text-to-speech, masking) are provided in PearsonAccess. Braille
scripts and braille notes are also provided with the braille test
materials.
84
Test Administrator
During Testing
Distribute Materials
• Ensure that each student has a pen or pencil.
• Distribute the Student Authorization Tickets as indicated
in the script.
• Distribute calculators, worksheets, work folders,
reference sheets, and periodic tables, as applicable,
before testing begins.
• For the FCAT 2.0 Reading Retake, distribute the
Reading Passage Booklets, if applicable, as indicated in
the script.
85
Test Administrator
During Testing
Supervise Test Administration
While students are working, ensure that students:
• Have cleared the area around their workstations of all materials
except for the appropriate test materials.
• Check the Testing Rules Acknowledgment box and enter the correct
test group code.
• Do not have books, notes, extra scratch paper, or electronic devices
(except for approved calculators) of any kind during testing, even if
they do not use them.
• Do not talk to other students or make any disturbance.
• Are working independently.
• Are working in the correct test form.
86
Test Administrator
During Testing
Supervise Test Administration (cont.)
• It is not appropriate to use cell or classroom phones, grade papers, or work
on the computer during testing, except to contact your school assessment
coordinator or technology coordinator.
• While you may encourage students to continue working, you may not talk
with them about test items or help them with their answers.
• If a student’s computer is disconnected from the test, contact the
technology coordinator to help diagnose any technical issues. The student
will need to be resumed in PearsonAccess before logging back in.
• If a student has continual difficulty logging in or gets kicked out of the test
more than once, do not have the student continue attempting to log in until
the issue is diagnosed and resolved.
• If students finish the test before the allotted time has elapsed, you may
encourage them to go back and check their work.
• As students complete the test, assist them with accessing the student
comment form, as needed.
87
Test Administrator
After Testing Checklist
 Verify that you have collected all required administration
information, including accommodations actually used by each
student, and make copies for your files.
 Verify that your seating chart and Security Log have been
completed correctly, and make copies for your files.
 Report any missing materials and/or test irregularities to your
school assessment coordinator.
 Organize materials and return them to your school assessment
coordinator (see page 35 in the Fall/Winter 2015 NGSSS EOC and
Retakes Manual).
 Complete the appropriate comment form at
www.FLAssessments.com/Fall-Winter2015.
88
School Assessment Coordinator
Before Testing Checklist
 Read the test administration manual, as well as any local directions
you have been given. Resolve any questions with your district
assessment coordinator.
 Read the Test Administration Policies and Procedures and Appendix C,
then sign a Test Administration and Security Agreement.
 Train your test administrators and proctors and ensure they, as well
as all school administrators, sign a Test Administration and Security
Agreement.
 Ensure that test administrators sign the Test Administrator Prohibited
Activities Agreement.
 Receive test materials from your district assessment coordinator.
 Maintain an accurate Test Materials Chain of Custody Form at your
school.
 Inventory materials within 24 hours and report missing materials or
request additional materials immediately.
89
School Assessment Coordinator
Before Testing Checklist
 Communicate the process for collecting required administration
information to your test administrators.
 Distribute test group codes to test administrators.
 Make arrangements to test any special program students who may be
testing at your school.
 Assign proctors, as needed.
 Ensure that appropriate test settings are available for all test sessions.
 If any students who require accommodations are testing at your
school, discuss with test administrators how accommodations will be
provided.
 Verify student information and create test sessions.
 Print and distribute Session Rosters, seal codes, and Student
Authorization Tickets on the day of test administration.
90
School Assessment Coordinator
Before Testing
Receive and Prepare Test Materials
• For the Fall 2015 EOC and Retakes administration, work folders
and CBT scripts will arrive with your test administration manuals.
• For the Winter 2015 administration, CBT scripts will arrive with
your work folders.
• See p. 37 of the Fall/Winter 2015 NGSSS EOC and Retakes Manual
for a list of materials you will receive.
• If your school is providing hardcopy CBT Worksheets, reference
sheets, or periodic tables, make a sufficient number of copies for
all students taking the assessments. Each copy must be carefully
checked against the original.
• Save the original boxes for returning TO BE SCORED special
document materials.
• If you need additional materials or if you have questions, contact
your district assessment coordinator.
91
School Assessment Coordinator
Before Testing
Determine FCAT 2.0 Reading Retake
Session Length
• Each session of the FCAT 2.0 Reading Retake my take up to
half of a typical school day.
• You are responsible for determining the precise time frames
for half-day sessions at your school.
• Before testing, provide test administrators with specific
starting and stopping times for FCAT 2.0 Reading Retake
sessions.
92
School Assessment Coordinator
Before Testing
Maintain Security
• Inventory the contents of your boxes within 24 hours of
receipt and report missing materials immediately.
• Keep materials secure at all times.
• Maintain the Test Materials Chain of Custody Form at all
times.
• No more than three people should have access to the
locked storage area.
• Do not open shrink-wrapped materials or begin
preparing materials (applying student labels) more than
one week prior to testing.
93
School Assessment Coordinator
Before Testing
Train Test Administrators and Proctors
• You are responsible for training all test administrators and
proctors, including non-school-based instructors (e.g.,
itinerant teachers). You must train several employees to
act as possible alternates.
• Test administrators who will administer the test to students
using large print, braille, and one-item-per-page materials
must be trained in the use of those test materials.
• For students with accommodations, make sure that test
administrators are aware of and have made provisions for
the exact accommodations needed for individual students.
94
School Assessment Coordinator
Before Testing
Arrange Practice Test Sessions
• Schedule and arrange practice tests (ePATs) as described in
the Fall/Winter 2015 NGSSS EOC and Retakes Manual.
• Before a student can participate in a computer-based
administration, the student must complete the correct
ePAT(s) to learn how to use the computer-based system.
• For more information about ePATs, practice test content, and
scripts for administering the ePATs, go to
www.FLAssessments.com/ePATs.
95
School Assessment Coordinator
Before Testing
Arrange Practice Test Sessions (cont.)
• Students who require accommodated CBT forms (e.g., textto-speech, masking) must complete a practice test for the
specific accommodated form or form combination they will
use during testing.
• Accommodated practice forms and scripts are available at
www.FLAssessments.com/ePATs.
96
School Assessment Coordinator
Before Testing
Create Test Sessions
• Your district may have created test sessions automatically via the
PreID file upload. If your district created test sessions through the
PreID file upload, you will see these sessions when you log in to
PearsonAccess.
• If your district did not create test sessions during the PreID file
upload, you will need to create test sessions before you can verify
student information.
• These can be temporary sessions for the purpose of verifying
student information, or they can be test sessions you plan to use
for testing.
• Detailed instructions on how to create a test session and verify
student information are on pages 43–45 of the Fall/Winter 2015
NGSSS EOC and Retakes Manual.
97
School Assessment Coordinator
During Testing Checklist
 Ensure the test sessions have been started in PearsonAccess.
 Provide test administrators with additional materials, as
necessary.
 Monitor each testing room to ensure that test administration
and test security policies and procedures are followed, seating
charts and Security Logs are properly completed, and required
administration information is collected.
 Be available during testing to answer questions from test
administrators.
 In PearsonAccess, monitor session status and resume students’
tests, if necessary.
 Arrange for and supervise make-up administrations.
98
School Assessment Coordinator
After Testing Checklist
 Verify that all distributed secure materials have been returned.
Complete the Test Materials Chain of Custody Form. Report any
missing materials to your district assessment coordinator and
conduct the necessary investigation.
 Make copies of all collected required administration information,
seating charts, and Security Logs, and file the copies.
 In PearsonAccess, stop test sessions, and invalidate student
tests, if necessary.
 Organize materials and return them to your district assessment
coordinator.
 Complete the appropriate comment form at
www.FLAssessments.com/Fall-Winter2015, and
encourage test administrators to complete their form.
99
School Assessment Coordinator
After Testing
Organize and Return Materials
• Store any handheld calculators as instructed by your district
assessment coordinator.
• Store Student Authorization Tickets and Session Rosters until
results are reported for this administration, and then destroy
them as directed by your district assessment coordinator.
• Follow your district assessment coordinator’s instructions for
securely storing, destroying, recycling, or returning UNUSED
CBT Worksheets, work folders, reference sheets, periodic
tables, and printed seal codes.
• USED CBT Worksheets, work folders, references sheets, and
periodic tables are secure materials and must be returned
to your district assessment coordinator.
100
School Assessment Coordinator
After Testing
Organize and Return Materials (cont.)
• File the signed Test Administration and Security Agreements
and the Test Administrator Prohibited Activities Agreements.
• Reading Passage Booklets are secure documents and
must be packaged with NOT TO BE SCORED materials using
the yellow return labels.
• If applicable, follow return instructions for TO BE SCORED
and NOT TO BE SCORED materials on pages 74–86 of the
Fall/Winter 2015 NGSSS EOC and Retakes Manual.
101
School Assessment Coordinator
After Testing
Organize and Return Materials (cont.)
• Ensure that the following materials are packaged in your District Assessment
Coordinator ONLY box (along with any other ancillary materials, such as
reference sheets and periodic tables, that your district assessment
coordinator has asked you to return in this box):
– Test administration manuals
– Unused paper bands, unused Document Count Forms, and unused
labels
– Original records of required administration information
– Original Security Logs
– Original seating charts
– Original Test Materials Chain of Custody forms
– Used and unused CBT Worksheets
– Used and unused work folders
– Used and unused reference sheets
– Used and unused periodic tables
102
Technology Coordinator
Before Testing Checklist
 Read the documentation available at
www.FLAssessments.com/TestNav8, as well as the relevant portions of
the test administration manual and any local directions you have been given.
 Read the Test Administration Policies and Procedures and the Florida Test
Security Statute and Rule in Appendix C of the Fall/Winter 2015 NGSSS EOC
and Retakes Manual, and sign the Test Administration and Security
Agreement.
 Ensure all workstations and devices meet the minimum requirements posted
at www.FLAssessments.com/TestNav8.
 Ensure all student workstations and devices have successfully loaded the
Infrastructure Trial.
 Meet with the school assessment coordinator to discuss the administration of
the computer-based test and to walk through the test administration
procedures.
 Discuss and implement plans for handling possible technical interruptions
during testing.
103
Technology Coordinator
Before Testing Checklist
 Run the TestNav System Check to determine the amount of bandwidth
needed for testing.
 Evaluate the testing locations in the school to ensure availability of
sufficient electrical outlets and network jacks.
 Ensure appropriate security protocols are used.
 Ensure you are aware of the applications that must be disabled prior to
testing.
 Confirm that the computers used for test administration have the
appropriate required version of a standard Internet browser based on the
operating system in use on the computer and that the pop-up blocker is
disabled (see Appendix B of the Fall/Winter 2015 NGSSS EOC and
Retakes Manual).
 Ensure the school has a high-speed connection to the Internet AND the
connection is not over-allocated.
 If a firewall is used, confirm the appropriate destination/port/protocol
combinations are allowed through the firewall.
104
Technology Coordinator
Before Testing Checklist
 Ensure that any proxy servers have been checked to ensure that the
appropriate URLs are not blocked.
 Confirm that Internet content filters are configured to allow the specific
URLs required for administering computer-based tests.
 Ensure Proctor Caching computers have been set up properly.
 Ensure a printer is available for printing the Student Authorization
Tickets, seal codes, and Session Rosters (color is not required).
 Analyze the network to determine whether network bottlenecks exist.
 Confirm that student computers and devices and the Proctor Caching
computer have not been updated with any additional software and will
not be updated before testing begins.
 Confirm that test content has been cached for all scheduled test
sessions. Test content is available one week prior to the administration
window.
105
Technology Coordinator
Before Testing Checklist
 Verify that the performance of your Internet connection is consistent
with expected levels of performance for computer-based testing.
 Alert your Internet Service Provider to your computer-based testing
window, and also confirm that no scheduled maintenance or outages are
planned during that entire window.
 Verify, as needed, that no high bandwidth network activity other than
computer-based testing will be occurring during the computer-based
testing window.
 If utilizing wireless network connections for computer-based testing,
ensure that all computers and devices can effectively communicate with
their access point from the testing location and all security measures
have been properly enabled.
 Ensure that laptops are connected to AC power. If batteries must be
used, ensure that they are fully charged and have the capacity to last for
the entire test session.
106
Technology Coordinator
Before Testing Checklist
 Disable instant messaging, email notification, screen savers, power
savers, and remote desktop.
 Disable or delay anti-virus, auto-scan and/or auto-update, system restore
utilities, Windows Security Firewall, Web content filtering, or other
software that may impact CPU speed or scan/block information
transferred between the workstations and devices and the servers.
 Alert your school to the dates and times for computer-based testing and
require students and teachers not testing to refrain from using any
streaming media or other high-bandwidth applications while students are
testing.
 Ensure student workstations and devices and the user profiles and logins
being used for testing allow full read, write, and modify access to the
TestNav\Temp and TestNav\Logs directories.
107
Technology Coordinator
Before Testing Checklist
 Ensure that the primary and secondary save locations are set for student
response files and that students have read and write access to these
locations.
 Ensure that test administrators are familiar with how to access ePats and
the TestNav URL from student workstations and devices and how to
access the student comment forms (if shortcuts are provided). The
student comment form is available at:
www.FLAssessments.com/StudentCommentForm.
 On each day of testing, confirm that the Proctor Caching computer(s)
and Proctor Caching software are turned on and remain running.
108
Technology Coordinator
During Testing Checklist
 Ensure Proctor Caching software is running on all Proctor
Caching computers.
 Monitor each testing room to ensure that there are no
technical issues.
 Be available during testing to answer questions from test
administrators.
109
Technology Coordinator
After Testing Checklist
 Purge test content from the Proctor Caching computer(s).
Instructions for purging test content from the Proctor
Caching computers can be found at
www.FLAssessments.com/TestNav8.
 Complete the Technology Coordinator Comment Form at
www.FLAssessments.com/Fall-Winter2015.
110
Paper-Based Tests
(PBT)
• The following slides relate to the administration of paperbased tests (regular print, large print, braille, one-item-perpage), which are available for eligible students who have
such accommodations identified in their IEPs or Section 504
plans.
• The upper-left corner of the following slides show an image
of a pencil and a paper-based test (see below) to indicate
that this information pertains to paper-based tests only.
111
Reminders for PaperBased Testing
For paper-based testing only:
• For students testing with paper-based accommodations, no PreID
labels or rosters will be provided for the Fall or Winter
administrations.
• School assessment coordinators and test administrators must track
security numbers of secure test documents in their records of
required administration information.
• Test administrators must refer to the scripts and instructions
located at www.FLAssessments.com/Fall-Winter2015 for
handling and administering regular print, large print, and one-itemper-page paper-based tests. Braille scripts and instructions are
posted separately.
• School and district assessment coordinators should refer to their
respective Responsibilities After Testing sections for packaging and
return instructions for these materials.
112
PBT Materials
Materials Needed for Testing
•
Test Documents
̶ FCAT 2.0 Reading Next Generation Sunshine State Standards RETAKE Test
̶
̶
̶
̶
̶
and Answer Books
FCAT 2.0 Reading Next Generation Sunshine State Standards RETAKE
Passage Booklets
Algebra 1 Retake EOC Assessment Test and Answer Books
Biology 1 EOC Assessment Test and Answer Books
Civics EOC Assessment Test and Answer Books
U.S. History EOC Assessment Test and Answer Books
•
Reference Sheets and Periodic Tables
•
Four-Function Calculators (Algebra 1 Retake and Biology 1)
113
Test Materials Chain of
Custody Form
• The Test Materials Chain of Custody Form is available in Appendix D of
the Fall/Winter 2015 NGSSS EOC and Retakes Manual and at
www.FLAssessments.com/Fall-Winter2015.
• The purpose of this form is to continuously track test materials,
including:
– their location
– the dates and times activities are handled
– the names of the persons performing various activities involving the
materials
• Schools must retain copies (electronic or hardcopy) of completed forms
for their files after materials are packaged for pickup and return the
originals to the district assessment coordinator according to his or her
instructions (via email or in the District Assessment Coordinator ONLY
box).
114
Security Numbers
• Security numbers on test and answer books:
– Are used to account for each test and answer book.
– Consist of a nine-digit number followed by a check digit located in
the upper right corner of test and answer books.
• The packing list shows the number ranges assigned to each school, and
written documentation of the number ranges must be maintained at all
times during distribution and return of books.
• A blank Administration Record/Security Checklist is provided in
PearsonAccess and in Appendix D of the manual.
• Each test administrator should maintain a list of all secure materials
assigned to him or her, including any additional materials assigned
throughout the administration.
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Student
Demographic
Information
• The student grid sheet captures
student demographic information.
• Blank student grid sheets (nonpreidentified) must be gridded
using a No. 2 pencil.
• For more information about
specific demographic fields, see
pages 12-15 of the Fall/Winter
2015 NGSSS EOC and Retakes
Manual.
116
Defective Materials,
DNS and UNDO Bubbles
• If a defective test and answer book is identified before testing
begins, the student should be given a replacement document and
the defective document should be returned with all other NOT TO
BE SCORED materials.
• It is NOT necessary to grid the DNS bubble if the document is
defective and UNUSED and has been packaged properly for return
with all other NOT TO BE SCORED materials.
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Defective Materials,
DNS and UNDO Bubbles
• If a student discovers that a document is defective during testing, the
student must be given a replacement book and must, under close
supervision, transcribe the exact responses from the defective document
into the replacement book when the test session is over.
• Grid all information on the student grid sheet of the replacement
document. Grid the DNS bubble on the defective USED book and
return it with all other NOT TO BE SCORED materials.
• If a DNS bubble has been gridded by mistake, erase the DNS bubble
and grid the UNDO bubble. Package the document with TO BE SCORED
materials.
• The DNS bubble MUST be gridded if the test and answer book is
defective and USED.
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Enrollment Information/
Testing History
• For non-preidentified test and answer books, complete the
Student Enrollment Information Box to indicate whether the
student is currently enrolled in, was previously enrolled in, or has
never been enrolled in one of the courses in the Course List
Box.
• See pages 13–14 of the Fall/Winter 2015 NGSSS EOC and Retakes
Manual for samples of the boxes for the different subjects.
119
Test Administrator
After Testing –
PBT Responsibilities
Return Test Materials
Organize paper-based materials, as applicable, according to the list
below:
• TO BE SCORED—Cover sheet and documents (includes
invalidated documents with the DNS bubble gridded)
• NOT TO BE SCORED—Cover sheet and documents (includes
unused documents and defective documents with the DNS bubble
gridded)
• Test administration manuals, Security Log, required
administration information, seating chart, Student Authorization
Tickets, Session Roster, printed seal codes, Reading Passage
Booklets, used and unused work folders and CBT Worksheets,
reference sheets, periodic tables, and calculators
120
School Assessment
Coordinator After Testing –
PBT Responsibilities
Return Materials to District Assessment Coordinator
After testing, school assessment coordinators should return materials
according to the instructions below (and refer to pages 74–75 of the
Fall/Winter 2015 NGSSS EOC and Retakes Manual):
1. Verify that all distributed secure materials have been returned. Complete
your Chain of Custody form. Notify your district assessment coordinator
immediately if any secure materials are missing.
2. Check for and remove any stray reference sheets or periodic tables from
test and answer books to prevent issues during the scanning process;
however, do NOT review test items or student responses.
3. Copy records of required administration information, Security Logs, and
seating charts, and file the copies.
121
School Assessment
Coordinator After Testing –
PBT Responsibilities
Return Materials to District Assessment Coordinator
4. If a test has been invalidated, verify that the DNS bubble has been
gridded and that the document is placed with TO BE SCORED
materials.
• Verify that the DNS bubble has been gridded on a defective
document and that the document is placed with NOT TO BE SCORED
materials.
• Verify that no DNS bubble has been gridded by mistake. If it has,
verify that the DNS bubble has been erased and the UNDO bubble
has been gridded and place the document with TO BE SCORED
materials.
5. Use the cover sheets to separate test materials for return.
6. Ensure that materials are packaged in your District Assessment
Coordinator ONLY box according to the instructions on pages 85–86 of
the Fall/Winter 2015 NGSSS EOC and Retakes Manual.
122
School Assessment
Coordinator After Testing –
PBT Responsibilities
Complete Document Count Forms
1. Verify that all documents from make-up
sessions are included.
2. Do not copy blank count forms;
however, once the count forms are
completed, you may copy them for your
records.
3. Place each completed form on top of
the first stack of corresponding TO BE
SCORED test and answer books.
4. Verify the accuracy of all information
entered; inaccurate information may
delay the scoring process.
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School Assessment
Coordinator After Testing –
PBT Responsibilities
Paper Bands
• Each document type must be banded separately. You may
use more than one paper band per document type, if
necessary.
• Documents for each special program (FLVS Full-Time High
School, District Virtual Instruction Program, District
Franchise of FLVS, Virtual Charter School, Home Education)
must be banded separately.
• Complete all fields on the paper band.
124
School Assessment
Coordinator After Testing –
PBT Responsibilities
Package Materials for Return
Prepare the following types of boxes for return to your district assessment
coordinator (as applicable):
• TO BE SCORED regular print EOC (Algebra 1 Retake, Biology, Civics, U.S.
History) test and answer books—Brown-labeled boxes
• TO BE SCORED regular print Reading Retake test and answer books—Redlabeled boxes
• EOC NOT TO BE SCORED materials, RETAKE NOT TO BE SCORED materials, and
NOT BE SCORED special document materials—Yellow-labeled boxes
• TO BE SCORED large-print and one-item-per-page materials—White-labeled
boxes
• TO BE SCORED braille materials—Pink-labeled boxes
• District Assessment Coordinator ONLY boxes
Refer to the packaging diagrams on pages 83–84 of the Fall/Winter 2015
NGSSS EOC and Retakes Manual for guidance.
125
Appendices
Appendices in the Fall/Winter 2015 NGSSS EOC and
Retakes Manual include:
• Appendix A—Accommodations
• Appendix B—Pearson Customer Support and
PearsonAccess
• Appendix C—Florida Test Security Statute and Rule
• Appendix D—Perforated Forms and Signs
126
Appendix A:
Accommodations
• Appendix A provides specific information and instructions
regarding the following:
– Accommodations for Students with Disabilities
– Unique Accommodations
– Accommodations for English Language Learners
• Scripts and instructions for administering paper-based
accommodations (regular print, large print, braille, one-itemper-page) and accommodated computer-based test forms
are located at www.FLAssessments.com/FallWinter2015.
• School personnel responsible for administering tests to
students with accommodations must familiarize themselves
with all relevant information in Appendix A before testing.
127
Appendix B:
Pearson Support and
PearsonAccess
Refer to Appendix B for the following:
• Information needed prior to contacting Pearson Customer
Support
• Information regarding PearsonAccess (operational site and
training center)
– Logging in for the first time
– Resetting password
– Training Center Test Setup Exercise
128
Appendix C:
Test Security Statute
and Rule
• Appendix C of the manual contains the following:
– Florida Test Security Statute (s. 1008.24, F.S.)
– Florida State Board of Education Test Security Rule (6A10.042, FAC)
• All personnel involved in testing activities, including
handling and maintenance of test materials, must read
and understand the information in Appendix C prior to
signing a Security Agreement.
• The Statute and Rule in Appendix C are printed on
perforated pages that may be removed for use during
trainings.
129
Appendix D:
Forms, Cover Sheets,
Checklists, Signs
Appendix D contains the following forms, cover sheets,
checklists, and signs to be copied and used before, during, or
after testing:
•
•
•
•
•
•
Test Administration and Security Agreement
Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
Security Log
Blank Administration Record/Security Checklist
Test Administrator, School Assessment Coordinator, Technology
Coordinator, and District Assessment Coordinator Checklists
• Do Not Disturb, Electronic Devices, and Session Signs
• Algebra 1 Retake End-of-Course Assessments Reference Sheet
• Periodic Table of the Elements
• CBT Worksheet
• Cover Sheets (for organizing paper-based materials after testing)
130
Comment Forms
• After testing, test administrators, school coordinators,
technology coordinators, and district coordinators are
encouraged to complete the appropriate comment form
located at www.FLAssessments.com/
Fall-Winter2015.
• FDOE and Pearson appreciate feedback from district
and school personnel.
131
Thank you for ensuring a secure
and successful Fall/Winter 2015
administration of the
FCAT 2.0 and NGSSS EOC
assessments.
132