Faculty Center
for Instructors and Roster Contacts
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Accessing Faculty Center
Class Roster
Grade Roster
Request Grade Changes
Grade Approval Process
Next Steps
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Faculty Center
• The self-service Faculty Center is for Instructors
and Roster Contacts to:
• View and download class rosters
• Notify students in a class via email
• Enter final grades
• Change grades
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Access the Faculty Center as an Instructor
http://www.asu.edu/interactive
Select the Faculty Center option to Log In to the
Faculty Center or avail yourself of Grading
Information and resources for Faculty and Staff
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Access the Faculty Center as a Roster Contact
• Log into the system (The PIA)
– https://hrsa.oasis.asu.edu
– Log in with your ASURITE ID and
Password
• Navigate
– ASU Customizations>ASU Student
Records>Roster Contacts>Faculty
Center
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Access the Faculty Center as a Roster Contact
• Search for classes within
your designated
Academic Org.
• A list of Academic Orgs
can be found at the
Registrar’s website
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Accessing the Faculty center as a Roster Contact
You will see a list of
classes and instructor.
When you click on a
row – you enter that
class with the same
software access as that
instructor.
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Class List
Once classes are displayed for a faculty member or a Roster
Contact, the operation of the faculty center is the same for all
users.
Select
Term
Download list
of classes
Academic
Status
Report
Class
Detail
Class
Roster
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Grade
Roster
Class Roster
Select the Class Roster icon
to display a class roster. This
class roster displays all
students in the class as defined
by the selected enrollment
status (default is enrolled).
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Download
(class roster)
Posting ID
Notify Students Function
Printer Friendly Version
Download
Posting IDs
Notify
Students
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Printer
Friendly
Class Roster – Notify Students
Send emails to all enrolled or selected
students. The email will be sent to you
for your records (these emails will not
appear in your ‘sent’ mailbox), with a
Blind Copy sent to each student (this
prevents students from seeing other
student names in the email they receive).
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Download Class List, Class Roster, Grade Roster
Use the download icon
to save your class list, class roster or
grade roster as a separate file that you can use off line.
NOTE 1: When you download, PeopleSoft will save the file as
an .html file that LOOKS like an excel spreadsheet. Use the
“Save As” feature to save the file in the format you wish.
NOTE 2: In order for the download to work, you must set your
browser to work with PeopleSoft. Instructions are available at
http://www.asu.edu/courses/oasis/_JobAids/SetYourBrowserforPeopleSoft.pdf
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Grade Roster
• The Grade Roster icon will appear beside a class when
grade rosters have been generated for a class.
• Grade Rosters are generated nightly by a batch process
controlled by the Office of the Registrar.
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Grade Roster
Grade roster type:
Final Grade
Approval Status:
-Not Reviewed
-Post Tonight
-Complete
Add this grade to all students
Unassigned grades only
Find Function
EN Grades
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Downloading and Importing Grades
It is possible to download the grade roster, type in your
grades and import the grades back into the class.
1. Download Grade Roster
2. “Save As…” an Excel or text file
3. Enter your grades
into the file
4. Import the grades
via the “Import
Grades” button.
Note: this is optional!
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Requesting Grade Changes
Two ways to ask for Grade Changes (for Roster Contacts)
• Grade change button – (appears when all grades are posted)
• Grade Change menu
(for Roster contacts only)
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Checking the Status of a Grade Change
• Check status of Grade changes from the request
grade change page –
– Requested
– L1 Approve
– Successfully Changed
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Grade Change Process
• What happens after you submit the grade
change –
– L1 Approver (Department)
– L2 Approver (College)
– Changes are immediately posted to the student’s
record
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Grade Change for Past Classes
• Instructor or Roster contact can request changes
to classes of Fall of 06 and later
• Only Roster contacts can request changes for
classes prior to Fall 06 – but they must use the
grade change component – (not faculty center)
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Next Steps
Be sure to verify the Final Grades due date!
Instructors –
Access the Faculty Center and verify all your classes are
there and that you can see the grade rosters.
If not, check with your class scheduler to ensure you are
listed as an instructor with POST access.
Roster Contacts –
• Access the Faculty Center and verify all your classes are
there and that you can see the grade rosters.
• Encourage your Grade Approvers to acknowledge their
access requests that have been started for them.
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Helpful Links
How to set your browsers for downloads (For Everyone)
http://www.asu.edu/courses/oasis/_JobAids/SetYourBrowserforPeopleSoft.pdf
How to view rosters via standard student pages view (Roster Contacts)
http://www.asu.edu/courses/oasis/_JobAids/SummaryOfEnrollment.pdf
How to check what roles you have in PS (Roster Contacts)
http://www.asu.edu/courses/oasis/_JobAids/ViewYourRoles.pdf
Instructions for applying for access link (Roster Contacts)
http://www.asu.edu/oasis/support/documents/RequestAccessForYourself.pdf
Link for applying for access (Roster Contacts)
http://www.asu.edu/interactive/oasis/AddSecurityRequest
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Ongoing Communication
For suggestions for improvements:
Email AskOasisTraining@asu.edu – put “Faculty Center
Suggestion” in the subject line.
For immediate help, submit a help ticket
http://www.asu.edu/support
Select University Technology Office for the organization,
Select PeopleSoft for the category
Type in a summary and description of your problem.
How do you want to be communicated with?
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Questions? Comments?
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Faculty center for Instructors and Roster Contacts
Requesting Access
Faculty/ Instructor
You will be able to access all classes for which you
are an instructor-of-record automatically.
If you don’t see a class that you are teaching in the
faculty center – contact your dept’s class scheduler
to check if you are listed as an instructor for that
class.
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Faculty center for Instructors and Roster Contacts
Requesting Access
Instructor Delegates
A delegate may be a student (TA), a staff member, or another faculty member.
TA’s are generally set up to enter grades, but not submit grade changes or assign delegates
to a class. TA’s should be set-up with an Instructor Role of TA with POST access. If a TA is
to be the primary instructor, and will both enter and change grades, they should be set up as
a primary or secondary instructor with POST access.
Your department class scheduler can add Instructor Delegates by using the pages under
Curriculum Management at:
Curriculum Management > Schedule of Classes > Maintain Schedule of Classes
In the future, Instructors will be able to add instructor delegates to a class via the faculty
center using the Delegate icon on the front page. (coming soon)
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Faculty center for Instructors and Roster Contacts
Requesting Access
Roster Contacts
To use the faculty center, Roster Contacts must:
• Complete this training or the online class
• Request access for the SR Roster Contacts role
•Access can be requested from the oasis home page at
http://www.asu.edu/oasis
• Submit written approval of their Chair/Director
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Faculty center for Instructors and Roster Contacts
Requesting Access
Level 1 and Level 2 Approvers
To use the faculty center, Level 1 and 2 Approvers
must:
- Complete online training available in blackboard
- Request access for the TBD role
- Submit written approval of their Chair/Director
More info on this role will be coming soon.
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