EVERYTHING NONPUBLIC
April 7, 2014 – New Providence, NJ
April 8, 2014 – Mullica Hill, NJ
April 11, 2014 – Hamilton, NJ
1
AGENDA
I. State Programs
● Chapter 192 and 193
 OFAC Audit Process
● Nursing Services
● Technology Initiative
● Textbook Aid
II. Federal Programs
● IDEA
● Title I
● Title II A
● Title III
2
AGENDA
III. NJDOE Training Programs
● Provisional
Teacher Programs
● Licensure Programs
● Administrator Programs
3
State Nonpublic Programs
To participate in state programs, nonpublics must submit
the Nonpublic School Enrollment Report every year!
4
Chapter 192 and Chapter 193
 Compensatory
Education (192)
Language arts and math instruction
ESL
Home instruction
 Special
Education (193)
Evaluation, re-evaluation and determination of eligibility
for services
Supplementary instruction
Speech-language services
5
Student Eligibility
Chapter 192 and Chapter 193

Full-time students in a nonpublic elementary or
secondary school (grades K-12) located in New
Jersey

Parents/guardians live in New Jersey
 If student boards, the district where parents reside
is child's district of residence

Parents/guardians are residents of another state
 May receive only initial or annual evaluation or
reevaluation (Chapter 193 services)
6
Student Eligibility
Chapter 192 and Chapter 193

Chapter 192: 5-20 years old

Chapter 193: 5-21 year old

Parent application for services: 407-1
form
Submit annually before services can begin
7
District Responsibilities
Chapter 192 and Chapter 193
Consult
with the
nonpublics
Verify
student
eligibility
for services
Provide the
services
(or manage
a provider)
Keep
student
records
Account
for funds
8
District Responsibilities
Timely and Meaningful Consultation
Chapter 192 and Chapter 193
Why?
When?
• To provide the best services possible to
students in nonpublic schools
• Annually, in time to begin services as
close to the start of the school year as
possible
• Before the RFP or competitive
contracting processes
• Before changing providers
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District Responsibilities
Timely and Meaningful Consultation
Chapter 192 and Chapter 193
What?
• Total amount of funds allocated to
the nonpublic school
• Total amount of administrative fees
anticipated
• Time, place and format of services
• Method of student assessment for
evaluative and formative purposes
• How results will be communicated to
nonpublic school and parents
• Any remaining funds (with sufficient
time to use them efficiently and
effectively)
10
District Responsibilities
Timely and Meaningful Consultation
Chapter 192 and Chapter 193

Prior to a change in the provision of
services, include the parents in the
consultation process via:
Survey, meeting, or nonpublic school
administrator

Get input on:
Level of satisfaction with the current provider
Concerns
Outcomes desired
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District Responsibilities
Third-Party Provider
Chapter 192 and Chapter 193
 If district contracts with a provider
District retains responsibility of delivery
and oversight of Chapter 192 and Chapter
193 services
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District Responsibilities
Third-Party Provider
Chapter 192 and Chapter 193
Clinic or agency must be on NJDOE-approved list
 Contracts must include:
Scope and nature of services
Cost and method of payment for services
Professional staff and facilities
Details of administration of the programs to be
provided
Budget : program, administration, per student
amounts for each service

13
District Responsibilities
Facilities
Chapter 192 and Chapter 193

Determine site for instructional
services during annual consultation

Requirements:



certificate of occupancy
health and fire inspection certificates for
the school
accessible to individuals with disabilities
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District Responsibilities
Facilities
Chapter 192 and Chapter 193

If in sectarian nonpublic school, the
district or service provider must ensure:
 Instructional services are supervised by
district or service provider staff
 Religious matter is not introduced
 Staff providing instructional services are
employees of the district or service provider
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District Responsibilities
Fiscal Management
Chapter 192 and Chapter 193
• District must submit the Report of Nonpublic
•
•
Auxiliary and Handicapped Services in
November of the prior school year.
Request additional funding when more eligible
students are identified throughout year and
current funding is insufficient through the
Chapter 192-193 Funding Statement and
Additional Funding Request
Restrictions:
District administration: 6%
Facilities Rental: 18%
16
District Responsibilities
Fiscal Management
Chapter 192 and Chapter 193
 File
Project Completion Report for
Chapter 192 and Chapter 193 Services
in August (for prior school year)
 Follow
NJDOE financial accounting
procedures
 Return
unexpended funds to NJDOE
17
Chapter 192: Compensatory Education
Program Description
 To
provide nonpublic school students
with auxiliary services:
Compensatory education
English as a second language
Home instruction
18
Student Eligibility Criteria
Chapter 192: Compensatory Services
Grades 3-12



Tested annually (after March 15 of prior year)
NJASK or HSPA: partially proficient (failing)
Current version of a standardized assessment:
below 40th percentile on most recent version
OR
If below 50th percentile on standardized test:
 Use additional objective criteria: report card
grades, book level tests, teacher ratings and
writing samples

19
Student Eligibility Criteria
Chapter 192: Compensatory Services

Kindergarten: Observational assessment + work
samples

Grades 1-2: Three of four measures
 Teacher and parent survey, interviews, observational
assessments
 Work samples collected over time, including performance
based assessments
 Developmental screenings, checklists
 Report cards, tests, projects
20
Student Eligibility Criteria
Chapter 192: Compensatory Services
Grades K-2: Nonpublic School
Responsibilities

Identify appropriate assessments - see
guidance

Develop portfolio of evidence that
demonstrates the child’s areas of need

Provide copy of portfolio to the
district/provider
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Student Eligibility Criteria
Chapter 192: ESL

Native language other than English

Scores below cut-off level of English
language proficiency on a NJDOE-approved
language proficiency test

At least one other indicator (level of reading
in English, previous academic performance,
performance on standardized tests in
English, input of teachers and other staff)
22
Student Eligibility Criteria
Chapter 192: Home Instruction
 Unable
to attend school for 10
consecutive school days or 15
cumulative school days or more during
school year due to

health condition requiring treatment which
precludes participation in their usual
educational setting
23
Student Services
Chapter 192: Home Instruction

District/provider must start services no
later than five school days after the
student has left the general education
program

Instruction must meet the promotion and
graduation requirements of the nonpublic
school (excludes religious studies)

A certified teacher from district/provider
provides instruction
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Chapter 193
Programs/Services
To provide nonpublic school
students with special education
services
 Evaluation,
re-evaluation and
determination of eligibility for services
 Supplementary
instruction
 Speech-language
services
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Chapter 193
Re-evaluations
• To determine if student continues
Why: to be a student with a disability
When:
• Within three years of the previous
classification or sooner if
conditions warrant or if student's
parent or teacher requests
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Chapter 193
Supplementary Instruction
What:
• In addition to the primary
instruction for the subject
• By an appropriately certified
teacher, individually or in
Delivery: groups
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Chapter 193
Speech Language Services
What:.
Delivery:
• In addition to the regular
instruction program. Includes
language, articulation, voice, and
fluency
• By an appropriately certified
speech-language specialist,
individually or in groups not to
exceed five students
28
Chapter 192 - Chapter 193
Auxiliary Services
Self Audit Guidelines
Division of Administration and Finance
Office of Fiscal Accountability and Compliance
State Audit Unit
29
Materials to Gather – Chapter 192





407-1 application forms for all students
Compensatory education and ESL – master listing
of all services by student reconciled to services on
PCR
Nonpublic school attendance registers
Compensatory education – eligibility
documentation
◦ Grade K, 1, and 2 – portfolios
◦ Grade 3 to 12 – standardized tests
ESL test scores
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Materials to Gather – Chapter 193





407-1 application forms for all students
Special Education CST Evaluations, supplemental
instruction services, speech evaluations or services
Master listing of all services by student reconciled
to services on PCR
Nonpublic school attendance registers
CST evaluations
◦ Initial evaluations and reevaluations service
plans documenting minimum of 2 forms of testing
◦ Annual reviews-service plan CST meetings
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Further Materials to Gather
Ch 192-193 Documentation –
Teacher Service Activity Records
Compensatory Education
 ESL Services
 Supplemental Instruction
 Speech Services
◦ Teacher service records from public
school or contracted service provider
◦ Monthly billings to public school district
detailing billed services

32
Chapter 192-193 Audit
Verification of Student Services Reported on PCR
Compensatory Education
 ESL Services
 Supplemental Instruction
 Speech Services
◦ Teacher service records from public
school or contracted service provider
◦ Monthly billings to public school district
detailing billed services

33
Common Audit Findings
Chapter 192-193
Missing 407-1 forms
 Missing student data to reconcile with PCR
 Missing test scores for compensatory education; no
multiple measures for scores above 40th percentile
 Lack of service plan files – insufficient testing of
special education students for reevaluations,
duplicate annual reviews
 Missing attendance records for nonpublic schools
and for provider services

34
Ch 192-193 OFAC Audit Process –
Issuance of Report and Post Audit Activities










Audit process
Amendments to findings based on new documentation
Exit conference
Post audit appeal process
Recovery of state aid
OFAC Consultation with OSEP-Nonpublic School Services
Fair procedures and follow-up
Alternative tests for Grade K, 1 and 2 students
Technical assistance
Contact information: robert.ortley@doe.state.nj.us 609-9844940
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Nonpublic School
Health Services
36
Nursing Services
Required Services





Assistance with medical examinations including dental
screening
Maintenance of student health records and notification
of local or county health officials of any student who has
not been properly immunized
Scoliosis examinations of students between the ages of
10 and 18
Emergency care to students who are injured or become
ill at school or during participation on a school team or
squad
Additional medical services may include necessary
equipment, materials, supplies
37
Nursing Services
Reporting Requirements
Due to County Superintendent and NPS by Oct 1:
1. Verification that the required conference was held
with the nonpublic school: Nursing Consultation
Agreement Form
2. A copy of the contract with service provider, if
applicable, and approved minutes of the district
board of education meeting approving the contract
for the year, including a rationale for the
distribution of funds
3. A description of the type and number of services
that were provided during the previous school
year: Annual Nonpublic School Nursing Report
Form.
38
Nursing Services
Reporting Requirements
Nursing Consultation Agreement Form:
 Amount of funds allocated to the nonpublic
school

Health services to be provided

Criteria to be used in the contracting process

Start date for nursing service

How the nursing position will be filled in the
event of a long-term absence or leave
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Nursing Services
Reporting Requirements
Rationale for the distribution of funds:







amount of funds allocated to the nonpublic
school for nursing services
number of annual service hours
nursing service hourly rate
total nursing service costs
nursing services to be provided
equipment or supplies
start date for nursing services
40
Nursing Services
Guidance

The Nursing Program Guidance:
Statute, code and DOE recommendations

Nursing Services Fact Sheet:
What is allowable and constraints placed
on districts in spending the funds directly
or contracting with third party providers
Model service provider proposal
evaluation rubric/methodology
41
Nonpublic Technology Initiative
2014-15
42
NPTI Goal
… provide nonpublic school pupils with
computers, educational software, distance
learning equipment and other technologies
that can improve their education by meeting
their specific educational needs and to give
nonpublic school teachers the skills,
resources and incentives to use educational
technologies effectively to improve teaching
and learning in the classroom
43
NPTI Basics
$20/student in SY14
Up to 5% admin fee
Only NJ residents
Funds must impact students in the
current school year
 Cannot be used to supplant benefits
normally provided by the NP school
 Nonpublic school must request funding
in the annual Nonpublic School
Enrollment Report




44
NPTI Procedures

LEA consults with NP School

LEA prepares Purchase Orders

LEA orders, purchases and arranges
delivery
 Must follow LEA procurement policies
and public contract laws
 All purchases remain the property of
the public school district
45
NPTI Purchases Must …
Be purchased by the public school
Use the LEAs contractor if the LEA
requires it
 Include shipping & handling charges
 Use NPTI funding only – no split funding
 Benefit the students and/or teachers PD
 Be linked to curriculum (Non-religious)
 Be secular, neutral, non-ideological
purposes


46
NPTI Allowable Purchases
• Training that develops teachers’
technology skills for instructional purposes
• See Allowable list for specific rules for
o
o
o
Equipment /supplies/hardware
Professional development
Misc. purchases
http://nj.gov/education/techno/npallowable.htm
47
Please Note:
The funding for the year ends on June 30th
Summer PD cannot by paid for with the
previous year’s funding (New for SY 15)
 Start consultation early
 Purchases should be approved by the LEA’s
Oct. BOE meeting


Webinar and technical assistance will posted at:
http://nj.gov/education/techno/nptech.htm
48
NPTI Contacts

Program Questions:
o Sandy O’Neil or Joseph Seaman
Sandy O’Neil: 609-777-4662 or
sandy.oneil@doe.state.nj.us
Joseph Seaman: 609-292-8407 or
joseph.seaman@doe.state.nj.us

Funding or all other NP School questions
o Greg Kocher: 609-633-0251 or
nonpublicschoolservices@doe.state.nj.us
Program information
http://www.nj.gov/education/techno/nptech.htm

49
New Jersey Nonpublic School
Textbook Law
50
Textbook Aid
The New Jersey Nonpublic School
Textbook Law requires the board of
education in each public school district
in New Jersey to purchase (with state
funds) and loan textbooks, upon
individual request, to all students
attending a nonpublic school located in
the public school district.
51
What Is A Textbook?
Textbook means books, workbooks or
manuals, whether bound or in looseleaf form; or electronic textbooks
including but not limited to: computer
software, computer-assisted
instruction, interactive videodisc and
other computer courseware and
magnetic media.
52
What Is Not A Textbook?

Reference materials –
encyclopedias, almanacs, atlases and
general special purpose dictionaries, of
which the student does not have
individual use.

Supplementary materials –
supplementary books, magazines
newspapers and audiovisual materials
normally housed in the school library.
53
What Is Not A Textbook?

Other Materials –
tests and testing materials
teachers’ editions of textbooks and review
books
computers (hardware), computer software
materials such as blank disks or tapes or
cassettes, computer chips, consoles
(hardware), computer correction devices
and cassette recorders
54
Nonpublic School
Transportation Procedures
55
Nonpublic Transportation Procedures
• Refer to the Nonpublic School
Transportation Guidance Document
for detailed information
• For additional nonpublic schoolrelated procedures and documents,
please see the Office of School
Finance's Student Transportation
webpage
56
EVERYTHING NONPUBLIC
Federal Programs
IDEA
57
Children with Disabilities Enrolled by
their Parents in Private Schools
Services through IDEA-B – 34 CFR
§§300.129-144
(http://www.state.nj.us/education/nonpublic/pd/ServicestoNonpublicRegulations.pdf)
Office of Special Education Programs
58
Who is served?
The reauthorized IDEA-B Act of 2004 contains a
provision for participation of children parentally
placed in private schools. LEAs must consider the
needs of these students in the development of their
IDEA applications. This applies to both the Basic
(Section 611) ages 3-21 and the Preschool (Section
619) ages 3-5.
 The reauthorization placed the responsibility on the
district of location (attending) for the provision of
services to eligible children attending private schools
within the district borders. This includes out-of-state
eligible students.

59
How do I identify the eligible students?
•
•
•
Not through the 407-1 (this is the intake form for Chapter 192193)
Each LEA must locate, identify, and evaluate all children with
disabilities who are enrolled by their parents in private, including
religious, elementary and secondary schools located in the
school district. (34 CFR §300.111and §300.201) Child Find
The LEA may use an outside public agency to conduct the
evaluations (i.e. Evaluations completed through Chapter 193)
however:
• The cost of the evaluations may not be charged to the
proportionate share
• Out-of-state evaluation costs
• What about Preschool children?
• Procedure similar to evaluation of public school students
60
How is the Proportionate Share Created?

The children with disabilities identified as ELIGIBLE
for special education and related services are
reported by the LEA on their October 15th Nonpublic
Annual Data Report (ADR) consistent with 34 CFR
§300.133(a). LEAs should work with NJSmart to
ensure correct data reporting.

Number of eligible parentally placed private school
children with disabilities / total number of students
with disabilities x the allocation amount.
APPENDIX B of 34 CFR Part 300.
61
Proportionate Share Calculation
Number of eligible children with
disabilities
In public schools
300
In private schools
+ 20
______
320
Federal Part B FlowThrough $$
LEA receives
$152,500
$152,500
320
$476.57 a student
X 20 students
_____________________
$9,531.25
For proportionate share
62
Supplement not Supplant
• LEAs are required to use the entire proportionate
•
share of IDEA-B funds (Section 611 and section
619) to provide for services to students with
disabilities parentally placed in private (nonpublic)
schools.
State (Chapter 193) and local funds may
supplement and in no case supplant the
proportionate share. 34 CFR §300.133(d)
63
How are services determined?
• OSEP (federal) has posted a Q&A entitled
“Questions and Answers on Serving Children with
Disabilities Placed by their parents at Private
Schools”. Provides guidance on the requirements
and is updated regularly as questions arise.
• The website http://idea.ed.gov provides a topic
brief and a video clip describing specific highlights
of the requirements and suggested processes.
64
How are services determined?
Consultation Process
• Among the LEA, private school representatives and parent
•
•
representatives throughout the year (and prior to the
completion of the federal entitlement grant(s)). A
representative of the district must be present at a meeting if
convened by an agency other than the district.
How, where and by whom special education and related
services will be provided is determined through this process.
Services that may be provided through the federal share are
similar to those provided to public school students with
disabilities (not limited as with Chapter 193).
Continue communication throughout the year to ensure
that the agreed upon services are provided.
65
How are services determined?
Written Affirmation

When timely and meaningful consultation, as required by 34
CFR §300.134, has occurred, the LEA must obtain a written
affirmation signed by the representatives of the participating
private schools (Sample Handout)
◦ What this is not:
 A list of attendees at a meeting
 Consultation signoff as defined in Title I

If written affirmation is not provided within a reasonable
period of time the LEA must keep documentation of the
consultation process on file for SEA review and request.
Verification is within the grant application.
66
How are services determined?
Equitable Services
• No parentally-placed private school child with a disability has an
•
•
•
individual right to receive some or all of the special education and
related services that the child would receive if enrolled in the public
school. All of the proportionate share could be spent on one child
depending on consultation and need.
Students enrolled in nonpublic schools by their parents may receive
a different level of service than public school students.
Decisions about services are through the consultation model.
The LEA must make the final decisions with respect to the services
to be provided (not the vendor).
67
Complaints?
Compliance


A private school representative has the right to submit a
complaint to the SEA that the LEA –
◦ Did not engage in consultation that was meaningful or
timely; or
◦ Did not give due consideration to the views of the private
school official.
The complaint is filed in the same manner as a public school
complaint . The forms and process may be found on the
SEA’s website at
http://www.state.nj.us/education/specialed/complaint/
68
How are services provided?
•
•
•
•
A representative of the student with a disability may request
services of district of location at any point by completing the
Request for IDEA Services for Eligible Nonpublic School
Students with Disabilities form (Not a 407-1) (Handout)
A Services Plan is required (34 CFR §300.138 (b)) and must
describe the specific special education and related services
that will be provided for the parentally placed private school
children. (Handout)
It must also specify the funding source.
Can a current service plan for a child under Chapter193 be
modified to include services through IDEA-B?
69
Provisions
IDEA-B funds may not be used for separate classes as per
34 CFR §300.143.
 IDEA-B funds must be used to meet the special education
and related services needs of these students and not the
needs of a private school or the general needs of the
students enrolled in the private school.
 Services, including materials and equipment , must be
secular, neutral and nonideological.
 Services may be provided on-site at a child’s private
school, to the extent consistent with the law.

70
Provisions
Contracting
 LEAs may contract with another public agency, including another
school district, to provide the required services. 34 CFR § 300.138(c)
 No administrative charges may be made against the IDEA
Proportionate shared, only services to students. (Federal Q&A)
 The contracted agency is not the sole decision maker about what
services are to be provided. A representative of the district of location
must be involved.
 IDEA funds may not be distributed directly to a nonpublic or the
parent/guardian of an eligible child.
 The entire proportionate share may not be transferred to a vendor
without proof of service. (Monthly billing with proof of service)
71
Provisions
Transportation as a related service



Transportation may be provided from the home to the
service site or from the school to the service site. LEAs
are not required to provide transportation from the home to
the private school.
Transportation is an allowable cost and may be considered
when determining whether the district has met it’s
proportionate share responsibility.
Include in the Services Plan (SP) as necessary for the
child to benefit from the services.
72
Provisions
Use of personnel



The services provided to parentally placed private school
children with disabilities must be provided by personnel
meeting the same standards as personnel providing
services in the public schools. Exception for private
school personnel regarding highly qualified.
Public School Personnel – to the extent necessary and if
those services are not normally provided by the private
school.
Private School Personnel – outside of his or her regular
hours of duty and under public supervision (hired by the
LEA/Agency)
73
Provisions


Property Equipment and Supplies
The public agency must keep title to and exercise
administrative control of all property, equipment, and
supplies that the public agency acquires under 611 or
619 for the benefit of private school children with
disabilities. These items are to be returned to the
public agency when no longer needed .
No IDEA-B funds are to be used for repairs, minor
remodeling, or construction of school facilities.
Example: Smart Boards and FM systems.
74
Contact Information
Office of Special Education Programs
IDEA-B Program Coordinator
patricia.gray@doe.state.nj.us
609-984-4953
75
TITLE I
Improving The Academic
Achievement Of The
Disadvantaged
76
Title I, Part A

Purpose: To improve the teaching and
learning of children failing, or most
“academically” at-risk of failing, to meet
challenging State academic achievement
standards.

How: By providing supplemental (additional)
learning opportunities for eligible students, their
parents and their teachers.
77
Ensuring Equitable Services to Nonpublic School
Students
ESEA § 1120 Title I, Part A: Participation of
Children Enrolled in Private Schools
78
Equitable Service Provision
ESEA §1120
Requires districts receiving Title I, Part A funds to
provide services to:
● Eligible nonpublic school students
● Teachers of eligible nonpublic school students
● Families of eligible nonpublic school students.
79
Equitable Services
Why?

Census poverty data includes low-income
families with nonpublic school children

Census poverty data used to determine
districts’ Title I allocations

Child Benefit Theory: Funds benefit child ONLY
80
Requirements to Ensure that Funds do Not Benefit
a Private School
34 CFR § 200.66
Child Benefit Theory

Title I services benefits the “individual” child,
NOT the entire school.

Services are provided by the district, not the
nonpublic school
81
Requirements to Ensure that Funds do Not Benefit a
Private School
34 CFR §200.66
Child Benefit Theory
Child Benefit Theory complies with the
Constitutional Prohibition against Federal
funding- No funds are to go to the nonpublic
school!
82
Equitable Services Provision
Phase I
 Step 1: Locating Nonpublic Students
 Step 2: Counting Nonpublic Students
 Enrollment data, Income data
 Step 3: Generating Nonpublic Allocation
83
Equitable Services Provision
Phase I
Step 1: Locating Resident Nonpublic
Students

Resident nonpublic schools

Bordering nonpublic schools

Transportation Documents

Busing routes, Aid-in-Lieu
84
Equitable Services Provision
Phase I
Step 2: Counting Resident Nonpublic Students

Enrollment data: match resident nonpublic
students to their public school attendance area

Low-income data: Contact schools enrolling
resident nonpublic students

Various methods: survey, extrapolation,
proportionality, equated measure
85
Equitable Services Provision
Phase I
Step 3: Generating Nonpublic
Allocations

Who: Nonpublic students who 1) live in the
attendance area of a Title I public school and 2) come
from low-income families

How: District enters enrollment and low-income
numbers into its annual Title I, Part A application

How much: The same per-pupil amount as public
schools students residing in the Title I attendance area
86
Consultation
When?
 During the design and development of the Title I
program [ESEA §1120(b)]
 Throughout the Title I program
 Before and after the program (Evaluation)
87
Consultation
Scheduling Meetings
 Send invitation to ALL nonpublic schools
enrolling resident students (documented effort)
 Agenda
 Meeting Minutes
 Refusal form
88
Consultation
Agenda








Needs of eligible children
Services to be provided
How, where and by whom
Evaluation of the program
Size and scope of the services
Data for poverty count
Activities for teachers and families of
participants
Third-party contract
89
Consultation
Timely and meaningful consultation between the
district and nonpublic school officials during the
design and development of the services is
required on such issues as:
How the children’s needs will be identified;
 What services will be offered;
 How and where the services will be provided;

90
Consultation
(continued)




How the services will be assessed and how
the results of the assessment will be used to
improve those services;
What service delivery mechanisms will be
used to provide equitable services;
Who will provide the services;
The amount of funds available to serve
nonpublic school students;
91
Consultation
(continued)



The size and scope of the services to be
provided;
How and when the agency will make decisions
about the delivery of services;
Consideration of the views of the nonpublic
school officials regarding use of third-party
providers;
92
Consultation
(continued)

Consultation must continue throughout the
implementation and assessment of services;
and

Consultation shall occur before the district
makes any decision that affects the
opportunities to participate of eligible nonpublic
school children, teachers, and other education
personnel.
93
Consultation
Agenda
Should:
●
●
Be a discussion between district and
nonpublic school officials
Allow all parties to express their views and to
have their views heard.
Should not
● Nonpublic schools dictating menu of services
● Occur via faxed documentation
94
Consultation
Outcomes
Participating nonpublic schools.
 Timeline for services
 Parent involvement activity topics
 Professional development activity topics
 Amount of funds for:

1. Instructional services
2. Parental Involvement activities
3. Professional development topics
95
Consultation
Complaint Process
Nonpublic school officials may file a complaint
with the NJDOE if the district does not engage in
timely and meaningful consultation or give
adequate consideration to the views of nonpublic
school officials.
96
Generating Funds
How are funds generated for services for
nonpublic school students?
97
Ensuring Equitable Services
Generating Funds for Instruction
An LEA may calculate the number of nonpublic
school children who are from low income
families and live in participating public school
attendance areas:
1. Use the same measure of poverty as for public
school children
2. Use comparable poverty data from a survey
98
Ensuring Equitable Services
Generating Funds for Instruction
A district may calculate the number of private
school children who are from low income families
and live in participating public school attendance
areas:
1.
2.
Use comparable data from a different source
Use an equated measure
99
Ensuring Equitable Services
Generating Funds for Instruction
Low-income public and nonpublic school
children residing in the same Title I attendance
areas generate the same per-pupil amount
(PPA)
100
Ensuring Equitable Services
Generating Funds for Instruction
PPA x the number of low-income nonpublic
school children residing in participating public
school attendance areas= Instructional funds
for the Title I programs for eligible nonpublic
school children
101
Ensuring Equitable Services
Use of Funds
These instructional dollars generated by lowincome private school children who reside in
Title I attendance areas must be used for
INTRUCTIONAL services ONLY!
102
Ensuring Equitable Services
Transferability

If a district transfers funds into the Title I
program that requires equitable participation,
the district must consult with nonpublic school
officials prior to transferring funds.

Funds may not be transferred for the sole
purpose of meeting the needs of the nonpublic
school children.
103
Ensuring Equitable Services
Additional Funds (Carryover)

Districts have flexibility on how to use carryover
funds; however, they must ensure that the
equitable services requirement are met, as
applicable.

If equitable services were NOT provided, the district
must carryover unspent funds designated for
nonpublic school services to the next year’s
program for services to nonpublic school students.
104
Equitable Services
Phase III: Providing Services
Student Selection

Must live in a Title I participating public school
attendance area; and

Must meet multiple, educationally related,
objective criteria (i.e., grades, standardized
assessments, local assessments, teacher
recommendations)

Pre-K to 2: developmentally appropriate criteria, teacher
recommendations and interviews with parents
105
Equitable Services
Phase III: Providing Services
Types of Services

Direct instruction outside the regular classroom

Tutoring

Services to four-year old children who are enrolled in a
preschool program at the private school (Early Childhood)

Counseling

Computer assisted instruction

Extended day/year programs (i.e. , Saturday, summer)

Transitional program
106
Equitable Services
Phase III: Providing Services
Program Considerations

During the school day, the program is a pull-out model in a
space separate from the regular nonpublic school children

Title I services can not be provided in the regular
classroom through cooperative learning or co-teaching.

Nonpublic schools can not operate a schoolwide program.
107
Equitable Services
Phase III: Providing Services
Location of Services

Title I services may be provided onsite at the nonpublic
school, including religious affiliated schools. The district
has exclusive use of the space when providing Title I
services.

If space is not available at the nonpublic school, the district
(in consultation-to the extent possible) is required to find
other appropriate space.
108
Equitable Services
Phase III: Providing Services
Supplement NOT Supplant
Title I services MUST be in addition to and can
not replace or supplant services that would be
provided by nonpublic schools to their eligible
students.
109
Equitable Services
Phase III: Providing Services
Third Party
District must follow state policies and procurement
procedures.
 Contract MUST be detailed enough so that district
knows that the third-party will comply with all Title I
requirements
 Invoices must list administrative and instructional costs
in sufficient detail as required by an audit.
 District must monitor third-party’s performance.

110
Equitable Services
Phase III: Providing Services
What Should the Contract Include?
The district should include definitions and uses for:
• Instructional;
• Administrative;
• Professional development; and
• Parental Involvement costs
111
Equitable Services
Phase III: Providing Services
What Should the Contract Include?
The district should provide the standards and
assessment agreed to in consultation that the district
will use to measure the effectiveness of the Title I
program provided to nonpublic school students.
 Invoices have separate categories for instructional,
professional development, parental involvement, and
administrative costs.

112
Equitable Services
Phase III: Providing Services
What Should the Contract Include?
Sufficient documentation from the contractor prior to payment
of invoice
 A description of the procedures for submission of invoices by
the contractor including how often they are submitted.
 All equipment purchased with Title I funds is the property of
the district, not the contractor.
 The contractor will comply with all Title I statutory and
regulatory requirements.
 The district has the right to withhold payment if any
requirement is not met.
113

Equitable Services
Phase III: Providing Services
Provider Options




District employee
Employee of a third-party under contract with the district
Highly Qualified Title I paraprofessionals under the direct
supervision of a certificated teacher.
Nonpublic school teachers may be employed by the LEA
to provide Title I services to “identified” Title I students.
114
Equitable Services
Phase III: Providing Services
District maintains control of the program

Design and implement the program

Verify time and activity of Title I employees.

Control of Title I funds, materials, equipment and
property

Monitor the Title I program in the nonpublic school
115
Equitable Services
Phase III: Providing Services

Allowable Title I expenditures: must address
needs of low-performing (Title I) students, their
teachers or their families.

Title I funded equipment or supplies in the
nonpublic school are used for Title I purposes
only.
116
Equitable Services
Phase III: Providing Services
Materials and Equipment
Title I funds may ONLY be used to meet the
needs of participating children.
 Non-Title I nonpublic school children may NOT
use materials paid with Title I funds.
 The district must retain title to ALL materials
purchased with Title I funds.

117
Equitable Services
Phase III: Providing Services
Materials and Equipment
All materials purchased with Title I funds MUST
be labeled, “Property of…School District” and
placed in a secure location when not in use.
118
Equitable Services
Phase III: Providing Services
Unallowable Expenditures
Address the needs of the nonpublic school
 Address the general needs of the nonpublic
school students

Examples: SmartBoards, classroom textbooks,
courses for teaching certification, professional
development on reading
119
Allowable Uses
Scenarios
A participating nonpublic school is requesting to
use equitable funds generated for professional
development to hire a literacy consultant to work
with all its third grade teachers. The consultant
would work on strategies to differentiate
instruction in the classroom.
Is this allowable?
120
Allowable Uses
Scenario 1
The request is not allowable for the following
reasons:
 The professional development is not restricted
to teachers that work with the participating Title
I students.

The professional development is not
specifically designed to address the needs of
the participating Title I students.
121
Allowable Uses
Scenario 2
The district informs a nonpublic school that the
equitable share of Title I funds generated for
professional development will be used to support the
district’s professional development program on
implementing the Common Core State Standards.
The districts agrees to allow nonpublic school
teachers to participate in the professional
development program.
Is this allowable?
122
Allowable Uses
Scenario 2
No.
The equitable funds generated for professional
development must be used help teachers
address the needs of their participating Title I
students.
123
Allowable Uses
Scenario 3
The nonpublic school would like to use equitable
funds generated for professional development to
send selected nonpublic school teachers to a
workshop on reading strategies for parents of
ELL students.
Is this allowable?
124
Allowable Uses
Scenario 3
Yes.

English Language Learners are automatically
eligible for Title I services.

The selected teachers must serve ELLs in their
classrooms.
125
Resources

ESEA § 1120 Legislation and Guidance

http://www.state.nj.us/education/title1/leg/

Equitable Services Provision

http://www.state.nj.us/education/title1/leg/policy/equitable.shtml

Nonpublic Planning Documents and Templates

http://www.state.nj.us/education/grants/entitlement/nclb/

Complaint Policy and Documentation

http://www.state.nj.us/education/grants/nclb/issues/complaint_policy.htm
126
Contact Us…
Office of Title I
titleone@doe.state.nj.us
609-943-4383
127
Federal Entitlement Grants
Titles IIA and III
Title IIA – Improving Teacher Quality
Title III – English Language Acquisition,
Language Enhancement and Academic
Achievement
128
Title II-A
For Nonpublic Schools
2014-2015
129
Title II- A: NCLB§2101.Purpose
To increase student academic achievement
through strategies such as improving teacher
and principal quality and increasing the
number of highly qualified teachers in the
classroom and highly qualified principals and
assistant principals in schools.
130
Title II-A Nonpublic



Activities to be carried out for private school
personnel must be based on a review of
scientifically based research and must be
expected to improve student academic
achievement.
Expenditures must be reasonable and necessary
to carry out the purposes of the program.
Services must be secular, neutral, and nonideological [Section 9501(a)(2)].
131
II-A Consultation/Planning

LEAs must consult w/NP officials during the
design, development, and implementation of
the PD program

LEAs may not give a check to the NP school

NP can decline to participate

Services must be secular, neutral,
and non-ideological
132
II-A Allowable Activities (ex. P. 1)



Improving knowledge of teachers, principals, and other
educational personnel in one or more of the core
academic subjects and in effective instructional
teaching strategies, methods and skills;
Training in effectively integrating technology into
curricula and instruction;
Training in how to teach students with different needs,
including students with disabilities or limited English
proficiency, and gifted and talented students;
133
Title II-A Funding/Hold Harmless
Federal entitlement via formula in EWEG
 Professional development for teachers and
other school personnel
 Hold Harmless Requirement

◦ NP schools entitled to at least as much as it was
allocated in FY 2001 under the Eisenhower PD and
Class-Size Reduction programs
◦ Additional IIA funds may be allocated to the NP
school if the public school uses all its fund for PD
134
Consultation Topics

Needs of children/teachers

Services
◦ How, when, where and by whom
◦ How, when, where and by whom
◦ Delivery of services
◦ Size and scope of equitable services

Amount of funds available
135
Title II A Questions ?
Please contact Sandy O’Neil with any specific
Title II-A questions
sandy.oneil@doe.state.nj.us
136
Title III
Title III provides funding for language instruction
for English language learners (ELLs) and
immigrant students.
137
Determining Eligibility
Nonpublic schools will be allocated Title III
services base on:
• The number of limited English proficient students
identified for and receiving ESL instruction under
Chapter 192*; and
• The number of out-of-state and/or foreign exchange
students who have been identified as LEP using the
identification process for Chapter 192 ESL Services.
This number represents those nonpublic students who
have applied for services by completing a 407-1 form to
the public school district and met the criteria for 192
services.
138
Eligibility Criteria
•
The student’s native language must be other than
English;
•
The student must score below the cut-off level of
English language proficiency on a departmentapproved language proficiency test; and
•
The student must have at least one other indicator.
139
Other indicators include:

Assessing the level of reading in English

Reviewing the previous academic performance of the
student as well as standardized tests in English

Reviewing the input of teaching staff members
responsible for the educational program of the pupil.
140
Title III Immigrant
Federal definition of immigrant student includes
students who:

Are ages 3 – 21

Were not born in any US state or Puerto Rico; and

Have not attended one or more schools in one or more
states for more than three full academic years.
141
Allowable Uses of Title III Funds
Hiring of teachers, paraprofessionals, translators
Professional development activities
Curriculum development
Tutorials, academic or vocational education
After school or summer programs
Community participation programs, family literacy
services/parent outreach and training activities
 Curricular materials, classroom supplies, educational
software, assessment materials






142
Title III Immigrant Funds

Eligibility is dependent on combined public and
nonpublic immigrant student enrollment

Eligible districts are those that :
◦ Enroll 20 or more immigrant students, and
◦ have experienced an increase in their combined public and
nonpublic immigrant student population of 2% or more as
compared to the average of the previous two years.
143
Use of Title III Immigrant Funds

Supplemental language assistance programs (summer or
after school programs, tutorials)

Family Literacy, parent outreach and training activities for
parents

Professional development training for teachers and aides

Mentoring, academic and career counseling
144
Title III Immigrant Allowable Uses
Acquisition of curricular materials, classroom supplies,
software and technologies to be used in program.
 Transportation costs
 Programs of introduction to the educational system and
civics education
 Activities coordinated with community based
organizations, IHEs, private sector or other entities to
assist parents of immigrant children and youth

145
Consultation Topics
How the LEP children's needs will be identified.
What services will be offered.
How, where and by whom the services will be provided.
How the services will be assessed and how the results
of the assessment will be used to improve those
services.
• The size and scope of the services to be provided to the
private school children and educational personnel.
• The amount of funds available for those services.
•
•
•
•
146
Federally Funded Services
Must be supplemental and may not replace or
supplant services that would, in the absence of
federal funds, be provided by nonpublic school
to participating nonpublic school children.
147
Office of Title I
Bureau of Bilingual/ESL Education
Raquel Sinai
(609) 633-6889
Lep@doe.state.nj.us
148
EWEG Public Access
http://homeroom.state.nj.us/
Scroll down and click EWEG
149
EWEG Public Access
150
EWEG Public Access
151
EWEG Public Access
152
EWEG Public Access
153
EWEG Public Access
154
EWEG Public Access
155
EWEG Public Access
156
EWEG Public Access
157
EWEG Public Access
158
PROVISIONAL TEACHER
PROGRAM (PTP)
Non-Public School Participation
Judy Cifone, Pauline Lundgren
Vickie Sikorski, Betty Sue Zellner
159
Overview of Teacher Certification for Provisional
Teachers
(A Three Tiered System)
Certificate of Eligibility with Advanced Standing
(CEAS) and/or a Certificate of Eligibility (CE)
2 Year Provisional Certificate
Standard Certificate
160
Provisional Teacher Program
Routes
Alternate Route (AR)
CE
Traditional Route (TR)
CEAS
161
Eligibility to Participate - Schools

School is registered with nonpublic office or licensed
by Department of Children and Families

Has submitted a mentoring plan to PTP Office

Has certified teachers who can serve as mentors

Principal/Director agrees to complete requirements:
supervision and evaluations
162
Eligibility to Participate - Teachers
 Candidate must hold CE or CEAS appropriate to teaching
position
 AR candidates must be prepared to attend formal instruction
concurrent with employment
 School must verify enrollment in formal instruction for ESL,
Bilingual, P-3 and TOSD
 Teaching time must be comparable with employment in public
school (35-40 hours per week)
 Candidate must be employed at least half-time
163
Program Requirements

30/34 weeks of mentored teaching

Confidential support by mentor

Supervision and evaluation by principal/director

Formal instruction appropriate for certificate for
alternate route teachers
164
Formal Instruction for
Alternate Route Teachers

A wide variety of options:
◦ Regional Training Centers and College-based Programs for
N-12 Subject Area and K-6 Elementary Teachers
◦ CTE
◦ P-3 Specialized Alternate Routes
◦ TOSD
◦ ESL
◦ Bilingual/Bicultural
165
Provisional Teacher Program Fees
Alternate Route




$200: An introduction to the Teaching Profession: A 24
hour Pre Service Program
$170-$190: Certificate of Eligibility application fee which
includes 2 year provisional certificate, and standard
certificate
$1,000: Mentoring Fee ($450: 4 week and/or $550: 30
week)
$1,450: Formal instruction at Regional Training Center
fee
OR
166
Provisional Teacher Program Fees
Alternate Route (Cont.)
College tuition fee
 $325: 45 hours in the study of teaching elementary
mathematics (elementary only)
 $325: 45 hours in the study of teaching language arts/
literacy (elementary only)
 $100: Administrative fee for processing for standard
certificate

167
Provisional Teacher Program Fees
Traditional Route

$170-$190: Certificate of Eligibility with advanced
standing application fee which includes 2 year
provisional certificate, and standard certificate

$550: Mentoring fee (30 week)
168
Speech-Language Specialist (SLS)
Licensure Program
New regulations eliminated emergency licenses for
SLS candidates effective July 2013
 Three-tiered licensure process for candidates who
have not yet met academic requirements for a
standard SLS certificate:

◦ SLS Certificate of Eligibility (CE)
◦ SLS Provisional Certificate
◦ SLS Standard Certificate
169
Speech-Language Specialist (SLS)
Licensure Program

CE Eligibility for Candidate with Baccalaureate SLS
Degree
◦ Currently matriculated in Mater’s SLS program at regionally
accredited college/university
◦ Completed 18 semester-hour SLS graduate credits,
including practicum
170
Speech-Language Specialist (SLS)
Licensure Program

CE Eligibility for Candidate without Baccalaureate
SLS Degree
◦ Currently matriculated in Master’s SLS program at
regionally accredited college/university
◦ Completed 24 semester-hour SLS graduate credits,
including practicum
171
Speech-Language Specialist (SLS)
Licensure Program

Steps to Participate in SLS Licensure Program
◦ Candidate seeks issuance of SLS-CE giving right to seek
and accept offers of employment
◦ Candidate receives offer of employment
◦ Hiring district registers candidate in SLS Licensure Program
◦ Candidate is issued provisional certificate
◦ Candidate completes degree requirements and test
requirements for issuance of standard certificate
172
Contact us …
NJ Department of Education/Licensure and Credentials:
•For Licensure/Certification questions:
For applicants: Phone # 609-292-2070 Monday through Friday
between the hours of 8:00 and 4:00 p.m.
Website: http://www.nj.gov/education/educators/license/
For Provisional Teacher Program questions:
•Phone #609-984-6377, fax# 609-984-3356,
• e-mail altroute@doe.state.nj.us or ptp@doe.state.nj.us
For SLS Licensure Program questions:
Phone#609-984-6377, fax #609-984-5876
e-mail judy.cifone@doe.state.nj.us
173
Administrator Training Programs
Step 1
Certificate of Eligibility (CE)
 Candidate can seek and accept employment
Step 2
Provisional Certificate
 Candidate is registered on-line with NJ Leader to
Leader Program (NL2L) www.njl2l.org
174
Administrator Training Programs
Step 2 (con’t)
 A two-year residency is required
 A mentor is assigned to the candidate during the
residency period. Fee paid to mentor.
 During the two-year residency, the candidate will
have four formal evaluations and one summative
completed by the mentor. An Action Research
Project is also required.
175
Administrator Training Programs
Step 3
Standard Certificate
 Issued after successful completion of the residency
and recommendation of the mentor
Questions about NJL2L can be directed to Mr. Ed
Canzanese at the Foundation for Educational
Administration (FEA) at 609-860-1200 or
ecanzanese@njpsa.org
176
Administrator Training Programs
NJEXCEL (Expedited Certification for Educational
Leadership)
 An “Alternate Route” for Administrators
◦ This is a state approved, non traditional program leading to
a Principal CE in lieu of traditional graduate studies in
education administration.
◦ Eligibility includes a minimum of a master’s degree in a field
related to education and/or five years of experience as a
teacher or education specialist.
177
Administrator Training Programs
Information on the NJEXCEL Program:
www.njexcel.org
Frank Palatucci, Director (609) 860-1200
fpalatucci@njpsa.org
Administrator Training Program Questions
Ken Figgs at the NJDOE (609) 292-6378
kenneth.figgs@doe.state.nj.us
178
Thank you for attending
EVERYTHING NONPUBLIC
Nonpublicschoolservices@doe.state.nj.us
179