Staff Induction Handbook
School of Biomedical Sciences
Head of School:
Professor Wally Thomas
School Manager:
Dr John Shaw
September 2010
There is a copy of this handbook available online with active links at:
www.uq.edu.au/sbms
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Dear ...............,
Welcome to the School of Biomedical Sciences within the Faculty of Science at the University of
Queensland. We hope your employment with the University is one that will be satisfying and
productive.
To assist you in a smooth transition into your new workplace, the following induction guide has been
developed. This handbook contains information on the School of Biomedical Sciences, the Faculty of
Science and the University, and aims to highlight important policies and procedures that govern your
employment.
If you have any questions or would like further information contact your local HR Officer, Lia
Gardiner at sbmshr@uq.edu.au. You may also contact the Faculty of Science HR team on 3346 7447
or alternatively via email at science.hr@uq.edu.au.
We would also like to draw your attention to the Human Resources page within the Faculty of
Science Intranet. This site provides information on a variety of areas such as pay, leave, staff
development and UQ policies. To visit the site, please go to:
http://www.science.uq.edu.au/intranet/index.html?page=119211&pid=119194.
Again, welcome to the School of Biomedical Sciences, within the Faculty of Science, and
congratulations on your employment.
Warm regards,
Professor Wally Thomas
Head of School
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Table of Contents
1.
YOUR DETAILS ................................................................................................................................. 6
2.
UNIVERSITY STRUCTURE ................................................................................................................. 6
3.
FACULTY OF SCIENCE OVERVIEW.................................................................................................... 7
4.
SCHOOL OF BIOMEDICAL SCIENCES ................................................................................................ 8
5.
HUMAN RESOURCES- POLICIES AND PROCEDURES........................................................................ 9
Enterprise Agreements ....................................................................................................................... 9
Fairness and other values ................................................................................................................... 9
Pay....................................................................................................................................................... 9
Superannuation .................................................................................................................................. 9
Employee Self Service (ESS) .............................................................................................................. 10
Salary Sacrificing ............................................................................................................................... 10
Occupational Health & Safety (OHS) – “Safe Science” ...................................................................... 10
Employee Assistance......................................................................................................................... 10
6.
ACADEMIC STAFF .......................................................................................................................... 11
Recreation Leave............................................................................................................................... 11
Personal Leave .................................................................................................................................. 11
Probation .......................................................................................................................................... 11
Annual Review of Academic Staff ..................................................................................................... 12
SI-net ................................................................................................................................................. 13
Room Bookings ................................................................................................................................. 13
Equipment/Computers ..................................................................................................................... 13
Contacts ............................................................................................................................................ 13
UQ Researchers................................................................................................................................. 14
UQ Library ......................................................................................................................................... 14
TEDI Training Courses ....................................................................................................................... 14
7.
RESEARCH ADMINISTRATION ....................................................................................................... 15
OHS Online Training Modules ........................................................................................................... 15
TEDI Training Courses ....................................................................................................................... 15
Handbook of University Policies and Procedures ............................................................................. 16
UQ Occupational Health Nurse Advisors .......................................................................................... 16
Radiation Safety Guidelines .............................................................................................................. 16
Injury, Illness, and Incident Reporting System.................................................................................. 17
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Risk Assessment Database ................................................................................................................ 17
Environmental Management System (EMS) ..................................................................................... 17
Drugs and Poisons ............................................................................................................................. 17
Chemical Waste Disposal .................................................................................................................. 17
Research grant administration and infrastructure ........................................................................... 18
Grant Transfers ................................................................................................................................. 18
Human Ethics .................................................................................................................................... 18
UQ New Staff Research Start-up Fund (UQNSRSF) ........................................................................... 19
Other Internal Grant Schemes .......................................................................................................... 19
Research Office Email Bulletins ........................................................................................................ 19
Postgraduate procedures for new staff ............................................................................................ 19
Further Information .......................................................................................................................... 20
8.
FINANCE ........................................................................................................................................ 21
UniFi .................................................................................................................................................. 21
Campus Travel................................................................................................................................... 21
9.
PROFESSIONAL DEVELOPMENT .................................................................................................... 22
Online Inductions .............................................................................................................................. 22
Orientation for Academics New to UQ ............................................................................................. 22
Library Training ................................................................................................................................. 23
SBMS Weekly Seminar Series............................................................................................................ 23
10.
ST LUCIA CAMPUS ..................................................................................................................... 24
Banking.............................................................................................................................................. 24
Chapels .............................................................................................................................................. 24
Childcare ........................................................................................................................................... 24
Libraries............................................................................................................................................. 24
Museums........................................................................................................................................... 24
Coffee Shops ..................................................................................................................................... 25
Eateries ............................................................................................................................................. 25
Health ................................................................................................................................................ 25
Newsagency ...................................................................................................................................... 25
Post Office ......................................................................................................................................... 25
Restaurants ....................................................................................................................................... 25
Parking .............................................................................................................................................. 25
Public Transport ................................................................................................................................ 26
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Uni Safe Buses ................................................................................................................................... 26
11.
FACILITIES .................................................................................................................................. 27
Location............................................................................................................................................. 27
Phones and faxes .............................................................................................................................. 27
Email Signature ................................................................................................................................. 27
Booking Rooms ................................................................................................................................. 28
Staff cards ......................................................................................................................................... 28
Subscribing to Mailing Lists............................................................................................................... 28
Photocopiers/scanners/printers ....................................................................................................... 28
Wireless Connection ......................................................................................................................... 28
Virtual Private Network (VPN) .......................................................................................................... 29
Lunchroom ........................................................................................................................................ 29
Amenities .......................................................................................................................................... 29
Vending Machines............................................................................................................................. 29
After Hours Access ............................................................................................................................ 29
Stationery .......................................................................................................................................... 30
Mail/Pigeon Holes ............................................................................................................................. 30
Name/Title for tag for Office Doors/Business Cards ........................................................................ 30
12. USEFUL INFORMATION ................................................................................................................... 31
Emergency Procedures ..................................................................................................................... 31
UQ Fire & Evacuation Procedures and Floor Plans ........................................................................... 31
First aid/medical emergency ............................................................................................................ 31
Ergonomics and Rehabilitation ......................................................................................................... 32
UQ Wellness Program ....................................................................................................................... 32
Equity ................................................................................................................................................ 32
INDUCTION CHECKLIST ......................................................................................................................... 33
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1. YOUR DETAILS
Employee number:
Telephone number:
Your fax is:
Internal Dialling:
External Dialling:
(07) 3365 1766
Fax is located in Skerman Building Reception Area (Building 65, Level 3)
Your Room Number is:
Your Supervisor’s contact details are:
2. UNIVERSITY STRUCTURE
The University of Queensland (UQ) is one of Australia's premier learning and research institutions. It
is the oldest university in Queensland and has produced generations of graduates who have gone on
to become leaders in all areas of society and industry.
The University of Queensland has 4 locations; St Lucia, Ipswich, Gatton and Herston, and comprises
seven Faculties and six Institutes. Details of the Faculties and Institutes, and the respective Executive
Deans and Directors are as follows:
Faculty
Executive Dean
Arts
Professor Richard Fotheringham
Business, Economics and Law
Professor Tim Brailsford
Engineering, Architecture and Information
Technology
Professor Graham Schaffer
Health Sciences
Professor Nick Fisk
Natural Resources, Agriculture and Veterinary
Science
Professor Roger Swift
Science
Professor Stephen Walker
Social and Behavioural Sciences
Professor David De Vaus
Institutes
Directors
Australian Institute for Bioengineering and
Nanotechnology
Professor Peter Gray
Diamantina Institute for Cancer, Immunology
and Metabolic Medicine
Professor Ian Frazer
Institute for Molecular Bioscience
Professor Brandon Wainwright
Institute for Social Science Research
Professor Mark Western
Queensland Brain Institute
Professor Perry Bartlett
Sustainable Minerals Institute
Professor Chris Moran
For more information see www.uq.edu.au
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3. FACULTY OF SCIENCE OVERVIEW
Based at the St Lucia campus in Brisbane, the Faculty of Science is recognised as a powerhouse for
some of the world’s leading scientists, teachers, science programs and commercial outcomes. The
Faculty unites the disciplines of biomedical and biological sciences, chemistry, earth sciences,
geographical planning, maths and physics, and marine and environmental sciences.
It aims to focus on learning and research in the areas of climate change, sustainability and other vital
scientific areas, and develop strong links between the enabling and applied sciences. The
development of alternative sources of fuel, better treatment for illness, eradication of disease and
rehabilitation of the environment are just some of the groundbreaking projects UQ scientists and
graduates are working on today.
The Faculty has a distinguished international record and a range of unique features as evidenced by
the following:
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The University of Queensland was ranked as the top international academic institution, in a
2010 survey conducted by science magazine The Scientist.
Ranked 28 in Life Sciences and Biomedicine in the prestigious 2009 UK Times Higher
Education Supplement's annual top 100 ranking of universities in the world.
Ranked in the top 3 Australian institutions in the fields of molecular biology/genetics,
biology and biochemistry, chemistry, pharmacology, microbiology, ecology/environment,
and plant and animal science, according to total citations based on papers published and
cited in Thomson Reuters-indexed journals between 2003-2007.
Boasts Australia’s most extensive marine science teaching and research facilities, with field
stations on the Great Barrier Reef (Heron Island), Low Isles and Moreton Bay (North
Stradbroke Island).
Features commercial aquaculture facilities.
Houses Australia’s most comprehensive range of electron optical instrumentation, within
UQ’s Centre for Microscopy and Microanalysis.
The Faculty of Science was created in January 2009 by the reorganisation of the Faculty of Biological
and Chemical Sciences and parts of the Faculty of Engineering, Physical Sciences and Architecture. It
is one of the largest and most diverse Faculties within The University of Queensland and within the
Science Faculties across Australia. It consists of the following Schools and University Centres:
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School of Biological Sciences (SBS)
School of Biomedical Sciences (SBMS)
School of Chemistry and Molecular Biosciences (SCMB)
School of Earth Sciences (SES)
School of Geography, Planning and Environmental Management (GPEM)
School of Mathematics and Physics (SMP)
Centre for Microscopy and Microanalysis (CMM)
Centre for Integrated Preclinical Drug Development (CIPDD/TetraQ)
ARC Centre of Excellence for Integrative Legume Research (CILR)
Terrestrial Ecosystem Research Network (TERN)
Centre for Biological Information Technology (CBIT)
Clinical Medical Virology Centre (CMVC)
Australian Equine Genetics Research Centre (AEGRC)
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4. SCHOOL OF BIOMEDICAL SCIENCES
The School of Biomedical Sciences at The University of Queensland is an acknowledged leader in
biomedical sciences in Australia. Our University is typically placed around 30 in the world’s top 100
for biomedicine, according to The Times Higher Education World University Rankings.
Our School’s research strengths include cell and developmental biology; cell physiology;
morphological and functional anatomy; molecular pharmacology; and neuroscience. Our interests
encompass animal behaviour; the biology of disease; drug development; marine science; neural
regeneration; neuropathology; and pedagogical studies.
Our School comprises 40 full-time academic staff including seven Professors, seven Associate
Professors, nine Senior Lecturers, 10 Lecturers and seven Associate Lecturers. There are 10 Research
Only staff appointments and the School is home to a number of prestigious Research Fellows funded
by UQ, and externally by the NH&MRC, the ARC, and various other bodies. Academic staff members'
excellent performance in research and teaching is reflected in the continuous growth in external
competitive research funding and awards for teaching excellence. In addition to our full-time faculty,
we have up to 40 affiliated academic staff involved in the School’s teaching and research activities.
In recent years the School has strengthened its research base with professorial appointments in a
diversity of fields including Biophysics, Cell Physiology, Comparative Physiology, Developmental
Biology, Endocrinology, and Pharmacology.
The School's 39 professional staff members provide managerial, administrative and technical
support in the areas of academic services, buildings and facilities, business development, finance and
performance reporting, human resources, marketing and communications, occupational health and
safety and teaching and laboratory services.
We support more than 200 honours and postgraduate students and teach in excess of 10,000
students annually across 14 degree programs.
The school has a presence in 4 building across the St Lucia Campus
 Skerman Building (‘Skerman’, Bld 65)
 Sir William MacGregor Building (‘MacGregor’, Bld 64)
 Ritchie Research Laboratories (‘Ritchie’, Bld 64A)
 Otto Hirschfield Building (‘Otto’, Bld 81).
Our vision is to attract the best and brightest academics in biomedical sciences to UQ and educate
the next generation of science leaders in Australia.
Take a tour of the School of Biomedical Sciences... www.uq.edu.au/sbms.
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5. HUMAN RESOURCES- POLICIES AND PROCEDURES
All University policies and procedures can be found on the UQ Web Site. From the UQ Home Page
(www.uq.edu.au) go to ‘Current Staff’, then click on “Policies and Procedures”. For information
relating to enterprise agreements, salaries, superannuation, leave etc click on “Human Resources”. It
is important that you familiarise yourself with the University’s policies and procedures.
Some important information contained within these policies has been highlighted below.
Enterprise Agreements
To access the Enterprise Agreement please visit: http://www.uq.edu.au/currentstaff/index.html?page=8599&pid=0
Fairness and other values
It is recommended that you read UQ’s policies on fairness and other values as identified below.
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Code of Conduct
o Link: http://www.uq.edu.au/hupp/index.html?page=24987
Internet Code of Practice
o Link: http://www.uq.edu.au/hupp/index.html?page=25322
Performance Management and Grievance Procedures
o Link: http://www.uq.edu.au/hupp/index.html?page=25278&pid=25282
Staff Appraisals
o Link: http://www.uq.edu.au/hupp/index.html?page=25279
Ethical Conduct in the Workplace
o Link: http://www.uq.edu.au/hupp/index.html?page=24986&pid=24963
Administrative Accountability
o Link: http://www.uq.edu.au/hupp/index.html?page=24997&pid=24963
Equity
o Link: http://www.uq.edu.au/hupp/index.html?page=25005&pid=24963
Privacy
o Link: http://www.uq.edu.au/hupp/index.html?page=24999&pid=24997
Pay
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The University pays employees on a fortnightly basis. (Once every 2 weeks)
Please ensure you have completed a “Method of Salary Payment” form and “Tax File
Number Declaration” form. Forms can be obtained from the SBMS HR Office, or Payroll.
Should any of these details change, please complete another form and return via internal
mail to Payroll, level 4, J.D. Story building.
Superannuation
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For information regarding superannuation, please contact x52539 or x53444.
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Superannuation booklets can be obtained from Faculty HR or the Superannuation section
located at level 4, J.D. Story building.
Employee Self Service (ESS)
The Employee Self Service system allows staff members to:
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View and print payslips.
View and update emergency contact details.
View leave balances and apply for some types of leave.
View details relating to their position.
View upcoming training.
To log in to ESS, use your UQ username and password.
Link: http://www.uq.edu.au/current-staff/
Salary Sacrificing
To find out more about salary sacrificing and associated benefits please visit
http://www.uq.edu.au/current-staff/?page=10555
Occupational Health & Safety (OHS) – “Safe Science”
UQ is committed to providing the highest level attainable for OHS for all staff, students, visitors &
volunteers. You will be required to complete an online OHS induction module as well as our
comprehensive SBMS induction and a local workarea induction.
Link to :
 UQ OHS Policy http://www.uq.edu.au/ohs/pdfs/ohspolicy.pdf
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UQ OHS Unit http://www.uq.edu.au/ohs/
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Faculty of Science Safety Management System
http://www.science.uq.edu.au/intranet/index.html?page=119202&pid=119200
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SBMS OHS
http://www.uq.edu.au/sbms/?page=64551&s=9b671f8adeeebe077a38d9003d8e8f25
Employee Assistance
The Employee Assistance Program is a professional, confidential counselling service for UQ
employees and their immediate family members. The free of charge service is provided by an
independent company called Davidson Trahaire Corpsych. All counsellors are qualified and
experienced professionals, who can deal with an extensive range of issues. For more information
contact: ph: 1300 360 364 or via the web at www.davcorp.com.au
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6. ACADEMIC STAFF
This information is relevant for all Academic Staff, including ROs, PostDocs, Teaching Focussed and
Teaching and Research Academics.
Recreation Leave
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Staff are entitled to accrue 20 days recreation leave for each year of service.
A maximum of 40 days recreation leave can be accrued.
The leave will be taken at times approved by the Head/Director of the organizational unit.
Leave will not normally be taken during teaching periods.
To apply for recreation leave, log on to ESS and lodge your application. This will then be
forwarded to your supervisor for approval.
Staff who become ill during a period of Recreation Leave may claim sick leave instead of
Recreation Leave for the period of the illness. A medical certificate must be submitted
covering the period of the illness.
For assistance using ESS contact the ITS help desk on x56000.
Personal Leave
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Staff are entitled to a total of 10 days cumulative Personal Leave (Sick and Carer’s) per year,
with a further 35 days of non-cumulative Sick Leave per year. Cumulated leave will be taken
before the non-cumulative leave.
If you are unwell and unable to attend work you should contact your supervisor immediately
to notify them of your absence.
Medical certificates, or other evidence of illness satisfactory to the employer, must be
produced when the absence exceeds 3 consecutive working days.
To apply for personal leave, register a request to your supervisor through ESS.
Information on carer’s leave is also available under the Personal Leave Policy (see link
below).
Link: http://www.uq.edu.au/hupp/index.html?page=50238&pid=25173
Probation
The purpose of the probation period is to:
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Provide the supervisor with a structured means of evaluating and providing feedback to new
staff.
Provide staff members with the opportunity to adjust to their new work environment and
work procedures through effective supervision, guidance and support.
Determine whether the overall work performance of the staff member meets the
requirements of the University for confirmation.
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The standard periods of probation for academic staff are:
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5 years for continuing appointments (subject to successful completion of probationary
period)
o Reviewed by the relevant committee in the third year (mid-term review) and the
first semester of the fifth year (final review).
6 months for fixed term contracts
Further information can be found in the relevant policy (see link below)
Link: http://www.uq.edu.au/hupp/index.html?page=25212&pid=25173
Annual Review of Academic Staff
The Annual Review of Academic Staff is essentially a review and assessment of performance in the
preceding period and a mutual goal-setting exercise. It gives the Heads of Organisational Units, staff
and hence the University, the opportunity to address and meet such objectives as:
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An opportunity for academic staff to summarise their performance, propose objectives for
the following year, and discuss personal career development, personal development and
advancement.
The provision of effective feedback about performance.
The provision of clear expectations regarding duties, and the provision of clear guidance for
academic staff on what is expected of them in terms of performance.
Guidance for probationary staff during their probationary period and towards their midterm review.
Recommendations regarding continuing appointment, promotion, mid-term review, Special
Studies Program (SSP) and incremental progression.
All academic staff of the University employed for more than one year are to undergo a formal review
of their performance annually. Each academic staff member is to have a nominated supervisor who
is to be responsible for assessment of their performance, usually Head of Organisational Unit,
Faculty or School, or the Director of an Institute or Centre.
The supervisor will conduct a formal review with each staff member after the staff member has
presented the Academic Portfolio of Achievement and an Achievements and Objectives document to
the supervisor, at a mutually agreed time. The reviews for the year gone by should be conducted
between November of that year and:
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mid-February of the following year for staff undertaking final review;
mid-April for staff undergoing mid-term review, or applying for promotion or SSP;
30 June for all other academic staff.
Further information can be found at the following link:
http://www.uq.edu.au/hupp/index.html?page=25293&pid=25173
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SI-net
Student Information Network, SI-net, is a comprehensive student administration system. Please see
http://www.its.uq.edu.au/docs/OrientationInfo/SI-net%20info.pdf for a more detailed description of
the system.
Academics can acquire read only access to SI-net. If you require access to SI-net, fill out the SI-net
access form. You will require a signature from your Head of School/Unit manager, or other
authorised person, and then forward this to Student Services who will organise the signature of your
SI-net Co-ordinator. The completed and signed form should then be faxed to 336 57545. The form is
available at http://www.uq.edu.au/sinet-support/index.html.
Room Bookings
It is recommended in the first instance that you contact the School administration staff when
planning on booking rooms for internal job related purposes. They can provide you with access to
the intranet’s online booking system. However, for external purposes, such as a society meeting,
room bookings can be made on the services and facilities website:
http://www.uq.edu.au/services/room-bookings
Equipment/Computers
To order computers or laptops for your lab or a student, please contact Science IT who can help
arrange this science.it@uq.edu.au.
If you are bringing a laptop or computer with you, you will need to contact Science IT to gain access
to key shared drives and to organise appropriate internet access. You will also need to contact them
once your new computer equipment arrives – science.it@uq.edu.au or (07) 334 68666
SBMS has considerable scientific Instrumentation and equipment for researchers to use. Please
contact SBMS Equipment Officer Dan Sangermani d.sangermani@uq.edu.au for more details and see
list of equipment / facilities in attachment on the SBMS intranet
http://www.uq.edu.au/sbms/Equipment/School_Equipment_List_August_2009.pdf.
If you require laptops or pointers for academic use, please see Skerman reception, or email
sbms@uq.edu.au to be set up in the booking system.
Contacts
A Professional Staff Organisation chart is included in this pack, it list the name, title and contact
details for all SBMS Professional staff. You may also choose to use the phonebook included in your
pack to look up SBMS Staff. You may also access UQ Contacts http://www.uq.edu.au/contacts/ to
access specific University staff.
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UQ Researchers
UQ reSEARCHers offers the opportunity for any current UQ academic staff and research higher
degree students to put their research on display through a comprehensive data sourcing and data
entry system which automatically collects information about you and your research from UQ sources
and allows you to compliment that information yourself.
http://www.uq.edu.au/uqresearchers/about.html
UQ Library
The UQ Library provides access to teaching and learning resources including teaching preparation
and support. This information is available through the UQ library website:
http://www.library.uq.edu.au/services/staff.html
TEDI Training Courses
The Teaching and Educational Development Institute conducts training courses for all staff including
teaching and learning courses such as:
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Assessment for Inclusive Teaching and Learning
Incorporating eLearning into large classes
Engaging Students
Introduction to qualitative survey tools
Register your attendance through the TEDI website: www.tedi.uq.edu.au/sdh
Included in your SBMS Induction pack is a list of recommended TEDI Training that outlines specific
course we recommend you enrol in.
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7. RESEARCH ADMINISTRATION
This information is for all Research and Academic Staff, some Professional staff might also find this
useful.
OHS Online Training Modules
It is mandatory for all research staff to undertake the following online training modules if relevant:
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Lab safety
Compressed gases
Field safety
Fire safety
The training modules can be found on the Faculty Intranet at:
http://www.science.uq.edu.au/intranet/index.html?page=125921&pid=0
TEDI Training Courses
The Teaching and Educational Development Institute (TEDI) conducts the following training courses
for staff, including mandatory and optional OH&S training including:
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Working with Biological material- This course is mandatory for staff working on biological
material in certified facilities.
Working with Quarantine material- If you work with quarantine material there are
requirements under Federal law which must be adhered to. This course outlines these
requirements and in particular the requirements for working in Quarantine Approved
Premises.
Environmental Management System Overview- The University's Environmental Management
System includes procedures that everyone (particularly those working with hazardous
materials) must follow to ensure that the University meets its environmental responsibilities
and works towards keeping the environmental impacts of its activities to a minimum.
Environmental management- This session will provide information on the correct
procedures to follow for spills and other emergency situations that may arise when working
with hazardous materials, particularly chemicals, and infectious and contaminated
substances.
Obligations for Managers- This course is mandatory for general staff supervisors. The course
aims to give participants the tools necessary to meet their obligations under the Workplace
Health and Safety Act and focuses on action planning, auditing and performing risk
assessment.
Risk Assessment - This course will show participants how to perform risk assessments and to
manage the risks in their workplace by using the UQ web-based risk assessment and
management database. Risk assessment is an essential tool for managing occupational
health and safety risk in the workplace.
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The institute also conducts training programs in the area of research including:
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Essential knowledge for research management
Introduction to research commercialisation
Enhancing your Research Higher Degree (RHD) advisory skills
Register your attendance through the TEDI website: www.tedi.uq.edu.au/sdh
Handbook of University Policies and Procedures
For more information on Workplace Health and Safety, or any other UQ policies, consult the
Handbook of University Policies and Procedures available at:
http://www.uq.edu.au/hupp/index.html
OR
UQ Occupational Health & Safety Unit
http://www.uq.edu.au/ohs/
UQ Occupational Health Nurse Advisors
Occupational Health is the promotion and maintenance of the highest degree of physical, mental
and social well-being of workers in all occupations by preventing departures from health, controlling
risks and the adaptation of work to people, and people to their jobs. If you are working with animals,
or require assistance or information regarding to Occupational Health, contact the UQ Occupational
Health Nurse Advisors:
Robyn Buck
Phone: 336 54883
Fax: 336 51577
Mobile: 0401 141 852
Email: r.buck@uq.edu.au
Fiona Coulthard
Phone: 336 54883 / 336 56210
Fax: 336 51577
Email: f.coulthard@uq.edu.au
Radiation Safety Guidelines
Information on general radiation safety guidelines, personal radiation monitoring, transport of
radioactive materials, management of unsealed radioactive wastes and radioactive spills emergency
response plan can all be found on the website:
http://www.uq.edu.au/ohs/general-radiation-safety-guidelines
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Injury, Illness, and Incident Reporting System
It is imperative that all workplace injuries are reported promptly. To report an injury, illness or
incident, use the University Reporting System, available at:
https://www.risk.admin.uq.edu.au/uq-injury/forms/default_content.asp
Risk Assessment Database
Risk assessment is an essential tool for managing occupational health and safety risk in the
workplace. To perform risk assessments and to assist in the management of workplace risks, please
use the UQ web-based risk assessment and management database.
http://www.uq.edu.au/ohs/index.html?page=29960
Environmental Management System (EMS)
The University of Queensland has adopted a proactive approach to environmental management for
its research, educational and facilities operations
The Environmental Management System (EMS) assists staff in the disposal of all Hazardous Waste.
http://www.pf.uq.edu.au/EmsProcedures.html
Drugs and Poisons
The Legislation governing the procurement, storage, use, disposal and record keeping of drugs and
poisons in Queensland is the Queensland Health (Drugs and Poisons) Regulation, 1996. For further
information, consult the Occupational Health and Safety website:
http://www.uq.edu.au/ohs/drugs-and-poisons
Chemical Waste Disposal
The Chemical Waste Operating Procedure Manual and helpful points to consider when disposing of
chemical waste can be found on the UQ Occupational Health and Safety website:
http://www.uq.edu.au/ohs/index.html?page=134244
More information about OH&S can be directed to Robyn Oram or Mary Chua in the SBMS OHS
Office. (r.oram@uq.edu.au; m.chua1@uq.edu.au )
17
Research grant administration and infrastructure
Please contact the following SBMS personnel:
Research Grants Officer – Tim Hazelton t.hazelton@uq.edu.au
OHS/Biosafety Manager – Robyn Oram r.oram@uq.edu.au
Quarantine Officer – Mary Chua m.chua1@uq.edu.au
Grant Transfers
If you hold grants that need to be transferred to UQ please contact Tim Hazelton and he will liaise
with the appropriate Research Office staff to initiate the transfer requests. Be aware that the
transfer of ARC and NHMRC grants and Fellowships can be a very long and drawn out process so
initiating requests before arriving at the School is advised. Please also note that for NHMRC and ARC
grant transfers UQ Ethical Clearances (if required for the project) need to be in place before the ARC
or NHMRC will approve the transfer (See the ethics section below for more details). In some
instances, if salaries are to be paid from a grant requiring transfer it may be possible for SBMS to set
up a temporary account. Contact the SBMS Finance Manager for further information.
Animal Ethics
Projects requiring ethical approvals will need to submit a new UQ-specific ethics application before
any work with animals can be conducted within the School. To expedite the grant transfer process
and or to transfer animals into UQ animal houses it may be possible to have your existing clearances
from other Institutional Committee’s ratified (though you will still need to submit a full application
to UQ) for more information on this ratification process please contact UQ’s Animal Welfare Unit
Coordinator Ms Ann Higgins a.higgins@research.uq.edu.au, +61 7 336 52713. To determine which
Animal House is the best fit for the work you are doing you should contact UQ Biological Resources
Director, Mr Jo Culican j.culican@uq.edu.au +61 7 334 63863.
Human Ethics
Applications for Human Ethics are able to be submitted at any time. See the UQ Human Ethics pages
and, if you have queries please contact Human Ethics Unit Coordinator Michael Tse
m.tse@research.uq.edu.au +61 7 336 53924
OGTR Clearance
If you require OGTR clearances for your projects please contact the SBMS Safety/Biosafety Manager
Robyn Oram, r.oram@uq.edu.au, +61 7 336 53221
Material Transfer Agreements (MTAs)
To transfer materials into UQ, Intellectual Property and licensing issues may be applicable in which
case a material transfer agreement may be required. You should contact the UniQuest Manager of
18
Innovation and Commercial Development (MICD) in the Faculty of Science to discuss these
requirements.
UQ New Staff Research Start-up Fund (UQNSRSF)
If your appointment is Academic Level A, B or C and is for at least a three year term, you may be
eligible to apply for a UQNSRF. These are $12,000 grants ($6000 from Faculty and $6000 from
Central UQ sources).
The general aims of the Scheme are (1) to encourage new members of staff to develop an independent research project; and
(2) to provide limited seed funding as a means of generating future external research support.
You must apply within 6 months of initial appointment to be eligible for this scheme. Examples of
successful applications are available upon request (speak to Tim Hazelton).
Other Internal Grant Schemes
A list of other internal research funding schemes can be found
http://www.uq.edu.au/research/rid/grants-internal-schemes These include UQ Postdoctoral
Research Fellowships, UQ Postdoctoral Research Fellowships for Women, UQ Research Excellence
Awards, UQ Early Career Researcher Grants, UQ Firstlink Grants & UQ Travel Awards for
International Collaborative Research.
Research Office Email Bulletins
The Research and Innovation Division (R&ID) is in the UQ Research Office. You should visit their
website frequently to ensure you get important emails pertaining to research matters (grant
opportunities, final/progress report reminders etc) http://www.uq.edu.au/research/rid/rrtd-about
Postgraduate procedures for new staff
Students undertaking Postgraduate study through the School of Biomedical Science have the
opportunity to be part of an active and vibrant research culture that values its postgraduate student
population.
The Research Higher Degree program is run through the UQ Graduate School, supporting the Doctor
of Philosophy (PhD) and the Master of Philosophy (MPhil) Degree’s. The application process for both
Domestic and International students can be found at: http://www.uq.edu.au/grad-school/ or
contact the SBMS Postgraduate Administrator, http://www.uq.edu.au/sbms/postgraduate-contacts.
The RHD unit offers scholarship support to both Domestic and International students. The
scholarships are offered in rounds, four times a year. A list of available scholarships and application
deadlines are available at http://www.uq.edu.au/grad-school/index.html?page=9258
Postgraduate students are expected to complete three milestones throughout their candidature.
This process was set in place to monitor each candidate's progress to facilitate a timely, quality
19
completion. You can find more detailed information on the Milestone Guideline policy at:
http://www.uq.edu.au/sbms/postgrads/Milestones_Policy_Guidelines_March_2010.pdf
If you have any further questions regarding the Postgraduate Program, please contact the SBMS
Postgraduate Coordinator.
Further Information
Further information about all the topics covered here, including links to important website and
policies and procedures can be found on the School’s intranet
http://www.uq.edu.au/sbms/new-staff-research-info-63988
20
8. FINANCE
UniFi
UniFi is the University’s finance system and should be used if you:
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Manage a budget.
Manage a grant.
Manage a project.
Process or approve financial transactions.
Request or purchase goods and services – internally or externally.
Generate invoices or sell goods or services.
For further information, the SBMS Finance team at sbsmfinance@uq.edu.au should be your first
point of contact. The will help you set up accounts, and ensure you are following correct UniFi
procedures when ordering consumables etc.
Campus Travel
The University has recently implemented a new system to be used by all staff when arranging travel
for work purposes. The system is designed to

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To maintain the Safety net of UQ representatives whilst traveling
To ensure the Universities funds (public or donated) are spent responsibly and prudently
To ensure travelers are well supported during their journey
To assist the University in effective crisis response
To enable the University to meet it's legislative reporting obligations
To minimise paperwork and carbon it produces
To access the system and learn more, please go to http://www.fbs.uq.edu.au/travel-dev/index.html
N.B If fieldwork is being carried out, a fieldwork plan must be submitted to OHS. Please go to
http://www.uq.edu.au/sbms/forms-64551.
21
9. PROFESSIONAL DEVELOPMENT
The University offers an extensive Staff Development program through the Teaching and Educational
Development Institute (TEDI). Programs include those designed for career advancement as well as
those for performance enhancement.
TEDI training courses are available on the University’s Staff Development website:
www.tedi.uq.edu.au/sdh. There are various categories of training through TEDI, including
people management, information technology and customer supervisor training. It is strongly
encouraged that all supervisors complete ‘UQ Essentials for Staff Supervisors Series’ and all
professional staff complete ‘Preparing for your Performance Appraisal’ via the TEDI website.
Online Inductions
As part of your induction, you are required to complete the following online training
modules:




OH&S Online Induction: http://elearn.com.au/uq2
Equity Office Online training module 1 ( Modules 1&2 if in a supervisory position):
http://www.uq.edu.au/equity/index.html?page=12190
Annual Fire Safety Training: http://elearn.com.au/uq2/START.htm
Privacy at UQ: http://elearn.com.au/uq2/START.htm
Staff Expo
The aim of this session is to welcome to the University all new staff (academic and professional) and
provide an overview of the University’s mission and strategic objectives, history, structure and scope
of operations. It is also an opportunity to meet other new staff and to find out about University
systems and services relevant to you as an employee. It is mandatory to attend this session. To
register your attendance, go to:
http://www.tedi.uq.edu.au/sdh/index.asp?ProgramType=INDUCT&Program=INDUCT&Course=IND00
0
Orientation for Academics New to UQ
This induction provides new academic staff with essential information about The University of
Queensland as an organisation, and your role as an academic at UQ. It is designed to complement
induction activities that may take place formally and informally at the departmental and/or faculty
level. Presentations are given by a number of senior staff from across the University, including the
Deputy Vice-Chancellor (Academic); Deputy Vice-Chancellor (Research); President of Academic
Board; and Director of the Teaching and Educational Development Institute. It is mandatory to
attend this session. To register your attendance, go to: http://uq.edu.au/staffdev/
22
Library Training
The University offers excellent support for research with librarians available online able to assist you
with researching queries, they also offer a variety of training courses. For more information see:
http://www.library.uq.edu.au/asklib/
SBMS Weekly Seminar Series
Seminars are held each Friday in the Skerman Seminar Room 305 at 3pm and are a great opportunity
for academic and research staff to listen to a variety of local and international speakers discuss their
current research. It is a great way to hear what other researchers are up to and to possibly see
where collaborations could be formed. Light Refreshments are provided at the end of each seminar
and these are a great opportunity to get to know your fellow researchers. Contact Dr Peter Noakes
(p.noakes@uq.edu.au) or Bacsweet Kaur (b.kaur@uq.edu.au) for further information.
23
10.ST LUCIA CAMPUS
The University of Queensland St Lucia campus is one of the largest and most beautiful campuses in
Australia, as such we understand it can be daunting for new staff to navigate their way around.
Therefore, this section will focus on the St Lucia campus facilities and available activities. Please
refer to the following map for locations: http://www.uq.edu.au/maps/pdf/StLuciaMap.pdf
Banking
The University has a variety of banks on campus including ANZ (building 41), The Credit Union
(building 41) and Commonwealth Bank (building 21A) with ATM machines scattered around campus
(refer to map for locations).
Chapels
The Chaplaincy Centre has a team of people from different faith communities who are available to
support staff with a range of needs in personal, family or spiritual life. The Chaplaincy (Chapel in
building 38) is open from 8.30am to 4.30 pm, Monday to Friday. For more information, refer to
http://www.uq.edu.au/chaplaincy/
Childcare
The university has a number of childcare centres on Campus, for children aged 0-5 years of age. For
more information refer to: http://www.uq.edu.au/services/childcare-st-lucia-42673
Libraries
The university has several libraries on the St Lucia campus relating to different subject areas etc. For
more information see http://www.library.uq.edu.au/
Museums
The School of Biomedical Science is home to the Anatomy Museum, and is an excellent source of
specimens. For more information about this museum, as well as other museums open to the public
at the university please see http://www.uq.edu.au/about/?page=34123
24
Coffee Shops
The campus has a variety of coffee shops. The most popular cafes are Wordsmiths (building 4),
Merlo (outside building 2), Genies (outside building 80), Nanos (outside building 75), Darwin’s
(outside building 94) and Mr Beans (building 21).
Eateries
The largest eatery in the University is the Main Refectory (building 21) which has, Subway, Sushi and
a Boost bar. However closer to the Faculty of Science building, is the Physiol Refectory which sells
sandwiches, fruit and hot food (building 63A).
Health
The campus also has a Gym, Pharmacy, Doctor, Dentist, Hairdresser, Optometrist, and
Physiotherapist. For more information on these or any other UQ services, refer to:
http://www.uq.edu.au/services/topics
Newsagency
The campus has two newsagencies. The first is located next to the Physiology Refectory (building
63A) and the second next to The Wordsmiths Cafe (building 4).
Post Office
The Post Office is located on the ground floor of building 61.
Restaurants
The Red Room bar/restaurant (building 21) has a great atmosphere with food, drinks and billiards.
However, for something more exclusive, the Staff Club (building 41) serves great food with a view,
catering for staff only. The Wordsmiths Cafe (building 4) also serves great food. For more
information, visit: http://www.uq.edu.au/about/places-to-eat
Parking
Different types of parking are available to staff members at the St Lucia campus. All-day zone
permits enable the permit-holder to park legally if they can find a space, however, they do not
25
guarantee that a space will be available. For more information regarding parking at the St Lucia
campus including permits, costs and a parking map visit:
http://www.uq.edu.au/staff/index.html?page=1068
Public Transport
For information on any of the following:
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Intercampus Express Bus Service
Bus
Ferry
Bicycle
Taxi
Train
UniSafe Safety Bus
Visit: http://www.uq.edu.au/staff/index.html?page=1068
Or for more information on timetables for Brisbane public transport visit:
www.transinfo.com.au
Uni Safe Buses
The UniSafe program has an escort and free bus service available to staff from 6pm to 11pm. The
bus service provides transport within a 5km radius of the University and within the University. Phone
Security on extension 51234 or free call from any phone on campus on 1800 800 123.
There is also a service that departs the Social Sciences and Humanities Library (building 12, map
reference I6) from 6:06pm and circles the campus every 30 minutes. This service runs until 11:05pm
Monday to Thursday during the semester and 6pm till 9pm on Fridays.
26
11. FACILITIES
To ease your transition into employment, the following section will address the facilities in the
School of Biomedical Sciences
Location
The School of Biomedical Sciences is located at St Lucia campus and is spread across 4 buildings.
Skerman Building (Bld 65), Sir William MacGregor Building (Bld 64), Otto Hirschfield Building (Bld 81)
and Ritchie Research Laboratories (Bld 64A).
Phones and faxes

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
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

To dial a number outside of the University please press 0, then dial the number.
Hold – press “hold” button. To retrieve a call press the flashing light or “recall” button.
Transfer – press “transfer” or “recall” button, dial extension, speak to person or hang up.
To register as the owner of a telephone number please email VoiceOps at
voiceops@its.uq.edu.au and state your full name, position and telephone number.
Ensure you set up your voice mail on your telephone. Again for help setting this up please
contact VoiceOps.
For external callers to the University the following prefixes will need to be added to the
telephone extension number:
For extension 5xxxx, eg. 56789, add 336 = 336-56789
For extension 6xxxx, eg. 67890, add 334 = 334-67890
For extension 1xxxx, eg. 12345, add 338 = 338-12345
From outside Queensland
The prefix is 07 eg. 3365 6789 = 07 3365 6789
From outside Australia
The prefix from outside Australia is +617 eg. 3365 6789 = 617 3365 6789
More information about voicemail and the use of UQ phones can be found here
http://www.its.uq.edu.au/voicemail-frequently-asked-questions
Email Signature
To set up an email signature, open Microsoft Outlook/Entourage and click, file, new, signature,
signatures, new. It is recommended you copy a colleague’s signature as a template.
27
Booking Rooms
To book an external room, you need to contact Central Bookings at roombookings@uq.edu.au .
To book a room in any of the libraries, log on to http://www.library.uq.edu.au/.
To book a room within SBMS, you must use the link on the School’s intranet, (Online Bookings
Utilities link). Contact Simone Fox (sbms@uq.edu.au ) for access to the booking system.
Staff cards
To obtain a staff card, first obtain an authorisation form for payment, these forms are handed out at
local SBMS OHS inductions. Take this to Duhig Tower, Level 2, Social Sciences and Humanities Library
(Building 12).
For more information visit:
http://www.uq.edu.au/new-staff/index.html?page=10558&pid=10560
Subscribing to Mailing Lists
To subscribe to the mailing lists of SBMS please contact Lia Gardiner HR Officer, sbmshr@uq.edu.au.
Photocopiers/scanners/printers
Photocopiers are located in the Skerman Building Reception area, MacGregor Building Level 3, and
Otto Hirschfield Building tea room. Please contact the administration team (sbms@uq.edu.au) for
access to these photocopiers, you will be provided with a pin number to be used when accessing
these facilities. The copiers in Skerman and Otto both have scanning capabilities. Most individual
laboratories and offices have their own printers, you will need to contact Science IT (SITS ext 65666)
to be linked to the network to print.
Wireless Connection
The UQconnect on-campus Wireless Network is available to UQ Staff, Students and Visitor account
holders.
To connect to the UQ Wireless Network you will require:

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A wireless enabled laptop - Either a personal laptop or a Library loaned laptop.
Or a compatible mobile device such as a PDA, Tablet PC, Mobile Phone, iPhone/iPod touch.
A current UQ Staff, Student or Visitor Account Username and Password.
To be located within a UQconnect WiFi designated area.
28
The School is currently undergoing upgrades in its wireless capabilities, most of the buildings now
have a strong connectivity to the network.
Virtual Private Network (VPN)
A VPN (Virtual Private Network) allows you to create a secure connection to a private network (such
as the UQnet, which is the University's network) over public access lines. This connection will act as
if it is on the actual private network. This gives you full access to most services found on the private
network (such as certain web pages, share folders etc). To be able to use VPN, you need to install the
VPN Client to the computer(s) you wish to connect from. You can install this on your personal
computer, and you may be able to install this on your Faculty or Departmental computer depending
on its Administrative setup. For more information see http://uqconnect.net/vpn
Lunchroom
Coffee and tea making facilities are available in the Skerman reception, MacGregor Tea Room (Level
4, Ritchie Level 2A, and Otto Hirschfield’s tea room (Level 4). All staff have access to free coffee, tea,
sugar, milo, milk and biscuits in these rooms. Also located in each of these rooms are a fridge,
microwave, sandwich press etc available for all staff to use. Please label your food if left in the
communal tea rooms, anything without labels will be thrown out in order to maximise space.
Amenities
Bicycle storage facilities are located in Room C103, Ritchie (undercroft), swipecard accessible or the
UQ Bike storage facility next to the Otto Building
http://www.uq.edu.au/sbms/policies
Showering facilities are located in all buildings
Sick room / Parenting Room is located in Room 305, Macgregor.
Vending Machines
There are vending machines located in the MacGregor Tea Room, level 4 and also in the physiology
and pharmacology lecture theatre foyer.
After Hours Access
After hours access is explained at the SBMS OHS Induction, permission form (in induction pack) to be
signed by Supervisor and/or Head of School. http://www.uq.edu.au/sbms/policies
29
Stationery
Stationery is ordered through the University’s Property & Facilities Store
(http://www.pf.uq.edu.au/StoresCatalog.html), or Lyreco. Please contact your supervisor for more
information about when orders are made etc.
Academics and Research staff are responsible for ordering their own stationery, please contact
Finance team sbmsfinance@uq.edu.au
Mail/Pigeon Holes
All academics receive a mailbox in their name in their building. Professional staff and major labs
share group mailboxes. Otto’s mailboxes are located in the tea room and all MacGregor/Skerman
mail comes through the Skerman reception area. The University uses internal mail systems to post
within the University, the office has supplies of internal mail envelopes. You need to cross out the
most recent address and write in the new location and return to the mailroom in your building to
ensure it is delivered. Any outgoing external mail can also be bought to this area and placed in the
‘outgoing’ mailbox.
Name/Title for tag for Office Doors/Business Cards
Name tags/signage for office doors can be obtained by contacting your Building’s Property &
Facilities Officer (either Bruno or Neville) with your request.
Business cards and personalised stationery can be ordered through the UQ Printery, please go to the
attached link for more information. http://www.uq.edu.au/services/printery-st-lucia. You should
seek approval from your supervisor before placing orders.
Intranet
The school’s intranet is an extremely valuable resource. The website, whose access is limited to
SBMS staff only, can be accessed through the regular SBMS website http://www.uq.edu.au/sbms/.
Logon to the intranet (link on left hand side), access to this site requires your UQ login authorisation.
There are several important links that appear on the intranet homepage to make it easy to navigate.
Areas covered include Online Bookings, Research, Finance, Human Resources, Student Services,
Teaching and Learning, School Policies & Planning, Occupational Health & Safety and Committees.
This is an extremely important tool and you should take some time to read through the information
contained here.
30
12. USEFUL INFORMATION
Emergency Procedures
As part of your induction, you will be required to complete an OH&S Online Induction & Fire Safety
Training. Please familiar yourself with emergency procedures, including nearest exit, fire
extinguisher, fire hose reel, etc. Do not phone 000 in an emergency. Contact security on extension
53333.
UQ Fire & Evacuation Procedures and Floor Plans
To ensure that all occupants of buildings have immediate and full information concerning the
evacuation plans and floor diagrams, they can be accessed via the UQ website. It is vital to ensure
you familiarise yourself with these plans and diagrams, within the first few days of commencement,
to ensure a high level of fire safety is maintained. To access the plans:
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Go to the UQ home page
Enter ‘fire plans’ into the search box and select ‘go’
Select ‘P&F- Fire Evacuation Plans- v1.0’
Select the required building
Select the required PDF, fire plan or diagram

Click on your selection to open the file
A list of Fire Wardens and First Aid Information for each Building and Floor is attached.
First aid/medical emergency
If there is a medical emergency, contact your local First Aid Officers Mary Chua, ext 51269
(MacGregor, Skerman, Ritchie) and Bruno Rey, ext 52724 (Otto Hirschfeld) or Security on extension
53333 with details of your name, phone number, exact location of injured persons, number of
injured persons and nature of injuries. Security will respond in approximately 5 minutes. Keep
someone by the phone for more information if required. Security will be responsible for contacting
the ambulance (if needed) and taking the injured person to UQ Health Services. First aid kits are
located on each level in every building. Your supervisor will show you your nearest kit and introduce
you to the first aider in your local area. The School also has 2 defibrillators; Otto Hirschfield location
is the Level 4 Tearoom, on top of the fridge. The Macgregor/Skerman/Ritchie location is the Goods
Receiving Area (MacGregor 120D). Use of the defibrillators is included in all senior first aid training
but anyone can and should be able to use them as they give the operator step by step voice
instructions.
31
Ergonomics and Rehabilitation
The Ergonomics & Rehabilitation Adviser oversees the UQ Musculoskeletal Disorders Strategy and is
responsible for its development, implementation and evaluation including:
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Early ergonomics services for musculoskeletal disorders
Participative Ergonomics for Manual Tasks Programs
Ergonomics Design for Construction Projects and Refurbishments
Training Programs in ergonomics for Computer Workstations, Laboratories, and a wide
range of work environments.
Information regarding the above strategies, including design and adjustment of computer
workstations, risk management and workplace policies and procedures can be found at the following
link:
http://www.uq.edu.au/ohs/ergonomics-rehabilitation
If you require assistance or information regarding to ergonomics or rehabilitations, contact the UQ
Ergonomics & Rehabilitation Adviser: Kris Fraser k.fraser@uq.edu.au.
UQ Wellness Program
The University is committed to the ongoing promotion of the good health and wellbeing of staff
through the development and implementation of a staff wellness program – UQ Wellness. The
program includes health and well being activities, health awareness community events, and
lunchbox seminars.
For more information visit www.uq.edu.au/uqwellness
Equity
University of Queensland is committed to developing an environment which promotes respect for
persons, integrity and equitable treatment. We believe it is important that staff and students have
an understanding of the many "diversities" of the people who comprise our institution. We have
therefore developed this resource for staff: http://www.uq.edu.au/equity/. The website provides
information related to all aspects of equity including workplace harassment, sexuality, and cultural
diversity.
Lia Gardiner is the SBMS Alley Contract and Discrimination & Harassment Officer. Lia’s role is to be
an initial contact point, “sounding board” if you need an independent person to talk to. All contacts
will be held in strictest confidence. Lia can be contacted on l.gardiner@uq.edu.au.
32
INDUCTION CHECKLIST
Individual action
yes
n/a
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Submit to Faculty HR staff all necessary paperwork for pay to commence (tax
declaration form, bank details form, superannuation form, copy of birth
certificate/passport and academic qualifications).
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Superannuation forms submitted (for queries, telephone Superannuation Section on
extension 53444).
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Take ID card to Neville Barry or Bruno Rey (Buildings & Facilities Manger) for
encoding building access.
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Change phone greeting and name identification (see Voicemail handout)

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Advise Voice Operations to update the telephone extension.

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Meet with HR Manager to complete Admin Induction, arrange SBMS OHS Induction
Enroll in SBMS OHS Induction – email r.oram@uq.edu.au or Ext 53122
Meet with supervisor to discuss:
 Duties
 Position description
 Expectations
 Probation period
 Time sheets / hours of work
 Training
 “Local” induction, UQ Fire Procedures & Risk Assessments
Complete online induction training courses:
 OH&S Induction
 Equity Office Online Training Module 1
 Equity Office Online Training Module 2 (if in a supervisory position)
 Annual Fire Safety Training
 Laboratory Safety
 Compressed Gases
 Fieldwork
 Privacy at UQ
Obtain staff ID card (form given to you at OHS Induction or via Building & Facilities
Manager)
Obtain office keys and arrange a name tag for your office door (contact
n.barry@uq.edu.au where applicable).
NB: Keys to laboratories will not be accessible until after SBMS OHS Induction.
33
email voiceops@its.uq.edu.au
Set up standard email signature
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Email Faculty IT for access to drives and printers (scienceit@uq.edu.au).
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Set up your email address in the scanner (School and personal)
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Set up ESS leave reviewer or leave approver access through HR. (Contact Local HR if
necessary)
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Enrol in the New Staff Expo.
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Introduction to Head of School, and PA
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Introduction to School Manager
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Familiarize yourself with the Finance Officer (MacGregor, 325) sbmsfinance@uq.edu.au

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Introduction to Reception area: Skerman and Otto. Set up a convenient time to obtain
training in the use of SBMS photocopiers, fax machines, laminators etc with SBMS Admin
staff. Set up your email address in the scanner.

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Meeting with Student Services (teaching academics only): Skerman Level 3: Email Trudi
Summerhayes t.summerhayes@uq.edu.au to set up appointment
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Introduction to Building & Facilities: Neville Barry (MacGregor/Skerman) or Bruno Rey (Otto)
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Contact Business & Marketing Manager
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Meet with Daniel Sangermani (CALM) and Darryl Whitehead (Histology) and famililiarise
yourself with their facilities
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Meet with Tim Hazelton regarding research grant administration
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Meet with Shannon Rawding to discuss honors and postgraduate student options
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Local Meeting Checklist
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