Good morning and
Happy New School Year!
Please drop off your
business card in the
basket up front and fill
out the PSS survey
1
Critical Issues in HR
August 29, 2014
Presented by
Melissa Aguero Ramirez
HR Director
Region One ESC
Welcome, Introductions &
Announcements
• McAllen ISD – Dr. Socorro
• IDEA – Sebastian Camacho
• Hidalgo – Marilu Navarro
• Moved! Harlingen CISD – Melissa Pena
Retirements?
Educator Preparation Programs
• Excellence in Teaching
• Project Pace
Certification
•
1. PPR less than EC-12; need to finish by Aug 31 2014 (see
bottom of 1st page of handout) application deadline is
October 31
•
2. 7-12 (Math, Chemistry, Life Science, Phsycal Science,
)exams from 8-12 (this summer will be last administration of 812; they have until Aug 2015 to meet cert requirements) see p.
3 of handout
•
REMIND teachers - they must APPLY for certificates once they
pass exams
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3. BTLPT - still required for Standard but not for Probationary
*******for PERMITS need to submit as Hardship if haven't
passed BTLPT BUT can use Fluency requirement documentation
as supporting doc for permit hardship******
New 7-12 Certificates
Current 8-12 Certificate
New 7-12 Certificate
Chemistry: 8-12
Chemistry: 7-12 – new test
English Language Arts and
Reading: 8-12
English Language Arts and
Reading: 7-12 – new test
History: 8-12
History: 7-12 – new test
Journalism: 8-12
Journalism: 7-12
Life Science: 8-12
Life Science: 7-12 – new test
Mathematics: 8-12
Mathematics: 7-12 – new test
Physics/Mathematics: 8-12
Physics/Mathematics: 7-12
Science: 8-12
Science: 7-12 – new test
Social Studies: 8-12
Social Studies: 7-12 – new
test
Technology Applications: 812
Technology Applications: 712
6
New 6-12 Certificates
Current 8-12 Certificate
New 6-12 Certificate
Mathematics/Physical
Science/Engineering: 8-12
Mathematics/Physical
Science/Engineering: 6-12
Physical Science: 8-12
Physical Science: 6-12
new test
7
Certification continued
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4. Generalist EC-6 (191) and Bilingual Generalist EC-6 (192) and 4-8 Generalist
(111)
–
current exam will still be offered 14-15
- changes: timed AND must pass each section vs. overall score
- DIFFERENT: if going through EC-6 OR 4-8 by Aug 2015, have until 8/31/17
to get certificate
(including Bilingual and ESL generalists but won't issue these certs anymore
after; only supplemental)
•
New Generalist called Core Subjects (p.4 of hdout)
- start being offered January 2015 (old and new exam going to be offered at
same time)
- Generalist EC-6 STILL will include core content plus health, technology, fine
arts & PE (total of 5 sections); each section is timed
- if don't pass all sections will need to retake only those sections that weren't
passed (still working
through how this will work) HUGE programming effort
- new test numbers will be in the 800s
- $60 a section to retes
- probably don't have to wait 45 days to retest but after that yes wait 45 days
more questions (over 200 questions) and rigor but not more time (5 hours total)
Certification cont’d.
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Name Change
To submit a change or correction of name, gender or date of birth, please
email the required documents along with a daytime phone number.
Current state drivers license or state ID
– Out-of-Country educators who do not hold a state-issued drivers license
may submit a copy of a current passport.
Last four digits of social security number
Previous name
A current email address and valid daytime phone number
Please scan documents and email to:
namechange@tea.state.tx.us
Or Mail to:
TEA-CRT
5th Floor
1701 North Congress Ave
Austin, TX 78701
Current processing time is 20 business days, once all required documents
are received. If you do not receive a notification from our office after 20
business days, please resend the documents with the following subject:
“Second Request – name change.”
News from ETS
• Limited Administration CAT testing
schedule
• Preparation manual and tests at a
glance available:
www.texes.ets.org/texes/prepmaterials. * new online format and
include links and bookmarks to help users find information quickly and
easily.
• Change in Test Retake Policy
• Texas Education Code §21.048
• now requires no more than 45 days to elapse before an educator is
eligible to retake a test.
• This policy is effective September 1, 2013.
NCLB
courtesy Tim Regal @ TASPA Summer conference
• Campus Reporting of Highly Qualified Teacher
Compliance Report as of September 16, 2014
(2014-2015 Highly Qualified Teacher Data)—Due Date
November 17, 2014
• LEA Public Reporting of Progress in Meeting Highly
Qualified Teacher Requirements
(2014-2015 Highly Qualified Teacher Data)—Due Date
December 15, 2014
• Principal’s Attestation of Highly Qualified Teacher
Requirements
(2014-2015 Highly Qualified Teacher Data)—Due Date
December 15, 2014
NCLB update
• - CHANGE: Elementary defined as PK-5 regardless
of the configuration of the campus (can still use a 4-8
Generalist and/or EC-6 Generalist exam to get them to
be HQ for 6th grade now includes single subject
exams ie., 4-8 Math, etc.)
•
- NEW: if deemed a 6th grade teacher as HQ via
HOUSE elementary can still be considered HQ (don't
have to redo but CAN)
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- NEW: Special Ed exam EC-12 NOW makes you
HQ in ELA/Rdng and Math in 6th, 7th, and 8th TOO
•
- life skills assignment: who is teaching core
content?
•
- example: 10th grade class but all students on
STAAR ALT and kids are on 5th grade level then
teacher must be HQ at elementary level
NCLB update
•
- can NOT have a TA that isn't HQ! hire them as
substitutes in interim to make them HQ
• - if can't see all campuses within a district
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- NEW: data collection for ACP probationary HQ; will
need to tell them how many Ts are probationary and
whether HQ or not
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- CHANGED: HQ forms have been modified
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- CHANGED: report instructions have been revised
•
- remember if CTE teacher only has Assoc then NOT
HQ no matter what
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- HB5 allowing more CTE classes to be counted for
HQ; need to know NOW!!!
Scenarios
• Am I allowed to HOUSE a 1-8 elementary
certified teacher to teach 7th and 8th grade ELA
if all she has taught is elementary (16
yrs)? She taught 6th grade last year. being
that now 6th grade is considered secondary for
NCLB purposes, may I consider that as her
one year teaching experience at the secondary
level and HOUSE her for 7th and 8th grade
ELA?
Scenarios
• With the changes for 6th grade at the
secondary level, will the ExCET
subject exam highly qualify teachers
in that specific subject area for
6th grade? The ExCET exam would
certify a teacher Math 6-12th but the
teacher was only HQ 7-12th. Will
this now change the HQ status to 612th?
NCLB Technical Assistance
Workshops
• Technical assistance workshop – Oct
16th from 1-4 (after HR meeting)
• Technical assistance HQTCIP
workshop - Nov 20th from 9-12
Teacher Evaluation System
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Called TTESS
Eighty percent weighted on elements – such as multiple
classroom observations, ongoing learning community
feedback, and teacher
Encourages annual evaluations with multiple informal
observations and walk-throughs and at least one formal
observation.
Remaining 20 percent will be reflected in a student growth
measure at the individual teacher level, providing data that
will help to inform teachers, in conjunction with observation
and self-assessment data, about their strengths and potential
areas of focus for professional development.
That data will come from value-add scores, student learning
objectives, portfolios, or district-level pre- and post-tests.
Teacher Evaluation System
• Pilot 2014-2015
– Los Fresnos
– Weslaco
• offered to all districts statewide in the 2015-2016 school
year.
• It is designed as an educator evaluation and support tool
only. The decision to utilize this tool will remain a local
decision.
• Any personnel decisions at the district and campus level
will also remain local.
• For an overview of the Texas Teacher Evaluation and
Support System, visit
http://txcc.sedl.org/our_work/tx_educator_evaluation/ind
ex.php.
TPESS
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Like teachers, principal ratings will rely on student performance, though how much those results will count
is tiered based on a principal’s time in an assignment.
Student growth does not count for a principal in the first-year of his or her assignment. In the second year,
student growth accounts for 10 percent of a principal’s rating; and for the third year and beyond, student
growth will account for 20 percent.
Rubric includes five standards:
1. Instructional Leadership—The principal is responsible for ensuring every student receives highquality instruction. The indicators under this standard focus on effective, data-driven instruction and
intervention; and rigorous, aligned curriculum and assessment.
•
2. Human Capital—The principal is responsible for ensuring there are high-quality teachers and staff in
every classroom throughout the school. The indicators under this standard focus on targeted teacher
selection, placement, and retention; tailored development, feedback, and coaching; staff collaboration and
leadership; and systemic evaluation and supervision.
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3. Executive Leadership—The principal is responsible for modeling a consistent focus and personal
responsibility for improving student outcomes. The indicators under this standard focus on resiliency,
change management, communication and interpersonal skills, a commitment to ongoing learning, and
ethical behavior.
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4. School Culture—The principal is responsible for establishing and implementing a shared vision and
culture of high expectations for all staff and students.
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5. Strategic Operations—The principal outlines and tracks clear goals, targets, and strategies aligned to
a school vision that continuously improves teacher effectiveness and student outcomes
2014-15 Teacher Shortage
Areas
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Bilingual/English as a Second Language
Career and Technical Education
Computer Science
English as a Second Language
Mathematics
Science
Special Education – Elementary and Secondary Levels
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The approved shortage areas allow the administrator the ability to recruit and
retain qualified teachers and to help reward teachers for their hard work using the
loan forgiveness opportunities. School principals can act on behalf of the
commissioner of education to certify that a teacher has met the minimum
qualifications required for certain loan forgiveness programs.
•
Please see the TEA website (below) for all requirements of the federal, state and
public service loan forgiveness programs available to teachers. All school
personnel can take advantage of the public service program.
More information about eligibility for each of the programs and application forms
can be found on the TEA website at http://www.tea.state.tx.us/loan.aspx.
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Waivers & Class Size Reduction
Exceptions
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Starting with the 2013-2014 school year, districts and charter
schools were required to submit all waiver and class size
exception requests through the automated system.
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must submit an application to the commissioner not later than
the 31st day before the campus or district intends to take action
requiring a waiver.
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No paper waiver or class size exception applications will be
accepted.
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The automated waiver application must be accessed through the
agency’s new TEA Login (TEAL) secure environment and
became available 2nd week in August
•
Support materials available on the TEA Waivers home page at
http://www.tea.state.tx.us/index2.aspx?id=6635&menu_id=932&
menu_id2=788
Required Annual Notification of Nondiscrimination in Career and
Technical Education Programs
•
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One important requirement of the Guidelines is that, prior to the
beginning of each school year, every LEA providing CTE programs
must advise students, parents, employees, and the general public that
all career and technical education opportunities will be offered without
regard to race, color, national origin, sex, or disability.
Local newspapers, websites, or other media that reach the general
public must be utilized to disseminate the required notification
– Samples:
http://www.tea.state.tx.us/index2.aspx?id=2147495596&menu_id=
2147483703&menu_id2=2147483739
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Notice must be in language(s) of community
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contact the Division of Program Monitoring and Interventions at (512)
463-5226 or by e-mail at pmidivision@tea.state.tx.us.
2014 – 15 Minimum Salary
Schedule
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For classroom teachers, full-time librarians, full-time
counselors, and full-time registered nurses.
In no instance may a school district pay less than the state
base salary listed for that individual's years of experience
as determined by Section 153.1021 of the Texas
Administrative Code, Commissioner’s Rules on Creditable
Years of Service.
Section 21.401 of the TEC specifies that an educator
employed under a 10-month contract must provide a
minimum of 187 days of service, unless the furlough
program, as stated under Section 21.4021, is
implemented.
•
http://www.tea.state.tx.us/index2.aspx?id=25769812517
Mandatory 2014-15 Child Sexual Abuse Prevention
Training and Posting of Child Abuse Hotline Number
• (TEC) §38.0041, requires all districts and charter schools
to provide, to all district and charter school employees,
training concerning prevention techniques for and
recognition of sexual abuse and all other maltreatment of
children. A mandatory training schedule has been adopted
by Commissioner Rule in the Texas Administrative Code
(TAC), §61.1051. Training must be provided on or by the
following dates:
– September 30, 2014, for all K-grade 5 teachers, campus principals,
and bus drivers;
– December 31, 2014, for all remaining teachers, campus principals,
and bus drivers; and
– May 31, 2015, for all remaining school staff.
Mandatory 2014-15 Child Sexual Abuse Prevention
Training and Posting of Child Abuse Hotline Number
• Poster
– All campuses are required to post, at student eyelevel, in at least one high-traffic area, and in both
English and Spanish, a poster (11 x 17 inches or
larger) with information that includes the Texas
DFPS Abuse Hotline telephone number,
instructions to call 911 and directions to
www.txabusehotline.org.
– To download a poster that was developed to meet
the requirements of TEC, §38.0042, and TAC,
§61.1051, visit:
http://www.onewithcourage.org/take-action/foreducators/
TELL Superintendent Survey
• House Bill 2012 (83rd Regular Session)
• develop and administer a teaching and learning
conditions survey for superintendents. (similar survey for
teachers and campus administrators that they completed
in May and June. )
• allows superintendents to share their perspectives on
teaching and learning conditions in their districts.
• Opens Thursday, August 14, 2014
• Closes Friday, September 12, 2014.
• receive a letter regarding this survey with a unique
access code.
DPS Update
conducted by Susie Dial 7/29/14
•
you MAY give a copy of the c/h results to an employee but have them
sign for it
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criminal history reports should be destroyed as soon as you make a
decision
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internal auditors are NOT entitled to see the c/h
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rap back feature is only active for state c/h but not for FBI...but this will
change soon
do NOT email c/h records. if you do you must have encryptions in
place for BOTH sender and receiver
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make sure you unsubscribe to former employees make sure to
remove authority/access to former HR/payroll? employee
call Error/Resolution department if don't have a disposition
DPS Update
• Note: what did district do with those employees not required
for SB9? remember they still need a name based CCH
annually!!!!!
• dont need DPS audit form for FP cuz they sign off on
release when they sign the fastpass;
– audit form is for name based CCH
• if have police dept in district - can NOT give them copies of
c/h; we each have right to access for different reasons under
diff laws so they need to get on their own
• Generic LEE or NCPA- process tutors / contractors
- pre 1/1/08 not required to be fp but district wants them to be
– for independent school contractors - districts give them a LEE pass to
get themselves fingerprinted
– NCPA - for "private" paid nurses or "private" tutors
Contractors/Vendors
Some examples of Contractors/Vendors are:
SES (supplemental education service)
Certified Speech Pathologist
Certified Dance/Workout Instructor
Story Theaters
Deaf language translator
Paid Tutors
3/14/2016
Summary…
Determine if the
contractor/subcontractor/independent contractor
should be fingerprinted for SB9 purposes.
Inform contractor/subcontractor to contact DPS.
( information sheet)
Have contractor/subcontractor certify to your district.
(ref. TASB )
Adjudicate and/or subscribe to the
contractor/subcontractor/independent contractor
CHRI in the FACT Clearinghouse.
AFTER contract or employment have terminated
unsubscribe to the CHRI in the FACT Clearinghouse.
3/14/2016
Contact Information

Criminal History Inquiry Unit (School and Contractor Secure Site
Questions)
 (512) 424-2474 Option 2
 FACT@dps.texas.gov

Error Resolution (Record Discrepancies)
 (512) 424-7256
 errorresolution@dps.texas.gov
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Fingerprint Services (FACT Clearinghouse)
 (512) 424-5079 Option 6
 fingerprint.service@dps.texas.gov

Non-Criminal Justice Audit and Training
 (512) 424-7364
 ncju@dps.texas.gov
ACA - Who has to do what?
 Insurance Plan Responsibilities
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Dependents up to age 26
Pre-existing conditions for children
No cost preventive care
Prohibition on lifetime coverage limits
 State
◦ Insurance Exchange
 Employee Responsibilities
◦ Individual mandate
 Employer Responsibilities
◦ Shared responsibility
◦ Non-discrimination
◦ Administrative
State Responsibilities
Insurance Exchange
◦ To be created by 1/1/14
◦ For individuals and small businesses to find
prices on insurance coverage
Employee Responsibilities
Aka “Individual Mandate”
Effective 1/1/14
Insurance for self / dependants
Monthly penalty if don’t acquire
Exemptions
◦ Affordability
◦ Categories of individuals
Employer Responsibilities
◦ Offer insurance** to all FT employees
 Effective 1/1/14 or fiscal year
 Assessment if
 Fail to offer insurance to all FT employees
 1 or more FT employee gets insurance through
Exchange AND
 Receives premium credit
Assessment = $2,000 x (# FT employees – 30)
Employer Responsibilities
contd.
• Automatic enrollment for FT employees
– Effective 2015*
• Nondiscrimination
– Effective approx. 9/1/15*
– Can’t discriminate in favor of “highly
compensated employees”
• Five highest paid officers
• 25% highest paid employees
– Excess premiums = taxable income
– Penalty = $100 per day x # employees not
discriminated against
Employer Responsibilities
contd.
• Administrative
– Report benefits cost on W-2s
• Effective 2013 for 2012 documents
– Provide employees with info on state exchange
• Effective once exchange exists
– Submit certain info to Sec. of Health & Human
Services
• Effective 2014
– Flexible spending accounts
• Effective 1/1/13
• Maximum $2,500 annually
Affordable Care Act
•
TRS has clarified that employees, including substitutes, who are reasonably
expected to work 10 or more hours per week are eligible to enroll in TRSActiveCare.
•
Substitute teacher health insurance eligibility letter (TASB sample)
•
The letter describes enrollment eligibility, outlines the process for payment
of premiums, and explains the conditions for continuing eligibility
TRS
• Effective 9/1/11
• 5 year time limit to notify TRS and provide verification of
service not credited on annual statement
• Provide verification of any unreported service and/or
compensation including substitute service
• Must be verified by 8/31/16 or won’t be able to
purchase/credit towards benefits
• Applicable forms can be found at www.trs.state.ts.us
PEIMS
2014-2015 PEIMS SUBMISSION
AND
RESUBMISSION TIMELINES
Fall (Collection 1) (prior/current year data)
Close of school-start window - Last Friday in September
September 26, 2014
EDIT+ ready to process data
October 6, 2014
Snapshot Date (Last Friday in October)
October 31, 2014
EDIT+ ready for ESCs to accept LEA and ESC files.
November 3, 2014
First submission due date for LEAs and ESCs
Resubmission due date for LEAs and ESCs
Data available to customers
December 4, 2014
January 15, 2015
February 19, 2015
Midyear (Collection 2) (prior year data)
EDIT+ ready to process data
EDIT+ ready for ESCs to accept LEA and ESC files
First submission due date for LEAs and ESCs
Resubmission due date for LEAs and ESCs
Data available to customers
October 6, 2014
December 8, 2014
January 29, 2015
February 12, 2015
March 5, 2015
Summer (Collection 3) (current year data)
EDIT+ ready to process data
April 6, 2015
EDIT+ ready for ESCs to accept LEA files
May 11, 2015
First submission due date for LEAs
June 25, 2015
Resubmission due date for LEAs*
July 23, 2015*
Data available to customers
September 18, 2015
Extended Year (Collection 4) (current year data)
EDIT+ ready to process data
April 6, 2015
EDIT+ ready for ESCs to accept LEA files
August 10, 2015
First submission due date for LEAs
September 3, 2015
Resubmission due date for LEAs
September 24, 2015
Data available to customers
October 22, 2015
Service Records
presented by Joseph Mezher
• State days should be made available at beginning of year;
can pro-rate if they leave early
• Modify service record if they are docked – it should only
reflect ACTUAL days worked (not including paid leave)
– 187 contract and was absent 10 days (5 state and docked for 5)
– # days worked?
• If employee is out on military leave, write every year on the
service record. They don’t know get state days but they
do get 15 days of military leave annually
• Instructional aides certified as such prior to 04-05 and who
are now Teacher certified get credit for up to 2 years for
salary purposes.
Service Records
presented by Joseph Mezher
• Service record is for para and pro
• The only record not immediately available is current year;
all others should be copied/turned over immediately
• Substitute teachers must have a service record
• Districts must give credit for salary purposes for certified
substitute teachers
• If pay out state days upon resignation/retirement, MUST
NOTE it on service record; balance does not “zero out”
BUT if re-hired and want to use them they must re-pay the
days vs. Use days to purchase a year of service; then
employee does lose days balance.
Upcoming Events & Announcements
- TxBESS Mentor teacher training
• 9/26 – workshop # 43633
• 10/21-workshop # 43634
• 2/11-workshop #43635
– ONE*APP workshop
– Texas Education Human Resources
Day
• October 8, 2014
TASB Surveys
• Superintendent Survey
Email Invitation: July 22
Due Date: August 29
• District Personnel Survey
Email Invitation: September 2
Due Date: October 10
• Extra-Duty Stipend Survey
Email Invitation: October 28
Due Date: November 21
TASPA Activities
•
Fall Support Staff Conference – September 28-29, 2014 - Registration Now
Open!
•
TASB/TASPA HR Administrators’ Academy – November 10-11, 2014Registration Now Open!
•
TASPA/Legal Digest Personnel Law Conference for School Administrators
– December 10, 2014
•
TASPA/TAEE Winter Conference Presented by Aesop/Frontline Placement
Technologies – December 10-12, 2014
Substitute Teacher Certification
Academy
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8-5 first day and 8-12 second day
9/11 and 9/12 #43615 / Starr room
10/7 and 10/9 #43616 / Willacy room
11/17 and 11/19 #43617 / Willacy room
1/13 and 1/14 #43618 / Willacy room
6/15 and 6/16 #43619 /Willacy room
For more information:
http://www.esc1.net/site/default.aspx?PageType=3&DomainID=1&ModuleInstanceID=549&ViewID=047E6BE3-6D87-4130-8424D8E4E9ED6C2A&RenderLoc=0&FlexDataID=2251&PageID=1
• SubHub districts
– Lyford CISD
– Santa Rosa ISD
– Point Isabel ISD
– South Texas ISD
– La Villa ISD
– Hidalgo ISD
– La Joya ISD
http://www.esc1.net/Page/2136
Critical Issues in HR meeting
dates
• All will be held in the Starr Room from
9-12
– October 16 –workshop #43628
– December 17 –workshop #43629
– February 20 – workshop #43630
– April 21 –workshop #43631
– August 28 – workshop #43632
Questions, Concerns, & Solutions
• TASB workshop topics
– Hiring Effective Teachers
– Rules of Engagement – Determining Employment
Status
– Time In-Time Out: Managing Overtime and Leave
– Managing Employee Performance
– Managing Personnel Records Effectively
– Other Duties as assigned – Job Descriptions that
work
• Service Records and Creditable Years of
Experience
Questions, Concerns, & Solutions
• Region One ESC Personnel
Support Services survey
• Region One Salary survey
• Educational Service for Immigrant
children
• Certification Training
– October 17, 2014
• HR 101
– January 30, 2015 – workshop # 43636
Have a wonderful 2014-2015!!