Board of Trustees
TOWN OF LASALLE
Regular Meeting
MINUTES
January 13, 2015
CALL MEETING TO ORDER
Mayor Martinez called the regular meeting of the Board of Trustees to order at 7:00 p.m..
ROLL CALL
Paul AragonTony AsburyHolly Bruce-
absent
present
present
Paula CochranAndy MartinezTony Trevino-
present
Marleen Oakes- present
present
present (arrived 7:03 p.m.)
Others present were: Carl Harvey-Operations Director
Jessicca McKeown – Town Clerk/Treasurer
Barry Schaeffer – Public Works Director
Jennifer James – Recreation Director
Justin Loeffler, Leah Vanarsdall
ADDITIONS/CHANGES TO THE AGENDA
Harvey requested the following additions, under 10) b. 2015 Salary Increases and 12) d. Godfrey Ditch
Meeting, February 10, 2015 at 1:30 p.m..
MINUTES-Regular Meeting – December 9, 2014
Bruce moved to approve, as presented, the minutes of the regular meeting held on
12/9/2014. Cochran seconded the motion. Motion carried 4-0.
WARRANTS-December 23, 2014
Martinez noted there were no additions to this warrants list.
Inquiries
by
Explanation
Finish Line Systems LLC
Valero Energy Corp
Staples Tech Solution
Traffic Records Section
Wireless Advanced Com
by
Asbury
Bruce
Bruce
Asbury
Asbury
Meter registers/transmitters
Schaeffer
Public Works Split
McKeown
Split for Computers/Tablets
McKeown
Court Clearances
Harvey
Replacement Bulbs
For Police Unit
Harvey
Bruce moved to approve the warrant’s list dated 12/23/2014 in the amount of $53,876.61
and staff salaries of $30,925.62. Asbury seconded the motion. Motion carried 5-0.
WARRANTS-January 13, 2015
There were no additions to this warrants list.
Agfinity
Bruce
BMC West
Cochran
Big R Stores
Data Control Systems
NVAA
IntelliChoice
Williams Equipment
Bruce
Asbury
Bruce
Asbury
Bruce
International Tire
Schaeffer
Community Center Foam Boards
For Basement Insulation
Schaeffer
4-Utility Heaters for CC
Schaeffer
Water Bills Stock
McKeown
League Fees
James
Eforce Software Support
Harvey
Two Valves for Jetter
Schaeffer
Asbury moved to approve the warrant’s list dated 1/13/2015 in the amount of $48,160.89,
and staff salaries of $35,632.23. Bruce seconded the motion. Motion carried 5-0.
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Board of Trustees
TOWN OF LASALLE
Regular Meeting
MINUTES
January 13, 2015
PUBLIC COMMENT
Martinez opened the public comment period as designated on the agenda. Local resident
Justin Loeffler was recognized to be heard. Loeffler stated his concerns with the Union
Pacific Railroad ongoing lengthy delays at the crossing. He has personally witnessed delays
up to 45 minutes in one setting. The culmination of time spent at the crossing by LaSalle
residents had been computed by Loeffler. The impact and potential ramifications to
emergency services was also discussed. Martinez thanked Loeffler for his analysis of the
chronic crossing problems. Martinez indicated we all feel the same frustration, he
encouraged Loeffler to contact UPRR officials with his concerns, and any other agencies who
could help alleviate the problems in LaSalle.
TRASH BILLING DISPUTE
Leah Vanarsdall has submitted a request for credit for trash services. McKeown relayed the
history of the request which had communication issues involving incomplete information.
The
customer also had an expectation of credit for the small amount of trash set out. The
customer
was
offered a two-month credit on the account. Additional customer information is required
as
to
who the current trash provider is for the property. Asbury moved to approve a twomonth
credit totaling $29.50 for the account at 325 Sunset Drive. Trevino seconded the
motion. Motion carried 5-0. Vanarsdall relayed concerns about the drainage on Sunset to
her property and the snow routes.
RESOLUTION A-2015 DESIGNATION OF PUBLIC POSTING PLACE
Martinez read the title to Resolution A-2015 which is a required annual resolution identifying
the posting place for Town business. Bruce moved to approve Resolution A-2015 for the
Designation of Public Posting of Notices for the Town of LaSalle. Trevino seconded the
motion. Motion carried 5-0.
CENTRAL WELD WATER DISTRICT -2014 Carry Over Water
Correspondence from the Central Weld County Water District outlining requirements for
water usage and carry over water was reviewed. The amount of carry-over water is 164.0 acre-feet
at a cost of $5,002.00. Board members commented this should be researched more next year.
Asbury moved to approve the expenditure of $5,002.00 to the Central Weld County
Water District for 2014 carry-over water. Trevino seconded the motion. Motion
carried
5-0.
RENEWAL OF OIL & GAS LIASON
The Town is in receipt of correspondence from Weld County notifying the town of their
decision to no longer contract with Bill Jerke as it relates to maximizing reporting of oil and
gas workers in the County. McKeown will research this matter further and report her
findings
to the Board.
LIQUOR LICENSE RENEWAL – DON JUAN’S 106-2nd Avenue
Martinez noted all items appear to be in order for this renewal. This was confirmed by staff.
Bruce moved to approve the Don Juan Mexican Restaurant liquor license renewal.
Cochran seconded the motion. Motion carried 5-0.
RECREATION DEPARTMENT
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Board of Trustees
TOWN OF LASALLE
Regular Meeting
MINUTES
for
January 13, 2015
James provided updates to ongoing basketball and volleyball programs. The first weigh-in
the Slim to Win program was January 5th with 17 participants. New community center rental
forms reflecting new rates were distributed for review. Pending further review only the first
page of the rental form was approved for use. James was asked to return this item to the next
Board meeting. James continues to work on the website update and should be available
next month.
PUBLIC WORKS DEPARTMENT
Schaeffer relayed recent problems with the boiler at the Community Center. Parts were
replaced, pipes were thawed, foam board was added, energy settings were removed and
everything is now functioning well. Corrections to problems at the lagoon continue. The
influent meter was found to be faulty by Mountain Peak Controls. A used head was put in
place while a new one was ordered. Reid has received the readings from the used head and
should be able to gather enough for a report to the state. Schaeffer stated Bryan French
submitted a letter resignation with his last day to be Friday, January 9. Asbury moved to
accept the resignation of Bryan French as submitted with regrets. Trevino seconded the
motion. Motion carried 5-0.
FINANCE DEPARTMENT
McKeown provided her department report which included meeting state and county deadlines
with budget, year end and new year projects including dog tag renewals, sales tax license
renewals, 1099’s and W-2’s.
Reports due by January 15 include a FEMA update and
Conservation Trust Fund Annual Report. McKeown updated the Board on the status of the use of
tablets. She is working on the set up, policy and other details relating to their use. A hiring
update was provided and she hopes to have someone in place by the end of the month.
The 2015 budgeted salaries were presented for approval, which represented a 4% across the board
increase. Bruce moved to approve the 2015 salaries as presented. Asbury seconded the
motion. Motion carried 5-0.
POLICE DEPARTMENT
Harvey began his report with an update on the incident that occurred in Evans on January 4, 2015
with an officer involved shooting where our officer was assisting. Investigations on underway
with the District Attorney, Greeley Police and internally. Sergeant Erazo has returned from his
medical leave, only to find his Durango will not start. The vehicle was towed and should be back
in service next week. Arrangments will be made for Arnold and Miller to attend a Field Training
Officer Class in February. The department has been advised of more State mandated training
requirements.
Activities for the month of December were reviewed. Harvey noted the policy and procedures
manual is still under review.
OTHER
US 85 PEL TAC Meetings The meeting for Section 2 will be attended by Paula and Marleen, the
Section 3 will be attended by Carl and Jessicca.
South Platte Restoration Meeting – February 5 Harvey stated he would be attending this
meeting in Evans from 2:00 to 4:00 p.m.
Weld County Bridge Replacement on WCR 50.5 Notification dated January 5, 2015 provided
by Weld County outlines the impact to the area during construction tentatively scheduled from
January 19 to March 27 weather permitting. Subsequent notice was received on January 13
postponing the project until next year.
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Board of Trustees
TOWN OF LASALLE
Regular Meeting
MINUTES
January 13, 2015
Godfrey Ditch Company Meeting - There will be a meeting of the Godfrey Ditch Company on
February 10, 2015 at 1:30 p.m. which will be attended by Harvey and Schaeffer.
EXECUTIVE SESSION
Martinez stated the executive session would be for discussion of a personnel matter under
C.R.S. Section 24-6-402(2)(f) and not involving; any specific employees who have
requested discussion of the matter in open session; any member of this body or any
elected
official; the appointment of any person to fill an office of this body or of an
elected official;
or personnel policies that do not require the discussion of matters personal
to particular employees. Harvey and Schaeffer had each requested executive session, in one
case the
employee had been notified and the other involves an employee no longer
employed with
the Town.
Asbury moved to enter into executive session at 9:00 p.m.. Cochran seconded the
motion. Motion carried 5-0. There was a brief recess with the first Executive Session
beginning at 9:05 p.m. and concluding at 9:18 p.m.. The second Executive Session
began at 9:20 p.m. and ended at 9:35 p.m..
The regular meeting then reconvened and adjourned at 9:35 p.m..
Content approved by:
Prepared by:
Jessicca McKeown
Town Clerk
Toni Polland
Deputy Town Clerk
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