Child Care Services
Holiday Playcare scheme
2012-2013
Contents
1. Introduction/Staffing structure
2. Annual Itinerary
3. Room plan
4. Statement of Purpose.
5. Admission Procedures.
6. Rules and Regulations.
7. Fee payment protocol
8. Equal Opportunities Policy.
9. Behaviour Policy.
10. Specific Needs Policy.
11. Administration of medicines Policy and
procedures
12. Meal information.
13. Partnership responsibilities.
14. How to find us map.
N.B. You will be issued admission forms to
complete on your initial registration. Each
holiday scheme you book your child with us
you will be sent a weekly admission form to
complete before each scheme.
If you require a personal copy of this booklet
please ask a mamber of staff or contact
kparker2@glam.ac.uk
Are you looking for quality full day care for your children aged between
4-12 years of age during holiday periods?
The University of Glamorgan Child Care Services Department provides a safe central
venue for your child’s holiday enjoyment and can cater for up to 14 children.
The Playcare scheme takes place at the Playcentre building on the Treforest Campus.
Hours of Opening- 8.00am-5.15pm Mon-Thursday / 8.00am-4.45pm Friday
Prices- Full week- £115.00/Full day- £24.00
A meal Package is included within the fees
Time outside contracted hours-£12.00 per 15 minutes.
N.B. There is an option for your child to be booked in a week in advance from
5.15pm -6.00pm at an additional charge of £10.00 per day.
Staffing at the Playcare scheme
Amy Evans is the Playcare Leader
(CACHE Nursery Nurse, Level 2 & 3 in
Playwork)
Lauren Johnston is the Deputy Play Leader
CACHE Level 3 in Child Care &
Education/Foundation degree in childhood
studies. Lauren will be taking Maternity
leave from September 2012. Please see
the staff board for her replacement in
October- May schemes
Karen Parker is the Child Care
Services Manager (NNEB, ADCE in
Child Care & Education, Bsc(Hons) in
Childhood Studies Degree)
N.B. Amy & Lauren are the consistent nursery nurses at the Playcare scheme. If
necessary you will occasionally see other members of staff from the Day
Nursery covering at the Playcare scheme.
Our Annual Itinerary for 2012-2013
Summer 2012 -23rd – 27th July
Theme:
Reuse and Recycle
Mon
Tue
Icebreakers/ Litter Picking/Recycling Posters/Painting Fun/Acting Antics
Icebreakers/ Talk about Recycling/Forest Fun/Circle Games
Wed
Icebreakers/ Book Swop (Bring books you don’t want anymore and swop with your
friends)/Salt Dough Fun/Pirate Ship/Obstacle Course
Thu
Icebreakers/Creative Chiefs/Show and Tell (Bring something you treasure to
Playscheme to talk about)/Collage Pictures/Team Games
Fri
Icebreakers/Junk Modelling/Recycle Checklist/ Out & About
Summer 2012 30th July – 3rd August
Theme:
Journey to the Future
Mon
Icebreakers/Stars & Planets Mobiles/Time Capsules/Space Hands/Future Pictures
Tue
Icebreakers/Creative Chiefs/Hopes & Dreams Shields/Telescopes/Junk Modelling
Wed
Icebreakers/Out of Space Pictures/Bingo/3D Space Care/Parachute Fun
Thu
Icebreakers/Lava Bottles/Smelly Pictures/Quiz/Forest Fun
Fri
Icebreakers/Out & About/Musical Games/Art & Craft/Picnic
N.B.The children will take part in various outing on and around campus eg forest
area and also within the local community
Summer 2012 – 6th – 10th August
Theme:
Fun in the Sun
Mon
Icebreakers/Friendship Bracelets/Potato Painting/Chatterboxes/Foot or Volley
Ball/Forest Fun
Tue
Icebreakers/Pasta Fun/Balloon Fun/Circle Games/Scavenger Hunt
Wed
Icebreakers/Lava Bottles/Musical Games/water Fun/Obstacle Course
Thu
Icebreakers/Creative Chiefs/Salt Dough Fun/Drama Fun/Soft Play
Fri
Icebreakers/Sand art/Leaf Painting/Face Painting/Picnic
Summer 2012 -13th - 17th August
Theme:
Pirates & Princesses
Mon
Icebreakers/Pin the Patch on the Pirate/Design a Pirate/Princess Flag/Hand or wand
Making/Ice Play
Tue
Icebreakers/Junk Modelling Castles/Treasure Boxes/Flour Fun/One Leg Jake Game
Wed
Icebreakers/Mask Fun/Treasure Hunt/Parachute Fun/Sleeping Princesses
Thu
Icebreakers/Salt Dough Fun/Treasure Map/Wordsearch Fun/Pirate Says/Forest Fun
Fri
Icebreakers/ Fancy Dress Party/Pass the Tiara/Pass the Booty/Creative Chiefs/Face
Painting/Music Games
Summer 2012 -20th – 24th August
Theme:
Eco Warriors
Mon
Icebreakers/Design Posters (Keep us Healthy/Protect our Future)/How Clean is our
Campus Charts/Soil Play/Walking Bus
Tue
Icebreakers/How do you Travel Charts/Car & train Survey around Treforest/Obstacle
Course
Wed
Icebreakers/Creative Chiefs/Forest Fun/Wormery/Mini Garden
Thu
Icebreakers/Junk Modelling/Energy & Recycling Quiz/Bird Feeders
Fri
Icebreakers/Out & About/Face Painting/Picnic
Summer 2012 -27th – 31st August
Theme:
Countdown to School
Closed Bank Holiday
Mon
Tue
Icebreakers/Firemen Visit/Hats off to Fire Fighters/Fire Safety Poster/Circle Games
Wed
Icebreakers/Army Visit/Hula Hoop Alley/water War/army Obstacle Course
Thu
Icebreakers/Police Visit/Stranger Danger Posters/Design a Uniform/Circle Games
Fri
Icebreakers/Health Centre Visit/Keep Fit Shields/Creative Chiefs/Picnic
Autumn 2012 29th October – 2nd November
Theme:
Healthy Me Happy Me
Mon
Icebreakers/Flour Fun/Obstacle Course/Balloon Fun/Fireball
Tue
Icebreakers/Healthy Shields/Junk Modelling/Dance Time/Aerobics Time
Wed
Icebreakers/Creative Chiefs/Halloween Party/Fancy Dress/ Apple Fun/Musical
Games
Thu
Icebreakers/Healthy Eating Plates/Everybody Do This/Parachute Fun/Friendship
Bracelets
Fri
Icebreakers/Salt Dough Fun/Ice Play/Forest Fun
Christmas 2012/13 2nd – 4th January 2013
Theme:
New Year Fever
Wed
Icebreakers/Photo Frames/Junk Modelling/Lava Bottles/Circle Games
Thu
Icebreakers/Glitter Fun/Ice Play/Forest Fun/Team Games
Fri
Icebreakers/Salt Dough Fun/Picnic/Out & About/Musical Games
February 2013 -11th – 15th February
Theme:
Dance Crazy
Mon
Icebreakers/Ice Play/salt Dough Fun/Treasure Hunt/Dance Off
Tue
Icebreakers/Acting Antics/Poster Fun/Mobile Craft/Circle Games
Wed
Icebreakers/Aerobics/Weaving Fun/Creative Chiefs/Obstacle Course
Thu
Icebreakers/Forest Fun/Face Painting/Art & Crafts/Straw Painting
Fri
Icebreakers/Masks/Out & About/Animal Boogie/Relay Races
Easter 2013 25th – 29th March
Theme:
Fun Fun Fun
Mon
Icebreakers/Mystery Islands/Talent Show/Friendship Bracelets/Collage Pictures
Tue
Icebreakers/Couldron of Fun/Scavenger Hunt/Team Games/Pin the Nose on the
Clown/Symmetry Painting
Wed
Icebreakers/Ice Play/Dance Time/Costume Making/Obstacle Course
Thu
Icebreakers/Balloon Fun/Face Painting/Salt Dough Fun/Football/Forest Fun
Fri
Good Friday - Closed
Easter 2013 1st – 5th April
Theme:
Mon
Bank Holiday - Closed
Tue
Wed
Icebreakers/Talent Show/Photo Frames/Make Over/Circle Games
Thu
Icebreakers/Photo Albums/Photo Cubes/Creative Chiefs/Parachute Fun/Forest Fun
Fri
Icebreakers/All About Me Shields/Relay Races/Out & About
Whitsun 2013 27th – 31st May
Theme:
Wacky Wildlife
Bank Holiday
Mon
Tue
Icebreakers/Animal Masks/Caterpillar Chains/Animal Mobile/Potato Painting
Wed
Icebreakers/Wildlife Antics/Scavenger Hunt/Animal Junk Modelling/Make your own
Mini Garden
Thu
Icebreakers/Forest Fun/Salt Dough Fun/Animal Printing/Straw Painting/Animal Tag
Fri
Icebreakers/Wildlife Spotting/Binocular Making/Picnic Animal Fun
Craft
Lockers
Windows
Fire Exit Door
Table
&
Chairs
Chill out area
Frieze boards
Entrance Door
Information Window
Storage bins
Soft
floor
mat
corner
with
books
on
window
sill
Games
table
Troll
ey
Games Cupboard
Playscheme Room Floor Plan
Toy storage
bins
Windows
Computer corner with 2 chairs
Windows
Child Care Services
Holiday Playcare scheme
Statement of Purpose
Principles
We believe that play is critical to the well being and healthy development of every child. Play, as well as being fun, is primarily an
instinctive process through which the child begins to explore, experiment, and
define its environment. It is through play that a child learns a range of social, emotional, intellectual and creative skills, which helps
the child become a balanced, healthy person with a positive sense of self-being and worth.
Our Aims
We aim to provide a warm and friendly atmosphere based on equality of opportunity, ensuring all children and their families using
the Play care scheme are included and enjoy all experiences by :~ providing a fully supervised quality scheme.
~adhering to positive policies, procedures and practices.
~ providing a positive and supportive environment for everyone.
~ providing a safe, caring environment, free from discrimination and
major hazards.
~ providing a varied timetable of stimulating activities .
~ providing a flexible approach to planning which enables us to address
the needs of children and their families.
We achieve this by:~ providing qualified, experienced staff who work together to ensure team work.
~ listening to the comments of children and their parents.
~ following strict guidelines of the Care Standards Inspectorate for Wales and Children Act.
~ Planning activities in advance
The University of Glamorgan Child Care Services Department provide a safe central venue for each child’s holiday enjoyment.
The scheme operates from the Child Care Services Department on the University of Glamorgan campus. It caters for up to 14
children aged from 4-12 years old, between the hours of 8.00 a.m. to 5.15p.m from Monday to Thursday and 8.00 a.m. to 4.45 p.m.
on a Friday.
A meal package is included within the fees which consists of a morning and afternoon snack and a cooked two course meal at
midday.
The venue consists of a playroom, which is ideal for craft and creative activities, table toys, cookery, imaginative play and chill out
areas and it will also serve as the dining area.. The venue also benefits from a large outside play area with differing play surfaces for
wet play, plus ball and team games during dry days. The children will also have access to a new forest area which is close to the
setting.
All staff at the Playcare scheme have childcare qualifications and are aware of the importance of providing age appropriate play and
experiences to stimulate the children emotionally, intellectually, physically, socially and culturally.
At the Playcare Scheme the main language of communication is English, though staff at the scheme can offer basic Welsh if
necessary. Two way communication between parents and staff will ensure that the needs of a child, whose second language is
English, are met.
Each day circle time takes place to discuss different issues with the children such as:•The daily activities.
•Icebreakers- which gives everyone the chance to get to know each other by playing different games, encouraging the children to
relax and enjoy their time with us.
•Fire drills- the staff run through the fire drill explaining where the fire exits are and what to do if the fire alarm sounds.
•Rules and regulations- The children have their chance to decide on what rules and sanctions they want in place, guided by staff. In
doing this, the children are more likely to respect them, each other and the Playcare staff.
As well as providing children with space, materials and equipment to explore and create with, the staff will be running a daily
programme of exciting activities, which will encourage age appropriate grouping. Daily staff routines and rotas are in place to ensure
each child benefits from continuity and a wide range of experiences.
The activities include: Art, Textiles, Sport, Games, Cookery, Drama, Board Games, community outings and much more. The
activities are based on themes which have been pre-planned to ensure a variety for differing age groups, abilities and personalities.
They were discussed and chosen by the children who attended the previous Playcare schemes.
During the admission procedures parents receive a pack containing policies and procedures and a daily itinerary of activities.
Parents must complete the relevant information about their child before leaving the child in the care of the Playcare scheme.
Parental involvement is encouraged throughout the Playcare day. To ensure the parents are aware of their child’s daily experiences
they will receive verbal, and if requested, written feedback on an individual slip noting their child’s experiences/meals etc for the day
from staff. There will be daily notices displaying activities on the parent’s information board and newsletters at the beginning of each
scheme updating parents on staffing and current issues. The daily meal information will be displayed on the menu board in the foyer
area.
In setting these standards, we hope all children will have experience of a wide range of appropriate activities throughout the
Playcare day.
July 2002, July 2003, Sept 2006, April 2007, June 2008, July 2009, Oct 2009, June 2010, June 2011, June 2012
Child Care Services
Holiday Playcare scheme
Admission Procedures
During the admission procedures parents are issued with a folder
containing the following information :•Initially parents are issued with an admission form & medical form.
Each holiday scheme they will be required to complete a weekly form
giving details of the child’s bookings.
•A fee letter and fee protocol.
•In a bid to save the environment there is a main booklet containing
general information about the Playcare schemes staff, meals,
activities and outings, statement of purpose, rules & regulations,
general policies and an itinerary containing details about prices,
times, routines and activities for the year. If parents wish they are
given the option on the newsletter and forms to request a personal
copy or have a copy sent via email from kparker2@glam.ac.uk.
Parents and children are introduced to the staff at the Playcare
scheme and formally shown around, an open invitation is extended to
the parents to settle the child in for a session themselves, if they
wish, before leaving the child with the staff. Thus allowing the child
to settle and also allows the parent time with staff members. The
staff will complete a Playscheme induction with individual children.
All forms must be completed before parents leave the child in the
care of the Playcare scheme.
Parental involvement is encouraged throughout the Playcare day. To
ensure the parents are aware of their child’s daily experiences they
will receive verbal and written feedback from staff. There will be
daily notices displaying activities on the parents information board,
menus will be displayed on the menu board in the foyer area.
If parents wish they will also receive an individual slip from staff
noting their child’s experiences/meals etc for the day.
The parents are also reminded that on no account will the child be
allowed to leave unless accompanied by an adult, who is known to
Playcare scheme staff.
Amended October 01, July 02, Aug 04,06, June 08, July 2009, June 2010, June 2011, June 2012
Child Care Services
Holiday Playcare scheme
Rules & Regulations 2012-2013
•The Playcare scheme is open as follows. Mon – Thu.:- 8.00 – 5.15 Fri:- 8.00 – 4.45
• Fees rates are set by the University and reviewed from time to time. Time outside contracted session will be charged at
a rate of £12.50 per 15 minutes.
•N.B. There is an option for your child to be booked in from 5.15pm -6.00pm at an additional charge of £10.00 per
day. However, you must request this at the time of booking each holiday scheme and it is dependant on staffing.
•Children will be booked in for a full day. Parent’s who wish their child to attend for part of a session will be required to pay
the full session rate.
•The Playcare scheme offers care for the child in the absence of parents/carers for the duration of the session and until
collected by the designated person who has been identified to staff via a personal introduction.
•Children will not be allowed to leave the scheme until collected by a familiar named adult with a password.
•Fees will be paid when the child is booked in, prior to attending the scheme and are non refundable. Fees will be calculated
based on the booking for that period. Parents/Guardians should note that fees will not be reduced for absences as staff will
be allocated in advance to cover ratios within the holiday scheme. For Health & Safety reasons Parents/Guardians are
required to inform the management of any change to normal bookings.
•In the interest of the welfare of all children attending the Playcare scheme, the Playcare scheme Child protection protocol
and procedures conforms to the child protection guidelines.
•For the health and safety of other children Parents/Guardians should observe the recommended periods of absence if
their child is affected by the following:
Minimum Period of Exclusion(based on Guidance on Infection control in Schools and Child care settings
Sickness or Diarrhoea
48 hours symptom free.
Chicken Pox
6 days from the onset of rash
German Measles (Rubella)
6 days from the onset of rash
Measles
4 days from the onset of rash
Mumps
5 days from the onset of swelling
Impetigo
Until skin has healed or 48 hrs after antibiotics
Head Lice
Until treatment has been carried out
Ringworm of the scalp
Until cured
Ringworm of the body
Absence not normally necessary unless
evidence of epidemic
Scabies
Return after first treatment has commenced
Conjunctivitis
Until condition is cured
•High temperature – indicates an illness. It is at the discretion of the Child Care Services Manager to decide whether a
child attending the Play Care Scheme should remain at home.
•The Child Care Services Manager reserves the right to require parents to remove their child if either the child or the
parent is persistently disruptive in the Playcare Scheme or in connection with its activities. In event of such action being
considered necessary, parents have the right of appeal to the Head of Campus Services.
•Outings- We will arrange a variety of community outings for the children. All outings have been organised with safety in
mind, staff carry a mobile phone, children are well supervised with a ratio of 1-6 a qualified first aider will be in attendance
on all outings.
•For Health & Safety reasons No home cooked foods will be reheated at the Playcare scheme. Parents must provide only
packed lunches in appropriate containers with cool packs if the meals provided are not consumed.
•For Health & Safety reasons parents must sign the visitors book on your child’s entry and exit to the Playcare scheme.
•If a child was to go missing in our care, the police will be contacted immediately and the child’s parents. If a child is not
collected at the end of the day and the parents have not contacted the Playcare scheme. Staff will contact the parents. If
a parent cannot be contacted within half an hour of the setting closing, (6.30pm Monday – Thursday & 6.00 pm on Fridays),
the police will be contacted immediately.
•Parents who wish to comment upon any aspect of the service provided by the Playcare Scheme, are invited to instigate the
complaints procedure or to contact the Care Standards Inspectorate for Wales (CSSIW) office on 03000628888.
We Promise
We promise that the building it’s structures and the outside play area will be a safe and clean space for us all to play and
also all our staff are qualified /experienced regarding child care issues.
We will listen, be polite and help in any way we can. We can only do this by you understanding that we have an open door
policy and need to hear your concerns or problems no matter how small they may seem, so please let us know so we can keep
our promise to you.
Child Care Services
Holiday Playcare scheme
Fee Payment Protocol 2012-2013
•Charges will be issued one week before your child’s attendance at Playcare scheme.
•Parents/Guardians will be expected to complete the Debit form and the fees will be
taken on the scheme start date in which the child is attending. Please note fees are
non refundable.
•If fees are not paid or if there are not enough funds within the account to cover the
fees a standard letter will be sent to the parents/guardians reminding them of the
importance of paying promptly.
•If fees are not paid by 14th of the month the Childcare Services Manager will forward
debt details to the Finance department who will raise invoices and send letter stating
the possible exclusion of using the Playcare Scheme. The invoice will have immediate
payment terms with a legal follow up letter after 7 days.
•The Playcare Scheme will be unable to accept the child after the 7 day period, if
payment arrangements have not been discussed with the Finance department.
•If applicable your Child Care Voucher payment will be deducted from your fee amountplease arrange for your Child Care Voucher payment to be paid into our bank account on
the 1st Monday of the month.
Parents should be aware that they will continue to incur fees during days of
absence due to lack of prompt payment.
•It is the policy of the Child Care Services Department to help families as much as
possible. Therefore it is imperative parents seek information or help regarding financial
difficulty, as soon as possible.
If students have any queries regarding the Childcare grant or any other aspect of
student finance please make an appointment to speak to a Student Advisor in the
Student Finance Centre, C Block, Student Services, Telephone no 01443 482898, Fax
01443 482799. Alternatively, parents/guardians can also speak to Kim Prosser at the
Finance Department on 01443 482196.
Amended October 2001, July 2002. 2006, June 2008, July 2009, July 2010, July 2011
Child Care Services
Holiday Playcare scheme
Equal Opportunities Policy 2012-2013
We aim to provide a service based on equality of opportunity, ensuring that no person at the
Play care scheme; child, parent or staff member is unfavourably treated on the grounds of
race , religious belief, culture, language, gender, disability, age, class, marital status or any
other personal circumstance.
The provision of equality in the early formative years is crucial. We recognise that the
foundations of future attitudes and practices are laid in the early years, and, through good
practice, ensure that children learn to value and respect one another as individuals.
Children of all cultures, gender or those who have a disability, need to be treated with
respect to develop positive images of themselves.
We aim to maximise each child’s motivation by encouraging his or hers sense of being
included personally, racially and culturally in all aspects of the learning experience.
This is achieved through:Staff attitudes- respecting and treating each child as an individual.
Play resources- we provide a wide range of multicultural, non stereotypical resources. Our
books, toys, jigsaws, posters and games promote positive images of disabilities, are non
stereotyping and show the multiethnic society that Britain is today.
Anti sexist attitudes.
Challenging remarks- negative remarks are challenged, they can be deeply hurtful to children
and lead to feelings of inferiority.
Celebrating all religious occasions.
Learning the positive aspects of bilingualism, being able to be culturally biased and
subjective, to avoid stereotyping and making misinformed decisions about a child’s needs.
Liaising with outside bodies.
The staff at the Play care scheme value the rights and opinions of the parents of the
children in our care. This is achieved through:An open door system- all parents are welcome throughout the day.
An information forum meets twice a year and all parents are invited to attend this meeting.
Information boards/letters- enabling the parents to be continually informed about events
etc.
Liaising with outside bodies- providing information on childcare provisions within the area.
The staff at the Play care scheme are professional people, each of whom have something
different to offer through experiences and life’s challenges. Staff are given the necessary
support and guidance to ensure a shared response that best meets the
needs of themselves, the children and their parents.
This is achieved through:•Being respected and valued as an individual who has something to offer.
•Staff development- discussing personal issues and necessary individual training needs.
•Staff meetings- working together as a team.
•Setting goals and being able to achieve them.
In setting these standards, we hope to achieve equality for all, and opportunities for
everyone.
Amended October 2001,July 2002. 2006, June 2008, July 2009, June 2010, June 2011, June 2012
Child Care Services
Holiday Playcare scheme
Behaviour Policy 2012-2013
Physical punishment of any sort is absolutely forbidden, as is depriving a child or forcing a child to
consume food/drink and humiliating or frightening a child. The use of violence or abuse of a child
by a staff member will result in disciplinary procedures. (Taken from the Children Act 1989).
Staff have developed consistent, positive strategies by an agreed framework of basic rules for
discipline and acceptable behaviour within the Playcare scheme. The rules should be understood
and accepted by children, parents/ guardians. Staff will be expected to use positive techniques
when dealing with children. Reinforcing acceptable behaviour by offering praise, and dealing with
undesired behaviour in a way that does not humiliate, embarrass or hurt the child in any way or
form. The behaviour management techniques used must be appropriate to the age and
developmental stage of each individual child. If there is cause for concern written records will be
kept, to inform parents and for staff to monitor an individuals behaviour.
When dealing with undesirable behaviour, staff should ensure that the child is made to understand
what we feel is "undesirable" about the action, not the child itself. It is of the utmost importance
that all staff ensure a child’s self confidence and self-esteem are positively developed during their
time at the Playcare scheme.
Discipline is a shared process and the staff will always inform the parents if the child has been
disciplined during the day. Consistency towards the children is essential, with all children being
treated equally.
Bullying Policy
The children discuss issues such as bullying and other behaviour during icebreaker time in the
morning. The children decide on rules they would like to see in place during their time in the Play care
scheme, and they decide on what they think is appropriate action to
take. We believe that this empowers and gives the children ownership of the Play care scheme; the
children are then likely to keep to their own rules rather than those imposed on them.
We respect each other’s opinions and sit down and consult with each other to agree to a list of rules
that we all feel comfortable about. These rules include discouraging discrimination such as racism,
sexism and people with specific needs. Boys and girls
are encouraged to take part in all our activities, but will not be forced to do anything they feel
uncomfortable doing.
Our promise to all our parents and children is that we will:
Take bullying seriously
•Investigate the incident fully.
•Interview the bullies and victims separately.
•Interview witnesses if any.
•Make sure there is always a member of staff to provide support.
•Decide on appropriate action
•Inform parents/carers of any incidents.
It will be instilled into all staff that they should always believe, encourage and praise children who
approach them.
Information will be passed from one member of staff to another so that all staff will be aware of
problems that have taken place.
Every child has the right to feel safe and secure in our Play care scheme. We are committed to
providing your child/ren with this right, and hope that this policy along with committed staff will
combat any problems.
Amended October 2001,July 2002. 2006, June 2008, July 2009, June 2010, June 2011, June 2012
Child Care Services
Holiday Playcare scheme
Specific Needs Policy 2012-2013
The University of Glamorgan holiday Playcare Scheme, in compliance with the ‘Code of
practice on the Identification and Assessment of Special Educational Needs' from the LEA,
care for children with SEN and understand the need to provide the greatest possible access
to a broad and balanced care and education.
Our principles are:
 The needs of all children who may have SEN either throughout, or part of, their
time in our facility must be addressed.
 Children with SEN require the greatest possible access to a broad and balanced education
and have access, where possible, to the full range of activities available in the Playcare
Scheme.
 Children with SEN including children with statements of SEN, should, where appropriate
and taking into account the wishes of the parents and the child, be educated alongside their
peers.
 The knowledge, views and experience of parents are vital. Effective assessments and
provision will he secured where there is the greatest possible degree of partnership between
parents, their children, the Playcare Scheme, LEA's and other agencies. If necessary,
progress records are completed by the keyworker on a weekly basis.
We Aim to:
 Identify and assess as early as possible and as quickly as is consistent with thoroughness.
 Train staff.
 Where developmental delay is recognised, parents will be made aware of our concerns, the
child will be closely observed over a reasonable length of time and notes are made.
 Following consultation, parents will be sensitively informed of the observations by the Child
Care Services Manager.
 Parents will always have access to all records being kept on their child.
 If a child has a chronic illness or disability, information about the condition should be known
and understood by all staff via discussion and completion of forms by parents. The physical
environment will be adapted to suit the needs of the children where necessary. This will also
include privacy when intimate care is being provided for the children.
 When a child has SEN, other specialist staff are often involved. It is essential that
parents and staff are aware of what has been agreed and monitor the implementation of
special learning programmes or treatment.
 Close liaisons and good working relationships between specialist workers and the child's
Keyworker is essential in the need to set up a joint process for assessment and the keeping
of records.
 Specialist play equipment may be necessary if a child has a SEN. It may also be necessary
to provide a one-to-one worker. Specialist agencies will be contacted if necessary with
regard to the loan of equipment and funding for an additional worker.
Amended October 2001,July 2002. 2006, June 2008, July 2009, June 2011, June 2012
Child Care Services
Holiday Playcare scheme
Administration of Medication Policy
1. Introduction
The University has agreed the Policy Relating to the Administration of Medicines
Code of Practice in accordance with the Management of Health and Safety at Work Regulations and
the following Department for Education and Skills and Welsh Assembly Guidance:
Managing Medicines in Schools and Early Years Settings (DfES Guide)
Welsh Office Circular: National Minimum Standards for Full Day Care:
Supporting Pupils with Medical Needs in Schools; Supporting Pupils with Medical Needs: A Good
Practice Guide Welsh Assembly Government;
National Minimum Standards for Accommodation of Students Under 18 by Further Education Colleges,
Welsh Assembly Government;
Guidance for FE Colleges Providing for Young Learners; DfES/LSC Guidance Increased Flexibility for
14 – 16 Year Olds;
Health and Safety of Pupils on Educational Visits.
The CSIW The National Minimum Standards for full Day Care
The University is responsible for monitoring and reviewing the Code in the light of further
developments and it will be reviewed periodically by the Health and Safety Committee.
The Policy should be referred to in conjunction with the University's Health and Safety Policy, Health
and Safety Code of Practice for Children and Young Persons and individual Departmental Procedures, in
particular those procedures agreed and followed by the University Health Centre, Child Care Services
and by the Faculty of Further Education and Collaborative Studies.
The following Policy applies to:
•Children attending any of the facilities managed by Child Care Services.
The purpose of the Policy is to ensure that the children attending the Child Care facilities who have
medical needs receive the proper care and support they require.
2. Implementation
The Managers of the Child Care Services facilities are responsible for the implementation of the Policy
and must identify those staff who will be responsible for managing and administering medicines. The
Child Care Services Managers must ensure that such identified staff receive appropriate training to a
standard in accordance with the provisions of the National Service Framework for Children, Young
Persons and Maternity Services which can be accessed through local NHS trusts.
3. Arrangements
In general the underlying principle adopted by the University is to avoid administering medicines
wherever possible and to encourage parents or guardians to ensure medicines are administered to
children before arrival at the University and after they have left. In circumstances where this is not
possible, for instance where it would be detrimental to a child’s health if the medicine were not
administered during the time that the child was in the care of the University, then the written consent
of the parent(s) or guardian(s) must be obtained.
Written consent must be obtained using the form :- Record of medicine administered to an individual
child and no child under the age of 16 years should be given medicine without the written consent of
the parent(s) or guardian(s).
In respect of those children who have long-term medical needs then a Health Care Plan must be drawn
up. Such a plan will include details of the medical condition, contact details including emergency
contacts, medical needs and care requirements.
Non prescription medicines should not be administered, although in exceptional circumstances these
may be administered by University Health Centre nursing staff in accordance with the Treatment Guide
and Administration of Medicines Protocol agreed with the University Medical Officer.
N.B. The Child Care Services Managers may in exceptional circumstances agree to
administer non prescription medicines such as teething gels, cream etc but only with
the written parental authorisation, instruction and supply of medication.
Where consent has been obtained for the administration of medicines by
University staff then the following will apply
•Only authorised staff may administer medicines
•Such authorised staff must be trained to an appropriate standard in accordance with
the National Service Framework for Children, Young Persons and Maternity Services
and they must not administer medicines until training has been received. A record of
the training should be made using Staff training record-administration of medicines.
•The member of staff administering medicines should check
Child’s name
Prescribed dose
Expiry date
Written instructions provided by prescriber on the label or container
•If there is any doubt about any of the procedures the member of staff should check
with parents, guardians or a health professional before taking further action.
•Staff involved must keep records each time they administer medication using The
record of medicine administered to an individual child. Staff must also ensure they
complete The record of medicines administered to all children.
•Wherever possible the required dose of medication should be brought each day.
•Where this is not possible medicines should be stored as follows:
large volumes should be avoided.
in accordance with product instructions, paying particular note to temperature.
container should be clearly labelled with the child’s name, name and dose of
medicine and frequency of administration.
where a child needs two or more prescribed medicines each should be in a
separate container and clearly labelled as above.
medicines should never be transferred from their original container.
medicines should be stored safely in a secure place(Milk Room medicine
cupboard) and not accessible to unauthorised persons
all emergency medicines such as asthma inhalers and adrenaline pens should not
be locked away and those old enough should carry their own inhalers or Epipens.
N.B. This applies to Playcare scheme children only, if this applies, Parents must
sign The request for a child to carry his/her own medicine.
where appropriate the child should know where their medication is stored and
who holds the key(if locked way).
if medication that a child might need in an emergency is locked away all relevant
staff should know where to access the keys .
if medicines are kept in a fridge containing food then they should be in a clearly
labelled airtight container. Access to a fridge containing medicines should be
restricted.
parents should collect medicines held at the end of each term and parents are
responsible for disposal of date expired medicines.
•All relevant staff should be familiar with normal precautions for avoiding infection
and follow basic hygiene procedures.
•All relevant staff should know where to obtain first aid and how to summon the
emergency services.
•Where a child is taken to hospital by ambulance they should be accompanied by a
member of staff who should remain with the person until a parent or guardian
arrives.
•The Childcare Services Manager or Assistant Manager will be responsible for coordinating and sharing any information on a child having regard to any statutory
limitations in relation to data protection and local rules with regard to confidentiality
•Where a child refuses to take prescribed medication University staff should not
force them to do so but should inform the parent(s) or guardian(s) as a matter of
urgency. If necessary the emergency services should be called (2100).
4. Educational Visits
Child Care Services staff will need to plan in advance for the safety of children who
have medical needs and who are participating in educational visits or trips away from the
University campus. Specific measures may be necessary to support children who take
medication.
All staff participating in the educational visit must be aware of the medical needs of the
child and any agreed medical emergency procedures. A member of staff should be
trained where necessary to administer medication and take the lead in the event of a
medical emergency.
The parent or guardian of the child must provide the following details well in advance of
the educational visit:
•Details of the medical condition.
•Emergency contact numbers.
•GP details – name, address and phone number.
•Written details of any medication required (instructions on dosage/times and written
permission for staff to administer).
•Written permission if child will administer their own medication. N.B. Playcare setting
only.
•Information on allergies or phobias.
•Special dietary needs.
5. Supporting Documents:
The following Child Care Services documents support this policy:•Protocol for accident, medical emergency and illness.
•Parental agreement to administer medicine.
•Health Care Plan
•Asthma, Anaphylaxis, Febrile convulsions, Epilepsy and ADHD Protocol and Procedure.
•Agreement to administer medicine.
•Record of medicine administered to an individual child.
•Record of medicines administered to all children.
•Staff training record-administration of medicines.
•Request for child to carry own medicine.
•Authorisation for the administration of rectal diazepam.
Amended May2006, June 2008, July 2010,, June 2011, June 2012
Our responsibility to you
When your child attends the Playcare scheme you and your child have the right to
expect that:the Playscheme building and outside environment is safe and free from major
hazards
the programme of activities are of a high standard.
the staff are courteous and helpful and ensure equality of opportunity.
your child will be safe in our care until a named familiar person collects them.
Outings will be organised with safety in mind. We will ensure that child/staff
ratio’s are based on a 1-6 ratio for outings.
we will endeavour to make holidays as enjoyable and memorable as possible.
you have access to all policies and procedures, which are available on request.
Your responsibility to us
When your child attends the Playcare scheme, we have the right to expect that:you have booked your child in at the Playcentre and paid in full for the sessions
required.
you have signed the initial admission forms/weekly forms and provided at least 2
contact numbers.
you have read our rules and regulations and abide by them.
any problems, medical or emotional are discussed with staff beforehand and
additional forms completed if necessary.
you encourage your child to abide by the few rules under which the Playscheme
operates.
you provide your child with suitable play clothes and provide a sun hat and cream
for sunny days.
you will discuss any concerns regarding our provision and follow our complaints
procedure, if necessary.
you respect the area around the Playcentre and park appropriately.
N.B. Please remember that the staff have the responsibility for the welfare of all
the children attending the Playcare scheme and it is at their discretion to make
decisions to ensure the safety of everyone.
Breakfast
Children will be offered a
porridge,,cereals, toast, milk
or fruit juice on various
days-see menu board.
Lunch Menu
Playcentre Venue Meals
consist of cooked two course
Meal- see 4 weekly menu cycle
on Menu information board in
the Entrance foyer
Drinks
A choice of fruit juice, water
or Robinson’s juice will be
served throughout the day
Tea time
Children will be offered a range of Crackers, Cheese &
Apples/ grapes, Tea cakes & Fruit or sandwiches &
fruit on various days.
All main meals are freshly prepared daily by the main kitchen at the
University.
N.B. All food is included within the cost of the fees
The Playcare scheme takes place at the Child Care
Services Building on the Treforest Campus.
Hours of Opening8.00 am-5.15 pm Mon-Thursday
8.00 am-4.45 pm Friday
We are here