Child Care Major Capital Funding Program
Business Plan
Template
Intake Period: November 30, 2015 – February 26, 2016
Child Care Major Capital Funding Program
Business Plan Template
This business plan template provides supplemental information to assist you in completing your
application for Child Care Major Capital Funding. Please read the Business Plan Guidelines
carefully and include the necessary information in your submission. The use of this template
will facilitate an appropriate evaluation of your project application. If you choose not to use
this template you must ensure all of the required information outlined below is clearly
identifiable in your submission.
PLEASE LIMIT THE BUSINESS PLAN TO A MAXIMUM OF 30 PAGES
(NOT INCLUDING ATTACHMENTS)
List of Business Plan Guidelines:
Section 1: Executive Summary

Guideline: Summarize the project and be sure to include the following projected dates: project
commencement date, project completion date, and start date of operation. Please note that
notification of eligibility for major capital funding will be approximately three months following
the application deadline date. Funding agreements are signed shortly thereafter. The
applicant/organization must have the required experience, knowledge and credentials to
undertake the project and this should be reflected in the summary.

Attach a copy of your current BC Corporate Registry Notice that includes the
identification number, if registered.

Attach written confirmation that the project can be started within the four months
following the signing of the Funding Agreement.
Section 2: Community Need

Guideline: Summarize and demonstrate your community’s need for the additional child care
spaces. This may take the form of a community needs assessment and/or a relevant data
analysis. You must include an explanation of how your proposed project will meet the needs of
local families and provide new child care spaces that are not readily available in the community
including steps you have taken to avoid service duplication.

A maximum of two attachments is permitted; additional attachments will not be
considered.
Page 1 of 17
Section 3: Project Description
Note: An applicant/organization must obtain all necessary permits and ensure that all local zoning
requirements and by-laws are satisfied.

Guideline: Identify the type of project, number and type of new child care spaces being created,
location, and description of work completed to date, if applicable.

Attach necessary letter(s) of confirmation from the local government and/or school
board.
o For targeted projects on school district land:
 From School Board confirming support for the application and the terms
and conditions of the lease.
o If zoning or by-law changes are required:
 From local government confirming status of the proposed rezoning or
by-law changes.
Section 4: Financial Standing

Guideline: The application package must include documentation regarding the
applicant/organization’s financial standing. This must include, but is not limited to: confirmation
that the organization has the required funding contribution; and current documentation from a
financial institution that indicates the organization is in good standing. See Section 5 for
additional information regarding the organization’s financial contribution.

Attach documentation proving that the organization has the confirmed sources of
funding;

Attach current documentation from a financial institution that indicates the
organization is in good standing.
Section 5: Budget and Operating Information
Note: Refer to the 2015/16 Child Care Major Capital Funding Program Funding Guidelines Checklist
for more information regarding the documentation required.

Guideline: Complete and include the recommended Proposed Budget for the Project and
Operating Budget templates below. As identified in the Checklist include two detailed quotes
for all site development, building development, and equipment costs; and an outline of
anticipated professional fees. Describe the total value of the volunteer labour contribution
using the Volunteer Labour template below. The value of the volunteer labour contribution
cannot exceed 15 percent of the total project costs. To be eligible, the volunteer labour must be
completed by persons at arm’s length from the applicant.
Accepted rates for volunteer labour are:
$50.00 per hour for heavy machinery and operator
Page 2 of 17
$20.00 per hour for skilled labour
$10.25 per hour for unskilled labour
Organizations may contribute more than the minimum financial contribution; however,
provincial funding will be considered for the difference between the applicant’s total financial
contribution and the total project costs, up to the maximum funding amount available for the
organization type.
Section 6: Human Resources

Guideline: Describe how your child care facility will ensure the required qualified staff are in
place. Include recruiting and retaining strategies.
Section 7: Implementation Plan

Guideline: Include estimated dates of start and completion for the main activities of your
project. Refer to the Project Schedule template provided below.

Attach proof of ownership of land and building, or rental agreement, or lease
agreement.


Attach detailed floor plans.
If possible, attach photos of the proposed location.
Section 8: Licensing Requirements
Note: If currently licensed, the organization must be in compliance with the Community Care and
Assisted Living Act and Child Care Licensing Regulation. This will be confirmed with the Ministry of
Health. Non-compliance will result in the proposal’s disqualification from this intake.

Guideline: Outline how you are working with the local Health Authority Licensing Officer to
ensure that the proposed project will meet licensing requirements and regulation.
[Please delete the above list of business plan guidelines when complete.]
Page 3 of 17
Section 1: Executive Summary
Guideline: Summarize the project and be sure to include the following projected dates:
project commencement date, project completion date, and start date of operation.
Please note that notification of eligibility for major capital funding will be approximately
three months following the application deadline date. Funding agreements are signed
shortly thereafter. The applicant/organization must have the required experience,
knowledge and credentials to undertake the project and this should be reflected in the
summary.
 Attach a copy of your current BC Corporate Registry Notice that includes the
identification number, if registered.
 Attach written confirmation that the project can be started within the four
months following the signing of the Funding Agreement.
Page 4 of 17
Section 2: Community Need
Guideline: Summarize and demonstrate your community’s need for the additional child
care spaces. This may take the form of a community needs assessment and/or a
relevant data analysis. You must include an explanation of how your proposed project
will meet the needs of local families and will provide new child care spaces that are not
readily available in the community including steps you have taken to avoid service
duplication.
 A maximum of two attachments is permitted; additional attachments will not be
considered.
Page 5 of 17
Section 3: Project Description
Note: An applicant/organization must obtain all necessary permits and ensure that all
local zoning requirements and by-laws are satisfied.
Guideline: Identify the type of project, number of new child care spaces being created,
location, and description of work completed to date, if applicable.
 Attach necessary letter(s) of confirmation from the local government and/or
school board if applicable.
o For targeted projects on school district land:
 From School Board confirming support for the application and the
terms and conditions of the lease.
o If zoning or by-law changes are required:
 From local government confirming status of the proposed
rezoning or by-law changes.
Page 6 of 17
Section 4: Financial Standing
Guideline: The application package must include documentation regarding the
applicant/organization’s financial standing. This must include, but is not limited to:
confirmation that the organization has the required funding contribution; and current
documentation from a financial institution that indicates the organization is in good
standing. See Section 5 for additional information regarding the organization’s financial
contribution.
 Attach written confirmation that the organization has the required funding
contribution.
 Attach written confirmation of the organization’s financial standing from a
financial institution.
Page 7 of 17
Section 5: Budget and Operating Information
Note: Refer to the 2015/16 Child Care Major Capital Funding Program Funding
Guidelines Checklist for more information regarding the documentation required.
Guideline: Complete and include the recommended Proposed Budget for the Project,
and Operating Budget templates below. As identified in the Checklist include two
detailed quotes for all site development, building development, and equipment costs;
and an outline of anticipated professional fees.
The organization is required to contribute a minimum percentage towards the total cost
of the project. Confirmed sources of financial contribution must be detailed on the
Major Capital Funding for the Creation of New Child Care Spaces application form.
Describe the total value of the volunteer labour contribution using the Volunteer Labour
template below. The value of the volunteer labour contribution cannot exceed 15
percent of the total project costs. To be eligible, the volunteer labour must be
completed by persons at arm’s length from the applicant.
Accepted rates for volunteer labour are:
$50.00 per hour for heavy machinery and operator
$20.00 per hour for skilled labour
$10.25 per hour for unskilled labour
Organizations may contribute more than the minimum financial contribution; however,
provincial funding will be considered for the difference between the applicant’s total
financial contribution and the total project costs, up to the maximum funding amount
available for the organization type.
 Attach two detailed quotes for site development, building development, and
equipment costs. Include an outline of expected professional fees.
Page 8 of 17
Operating Information
Number of new spaces created
Total area for new spaces
(in square meters)
Proposed Budget for the Project
Provide two detailed quotes for every item with an asterisk and include those
quotes as attachments. A detailed quote means all components of the quote are
listed.
*Site Development Cost1
*Building Development Cost
Professional Fees
*Equipment Cost
Total Project Cost
Cost per space
Total Monetary Financial Contribution
Total Value of Volunteer Labour2
1
Quotes for site development and building development costs for projects on school grounds are subject to school
district capital development policy. One quote may be appropriate.
2
Total value of volunteer labour cannot exceed 15 percent of total project costs.
Page 9 of 17
Operating Budget – Part 1
ANNUAL STAFFING EXPENSES
Position
Hourly
Rate
(a)
Hours per
Week
(b)
Weeks per
Year
(c)
Annual
Pay (A)
=(a*b*c)
Annual
Benefits3
(B)
Annual
Total
(=A+B)
Program
Manager
ECE Educator
Assistant ECE
Total Salaries
and Benefits
3
E.g. Annual benefits may include medical and insurance premiums. Do not include vacation and holiday pay.
Page 10 of 17
Operating Budget – Part 2
ANNUAL EXPENSES
Salary and Benefit Expenses
Janitorial Services & Supplies
Legal and Accounting Fees
Utilities
Insurance
Lease, Rent or Mortgage
Program Supplies
Substitute Educator Expenses
Other Expenses (specify)
Total Annual Expenses
ANNUAL REVENUE
Parent Fees
CCOF
Other Income
Total Annual Revenue
SURPLUS (DEFICIT)
Page 11 of 17
Volunteer Labour for the Project
Volunteer labour may be used towards your financial contribution up to a
maximum of 15 percent of the total project cost. To be eligible, the volunteer
labour must be completed by persons at arm’s length from the applicant.
Accepted rates for volunteer labour are:
$50.00 per hour for heavy machinery and operator
$20.00 per hour for skilled labour
$10.25 per hour for unskilled labour
Type of Labour
Number of Hours
Rate
Total
Total Value of Volunteer Labour
Page 12 of 17
Section 6: Human Resources
Guideline: Describe how your child care facility will ensure the required qualified staff
will be in place. Include recruiting and retaining strategies.
Page 13 of 17
Section 7: Implementation Plan
Guideline: Include estimated dates of start and completion for the main activities of
your project. Refer to the Project Schedule template provided below.
 Attach proof of ownership of land and building, or rental agreement, or lease
agreement.
 Attach detailed floor plans.
 If possible, attach photos of the proposed location.
Page 14 of 17
Project Schedule
List the commencement and completion dates for the main activities of your
project. Add or delete activities as necessary.
Activity
Project Design
Major Capital Funding Application
Site Development
Construction
Interior Finishing
Electrical
Plumbing
Equipment
Furnishings
Permits
Opening Date
Others (please specify)
Project Reconciliation
Project Completion
Commencement
Date
Completion
Date
Page 15 of 17
Section 8: Licensing Requirements
Note: If currently licensed, the organization must be in compliance with the Community
Care and Assisted Living Act and Child Care Licensing Regulation. This will be confirmed
with the Ministry of Health. Non-compliance will result in the proposal’s disqualification
from this intake.
Guideline: Outline how you are working with the local Health Authority Licensing Officer
to ensure that the proposed project will meet licensing requirements and regulation.
Page 16 of 17
List of Required Attachments:
Section 1: Executive Summary
 BC Corporate Registry Notice with ID number, if registered.
 Written confirmation that the project can be started within the four months
following the signing of the Funding Agreement.
Section 2: Community Need
 Community need assessment materials (maximum two documents).
Section 3: Project Description
 Letters of confirmation from school board and/or local government as required.
Section 4: Financial Standing
 Written confirmation that the organization has the required funding
contribution.
 Written confirmation of the organization’s financial standing from a financial
institution.
Section 5: Budget and Operating Information
 Two detailed quotes for site development costs.
 Two detailed quotes for building development costs.
 Two detailed quotes for equipment costs.
 Outline of anticipated professional fees.
Section 7: Implementation Plan
 Proof of ownership of land and building, or rental agreement, or lease
agreement.
 Detailed floor plans.
 If possible, photos of the proposed location.
[Please delete this list of required attachments when complete.]
Page 17 of 17