Microsoft Office 2007
Excel Chapter 1
Creating a Worksheet and
an Embedded Chart
Objectives
•
•
•
•
•
Start and quit Excel
Describe the Excel worksheet
Enter text and numbers
Use the Sum button to sum a range of cells
Copy the contents of a cell to a range of cells
using the fill handle
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
2
Objectives
•
•
•
•
•
Save a workbook
Format cells in a worksheet
Create a 3-D Clustered Column chart
Change document properties
Save a workbook a second time using the same
file name
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
3
Objectives
• Print a worksheet
• Open a workbook
• Use the AutoCalculate area to determine
statistics
• Correct errors on a worksheet
• Use Excel Help to answer questions
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
4
Plan Ahead
•
•
•
•
•
Select titles and subtitles for the worksheet
Determine the contents for rows and columns
Determine the calculations that are needed
Determine where to save the workbook
Identify how to format various elements of the
worksheet
• Decide on the type of chart needed
• Establish where to position and how to format
the chart
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
5
Starting Excel
•
•
•
•
•
•
Start button
All Programs
Microsoft Office
Microsoft Office Excel 2007
Maximize Excel
Maximize the worksheet window within Excel
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
6
Starting Excel
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
7
Entering Data
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
8
Summing a Column of Numbers
• Click the cell where you want the answer to
appear
• Click the Sum button on the Ribbon
• Click the Enter box in the formula bar or press
Enter
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
9
Copying a Cell to Adjacent Cells in a Row
• With cell B9 active, point to the fill handle
• Drag the fill handle to select the destination area,
range C9:F9, to display a shaded border around
the destination area, range C9:F9, and the source
area, cell B9. Do not release the mouse button
• Release the mouse button to copy the SUM
function in cell B9 to the range C9:F9 and
calculate the sums in cells C9, D9, E9, and F9
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
10
Copying a Cell to Adjacent Cells in a Row
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
11
Determining Multiple Totals
at the Same Time
• Click cell G4 to make it the active cell
• With the mouse pointer in cell G4 and in the
shape of a block plus sign, drag the mouse
pointer down to cell G9 to highlight the range
G4:G9 with a transparent view
• Click the Sum button on the Ribbon to calculate
and display the sums of the corresponding rows
of sales in cells G4, G5, G6, G7, G8, and G9
• Select cell A10 to deselect the range G4:G9
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
12
Determining Multiple Totals
at the Same Time
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
13
Changing a Cell Style
•
•
•
•
Click cell A1
Click the Cell Styles button
Point to the Title cell style to see a live preview
Click the Title cell style to apply the cell style to
cell A1
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
14
Changing a Cell Style
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
15
Bolding a Cell
• With cell A2 active, click the Bold button on the
Ribbon to change the font style of the worksheet
subtitle to bold
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
16
Changing the Font Color of a Cell Entry
• With cell A2 selected, click the Font Color button
arrow
• Point to Dark Blue, Text 2
• Click Dark Blue, Text 2 (column 4, row 1) on the
Font Color palette
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
17
Centering Cell Entries across Columns
by Merging Cells
• Select cell A1 and then drag to cell G1 to
highlight the range A1:G1
• Click the Merge and Center button on the Ribbon
to merge cells A1 through G1 and center the
contents of cell A1 across columns A through G
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
18
Centering Cell Entries across Columns
by Merging Cells
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
19
Formatting Numbers in the Worksheet
• Select cell B4 and drag the mouse pointer to cell
G4 to select the range B4:G4
• Point to the Accounting Number Format button
Click the Accounting Number Format button
• Select the range B5:G8
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
20
Formatting Numbers in the Worksheet
•
•
•
•
Click the Comma Style button
Select the range B9:G9
Click the Accounting Number Format button
Select cell A11
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
21
Adjusting Column Width
• Point to the boundary on the right side of the
column A heading above row 1 to change the
mouse pointer to a split double arrow
• Double-click on the boundary to adjust the width
of column A to the width of the largest item in
the column
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
22
Using the Name Box to Select a Cell
• Click the Name box in the formula bar and then
type a3 as the cell to select
• Press the ENTER key to change the active cell
from A11 to cell A3
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
23
Adding a 3-D Clustered Column Chart
to the Worksheet
• Click cell A3 and then drag the mouse pointer to
the cell F8 to select the range A3:F8
• Click the Insert tab
• Click the Column button
• Point to the 3-D Clustered Column chart type
• Click the 3-D Clustered Column chart type in the
3-D Column area of the Column gallery to add a
3-D Clustered Column chart to the middle of the
worksheet in a selection rectangle
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
24
Adding a 3-D Clustered Column Chart
to the Worksheet
• Click the top-right edge of the selection rectangle but do not release
the mouse to grab the chart and change the mouse pointer to a cross
hair with four arrowheads
• Continue holding down the left mouse button while dragging the chart
down and to the left to position the upper-left corner of the dotted line
rectangle over the upper-left corner of cell A11. Release the mouse
button to complete the move of the chart
• Click the middle sizing handle on the right edge of the chart and do not
release the mouse button
• While continuing to hold down the mouse button, press the ALT key
and drag the right edge of the chart to the right edge of column G and
then release the mouse button to resize the chart
• Point to the middle sizing handle on the bottom edge of the selection
rectangle and do not release the mouse button
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
25
Adding a 3-D Clustered Column Chart
to the Worksheet
• While continuing to hold down the mouse button,
press the ALT key and drag the bottom edge of the
chart up to the bottom edge of row 22 and then
release the mouse button to resize the chart
• Click the More button in the Chart Styles gallery to
expand the gallery and point to Style 2 in the gallery
(column 2, row 1)
• Click Style 2 in the Chart Styles gallery to apply the
chart style Style 2 to the chart
• Click cell I9 to deselect the chart and complete the
worksheet
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
26
Adding a 3-D Clustered Column Chart
to the Worksheet
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
27
Changing Document Properties
•
•
•
•
Click the Office Button
Point to Prepare
Click Properties
Click the Author text box and then type your name as the Author
property.
• Click the Subject text box, if necessary delete any existing text, and then
type your course and section as the Subject property
• Click the Keywords text box, if necessary delete any existing text, and
then type First Quarter Rock-It MP3 Sales
• Click Close
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
28
Changing Document Properties
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
29
Printing a Worksheet
• Click the Office Button
• Point to Print
• Click Quick Print
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
30
Printing a Worksheet
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
31
Quitting Excel
• Point to the Close button
• Click the Close button to quit Excel
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
32
Using the AutoCalculate Area
to Determine a Maximum
• Select the range B6:F6 and then right-click the
AutoCalculate area on the status bar to display the
Status Bar Configuration shortcut menu
• Click Maximum on the shortcut menu to display the
Maximum value in the range B6:F6 in the
AutoCalculate area of the status bar
• Click anywhere on the worksheet to cause the
shortcut menu to disappear
• Right-click the AutoCalculate area and then click
Maximum on the shortcut menu to cause the
Maximum value to no longer appear in the
AutoCalculate area
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
33
Using the AutoCalculate Area
to Determine a Maximum
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
34
Searching for Excel Help
• Click the Microsoft Office Excel Help button near the
upper-right corner of the Excel window to open the Excel
Help window
• Type format a chart in the Type words to search for
text box at the top of the Excel Help window
• Press the ENTER key to display the search results
• Click the Maximize button on the Excel Help window title
bar to maximize the Help window
• Click the Format chart elements link to display information
regarding formatting chart elements
• Click the Close button on the Excel Help window title bar
to close the Excel Help window and make Excel active
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
35
Searching for Excel Help
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
36
Quitting Excel
• Click the Close button on the right side of the
title bar to quit Excel
• If necessary, click the No button in the Microsoft
Office Excel dialog box so that any changes you
have made are not saved
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
37
Summary
•
•
•
•
•
Start and quit Excel
Describe the Excel worksheet
Enter text and numbers
Use the Sum button to sum a range of cells
Copy the contents of a cell to a range of cells
using the fill handle
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
38
Summary
•
•
•
•
•
Save a workbook
Format cells in a worksheet
Create a 3-D Clustered Column chart
Change document properties
Save a workbook a second time using the same
file name
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
39
Summary
• Print a worksheet
• Open a workbook
• Use the AutoCalculate area to determine
statistics
• Correct errors on a worksheet
• Use Excel Help to answer questions
Microsoft Office 2007: Introductory Concepts and Techniques - Windows Vista Edition
40
Microsoft Office 2007
Excel Chapter 1 Complete