CIS111 Basic PC Literacy
Formatting a Worksheet
Pages 51- 63
Open the file Ex C-1.xksx
Formatting Values (Way #1)
• The format of a cell determines how the labels and values
look. (bold, italic, dollar signs, commas, etc.)
• Formatting does not change the data only its appearance
• Select a cell(s), then apply the desired formatting.
• One way to apply formatting is using the Number Group
located on the Home Tab.
Highlight E4 through E32.
Click the Accounting Number Format button.
Highlight G4 through I32.
Click the Comma Style button.
Formatting Values (Way #2)
Click the arrow (Launcher) on
the Number group to view the
Format Cells dialog box.
Currency
category
selected
Select the Category.
Date
category
selected
Highlight cellJ4 through J23.
Select the Percentage option.
Fraction
category
selected
Formatting Values (Way #3)
• Highlight B4 through C31.
• Click the down-pointing arrow in the window to display options.
• Select “Long Date.”
Increase/Decrease Buttons
You can increase or decrease the decimal places in
a number.
INCREASE Button
DECREASE Button
1.Highlight J4 through J31.
2.Click the INCREASE button to increase the
decimal places.
3.Click the DECREASE button to decrease the
decimal places back to two places.
Changing Font and Font Sizes
Way #1:
Use the tools on the font toolbar.
Way #2:
Click the arrow (Launcher) in
the font group to display the
Format Cells dialog box.
Changing Attributes &
Changing Alignment
Quick Keys
CTRL + B
CTRL + I
CTRL + U
CTRL + L
CTRL + E
CTRL + R
FORMAT PAINTER
The Format Painter allows you to copy
all formatting attributes of selected cells
and apply them to other cells.
This is tool is also used
the same way it is in
Word and PowerPoint.
Merge & Center Button
Merge &
Center button
Highlight from A1 through J1.
Click the Merge & Center button.
Note that the cells are now merged and the title is
centered over the columns.
Adjusting Column Width (Way #1)
Default column width is 8.43 characters
wide (a little less than one inch.)
One or more columns can be adjusted.
To change column width, you must first
select the column or columns:
1.To select the column to be changed,
move the cursor in the column heading box,
which is the box at the top of each column containing a letter.
The pointer changes to a down-pointing, solid arrow.
Note: To select multiple columns, click and drag in the column
heading box.
2.Click the FORMAT option > Column Width .
3.Key in the desired column width number.
Adjusting Column Width (Way #2)
• Position the mouse pointer between the column
headings of the column and the column to its
right.
• When you do this, you will see the cursor change
to a “Resize Pointer.”
• Click and drag to increase
or decrease the width of the
column.
• If you have multiple columns selected, all the
columns will change to the same width.
Inserting a Row(s) or
Column(s)
• When you insert a new row, the contents of the
worksheet shift down from the newly inserted row.
• When you insert a new column, the contents of the
worksheet shift to the right of the new column.
• Excel inserts rows above the cell pointer and
columns to the left.
To insert a row or column, you
must first have the row(s) or
column(s) highlighted.
Located on the HOME
Tab > CELLS Group
NOTE: You may click either the button itself or click the downpointing arrow to get the drop-down menu shown here.
Deleting a Row(s) or
Column(s)
To delete a row(s) or column(s), you
must first have the row or column you
want to delete highlighted using the
column heading and row heading boxes.
Click the DELETE option which is
located on the HOME Tab > Cells
Group.
REMEMBER:
You may click either the button itself or click the downpointing arrow to get the drop-down menu shown here.
You can always use the UNDO button if you delete the
wrong rows or columns.
Applying Color to Cells
• Highlight the cells where you want the color
to be added.
• Click the FILL COLOR button on the toolbar.
Naming and Moving a Sheet
• By default, an Excel workbook initially contains three worksheets,
named Sheet1, Sheet2, and Sheet3.
• To move to another sheet, click its sheet tab.
• To make it easier to identify the sheets, you can rename each sheet
and add color to the tabs.
• To rename a sheet:
Double-click its sheet tab, type the new name, and then press [Enter]
• To add color to a sheet tab:
Right-click the sheet tab, point to Tab Color, and then choose a
color.
• To change order of sheets:
Click and drag the sheet tab to a new location. You will see the
sheet relocation pointer when you are doing this.
Sheet
Relocation
button.
• To insert a new sheet:
Click the Inset
Worksheet button.