Purchasing Directors’ Meeting
March 15, 2007
Purchasing Directors’ Meeting
March 15, 2007 Agenda
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Introductions
MyFloridaMarketPlace Version 2.0 Update
Vendor Bid System Issues
Training Update
Break
Legislature Update
NIGP Reverse Trade Show-April 12, 2007
Bureau A Update
Bureau B Update
Questions/Comments
Next Meeting-April 19, 2007
2
Purchasing Directors’ Meeting
March 15, 2007 Agenda
•
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•
•
•
•
•
•
•
Introductions
MyFloridaMarketPlace Version 2.0 Update
Vendor Bid System Issues
Training Update
Break
Legislature Update
NIGP Reverse Trade Show
Bureau A Update
Bureau B Update
Questions/Comments
Next Meeting-April 19, 2007
3
Purchasing Directors’ Meeting
March 15, 2007 Agenda
•
•
•
•
•
•
•
•
•
•
•
Introductions
MyFloridaMarketPlace Version 2.0 Update
Vendor Bid System Issues
Training Update
Break
Legislature Update
NIGP Reverse Trade Show
Bureau A Update
Bureau B Update
Questions/Comments
Next Meeting-April 19, 2007
4
Purchasing Directors’ Meeting
March 15, 2007 Agenda
•
•
•
•
•
•
•
•
•
•
•
Introductions
MyFloridaMarketPlace Version 2.0 Update
Vendor Bid System Issues
Training Update
Break
Legislature Update
NIGP Reverse Trade Show
Bureau A Update
Bureau B Update
Questions/Comments
Next Meeting-April 19, 2007
5
State Purchasing
Training & Certification Program
• ITN #3-908-660-B Training for Public Purchasing
Professionals
– Training Component II – Contract Negotiation
• Awarded March 15, 2007 to ESI International
• Contract Manager: Cyndee Sams – 850-921-0266
– Cyndee.Sams@dms.myflorida.com
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State Purchasing
Training & Certification Program
• Project Management Training Schedule
– March 27-29, 2007 – Registering Now
– April 16-20, 2007 – Registering Now
• Contract Negotiator Training Schedule
– Negotiation in Florida – April 23, 2007
– Negotiation Strategies & Techniques – April 24-27,
2007
– Sourcing in the Public Sector – April 25-27, 2007
– Sourcing in the Public Sector – May 7-9, 2007
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Purchasing Directors’ Meeting
March 15, 2007 Agenda
•
•
•
•
•
•
•
•
•
•
•
Introductions
MyFloridaMarketPlace Version 2.0 Update
Vendor Bid System Issues
Training Update
Break
Legislature Update
NIGP Reverse Trade Show
Bureau A Update
Bureau B Update
Questions/Comments
Next Meeting-April 19, 2007
8
Purchasing Directors’ Meeting
March 15, 2007 Agenda
•
•
•
•
•
•
•
•
•
•
•
Introductions
MyFloridaMarketPlace Version 2.0 Update
Vendor Bid System Issues
Training Update
Break
Legislature Update
NIGP Reverse Trade Show
Bureau A Update
Bureau B Update
Questions/Comments
Next Meeting-April 19, 2007
9
Legislative Update
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H 39
H 300
H399
H 999
H 1129
S 1976
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H 39 (Kravitz, et.al.)
• Agencies shall not enter into contracts for
commodities or services under s. 287.057,
F.S., unless the contractor and contractor’s
subcontractors are registered and
participating in a federal work authorization
program as defined in the Bill.
• Withdrawn prior to introduction
11
H 300 (Senator Fasano)
• Would establish a statewide goal for each state agency and
political subdivision to award no less than 3-percent of spend for
certain categories of services and commodities to disabledveteran business enterprises.
• Certification by the Department of Management Services similar
to OSD.
– At least 51 percent owned by a disabled veteran;
– Controlled and managed on a daily basis by one or more
disabled veterans;
– Having its home office located in the United States; and
– Not a branch or subsidiary of another corporation, firm, or
other business that is located outside the United States.
• Quarterly reporting by agencies to DMS, annual reporting by
DMS to the Legislature.
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H 399 (Rep. Lopez-Cantera
• Creates a preference for the purchase of
environmentally preferable cleaning products over
conventional products.
• Requires DMS and agencies to eliminate procedures
and specifications which discriminate against
environmentally preferable cleansing products.
• Amendment requires DEP to test products.
• Favorable vote from House Audit and Performance.
13
H 999 (Rep. Adams/Harrell
• Florida Security & Immigration Compliance Act
• Prohibits public employers from entering contracts for
the physical performance of services unless the
contractor and its subcontractors register and
participate in a federal work authorization program.
• Requires DBPR to establish a certification process
during procurement process.
• Favorable vote from House Committee on Homeland
Security & Public Safety.
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H 1129 (Rep. Anderson)
• Establishes the Advisory Committee on State
Procurement for the purpose of evaluating
the state procurement process and to
promote economy, efficiency and
effectiveness in the procurement of goods,
services and facilities.
• Advisory Committee will study and investigate
laws, policies, rules, procedure and practices.
• Final report to Legislature by July 2, 2009 and
interim reports as appropriate.
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S 1976 (Governmental Operations)
• An agency must procure by competitive solicitation a
contract that authorizes a contractor to use
governmental authority to provide a service to public
or private entities or authorizes a contractor to use
government property for the purpose of selling goods
or services.
• When estimated revenue exceeds category two.
• Unless a specific provision of 287.057(5) makes the
procurement not subject to competitive-solicitation
16
Purchasing Directors’ Meeting
March 15, 2007 Agenda
•
•
•
•
•
•
•
•
•
•
•
Introductions
MyFloridaMarketPlace Version 2.0 Update
Vendor Bid System Issues
Training Update
Break
Legislature Update
NIGP Reverse Trade Show
Bureau A Update
Bureau B Update
Questions/Comments
Next Meeting-April 19, 2007
17
Purchasing Directors’ Meeting
March 15, 2007 Agenda
•
•
•
•
•
•
•
•
•
•
•
Introductions
MyFloridaMarketPlace Version 2.0 Update
Vendor Bid System Issues
Training Update
Break
Legislature Update
NIGP Reverse Trade Show
Bureau A Update
Bureau B Update
Questions/Comments
Next Meeting-April 19, 2007
18
Team 1 Updates
Transportation & Energy
• Contract Activity
– Fuel Card: exploring option to offer Fuel Card for rental vehicles. In
discussions with DFS on that issue.
(David Bennett 921-4072)
– Medium & Heavy Trucks: awards posted in early March; expect
new contract by the end of the month. Shortest available lead times
are 90 days.
(Christopher Walker 488-7540)
• Solicitations
– Comprehensive Energy/ESCO: hope to launch ITN shortly.
(David Bennett 921-4072)
– Preparing recommendation for the Construction & Industrial
Equipment contract. (Renew or re-solicit.)
(Christopher Walker 488-7540)
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Team 1 Updates
Transportation & Energy
Pending Legislation: PCB ENRC 07-1
•
HB 271: relating to ESCO contracts. We’re monitoring with DMS Real
Estate Management.
– Adds “water & wastewater efficiency” to scope.
– Expands timeframe for Consolidated Financing Deferred-Payment
program (from 5 to 20 years)
– Should clarify intent of original legislation and should ease review
process at DFS.
•
Fleet Contracts & Fuel Issues:
– House Committees are investigating usage of Alternative Fuel
Vehicles. State Purchasing and DMS Fleet staff have spoken to
the House Committee on Audit & Performance and we’re
monitoring activities in the House Committee on Energy.
– Sets standards for state fleet biodiesel usage - “subject to
availability”. Requires annual DMS report to Legislature.
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Team 2 Updates
Furnishings & Institutional Supplies
• Contract Activity
– Educational/Institutional Furniture: New contract with
34 vendors.
– Library Furniture: New contract with 25 vendors.
(Mina Barekat 488-1985)
– Office Furniture & Files: reviewing manufacturers for
addition to contract. Expect adjustments in April/May.
– Carpet & Installed Flooring: reviewing manufacturers
for addition to contract. Expect adjustments in
June/July.
(Brenda Wells 488-6904)
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Team 3 Updates
MRO & Law Enforcement
• Contract Activity
– Requesting feedback for next actions:
• Drug Testing Kits
• Body Armor
• Ammo
(Mark Lovell 487-2304)
– Working with MRO vendors to refine state contract web sites.
(Chuck Beall 487-0635)
• Solicitations
– Preparing analysis for potential generators state contract.
(Chuck Beall 487-0635)
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Team 7 Updates
SPA & Special Services
• Contract Activity:
– New SPA for Aerial Infrared Services
– New SPA for Skin & Hare Care Products
(Kimberly Jones 488-7996)
– Training ITN: Signed contract for PMP training (ESI &
Velociteach) on Feb. 2. Signed contract for Negotiations
Training (ESI International) today.
– Investigating Shredding Services category.
– Investigating GSA Emergency Operations contracts as
potential ACS.
(Gary McGee 410-2426)
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Purchasing Directors’ Meeting
March 15, 2007 Agenda
•
•
•
•
•
•
•
•
•
•
•
Introductions
MyFloridaMarketPlace Version 2.0 Update
Vendor Bid System Issues
Training Update
Break
Legislature Update
NIGP Reverse Trade Show
Bureau A Update
Bureau B Update
Questions/Comments
Next Meeting-April 19, 2007
24
State Purchasing
Bureau B
Technology, OESS, Insurance and Consulting Services
Bureau B:
Technology, OESS, Insurance and Consulting Services
Stu Potlock, Bureau Chief
487-8778
stu.potlock@dms.myflorida.com
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Earl Campos starts 3/16/07 as Team 5 Lead Analyst
Openings for one Specialist and one Analyst
Embarq P-card Billing issue with InterCall
Team Reports
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State Purchasing
Team 4
Information Technology & Telecommunications
Team 4 Updates
IT & Telecommunications
Jeff Rackley – Lead Purchasing Analyst
487-4196
jeff.rackley@dms.myflorida.com
Jon Yeaton – Purchasing Analyst
488-1086
jon.yeaton@dms.myflorida.com
Michael Bailey – Purchasing Specialist
487-0417 (Transitioning to Team 6)
michael.bailey@dms.myflorida.com
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Team 4 Updates
IT & Telecommunications
• Principal Technology – Microsoft STC
– Renewal is in place
• Live Scan Electronic Fingerprint Stations
– Solicitation scheduled for release next week
• New Wireless Voice/Data Solicitation
– Working with EITS to develop technical specifications
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Team 4 Updates
IT & Telecommunications
• Disaster Recovery Contract with Sungard
– Working with EITS to transition to State Purchasing
• IT Hardware State Term Contract
– Working on internal and external profile and developing strategy for
new solicitation
• BMC Alternate Contract Source
– Have not received agency feedback on usage from last inquiry.
Please remember to provided usage for your agency.
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State Purchasing
Team 5 Contract Updates
Team 5
Earl Campos
Purchasing Analyst, Lead Starts 3/16/07
Tel: 850.487.6592
Email: Earl.Campos@dms.myflorida.com
Dawn Gunter, MBA
Purchasing Analyst until 3/22
Tel: 850.488.4946
Email: Dawn.Gunter@dms.myflorida.com
Beverly Butler
Purchasing Specialist
Tel: 850.414.6740
Email: Beverly.Butler@dms.myflorida.com
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Content
• Contracts Overview
• Contract Updates
• Contract Renewals
& Upcoming Bids
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State Purchasing
Team 5 Contract Overview
• Earl Campos
– 518-020-05-1 Rental
Vehicles
– 618-001-07-1 Office and
Classroom Supplies
– 991-160-05-1 Courier
Services
– 991-530-04-1 Mail
Services
– 600-760-07-1 Mail
Processing Equipment
• Dawn Gunter
– 310-000-07-1 Envelopes,
Kraft, White Wove &
Other
– 475-000-05-1 Medical &
Dental Supplies
– 490-000-03-1 Laboratory
Supplies & Equipment
– 640-002-06-1 Paper:
Tissues & Towels
– 645-120-04-1 Paper:
Office, Virgin & Recycled
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State Purchasing
Team 5 Contract Overview (con.)
• Beverly Butler
– 715-001-01-1 Library
Materials
– ACS #465-850-06-1
Defibrillators
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Content
• Contracts Overview
• Contract Updates
• Contract Renewals
& Upcoming Bids
36
Team 5 Contract Updates
New Contracts
1. Mail Processing Equipment
• New contract effective 2/21/07 with Modular Mailing and
Pitney Bowes
• Pitney Bowes updating pricing across State by April 1st
• USPS will raise rates estimated 5/7/07, effecting hundreds
of machines across the State
• Rates will now be based on weight, size, and thickness
• Models affected are:
•
•
Pitney Bowes DM800, DM900, DM1000
Modular Mailing Hasler PowerPost and Neopost IJ105
– Contract to be amended to include upgrade pricing
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Team 5 Contract Updates
New Contracts
2. Library Materials
• New contract with 49 vendors effective 3/1/07
• Average savings of 15% off MSRP
3. Laboratory Supplies
• Award to Fisher Scientific on 2/27/07
• Scheduled implementation 5/1/07
• Average savings of 33.5% off MSRP
• Now offers deeper discounts to OEU’s
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Content
• Contracts Overview
• New Contracts
• Contract Renewals & Upcoming Bids
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Team 5 Contract Updates
Contract Renewals & Bids
Renewal:
•
Office Paper
1. Renewed for one
year effective 3/28/07
2. Prices will increase
at renewal
Bids:
• Medical & Dental Supplies –
Decision on renewal or new
bid soon
• Air Travel Services –
Currently, Delta offering
Govt. Rates, not on contract.
Current market conditions
poses great challenge for
new contract.
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State Purchasing
Team 6
Special Programs
Team 6
Special Programs
• IT Consulting
• P-Card
• Benefits & Actuarial
Services
• Legal Research
• PRIDE
• Management Skills
Consulting
• Temporary Employment
• Software Training
• Insurance
• RESPECT
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Team 6 Updates
Special Programs
• New ITN for Bridge, Property and Business Interruption for
FDOT
• New Temporary Employment Staffing ITB (Closes April 9, 2007
• Computer Software Training contract (expiring 07/19/2007)
renewal
• Electronic Data Processing Equipment Insurance - Estimated
launch in March 07
• Pride Furniture pricing increases (on some items) 10% to be
posted in March.
Contact Information:
Donna Smith – 488-8855 – Donna.Smith@dms.myflorida.com
Ommet Mbiza – 488-7804 – Ommet.Mbiza@dms.myflorida.com
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Purchasing Directors’ Meeting
March 15, 2007 Agenda
•
•
•
•
•
•
•
•
•
•
•
Introductions
MyFloridaMarketPlace Version 2.0 Update
Vendor Bid System Issues
Training Update
Break
Legislature Update
NIGP Reverse Trade Show
Bureau A Update
Bureau B Update
Questions/Comments
Next Meeting-April 19, 2007
44
Purchasing Directors’ Meeting
March 15, 2007 Agenda
•
•
•
•
•
•
•
•
•
•
•
Introductions
MyFloridaMarketPlace Version 2.0 Update
Vendor Bid System Issues
Training Update
Break
Legislature Update
NIGP Reverse Trade Show
Bureau A Update
Bureau B Update
Questions/Comments
Next Meeting-April 19, 2007
45