Billing Date
• The Partner’s monthly billing date will be the date they sign their relevant Partner Agreement
• A confirmation email will be sent to notify the Partner of their billing date
Payment Terms
• Payment Terms – net 30 days
• All account payments should be made by the invoice due date (30 days after the billing date)
• Delinquent accounts are subject to suspension and/or termination from the CSP program
Billing Rules
Invoice Availability
Adjustments/Credits
/Cancellations
• One consolidated invoice for all online services
• Billing is based on seats sold and/or metered consumption of services depending on the services
• An Offer price is only guaranteed for the term of the subscription. Any appropriate Price list changes will come
into effect upon subscription renewal
• Invoice and reconciliation files will be delivered in the Partner Center
• Files will be available for both viewing and download
• Adjustments and credits are “in arrears” and will appear on the next monthly billing invoice after the credit or
adjustment is applied
• Credits for test accounts and integration testing are not authorized. Please see the notes for details about how
you can avoid charges for testing
Up to One Free
Month Incentives
Billing Rules
Adjustments
Credits
Cancelations
• The Partner is not billed for any charges during the initial period from a subscription start date to the
Partner’s first bill date (up to one full month) for subscription based services
• Subscriptions are annual and auto-renewed
• Billing is in 12 monthly payments per annual subscription
• The Partner is billed in advance for next billing period for subscription based services (based on seats at the
end of prior billing period)
• Partner is billed/credited in arrears for any seat changes (Pro-Rata calculation based on seat-days)
• Pro-rata calculation uses the following formula: [ROUND((ROUND(Unit Price * Quantity / Number of days in
pro-rated Month, 2) * Number of pro-rated days) / Quantity, 2) * Quantity]
• Payments are billed for seats sold (not seats provisioned)
• Early termination fees are currently not charged for cancellation of licensed based services
• Cancellation credits for licensed based services are pro-rated for unused days for mid-cycle cancellations (as
well as seat decreases per the formula above)
•
Free Service
Subscription
Term
Alignment to
Partner’s
Billing Date
Partner’s Billing Cadence i.e. 15th of the month
Free
Month
1
Month
2
Month
3
Month
4
Month
5
Month
6
Month
7
Month
8
Month
9
Month
10
Month
11
Annual agreement charges billed as a series of Advance Monthly Charges
Subscription term (1 year + free period) - starts when service starts
Month
12
Usage Based Billing
Billing Rules
Adjustments
Credits
Cancelations
• Azure operates as Pay as you go model in which the partner is only billed for Azure services used.
• Azure usage charges start from the subscription start date and consists of charge for data consumed.
• There is no “Free Period” for Usage-Based Billing.
• Subscriptions are month-to-month and auto-renewed. Billing is monthly in arrears.
• Billing is based on usage.
• Metered service rates can change mid-month. Any Rates that move down will be reflected for the entire
billing month; any rates that move up will be reflected the beginning of the next month.
• One consolidated invoice is provided for all subscriptions.
• The Partner is billed in arrears for the previous billing period (based on usage at the end of prior billing
period).
• The Partner is billed in arrears for service changes (i.e. usage on any new service started during the month).
• Payments with adjustments will appear on the next monthly billing invoice.
• At present early termination fees are not charged for cancellations.
• Credits of any type, including SLA credits, will appear on the next monthly billing invoice.
The Partner Center Dashboard Overview is
where you will find a high level summary of
your account.
❶ In the lower part of the Dashboard a
dedicated Billing Summary show you the
balance due, your recent invoices and
reconsolidation files and your last payment.
❷ You can also quickly access your billing
history.
❷
❶
• The Partner Center Dashboard Billing Page
is where you will find a summary of your
billing activity.
• The top half of the page is current billing
activity and trend. The lower half is the
billing history section.
❶
• ❶ The total account balance is displayed
prominently in the Center of the page.
❸
• ❷ Links to your invoice PDF and recon
files are directly below the balance due.
• ❸ Last payment received is also displayed.
❷
•
Your invoice can be viewed online or
downloaded on the Partner Center Dashboard
Billing Page.
•
The invoice is a summary of all charges (across
the program and products) for the current
monthly period.
•
❶ Total Current Charges is the amount the
Partner is due to pay by the ❷ payment due
date.
•
❸ The Payment Instructions gives details on
how to pay your invoice. The instructions vary
from region, please refer to your invoice for
❶
the actual payment instructions.
•
The invoice does not contain details about the ❸
charges.
•
Details of charges including customer
references are located in the appropriate
Reconciliation Files.
❷
SAMPLE
NOTE – this invoice is only a sample, exact details may vary by geography (ex:
payment instructions, currency, tax treatment)
• The reconciliation file (recon file) provides a detailed “line-item” view of each billing event
• These billing events can be tied back to the orders within the Partner Center using the
“Syndication_Partner_Subscription_Number” from the recon file and the “Subscription ID” from the Partner
Center
See Appendix for detailed descriptions of all columns provided in the Reconciliation File, the screenshot is not showing all available fields.
• The reconciliation file (recon file) provides a monthly summary view of each billing event
• These billing events can be tied back to the orders within the Partner Center using the “Reseller ID & Name &
Reseller BillableAccount ID” from the recon file and the “Subscription ID” from the Partner Center
reseller_id
XY935FBA-1AFE-5B13-95CB-476066EA12D4
XY935FBA-1AFE-5B13-95CB-476066EA12D4
XY935FBA-1AFE-5B13-95CB-476066EA12D4
XY935FBA-1AFE-5B13-95CB-476066EA12D4
XY935FBA-1AFE-5B13-95CB-476066EA12D4
XY935FBA-1AFE-5B13-95CB-476066EA12D4
XY935FBA-1AFE-5B13-95CB-476066EA12D4
XY935FBA-1AFE-5B13-95CB-476066EA12D4
reseller_name
reseller_billable_accountId invoice_number
A1 Cloud Solution Partner
3123132323 E020006NSH
A1 Cloud Solution Partner
3123132323 E020006NSH
A1 Cloud Solution Partner
3123132323 E020006NSH
A1 Cloud Solution Partner
3123132323 E020006NSH
A1 Cloud Solution Partner
3123132323 E020006NSH
A1 Cloud Solution Partner
3123132323 E020006NSH
A1 Cloud Solution Partner
3123132323 E020006NSH
A1 Cloud Solution Partner
3123132323 E020006NSH
service_name
03/21/2014 to 04/20/2014
03/21/2014 to 04/20/2014
03/21/2014 to 04/20/2014
03/21/2014 to 04/20/2014
03/21/2014 to 04/20/2014
03/21/2014 to 04/20/2014
03/21/2014 to 04/20/2014
03/21/2014 to 04/20/2014
SubscriptionId
7cc0ae8d-51f1-413b-83f0-00dffd29999
7cc0ae8d-51f1-413b-83f0-00dffd29999
7cc0ae8d-51f1-413b-83f0-00dffd29999
7cc0ae8d-51f1-413b-83f0-00dffd29999
7cc0ae8d-51f1-413b-83f0-00dffd29999
7cc0ae8d-51f1-413b-83f0-00dffd29999
7cc0ae8d-51f1-413b-83f0-00dffd29999
7cc0ae8d-51f1-413b-83f0-00dffd29999
SubscriptionName
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
subscription_description order_id
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Daily Usage
reseller_id
XY935FBA-1AFE-5B13-95CB-476066EA12D4
XY935FBA-1AFE-5B13-95CB-476066EA12D4
XY935FBA-1AFE-5B13-95CB-476066EA12D4
XY935FBA-1AFE-5B13-95CB-476066EA12D4
XY935FBA-1AFE-5B13-95CB-476066EA12D4
XY935FBA-1AFE-5B13-95CB-476066EA12D4
XY935FBA-1AFE-5B13-95CB-476066EA12D4
XY935FBA-1AFE-5B13-95CB-476066EA12D4
reseller_name
reseller_billable_accountId invoice_number
A1 Cloud Solution Partner
3123132323 E020006NSH
A1 Cloud Solution Partner
3123132323 E020006NSH
A1 Cloud Solution Partner
3123132323 E020006NSH
A1 Cloud Solution Partner
3123132323 E020006NSH
A1 Cloud Solution Partner
3123132323 E020006NSH
A1 Cloud Solution Partner
3123132323 E020006NSH
A1 Cloud Solution Partner
3123132323 E020006NSH
A1 Cloud Solution Partner
3123132323 E020006NSH
subscription_id
7cc0ae8d-51f1-413b-83f0-00dffd29999
7cc0ae8d-51f1-413b-83f0-00dffd29999
7cc0ae8d-51f1-413b-83f0-00dffd29999
7cc0ae8d-51f1-413b-83f0-00dffd29999
7cc0ae8d-51f1-413b-83f0-00dffd29999
7cc0ae8d-51f1-413b-83f0-00dffd29999
7cc0ae8d-51f1-413b-83f0-00dffd29999
7cc0ae8d-51f1-413b-83f0-00dffd29999
subscription_name
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
subscription_description
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
Pay As You Go
order_id
4.03E+13
4.03E+13
4.03E+13
4.03E+13
4.03E+13
4.03E+13
4.03E+13
4.03E+13
mpn_id
4.03E+13
4.03E+13
4.03E+13
4.03E+13
4.03E+13
4.03E+13
4.03E+13
4.03E+13
service_name
3729294 All Services
3729294 All Services
3729294 All Services
3729294 All Services
3729294 All Services
3729294 All Services
3729294 All Services
3729294 All Services
service_type
resource_guid
B3B2DC63-264C-4346-932C-07EBE13E66C2
1CD004F2-0995-4DC6-BFED-A2C897D96F46
3EEDA0C2-BA5B-4161-B191-E284932C51BC
1C722FEE-8DA4-4516-B1D4-0A1481CED402
F6C9C1F3-C403-451E-8A2D-FA460C7CC8D7
7DB96EFB-D699-4DBB-ACA7-F1571053FA4F
FAA99AF6-6F37-463C-A882-D9900CC46E63
AFE68188-4D48-46A4-A2A6-109C38CAC12E
CustomerBillableAccountId charge_begin_date charge_end_date usage_date
service_name
4344243
3/21/2014
4/20/2014
3/22/2104 All Services
4344243
3/21/2014
4/20/2014
3/22/2104 All Services
4344243
3/21/2014
4/20/2014
3/22/2104 All Services
4344243
3/21/2014
4/20/2014
4/15/2014 All Services
4344243
3/21/2014
4/20/2014
4/17/2014 All Services
4344243
3/21/2014
4/20/2014
4/20/2104 All Services
4344243
3/21/2014
4/20/2014
4/20/2104 All Services
4344243
3/21/2014
4/20/2014
4/20/2104 All Services
See Appendix for detailed descriptions of all columns provided in the Reconciliation File, the screenshot is not showing all available fields.
Basic Billing Scenarios:
1) New subscription is purchased
The period between the start date of the subscription and the first billing date (for this subscription) is FREE,
regardless of activity (ex: seat changes)
The recon file will still show this initial use to reflect the seat count at each point *
Subscription
Start Date
First Bill
Cut
Any Usage between the start
date of the subscription and the
first billing date (for this
subscription) will be provided
FREE OF CHARGE
First Advance charge billed for the subscription
* If a subscription is cancelled before its first billing cut, charges will not be applied to the account
and won’t even be generated in the reconciliation file. This is particularly important if Partners
want to perform testing but do not want to pay for subscription charges for testing.
Basic Billing Scenarios:
2) Subscription remains unchanged for a billing period
Operating Unit A, performs no actions on subscription 123 during the billing
period between June 15th and July 14th.
Since there is no variation, the only charge reflected on the July 15th bill will
be the advance charge for the following month
July 15th
(Billing Cut)
Advance Charge: For the Whole Month
Period from June 15th to July 14th billed on
June 15th (on previous invoice)
Advance Charge: For the Whole Month Period from July 15th
to August 14th for 15 seats
Assuming the Charge per Subscription per month is 10 USD ,
charge would be 10 USD x 15 seats = 150 USD
The detailed table below describes the line items you would see in the reconciliation file for the
above scenario:
• Since there is no variation, the only charge reflected on the July 15th bill will be the advance
charge for the following month
Subscription_Start_Date Subscription_End_Date Charge_Start_Date Charge_End_Date Charge_Type
6/3/2013 0:00
6/15/2014 0:00
6/15/2013 0:00
7/14/2013 23:59 OLSRecurringCharge
Unit_Price Quantity Amount Total_Other_Discount Sub_Total Tax
10
15
150
0
150
15
Total_For_Customer
165
Basic Billing Scenarios:
3) New subscription is purchased with seat adjustments
during the free period
Operating Unit A, whose billing cycle is on the 15th day of each month:
• Orders subscription 123 on June 3rd for 10 seats of SKU E3.
• On June 8th, Increases the seat count of the subscription 123 to 20 seats
• On June 12th, Decreases the seat count of the subscription 123 to 15 seats
June 3rd
June
8th
Prorated Usage
From: June 3rd
To: June 7th
For: 10 seats
ZERO CHARGE
June 15th
(Billing Cut)
June 12th
Prorated Usage
From: June 8th
To: June 11th
For: 20 seats
ZERO CHARGE
Prorated
Usage
From: June 12th
To: June 14th
For: 15 seats
ZERO CHARGE
Advance Charge: For the Whole Month Period from June 15th to
July 14th.
Assuming the Charge per Subscription per month is 10 USD , charge
would be 10 USD x 15 seats = 150 USD
The detailed table below describes the line items you would see in the reconciliation file for the above scenario:
•
•
Due to the up to 30 days free incentive the first 3 line items will be charged at 0 Unit Price (as all of these seat changes
occurred during the incentive period)
The fourth line item will be the advance charge for the next billing period (from June 15th to July 14th in this example)
Subscription_Start_Date Subscription_End_Date Charge_Start_Date Charge_End_Date Charge_Type
Unit_Price Quantity Amount Total_Other_Discount Sub_Total Tax
Total_For_Customer
6/3/2013 0:00
6/15/2014 0:00
6/3/2013 0:00
6/7/2013 23:59 OLSRecurringCharge
0
10
0
0
0
0
0
6/3/2013 0:00
6/15/2014 0:00
6/8/2013 0:00
6/11/2013 23:59 OLSRecurringCharge
0
20
0
0
0
0
0
6/3/2013 0:00
6/15/2014 0:00
6/12/2013 0:00
6/14/2013 23:59 OLSRecurringCharge
0
15
0
0
0
0
0
6/3/2013 0:00
6/15/2014 0:00
6/15/2013 0:00
7/14/2013 23:59 OLSRecurringCharge
10
15
150
0
150
15
165
Basic Billing Scenarios:
4) Seat increase / decrease for existing billed subscription
Operating Unit A, performs the following seat adjustments to the existing
subscription 123 during the period from July 15th to August 14th :
• On July 20th a seat decrease to a total of 12
• On July 31st a seat increase to a total of 18
• On August 10th a seat decrease to a total of 10
Items Included In the billing on August 15th:
Jul 15th
(Past Billing Cut)
July 20th
Prorated Usage
From: July 15th
To: July 19th
For: 15 seats
26.61 USD
July 31st
Prorated Usage
From: July 20th
To: July 30th
For: 12 seats
46.84 USD
Aug 10th
Prorated Usage
From: July 31st
To: August 9h
For: 18 seats
63.87 USD
Aug 15th
(Billing Cut)
Prorated Usage
From: August 10th
To: August 14th
For: 10 seats
17.74 USD
Reversal of the Advance Charge: For the Whole Month Period from July
15th to August 14th. = - 165 USD
Advance Charge: For the Whole Month Period from
August 15th to September 14th for 10 seats
110 USD
Basic Billing Scenarios:
4) Seat increase / decrease (cont.)
Prorated
Charge
Calculation:
(A) Price (B) Seats
Charge Start
Date
Charge End
Date
(C)Number of (D) Number of days Sub Total (without Tax) *
days
in proration Period
A x B x (C/D)
10
15
7/15/2013
7/19/2013
5
31
24.19
10
12
7/20/2013
7/30/2013
11
31
42.58
10
18
7/31/2013
8/9/2013
10
31
58.06
10
10
8/10/2013
8/14/2013
5
31
16.13
* Rounding may vary depending on currency considerations
The detailed table below describes the line items you would see in the reconciliation file for the
previous scenario:
Subscription_Start_Date Subscription_End_Date Charge_Start_Date Charge_End_Date Charge_Type
Unit_Price Quantity Amount Total_Other_Discount Sub_Total Tax
6/3/2013 0:00
6/15/2014 0:00
7/15/2013 0:00
8/14/2013 23:59 OLSRecurringCharge Credit
10
15
-150
0
6/3/2013 0:00
6/15/2014 0:00
7/15/2013 0:00
7/19/2013 23:59 OLSRecurringCharge
10
15
24.19
6/3/2013 0:00
6/15/2014 0:00
7/20/2013 0:00
7/30/2013 23:59 OLSRecurringCharge
10
12
6/3/2013 0:00
6/15/2014 0:00
7/31/2013 0:00
8/9/2013 23:59 OLSRecurringCharge
10
6/3/2013 0:00
6/15/2014 0:00
8/10/2013 0:00
8/14/2013 23:59 OLSRecurringCharge
6/3/2013 0:00
6/15/2014 0:00
8/15/2013 0:00
9/14/2013 23:59 OLSRecurringCharge
-150
Total_For_Customer
-15
-165
0
24.19 2.42
26.61
42.58
0
42.58 4.26
46.84
18
58.06
0
58.06 5.81
63.87
10
10
16.13
0
16.13 1.61
17.74
10
10
100
0
100
10
110
Basic Billing Scenarios:
5) Cancellation - no seat changes prior to cancelling
Operating Unit A cancels subscription 123 on August 25th:
• Since the whole period has been billed in advance in the last billing statement, a “credit for unused days” is
provided covering the period from August 25th to September 14th
• The credit for unused days should be the only line item regarding subscription 123
• The line item should also reflect the Subscription End date as August 25th 2012
Aug 15th
(Past Billing Cut)
Previously Billed
Advance Charge
10 seats
from August 15th to
September 14th
100 USD
Sept 15th
(Billing Cut)
August
25th
Consumed
portion of the
advance charge
from August
15th to August
24th
Credit for unused days
From: August 25th
To: September 14th
For: 10 seats
The detailed table below describes the line items you would see in the reconciliation file for the
above scenario:
Subscription_Start_Date Subscription_End_Date Charge_Start_Date Charge_End_Date Charge_Type
6/3/2013 0:00
6/15/2014 0:00
8/25/2013 0:00
9/14/2013 23:59 OLSRecurringCharge Credit
Unit_Price Quantity Amount Total_Other_Discount Sub_Total Tax
10
10
-67.74
0
-67.74 -6.77
Total_For_Customer
-74.51
Basic Billing Scenarios:
6) Cancellation - seat changes prior to cancelling
Assuming instead of Cancelling subscription 123 without making any seat changes Operating Unit A:
• First, decreases seats on August 25th to 5 seats
• Then, Cancels the subscription on September 1st
Follows same logic as a bill change the advance charge is reversed and the actual use is using the same proration formula. The last
portion from September 1st to September 14th is still provided as a “credit for unused days”. So, the bill on September 15th will reflect
four line items related to Subscription 123.
Sept
Aug
th
Sept 15th
Aug 15th
1st
25
(Billing Cut)
(Past Billing Cut)
Previously Billed
Advance Charge
10 seats
from August 15th to
September 14th
100 USD
Prorated Usage
From: August 15th
To: August 24th
For: 10 seats
Prorated Usage
From: August 25th
To: September 14th
For: 5 seats
Credit for unused days
From: September 1st
To: September 14th
For: 5 seats
Reversal of the Advance Charge: For the Whole Month Period
from August 15th to September14th. = - 100 USD
The detailed table below describes the line items you would see in the reconciliation file for the above scenario:
Subscription_Start_Date Subscription_End_Date Charge_Start_Date Charge_End_Date Charge_Type
Unit_Price Quantity Amount Total_Other_Discount Sub_Total Tax
6/3/2013 0:00
6/15/2014 0:00
8/15/2013 0:00
9/14/2013 23:59 OLSRecurringCharge Credit
10
10
-100
0
6/3/2013 0:00
6/15/2014 0:00
8/15/2013 0:00
8/24/2013 23:59 OLSRecurringCharge
10
10
32.26
6/3/2013 0:00
6/15/2014 0:00
8/25/2013 0:00
9/14/2013 23:59 OLSRecurringCharge
10
5
6/3/2013 0:00
6/15/2014 0:00
9/1/2013 0:00
9/14/2013 23:59 OLSRecurringCharge Credit
10
5
-100
Total_For_Customer
-10
-110
0
32.26 3.23
35.49
11.29
0
11.29 1.13
12.42
-22.58
0
-22.58 -2.26
-24.84
Azure Billing Scenario
Billing is based on usage. A Partner is only billed for Azure services used, including during the initial
period from subscription start date to the Partner’s first bill date (up to one full month).
The recon file will show all usage by subscription.
Subscription
Start Date
First Bill Cut
Any Azure services or applications
enabled and used between the start
date of the subscription and the first
billing date will appear on the first
invoice.
• First invoice billed for the subscription, in arrears.
• Any Azure usage, including new services or applications
enabled and used during the billing month, will be billed
on the next invoice, etc.
• If a subscription is cancelled before its first billing cut, charges for any Azure usage will be generated
in the reconciliation file.
• For useful information on how to create and/or use Azure services or applications, go to
www.azure.com and select the “Features” heading.
Frequently Asked Billing Questions
Cloud Solution Provider Program
On what day will I receive my monthly invoice?
• The day you sign your current CSP contract will be your billing date. This date is effective as of Pacific Standard Time.
Can I change my billing date?
• No, once created, a billing date cannot be changed.
Who does my invoice come from?
• Your monthly invoice and recon files will be delivered to the Partner Center where you can view and download them.
How do I contact Microsoft regarding questions about my invoice or recon file?
• All questions or disputes should be raised through submitting a Service Request from the CSP Partner Center.
How do I pay my invoice?
• Each monthly invoice will list the payment instructions for your operating country and currency.
My billing admin has left my company - how do I update my billing admin?
• You must submit a Service Request in the Partner Center in order to update your billing admin contact.
How do I tie my customer transactions in my recon file to my customer records in the Partner Center?
• The Syndication_Partner_Subscription_Number maps to the Subscription ID in the Partner Center.
26
Frequently Asked Billing Questions
Tax
On what location I will be taxed?
• Partner’s will be taxed based on their details (not the end customer) as the billing relationship is between Microsoft entity
and the Partner.
Where I can submit my Tax ID
• As a Partner you have two options: during on-boarding or submit via service request in order to update your Tax ID. The
changes will be reflected on the next billing cycle.
Where I can submit my tax exemption certificates
• Partners are required to submit tax documentation via service request in order to be exempted from tax charges. The
changes and appropriate refunds will be visibility on the next billing cycle.
Will I receive my documents in hardcopy version
• All documents, such as invoices will be provided electronically unless you are in a location where hardcopies are required
and pre-approved by Microsoft.
Where can I get more details on taxes?
• Further details can be provided by your local tax office or your tax advisor.
Reconciliation File Columns – Detailed
Column
Comment
Sample
8dd03642-test-test-test-46b58d356b4e
Subscription unique identifier in
Subscription_ID
Microsoft billing platform
Syndication_Partner_Su
bscription_Number
Unique identifier for subscriptions
Offer_ID
Unique Offer ID
Useful detail but not for reconciliation. Same in all rows.
Unique Identifier associated to customer in Microsoft billing platform. It may be useful to
identify customer when contacting support but not for reconciliation.
Unique Identifier associated to order in Microsoft billing platform. It may be useful to
identify order when contacting support but not for reconciliation.
Unique Identifier associated to subscription in Microsoft billing platform. It may be useful
to identify subscription when contacting support but not for reconciliation.
NOTE: This is not the same as the Subscription ID on the PAC. Please see
Syndication_Partner_Subscription_Number
A customer can have multiple subscriptions for the same plan, so this is an important for
Recon File analysis. This field maps to the Subscription ID in the Partner Admin Console.
Standard Offer ID as per pricelist
Durable_Offer_ID
Standard Offer ID as per pricelist
Operating_Unit
Customer_Number
Order_ID
Offer_Name
Description
Unique identifier for specific billing
entity
Customer unique identifier in Microsoft
billing platform
Order unique identifier in Microsoft
billing platform
Unique Durable Offer ID
Service offering purchased by the
customer
123456789
566890604832738111
usCBMgAAAAAAAAIA
fb977ab5-test-test-test-24c8d9591708
306855
1017D7F3-6D7F-4BFA-BDD879BC8F104E0C
Standard Service Name
Microsoft Office 365 (Plan E3)
By looking at subscription start date in conjunction with end date, you can understand if
we are still within the first year of the subscription or the subscription has renewed for the
following year.
Time is always the beginning of the day - 0:00; irrelevant.
1/23/2014 0:00
Subscription start date is the day after
Subscription_Start_Date the order is submitted
Subscription end-date - 12 months + x
days after start date (to align to Partner At renewal prices are aligned to current pricelist. Customer communication may be
Billing date) or 12 months from renewal required in advance of automated renewal.
Subscription_End_Date date
Time is always the beginning of the day – 0:00; irrelevant.
2/1/2015 0:00
This is the most important field for reconciliation; it calls out the start day of the charges.
This becomes very important when customer changes seat numbers as it will multiply lines
Charge_Start_Date
Start day of the charges
in Recon File and the charges will be per day (pro-rata calculation).
2/1/2014 0:00
This is the most important field for reconciliation; it calls out the end date of the charges.
This becomes very important when customer changes seat numbers as it will multiply lines
Charge_End_Date
End day of the charges
in Recon File and the charges will be per day (pro-rata calculation).
2/28/2014 23:59
Subscription Reconciliation File Columns – Detailed (cont.)
Column
Description
Charge_Type
Event Action
CYCLE_INITRES
CYCLE_FEE
Specifies the type of charges or
CANCEL_PRORATE
adjustment
CYCLE_INSTANCEPRORATE
CANCEL_PRORATE
CREDIT
Column
Unit_Price
Quantity
Description
Price per seat
Number of seats
Comment
Key field for reconciliation with Partner system information
Key field for reconciliation with Partner system information
Sample
6.82
2
Amount
Total_CAL_Discount
Useful to check that amount calculation matches on how you calculate this for your customers
Irrelevant column.
Orders with discount (special deal), IUR or new subscription eligible for free month incentive will have discount in these
columns. IUR and free month have 100% discount
To be checked if it matches with expected total in case of discount
13.32
N/A
Total_Other_Discount
SubTotal
Total of Price for Quantity
Not available
Amount of discount applied to
these charges
Total before tax
Tax
Total_for_customer
Tax amount charged
Total after tax
0
11
Currency
Tax treatment applied per each geography’s tax rules and each specific Partner’s tax circumstances
To be checked only for those Partners that are charged Tax in the invoice
Same for all rows. Each billing entity has only one currency. To be checked only with first invoice or after major billing
platform updates
Currency
Customer name as reported in
PAC
Key field for reconciliation with Partner system information
Customer_Name
Comment
Sample
Event Description
Initial usage free of charge
Advance monthly charge
Reversal of last period’s advanced charge
Prorated adjusted usage charge for seat adjustment
Credit for unused days upon cancellation
MSFT Issued Credit
Charge
Charge
Proration
Proration
Proration
Credit
2.32
11
EUR
Test Customer A
Usage-Based Reconciliation File Columns – Detailed
Column
Service Name
Description
Name of the Azure service
Service Type
Utilized to further break down the Service for Windows Azure services
ResourceGUID
The identifier that rolls up all Service data and ties it to the price list
Resource/Resource Name
Name of the Azure Resource
The region the usage applies to. Primarily used to assign rates to data
transfers as rates vary by region.
The amount of service consumed (hours, GB, etc.), during each month of
the selected quarter
This rate is calculated using the monthly consumption charges for a unit
of service.
This column identifies the location of a data center within the region for
services where this is applicable and populated.
This column is utilized to track the individual Microsoft Azure service that
may not be specifically identified in the Service Name column. For
example, data transfers are reported as "Microsoft Azure - All Services" in
the Service Name column. This MeteredService column will indicate which
specific service the usage pertains.
Region
Consumed Quantity
Consumption Price
MeteredRegion
MeteredService
Sample
All Services
• Service Bus – Individual or Pack
• SQL Azure database – Business or Web Edition
DA41BC5F-C52D-4464-8A8D-8C8DCC43503B
• Data Transfer In (GB)
• Data Transfer Out (GB)
Asia Pacific, Europe, Latin America, North America
0
$.03/min
East Asia, South East Asia, North Europe, West Europe, North Central US,
South Central US
AccessControl, CDN, Compute, Database, ServiceBus, Storage
MeteredServiceType
Project
ServiceInfo1
For example, if you had an individually provisioned connection during a 30
day month, Service Info 1 would read “1.000000 Connections / 30 days”. If you
had a 25 pack of ServiceBus connections provisioned and you had utilized 1
The number of ServiceBus connections that were provisioned and utilized during that day, your daily usage statement for that day would indicate “25
on a given day.
Connections / 30 Days – Used: 1.000000”.