University Ohana Meeting
“BYU Hawaii
Organizational Design”
12 June 2008
Imperatives
• Continue to improve quality of education
• Reduce costs to the Church
Imperatives
• Continue to improve quality of education
– Depends in part on operations
– Organize to improve potential for smooth
operations
– Councils to improve communication
• Reduce costs to the Church
– More efficient operations
– Fewer directors with more responsibilities
– Simplified structure where possible
Guiding Principles
Student and mission focused
Activities vs. current departments
Similar activities consolidated
Fewer directors with more responsibilities
Presumes right personnel and working
processes (accountability)
• Well-functioning councils
•
•
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Councils - Purpose
• Obtain input from
stakeholders
• Coordinate between
departments
• Serve as a
communication
vehicle to campus
Recommendations
• Organize a council focused on Student
Progress/Core Processes
STAGES OF
STUDENT
PROGRESS
Preparation
and Selection
1st Year
Transition
Retention
Preparation
for Graduation
and Career
Post
Graduation
Discipleship
Academics
Work/Service Student
Development
Recommendations
• Organize a council focused on Student
Progress/Core Processes
• Dissolve some committees and
incorporate them into these councils
where possible
Methodology
• Feedback from April meeting
• Interviews with campus departments
• Discussion document from departments
– Products and services
– Whom they serve
– Ideas for improvement
• Benchmarks solicited from departments
Methodology (cont.)
• Comparisons with similar institutions
• Survey results from prominent national
organizations
• Leadership Roles and Guidelines
Leadership Guidelines
•
•
•
•
•
•
•
•
Reporting Line
Qualifications
Scope
Span of Control
Strategy and Implementation
Internal and External Communications
University Resources
Employee Development
What Has
Changed?
• Adjustments to VP
assignments
presented on
April 10
Adjustments from April
• Health Center functions to remain with VP for
Administrative Services
• Assessment and Testing functions to remain
with Assistant to the President
• CIO aCTO a Associate VP for Technology
• Intramurals to remain with Academic VP
• Postpone/review consolidation of Library Copy
Center with Print Services
Vice President for
Administrative Services
Additional Changes
VP for Administrative Services
• Consolidate security, safety, emergency
preparedness, and risk management
functions
– Director of Campus Safety and Security
• Move student insurance functions from HR
to Health Center
• Consolidate most of Housing Maintenance
functions with Physical Plant Maintenance
Vice President for Academics
Organizational Changes
VP for Academics
•
•
•
•
Associate VP for Technology
Associate VP for Academics
College Realignment
Director of Enrollment Management
– Admissions
– Registrar
– Academic Advising
– Campus Scheduling
Organizational Changes
VP for Academics
• CITO restructured
– Continuing Education
– Distributed Learning
– Faculty and Course Development
• Records Management and Information
Security
• Creation of Instructional Media and
Development Unit
Instructional Media
and Development Unit
• Includes these functions:
–
–
–
–
–
–
–
–
–
TV Studio
Media Production Center
Broadcast Services
Cable Programming
Sound and Lighting
Media Scheduling and Delivery
Media Development Center
Computer Labs
TEC Rooms
• Reports through Associate VP for
Technology
Assistant to the President
Vice President for Student
Development and Services
Organizational Changes
VP for Student Development
and Services
• Consolidate student development,
leadership, activities, and honor code
functions
– Director of Student Leadership and Honor
• Consolidate student counseling and
international student service functions
– Director of Counseling and International
Student Services
Organizational Changes
VP for Student Development
and Services (cont.)
• Consolidate student work experience,
internships, career preparation and
alumni functions
– Director of Student Work, Career and Alumni
Services
Implementation
• Timing
• Transition
• Sizing
Handouts
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•
•
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Core Processes (yellow)
Leadership Roles and Guidelines (green)
Organizational Chart (white)
Major Tasks and Key Factors for Success
(white)
Small Group Q&A
• Student Development – President
Wheelwright, MCK 101
• Assistant to President – Bill Neal, MCK 152
• Administrative Services – Mike Bliss, AUD
• Academics – Max Checketts, MCK 127
Simple Model
Admissions
Teaching/Learning
Student Support
University Support
Placement
President
Assistant to the
President
VP of
Academics
VP of
Student Support
VP of University
Support
Prophetic History
“Influence for peace internationally . . .”
--President David O. McKay
BYU HAWAI‘I IMPACT ON
BUILDING THE KINGDOM
Membership in Pacific and Asian Countries
Country
2003
2007
% Growth
Cambodia
6089
7874
29.32%
China, including Hong Kong
21529
22556
4.77%
India
4632
6454
39.34%
Indonesia
5720
6144
7.41%
119267
121774
2.10%
Malaysia
2237
3633
62.41%
Mongolia
5455
7306
33.93%
Philippines
526178
572619
8.83%
Singapore
2334
2612
11.91%
South Korea
75149
79652
5.99%
783
1108
41.51%
Japan
Sri Lanka
Direct Support of Students
• Work-Study Scholarships for 1,950
International Students
– IWES - $7,500/year
– Level 2 - $5,500/year
– Level 3 - $3,500/year
• Work Opportunities – 800 students at PCC and
1100 on campus, integral to educational
experience
• Internships and Career Mentoring – Transition
and Return Home as Professionals