Spring 2015
Florida Standards Assessments
Training Materials
Computer-Based Grades 5–11 ELA Reading;
Grades 5–8 Mathematics; and Algebra 1,
Geometry, and Algebra 2 EOC Assessments
Paper-Based Grades 3 & 4
ELA Reading and Mathematics
Overview
District and school personnel should read and have access to the following
materials, available in the FSA Portal only:
– Grades 3 & 4 FSA TA Manual (for Test Administrators)
– Spring 2015 Scripts and Instructions for Administering Paper-Based FSA
Assessments (Grades 5-11 ELA Reading, Grades 5-8 Mathematics, and EOCs)
(for School Assessment Coordinators and Test Administrators)
– Spring 2015 Scripts for Administering Computer-Based FSA Accommodations
(for School Assessment Coordinators and Test Administrators)
– 2014–2015 FSA Paper-Based Materials Returns Instructions (for District and
School Assessment Coordinators)
– TIDE User Guide (for District and School Assessment Coordinators)
– Test Administrator User Guide (for School Assessment Coordinators , Test
Administrators, and Technology Coordinators)
– ORS User Guide (District and School Assessment Coordinators)
4
Test Administration Manual—CBT
Scripts and instructions for
administering the computer-based
Grades 5–11 FSA ELA Reading;
Grades 5 –8 FSA Mathematics; and
FSA Algebra 1, Geometry, and
Algebra 2 End-of-Course (EOC)
assessments are included in the
Spring 2015 FSA CBT Manual.
5
Test Administration Manual—PBT
(Online Only)
For the Spring 2015 administration of Grades 3 & 4 FSA ELA Reading and
Mathematics, there is not a separate hardcopy test administration
manual.
Instead, test administrators must refer to the Grades 3 & 4 FSA TA
Manual, which is available ONLY in the portal, for scripts for
administering the paper-based Grades 3 & 4 FSA ELA Reading and
Mathematics, as well as test administrator responsibilities before,
during, and after testing. Test administrators must familiarize themselves
with these instructions prior to testing.
For test administration and security policies and procedures, test
administrators should read the appropriate sections of the Spring 2015
FSA CBT Manual, including the General Information sections and the Test
Security Statute and Rule in Appendix B.
6
FSA Paper-Based
Materials Return Instructions
District and school personnel should refer to the
2014–2015 FSA Paper-Based Materials Return
Instructions, available in the FSA Portal, for
guidance regarding the packaging and return of
paper-based materials after testing. This
information is not provided in the test
administration manuals for the FSA assessments.
7
Test Administration Schedule
Grade Levels Tested by Subject and Mode
10
Test Administration Schedule
Session Lengths by Grade Level and Subject
FSA ELA Reading Component
All FSA ELA Reading Component
assessments are administered in
two sessions over two days.
Grade
Session Length
Number of Sessions
3
80 minutes
2
4
80 minutes
2
5
80 minutes
2
6
85 minutes
2
7
85 minutes
2
8
85 minutes
2
9
90 minutes
2
10
90 minutes
2
11
90 minutes
2
11
Test Administration Schedule
Session Lengths by Grade Level and Subject
FSA Mathematics
All FSA Mathematics assessments
are administered over two days. For
Grades 6–8, the three sessions may
be administered as determined by
the district: Sessions 1 and 2 on Day
1 and Session 3 on Day 2, OR
Session 1 on Day 1 and Sessions 2
and 3 on Day 2.
Grade
Session Length
Number of
Sessions
3
80 minutes
2
4
80 minutes
2
5
80 minutes
2
6
60 minutes
3
7
60 minutes
3
8
60 minutes
3
12
Test Administration Schedule
Session Lengths by Grade Level and Subject
FSA EOC Assessments
All FSA EOC assessments are
administered in two sessions over
two days. Any student who has not
completed the session by the end of
the allotted time may continue
working; however, each session may
last no longer than half the length
of a typical school day.
13
Subject
Session
Length
Number of
Sessions
Algebra 1
90 minutes
2
Geometry
90 minutes
2
Algebra 2
90 minutes
2
Test Administration Schedule
• Test administrators must allow the exact amount of time
allotted for test sessions and must not collect test
materials or instruct students to submit computer-based
tests until the end of the test session.
• While some students may finish before the time allotted
for testing ends, this policy is in place to provide a fair
environment for students who require all or most of the
allotted time and to avoid pressuring any student to
finish early.
14
Glossary of Terms
• American Institutes for Research (AIR): AIR is the assessment
vendor for FSA assessments.
• Data Recognition Corporation (DRC): DRC is the vendor
responsible for processes associated with paper-based FSA
materials, including printing, shipping, receiving, and scanning.
• District/School Labels: Districts and schools will receive
District/School Labels, which must be applied to hand-gridded
test and answer books. If a document is hand-gridded and an
On-Demand PreID Label cannot be printed, then a
District/School Label must be applied to ensure the student’s
results are reported to the correct district and school.
15
Glossary of Terms
• DO NOT PROCESS Labels: Districts and schools will receive DO
NOT PROCESS Labels, which must be applied to any USED NOT TO
BE SCORED test and answer books that should NOT be scanned or
counted for participation (i.e., responses were transcribed into
another test and answer book). The DO NOT PROCESS Label
should be applied in the same location as the PreID or
District/School Label and should cover the label currently on the
test and answer book.
• FSA Portal: Resources and information for district and school
personnel are located in the FSA Portal, which is accessed at
www.FSAssessments.org. The portal is organized by user roles
and also includes links to the Test Delivery System (TDS), Test
Information Distribution Engine (TIDE), and Online Reporting
System (ORS).
16
Glossary of Terms
• On-Demand PreID Labels: On-Demand PreID Labels may be
printed locally for any students who were not included in the
original PreID upload for this administration or for students
who transferred to a school after the PreID upload. Districts
and schools will receive blank labels for printing On-Demand
PreID Labels.
• Online Reporting System (ORS): ORS allows school and
district personnel to track the progress of student computerbased testing and access student results. ORS is accessed via
the FSA Portal using the same username and password used
to access other AIR systems.
17
Glossary of Terms
• School Box Range Sheet: The School Box Range Sheet
shows the number of boxes packaged for each site within a
district. For district sites, the School Box Range Sheet will
identify the number of boxes packaged for each school and
the district. For school sites, the School Box Range Sheet
will identify the total number of boxes shipped to the
school.
• Secure Browser: The secure browser allows students to
access the computer-based FSA assessments. This software
must be installed on all computers or devices that will be
used for student testing. A link to download the secure
browser is located in the FSA Portal.
18
Glossary of Terms
• Session ID: Session IDs are unique codes generated by the
Test Administrator Interface. In addition to their Username
and First Name, students use the Session ID to log in to
computer-based FSA assessments. Test Administrators
must record the Session ID as part of their required
administration information.
• Student Interface: Students use the Student Interface to
log in to and take computer-based FSA tests.
• Test Administrator Interface: Test administrators use the
Test Administrator Interface to create and monitor test
sessions for all computer-based FSA assessments.
19
Glossary of Terms
• Test Delivery System (TDS): All computer-based FSA assessments
are administered via TDS, which includes the Test Administrator
Interface as well as the Student Interface.
• Test Information Distribution Engine (TIDE): TIDE is the
enrollment and user management system for the FSA
assessments. Student enrollment and test eligibility information is
managed via TIDE. All school and district personnel who will
administer FSA assessments must have user accounts in TIDE.
• Test Tickets: Test Tickets contain login information for students.
Each student must have a test ticket to log in to computer-based
FSA assessments. Test tickets are generated in TIDE and contain
the following fields: Username, Last Name, First Name (password),
Grade, Date of Birth, Student ID Number, District, and School.
20
FSA Help Desk
Contact the FSA Help Desk at:
• 1-866-815-7246
(Monday–Friday, 7:00am–8:30 pm ET)
• fsahelpdesk@air.org
21
Navigating This Presentation
• In the slides that follow, the right portion of the header will indicate
when slides are relevant to computer-based testing (CBT), paperbased testing (PBT), or both:
• Prior to the role-specific sections in the last half of this presentation
(e.g., Test Administrator Before Testing), instances of test
administrator, school assessment coordinator, and technology
coordinator are bold-faced in order to clearly indicate to which roles
each slide relates.
22
Students to Be Tested
CBT
PBT
All students enrolled in tested grade levels/subject participate in the Spring
2015 FSA administration with or without accommodations, per Section
1008.22(3)(a), Florida Statutes.
Special Program Students
• Make arrangements to test special program students (Home Education,
McKay Scholarship, FTC Scholarship, Virtual School, etc.).
 The parent/guardian is responsible for contacting the district to register
the student for the selected assessments and for transporting the
student to and from the district-assigned testing location.
 The parent/guardian is also responsible for providing the following to
the testing location on or before the day of the test: all student
demographic information, photo identification (if the student is
unknown to the test administrator or other school staff), and emergency
contact information.
23
Students to Be Tested
CBT
PBT
English Language Learners (ELLs)
• All ELLs participate in statewide assessments.
• ELLs who have been enrolled in a U.S. school for less than one
year may be exempt from the FSA ELA Reading &Writing
assessments. Exempt ELLs must participate in CELLA.
• All ELLs enrolled in tested grade levels and subjects are
expected to participate in FSA Mathematics and EOC
assessments no matter how long these students have been
enrolled in a U.S. school.
• See Appendix A of the Spring 2015 FSA CBT Manual for
information regarding allowable accommodations for ELLs.
24
Students to Be Tested
CBT
PBT
Students with Disabilities
• Students with disabilities participate in the statewide assessment
program by taking one of the following:
– FSA without accommodations,
– FSA with accommodations, or
– Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s IEP or
Section 504 plan.
• See Appendix A of the Spring 2015 FSA CBT Manual for information
regarding allowable accommodations for students with disabilities.
25
CBT
PBT
Accommodations
General Information about Accommodations
• Appendix A in the Spring 2015 FSA CBT Manual provides information
concerning allowable accommodations for students with disabilities and
ELLs. The test administrator and the school assessment coordinator are
responsible for ensuring that arrangement for accommodations have
been made prior to the test administration dates.
• For eligible students participating in the paper-based Grades 3 & 4 FSA
ELA Reading and FSA Mathematics assessments, the following
accommodations are available:
 Large print
 Contracted braille
 Uncontracted braille
 One-item-per-page
26
CBT
PBT
Accommodations
General Information about Accommodations (cont.)
For eligible students participating in the computer-based FSA ELA Reading,
Mathematics, and EOC assessments, the following accommodations are available:
• Accommodated Computer-Based Forms
 Masking
 Masking + Text-to-speech
 Text-to-speech
• Reading Passage Booklets
 Regular print reading passage booklets
 large print reading passage booklets
• Paper-Based Test Materials
 Regular print
 Uncontracted braille
 Large print
 One-item-per-page
 Contracted braille
27
Make-Up Administration
Procedures
CBT
PBT
• All security and administration procedures must be followed
while conducting make-up tests. Please remember that after
ANY administration, initial or make-up, secure materials must be
returned immediately to the school assessment coordinator and
placed in locked storage. Secure materials must never remain in
classrooms or be removed from the school’s campus overnight.
• For all FSA assessments, sessions must be completed in the
designated order. For example, Session 1 MUST be completed
before Session 2. For assessments with three sessions, students
must complete Session 1 and Session 2 before completing
Session 3. Any students absent for a session may not
participate in the next session until they have completed the
session that they missed. For make-up testing, two-day tests
should still be administered over two days.
28
Test Materials
PBT
Grades 3 and 4 students participating in the Spring 2015 FSA ELA Reading and
Mathematics administrations will receive the following test materials:
• Grade 3 ELA Reading Test and Answer Book
• Grade 3 Mathematics Test and Answer Book
• Grade 4 ELA Reading Test and Answer Book
• Grade 4 Mathematics Test and Answer Book
• Directions for Completing the Grades 3 & 4 FSA ELA Reading Items
• Directions for Completing the Grades 3 & 4 FSA Mathematics Items
Students taking Grades 3 and 4 Mathematics are not provided with standalone
references sheets, calculators, or rulers for this test administration. Students
taking paper-based tests are not provided with CBT Worksheets, Work Folders, or
scratch paper of any kind.
29
Test Materials
CBT
Students participating in the computer-based Grades 5–11
FSA ELA Reading Component, Grades 5–8 FSA Mathematics,
and FSA EOC assessments will receive the following materials
as applicable:
• CBT Worksheets (ELA Reading Component only)
• Florida Computer-Based Testing Work Folders
(Mathematics and EOCs only)
• Reading Passage Booklets (ELA Reading Component
with eligible accommodation only)
Paper-based accommodated test materials will be provided
for students who require them.
30
Test Materials
CBT
CBT Worksheets
CBT Worksheets, provided for students taking the FSA ELA
Reading Component, are single-page, letter-sized worksheets.
Students may use the front and back of the worksheet to take
notes during each session of ELA Reading. The Testing Rules
Acknowledgement is printed on the back of the CBT Worksheet.
CBT Worksheets are not provided for students testing with paperbased accommodations. These students may use the blank space
in their test and answer books to take notes.
Used worksheets are considered secure materials and must be
kept in locked storage and returned in the District Assessment
Coordinator ONLY box.
31
Test Materials
CBT
Work Folders
Florida Computer-Based Testing Work Folders, provided for
students taking FSA Mathematics and EOCs, are four-page folders
that students may use to work the mathematics problems. The
Testing Rules Acknowledgment is printed on page two. The last
page of the folder (back cover) is printed with graph paper.
Work folders are not provided for students testing with paperbased accommodations. These students may use the blank space
in their test and answer books to work the problems.
Used work folders are considered secure materials and must be
kept in locked storage and returned in the District Assessment
Coordinator ONLY box.
32
Test Materials
CBT
Reading Passage Booklets
Reading Passage Booklets are provided for eligible students taking
a computer-based ELA Reading assessment who have this
accommodation indicated in their IEPs or Section 504 plans.
Regular print and large print versions of the passage booklets are
available. The booklet contains reading passages but do not
contain test items. Students may write in the booklets but will
respond to test items on the computer or device they will use for
the assessment.
Reading Passage Booklets are secure materials and must be
stored in a secure location before and after testing.
33
Test Materials
CBT
Scientific Calculators
Grades 7 and 8 FSA Mathematics and Algebra 1, Geometry, and
Algebra 2 EOC assessments include a scientific calculator in the test
delivery system. The scientific calculator is available for Session 2 and
3 of the Grades 7 and 8 Mathematics and for Session 2 of the
Algebra 1, Geometry, and Algebra 2 EOCs.
Handheld scientific calculators MAY will be provided to ALL students
during the appropriate test sessions. FDOE is not providing a list of
approved handheld calculators; instead, a list of required and
prohibited functionalities is available in the FSA Portal.
Providing a calculator in the incorrect test session or with prohibited
functionalities is cause for test invalidation.
34
Test Materials
CBT
Headphones/Earbuds
• Grades 5–11 students MUST have headphones or earbuds for the
CBT ELA Reading Component assessment.
• FDOE does not provide headphones or earbuds. Students may use
their own. These should be checked to ensure they work with the
computer or device the students will use for the assessment prior
to the first day of testing.
• A sound check is built in to the assessment, and students are
asked to verify that headphones and earbuds are working prior to
entering the test.
35
Test Materials
CBT
Computer Preparations
The AIR Secure Browser must be installed on all computers or devices that
students will use for testing. Instructions for installing the Secure Browser
are available in the FSA Portal. Information on devices supported for testing
may be found in the System Requirements for Online Testing, also available
in the portal.
Support During Testing
During testing, a test administrator should not attempt to resolve technical
issues if it is disruptive to students. The test administrator must have a way
to contact the school assessment coordinator or technology coordinator
without leaving the room unattended. If a student has difficulty logging in
or gets kicked out of his or her test more than once, the student should not
continue to attempt to log in until the issue is diagnosed and resolved.
36
CBT
PBT
Test Security
Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A10.042, Florida Administrative Code (FAC), inappropriate actions by school
or district personnel can result in student or classroom invalidations, loss of
teaching certification, and/or involvement of law enforcement.
Examples of prohibited activities include the following:
• Reading or viewing the passages or test items before, during, or after
testing
• Revealing the passages or test items
• Copying the passages or test items
• Explaining the passages or test items for students
• Changing or otherwise interfering with student responses to test items
• Copying or reading student responses
• Causing achievement of schools to be inaccurately measured or reported
43
Test Security
Policies and Procedures
CBT
PBT
• The security of all test materials must be maintained before,
during, and after test administration. Under no circumstances
are students permitted to assist in preparing secure materials
before testing or in organizing and returning materials after
testing.
• After ANY administration, initial or make-up, secure materials
(e.g., passage booklets, test tickets, used worksheets, used work
folders) must be returned immediately to the school assessment
coordinator and placed in locked storage. The Test Materials
Chain of Custody Form must be maintained at all times.
44
Test Security
Policies and Procedures
CBT
PBT
• No more than three people should have access to the locked
storage room. Secure materials must never be left unsecured and
must not remain in classrooms or be taken off the school’s
campus overnight. Secure materials should never be destroyed
(e.g., shredded, thrown in the trash), except for soiled
documents, as described in the “Hazardous Materials” section of
the Spring 2015 FSA CBT Manual.
• Any monitoring software that would allow test content on student
workstations to be viewed or recorded on another computer
during testing must be turned off.
45
Test Security
Policies and Procedures
CBT
PBT
• School administrators, school assessment coordinators,
technology coordinators, test administrators, and proctors must
receive adequate training prior to test administration and all
personnel must sign and return a Test Administration and Security
Agreement stating that they have read and agree to abide by all
test administration and test security policies and procedures.
Additionally, any other person who assists the school assessment
coordinator, technology coordinator, or test administrator must
sign and return an agreement.
• Test administrators must sign a Test Administrator Prohibited
Activities Agreement, located in Appendix D of the Spring 2015
FSA CBT Manual. Remember that ALL test administrators must be
certified educators. Non-certified school personnel must NOT be
allowed to serve as test administrators.
46
Test Security
Policies and Procedures
CBT
PBT
• Each school is required to maintain an accurate Security Log,
provided in Appendix D of the Spring 2015 FSA CBT Manual, and
an accurate seating chart for each testing room. Anyone who
enters a testing room for the purpose of monitoring the test is
required to sign the log. This applies to test administrators,
proctors, and anyone who relieves a test administrator, even for a
short break, regardless of how much time he or she spends
monitoring a testing room.
• Test administrators must NOT administer tests to their family
members. Students related to their assigned test administrator
should be reassigned to an alternate test administrator. In
addition, under NO circumstances may a student’s
parent/guardian be present in that student’s testing room.
47
Test Security
Policies and Procedures
CBT
PBT
Proctors
When testing a large group of students, proctors must be
assigned to the room. Refer to the table below for the required
number of proctors.
PBT (Grades 3-4 and
PBT Accommodations)
CBT (Grades 5-11)
Proctors Required
1-30 students
1-25 students
Test Administrator
31-60 students
26-50 students
Test Administrator and
1 Proctor
61-90 students
51-75 students
Test Administrator and
2 Proctors
48
Test Security
Policies and Procedures
CBT
PBT
Proctors (cont.)
• FDOE strongly recommends the use of proctors in all testing
rooms, even those with fewer than 26 (CBT) or 31 (PBT)
students whenever possible.
• Proctors and anyone who assists with any aspect of test
preparation or administration must be informed of the test
security laws and rules prohibiting any activities that may
threaten the integrity of the test. Each proctor who monitors
a testing room for any length of time must sign a Test
Administration and Security Agreement and the Security Log
for that room.
49
Test Security
Policies and Procedures
CBT
PBT
Proctors (cont.)
• School personnel and non-school personnel may be trained as
proctors. Prior to testing, all proctors should be informed or their
duties and of the appropriate test security policies and procedures.
School personnel duties may include preparing and distributing
materials. Non-school personnel may assists test administrators
during test administration; however, they may NOT participate in any
of the test administration procedures (e.g., distributing and
collecting test materials, providing accommodations). Volunteers
(e.g., parents, retired teachers) may be trained as proctors and may
perform non-school personnel duties.
• All proctors may help monitor rooms during test administration;
however, they may NOT assist in rooms where their family members
are testing.
50
Test Security
Policies and Procedures
CBT
PBT
Security Numbers
All regular print test and answer books, Reading Passage Booklets, and special
document (large print, braille, and one-item-per-page) test materials are secure
documents and must be protected from loss, theft, and reproduction in any
medium. A unique identification number and a bar code are printed on the front
cover of all secure documents. The security number consists of the last eight digits
of the identification number. These eight digits are located under the barcode on
the right.
In the sample barcode,
the security number is 00000001.
51
Test Security
Policies and Procedures
CBT
PBT
Security Numbers (cont.)
A range sheet on top of each pack of test and answer books
identifies the range of security numbers in the pack. Schools are
expected to maintain test security by using the security numbers to
account for all secure test materials before, during, and after test
administration until the time they are returned to the contractor.
52
Test Security
Policies and Procedures
PBT
Hazardous Materials
• If a used test and answer book is soiled (e.g., with blood or
vomit), the district assessment coordinator should email the
security number to the FSA Help Desk, attention DRC, at
fsahelpdesk@air.org. At their discretion, school personnel
may transcribe the responses into a replacement test and
answer book.
• The damaged test and answer book should then be
destroyed or disposed of in a secure manner (e.g., shredding,
burning). Soiled test and answer books should not be
returned with test materials.
53
Test Security
Policies and Procedures
CBT
PBT
Missing Materials
• Schools must investigate ANY report of missing materials and
report missing secure materials (e.g., test and answer books,
Reading Passage Booklets, used planning sheets) to the
district assessment coordinator immediately.
• A form to report missing secure materials can be found at
www.FSAssessments.org. School personnel and district
assessment coordinators may use this form, manipulate this
form, or create their own form to submit with a written
report.
54
Test Security
Policies and Procedures
CBT
PBT
Missing Materials (cont.)
• Within 30 calendar days of the incident, a written report must
be submitted to FDOE. The report must include, as applicable:
– the nature of the situation,
– the time and place of the occurrence,
– the names of the people involved,
– copies of completed forms,
– a description of the communication between the district
assessment coordinator’s office and school personnel,
– how the incident was resolved, and
– what steps are being implemented to avoid future losses.
55
Test Irregularities/
Security Breaches
CBT
PBT
• Test administrators should report any test irregularities (e.g.,
disruptive students, loss of Internet connectivity) to the school
assessment coordinator immediately. A test irregularity may include
testing that is interrupted for an extended period of time due to a
local technical malfunction or severe weather. School assessment
coordinators must notify district assessment coordinators of any test
irregularities that are reported. Decisions regarding test invalidation
should not be made prior to communicating with the district
assessment coordinator.
• Test administrators should report possible breaches of test security
(e.g., secure test content that has been photographed, copied, or
otherwise recorded) to the school assessment coordinator
immediately. If a security breach is identified, the school assessment
coordinator must contact the district assessment coordinator.
56
Test Irregularities/
Security Breaches
CBT
PBT
• For test irregularities requiring further investigation by the
district and for security breaches, a written report must be
submitted within 10 calendar days after the irregularity or
security breach was identified.
• District assessment coordinators should submit the report
through FDOE’s ShareFile site (fldoe.sharefile.com), using
the process outlined in the Spring 2015 FSA CBT Manual.
57
Test Invalidation/Defective
Materials
Policies and Procedures
CBT
PBT
Test Invalidation
• Remember that the main purpose of invalidation is to identify
when the validity of test results has been compromised.
• A test administrator should discuss any situation involving
possible invalidation with the school assessment coordinator,
and the situation should be investigated immediately.
• If a situation described in the Test Invalidation/Defective
Materials Policies and Procedures section of the Spring 2015
FSA CBT Manual occurs, test administrators should discuss the
situation with the school assessment coordinator, and the
situation should be investigated immediately.
58
Test Invalidation/Defective
Materials
Policies and Procedures
CBT
PBT
Test Invalidation (cont.)
• Grid the DNS bubble on paper-based tests that are invalidated. If a
DNS bubble is gridded by mistake, erase it completely and grid the
UNDO bubble. Remember that invalidated paper-based tests
should be returned with TO BE SCORED test and answer books in
order to be counted for participation purposes.
• Test invalidations for CBT assessments are handled in TIDE.
Invalidating a test will require the student’s ID number and the
reason for invalidation. Complete instructions on invalidating tests
via TIDE are available in the TIDE User Guide.
59
Test Invalidation/Defective
Materials
Policies and Procedures
PBT
DNS Guidelines for Defective Materials
• If a defective test and answer book is identified before testing begins, give
the student a replacement book. Return the defective test and answer book
with all other NOT TO BE SCORED materials. It is NOT necessary to grid the
DNS bubble if the test and answer book is defective and UNUSED and has
been packaged properly for return with all other NOT TO BE SCORED
materials.
• If the test and answer book is defective and USED, a DO NOT PROCESS
Label MUST be applied. Remember that the DO NOT PROCESS Label should
be applied to any used NOT TO BE SCORED test and answer books that
should NOT be scanned or counted for participation (i.e., responses were
transcribed into another test and answer book). The DO NOT PROCESS
Label should be applied in the same location as the PreID or District/School
Label and should cover the label currently on the test and answer book.
60
Test Invalidation/Defective
Materials
Policies and Procedures
PBT
DNS Guidelines for Defective Materials (cont.)
•
If a student discovers that the test and answer book is defective during testing, give the
student a replacement document with the same form number. The form number is
printed below the FSA logo on the front cover of each book. If a replacement book with
the same form number is not available, give the student a book with any form number.
After the test session has ended, the student must, under the supervision of the test
administrator, transfer the exact responses from the defective test and answer book to
the replacement test and answer book.
•
If the defective test and answer book has a PreID Label applied, do not remove the label.
You may either create a new On-Demand PreID Label via TIDE or grid all information on
the student grid sheet and attach a District/School Label to the replacement test and
answer book. (See the Script for Gridding a Non-Preidentified Student Grid Sheet in the
Grades 3 & 4 FSA TA Manual or the Spring 2015 Scripts and Instructions for Administering
Paper-Based FSA Assessments.) Instructions for printing On-Demand PreID Labels are
available in the TIDE User Guide. Grid the DNS bubble on the defective USED test and
answer book, apply the DO NOT PROCESS Label, and return the book with all other NOT
TO BE SCORED materials.
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CBT
PBT
Appendices
Appendices in the Spring 2015 FSA CBT Manual include:
• Appendix A—Accommodations
• Appendix B—FSA Help Desk
• Appendix C—Florida Test Security Statute and Rule
• Appendix D—Perforated Forms and Signs
School personnel administering both computer-based and
paper-based FSA assessments should familiarize
themselves with the information in the appendices of the
Spring 2015 FSA CBT Manual prior to testing.
62
CBT Manual—Appendix A:
Accommodations
CBT
PBT
• Appendix A of the Spring 2015 FSA CBT Manual provides specific information
and instructions regarding the following:
– Test Accommodations for Students with Disabilities (General Information)
– Accommodations for Students with Disabilities
– Unique Accommodations
– Accommodations for ELLs
• School personnel responsible for administering tests to students with
accommodations must familiarize themselves with all relevant information in
Appendix A before testing.
• Large print, one-item-per-page, and braille test administrator responsibilities
for those administering paper-based accommodated versions of Grades 5-11
ELA Reading, Grade 5 -8 Mathematics, and EOCs are included in the Spring
2015 Scripts and Instructions for Administering Paper-Based FSA Assessments.
63
Grades 3 & 4 FSA TA Manual—
Appendix A: Accommodations
PBT
• Appendix A of the Grades 3 & 4 FSA TA Manual provides specific information
and instructions regarding the following accommodations for Grades 3 and 4
students only:
– Test Accommodations for Students with Disabilities (General Information)
– Accommodations for Students with Disabilities
– Unique Accommodations
– Accommodations for ELLs
– Large Print Test Administrator Instructions
– Braille Test Administrator Instructions
– One-Item-Per-Page Test Administrator Instructions
• School personnel responsible for administering tests to students with
accommodations must familiarize themselves with all relevant information in
Appendix A before testing.
64
Appendix D:
Forms and Signs
CBT
PBT
The following forms and signs, available in the portal
and in Appendix D of the Spring 2015 FSA CBT Manual,
should be used before, during, or after testing:
• Test Administration and Security Agreement
• Test Administrator Prohibited Activities Agreement
• Test Materials Chain of Custody Form
• Security Log
• Administration Record/Security Checklist
• Do Not Disturb Sign
• Electronic Devices Sign
65
Test Administrator
Before Testing Checklist






CBT
PBT
Carefully read the Spring 2015 FSA CBT Manual, the Grades 3 & 4 FSA TA
Manual, the Test Administrator User Guide, and any local directions provided.
Resolve any remaining questions with the school assessment coordinator.
Read the Test Security Policies and Procedures section and Appendix C of the
Spring 2015 Computer-Based Test Administration Manual, then sign the Test
Administration and Security Agreement.
Read and sign the Test Administrator Prohibited Activities Agreement.
Establish an appropriate setting for test administration and remove or cover any
unauthorized aids in the testing room.
Ensure you have a form to collect required administration information during
testing.
Prepare a Security Log and a seating chart to be used in your testing room.
66
Test Administrator
Before Testing Checklist





CBT
PBT
Make copies of the Do Not Disturb sign and the Electronic Devices sign
to post prior to testing.
Assemble all materials for test administration.
Ensure that students and their parents/guardians understand policies
regarding electronic devices, leaving campus during testing, the Testing
Rules Acknowledgment, and discussing test content after testing.
If you are administrating test to students who require accommodations,
discuss with your school assessment coordinator how accommodations
will be provided.
Ensure you understand how to create, monitor, and close test sessions
in the Test Administrator Interface in TDS (CBT only).
67
Test Administrator
Before Testing
CBT
PBT
• Test administrators MUST be certified educators. If you are not a
certified educator, you may not administer an FSA assessment.
• Read, sign, and return a Test Administration and Security Agreement,
which indicates that you:
– Have read the appropriate sections of the test administration
manual(s).
– Are familiar with test security statute and security policies.
– Have received adequate training.
• Read, sign, and return a Test Administrator Prohibited Activities
Agreement.
• Failure to sign the agreements and comply with the policies and
procedures as indicated may result in the invalidation of student tests
and/or loss of teaching certification.
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Test Administrator
Before Testing
CBT
Conduct Training Test
• Prior to a CBT administration, conduct a training test session based on
instructions from your school assessment coordinator.
• Training tests contain sample test items to prepare students for the
computer-based FSA assessments and will help familiarize you and your
students with the CBT tools, as well as the process for responding to items
on the computer.
• Students should practice on the type of computer or device they will use for
testing (e.g., PC, tablet, laptop).
• Students who will test using accommodated computer-based forms (text-tospeech, masking) must practice using an accommodated training test
administered through the TA Training Site.
• Students should be encouraged to access the training test on the portal and
practice on their own.
69
Test Administrator
Before Testing
CBT
PBT
Prepare the Room for Testing
•
•
•
•
Tests should be administered in a room that has comfortable seating and good
lighting. Make sure that the room is adequately ventilated and free of
distractions.
Remove or cover all visual aids in the room, such as word lists or charts showing
mathematical concepts. Students may not have access to any unauthorized aids.
Discuss any concerns with your school assessment coordinator.
If administering a computer-based test, sufficient workspace should be provided
for students to use their test materials (passage booklets, worksheets, work
folders, etc.). Students must not be able to easily view other students’ computer
or device screens, passage booklets, worksheets, or work folders.
If administering a paper-based test, arrange the room so that each student will
have enough workspace for test materials. There must be at least three feet
between students. Make sure that students are not facing each other when
seated at tables and are not in seating (stadium or staggered) that allows them to
easily view other students’ answers.
70
Test Administrator
Before Testing
CBT
PBT
Prepare the Room for Testing (cont.)
• If administering a computer-based test,
– check the configuration of your testing room during the training test to
make sure you will be able to provide a secure environment during testing.
Make adjustments prior to the test administration. If necessary, use visual
blocks (e.g., file folders taped to the sides of computer screens).
– when you arrive on the day of testing, open each student workstation in the
testing room to the student login screen as indicated in the script, but do
not log in for students. Ensure that you have a way to contact the
technology coordinator or school assessment coordinator without leaving
the room unattended.
• Outside each door to the testing room, post a sign that reads TESTING—Please
Do Not Disturb. A sign is provided in Appendix D of the Spring 2015 FSA CBT
Manual and is also available in the portal.
• Display starting and stopping times for students as instructed in the test
administration script.
71
Test Administrator
Before Testing
CBT
PBT
Required Administration Information
You are required to maintain the following information, as directed by your school
assessment coordinator:
• Students assigned to your room—provide Student Names and Student ID Numbers
• Attendance information—P=Present, A=Absent, W=Withdrawn, and P/I=Present but
Invalidated
• Grade level
• Test group code (PBT) or Session ID (CBT, generated in TDS when you create a test
session)
• Accommodations provided to students
• Accommodations used by students
• Signatures of test administrator and school assessment coordinator
Record this information according to your school assessment coordinator’s instructions.
Copy and file all required administration information for future reference. Return the
originals to your school assessment coordinator.
72
Test Administrator
Before Testing
CBT
PBT
Seating Charts
You are required to maintain an accurate seating chart for your testing
room. The chart should record the following:
• Room name/number
• Subject
• Student names and their locations in the room during testing
• Direction each student is facing
• Date
• Starting and stopping times
• Your name
• Names of proctors (if applicable)
• Test group code (PBT) or Session ID (generated in TDS when you
create a test session for CBT)
• Laptop/mobile device assignments (if applicable)
73
Test Administrator
Before Testing
CBT
PBT
Seating Charts (cont.)
• All seating charts must indicate the front and back of the room.
• If students using extra time are moved to a new location or the seating
configuration changes during testing, a new seating chart must be
created.
• Seating charts must be returned to your school assessment coordinator
after testing.
• If you are conducting computer-based testing on laptops or other
mobile devices, identify and record the device on which each student is
testing.
74
Test Administrator
Before Testing
CBT
PBT
Test Materials Needed (as applicable)
• Spring 2015 FSA CBT Manual
• Grades 3 & 4 FSA TA Manual (in the portal)
• Script for administering accommodated computer-based forms
(masking, text-to-speech) and paper-based accommodations
(regular print, large print, braille, one-item-per-page) (in the
portal)
• Watch or clock
• Security Log (in the portal)
• Do Not Disturb sign (in the portal)
• Electronic Devices sign (in the portal)
75
Test Administrator
Before Testing
CBT
PBT
Test Materials Needed (as applicable):
• For CBT:
• For PBT:
– Pencils or pens
– No. 2 pencils
– Calculators
– Test and Answer Books
– Computer or mobile device
– Directions for Completing the Grades 3
– Test Administrator User Guide
& 4 FSA ELA Reading Items
– Test tickets
– Directions for Completing the Grades 3
– Reading Passage Booklets
& 4 FSA Mathematics Items
– Work Folders
– Special document test materials
– CBT Worksheets
76
Test Administrator
Before Testing
CBT
PBT
Pencils/Pens
• For CBT tests, students should have a pen or pencil to sign
below the Testing Rules Acknowledgment, take notes, and
work the problems on their worksheets/work folders.
• For PBT tests, ensure students use No. 2 pencils to complete
information on the student grid sheets, sign below the
Testing Rules Acknowledgement, and record their responses.
Students should bring No. 2 pencils on the day of the test,
but a supply of sharpened No. 2 pencils should also be
available.
77
Test Administrator
Before Testing
CBT
PBT
Watch or Clock
• You will need a watch or clock to ensure that students are
allowed the correct amount of time indicated for each FSA
test session.
Special Documents
• If you are administering students who require special
documents, refer to Appendix A of the Grades 3 & 4 FSA TA
Manual (Grades 3 & 4 students) or the Spring 2015 Scripts
and Instructions for Administering Paper-Based FSA
Assessments (Grades 5-11 students) to verify the materials
needed to administer the test to students who require
special documents (large print, braille, one-item-per-page).
78
Test Administrator
Before Testing
CBT
PBT
Security Log
• You are required to maintain an accurate Security Log for
your testing room.
• Anyone who enters a room for the purpose of monitoring a
test MUST sign the log. This applies to test administrators,
proctors, and anyone who relieves a test administrator, even
for a short break, regardless or how much time he or she
spends monitoring a testing room.
• Copy the Security Log in Appendix D of the Spring 2015 FSA
CBT Manual and use it as required. This document can also
be found in the portal.
79
Test Administrator
Before Testing
CBT
Computer or Mobile Device
• On the day of testing, CBT test administrators will need a computer
or mobile device with access to the Internet to create a test session,
approve students for testing, and monitor the session. It is also
recommended that test administrators have access to the Test
Administrator User Guide, located in the portal and the Test
Administrator Interface, to help troubleshoot issues during testing.
Test Tickets
• The school assessment coordinator will provide test tickets for the
students testing in your room.
• Each test ticket includes a student’s Username and First Name for
logging in to a computer-based test.
• Test tickets are generated in TIDE.
80
Test Administrator
Before Testing
CBT
Calculators
• A scientific calculator is available in the test platform for Grades 7 and 8
FSA Mathematics and all FSA EOC assessments. Handheld scientific
calculators MAY be used by students only if all students are provided
with a handheld calculator.
• Ensure that any handheld scientific calculators have only the allowable
functionality, as indicated in the FSA Mathematics Policies & Materials
document (available in the portal).
• The calculator feature is only available to students in Sessions 2 and 3 of
Grades 7 and 8 Mathematics and Session 2 of EOC assessments. If
providing handheld calculators, Ensure that students are ONLY
provided handheld calculators in the appropriate test sessions.
• Students testing with paper-based accommodations MUST be provided
a handheld scientific calculator for the appropriate sessions.
81
Test Administrator
Before Testing
CBT
Reading Passage Booklets
• You may receive Reading Passage Booklets for eligible students
taking computer-based ELA Reading assessments if this
accommodation is indicated in student IEPs or Section 504 plans.
• Provide the booklets to students with this accommodation as
instructed in the administration scripts.
• Supervise while students break the seal at the beginning of each
session as instructed in the scripts.
• Students may write in these booklets.
• Reading Passage Booklets are secure materials. All booklets must
be collected immediately after testing and returned to your school
assessment coordinator.
82
Test Administrator
Before Testing
CBT
Work Folders and CBT Worksheets
• You will receive work folders for all students participating in CBT
administrations of FSA Mathematics and FSA EOCs to work the
problems during each test session. The Testing Rules
Acknowledgment is printed on page two of the work folder.
• You will receive CBT worksheets for all students participating in
CBT administrations of FSA ELA Reading. The Testing Rules
Acknowledgment is printed on the back of the worksheet.
• Distribute the work folders and worksheets as instructed in the
administration scripts, and collect work folders and worksheets
after each test session. Used work folders and worksheets are
considered secure materials.
83
Test Administrator
Before Testing
PBT
Test and Answer Books
• The school assessment coordinator will provide test and
answer books for Grades 3 and 4 students and for Grades 5–
11 students with regular print paper-based accommodations.
• Test and answer books are secure materials and should be
delivered or picked up immediately before the beginning of a
test.
• If additional materials are needed, please contact the school
assessment coordinator.
84
Test Administrator
Before Testing
PBT
Test Group Code (for PBT only)
• The school assessment coordinator will provide you with
a unique four-digit test group code for each PBT session.
• The test group code is used as a security measure to
identify groups of students tested together.
• Post the test group code at the beginning of the test and
record the code with your required administration
information on your seating chart.
85
Test Administrator
Before Testing
PBT
Directions for Completing Test Items
• Your school assessment coordinator will provide you with copies
of the following, as appropriate for the test(s) you are
administering:
 Directions for Completing the Grades 3 & 4 FSA ELA Reading
Items
 Directions for Completing the Grades 3 & 4 FSA Mathematics
Items
• The directions for each subject are printed on a single, doublesided page. Copies must be distributed to students before each
test session, as indicated in the test administration scripts.
Students may refer to these directions at any time during the test
sessions.
86
Test Administrator
Before Testing
CBT
PBT
Communicate Testing Policies to Parents/Guardians and Students
Prior to testing, make sure students and their parents/guardians
understand the following policies:
• Electronic Devices Policy—If students are found with ANY electronic
devices, including, but not limited to, cell phones or smartphones,
during testing OR during breaks, their tests will be invalidated. The best
practice would be for students to leave devices at home or in their
lockers on the day of testing.
• Leaving Campus—If students leave campus before completing a test
session (for lunch, an appointment, illness, etc.), they WILL NOT be
allowed to complete the test. Students and parent/guardians should be
aware of this policy. If a student does not feel well on the day of testing,
it may be best for the student to wait and be tested on a make-up day.
87
Test Administrator
Before Testing
CBT
PBT
Communicate Testing Policies to Parents/Guardians and Students
(cont.)
• Discussing Test Content after Testing—The last portion of the testing
rules read to students before they affirm the Testing Rules
Acknowledgment reads, “After the test, you may not reveal details
about the test items or passages to anyone. This includes any type of
electronic communication, such as texting, emailing, or posting online,
for example, on websites like Facebook, Twitter, or Instagram. If you are
found sharing information about test items or passages, your test will be
invalidated.” Please make sure that students understand this policy prior
to testing and remind them that “discussing” test content includes any
kind of electronic communication, such as texting, emailing, or posting
to blogs or social media websites, etc.
88
Test Administrator
During Testing Checklist





CBT
PBT
Keep time.
Maintain your seating chart and record of required administration
information.
Ensure that proctors and anyone who enters your room for the purpose
of monitoring the test sign the Security Log for your room.
Administer the test according to the directions in the appropriate
administration script and read the SAY boxes verbatim to students.
After the last session of a computer-based test, assist students with
accessing the comment form, located at
www.FSAssessments.org/student-comment-form.
89
Test Administrator
During Testing
CBT
PBT
Read Script
• Read the administration script VERBATIM to students. Note that
optional words and phrases appear in italics and parentheses and
may be read at your discretion. Please read the important
information and adhere to the instructions between the SAY boxes
as your read the script to students.
• You may make necessary modifications to the script when testing
students who are allowed certain accommodations. For example,
if a student receives an additional time accommodation, modify
references to the amount of time allotted for testing.
90
Test Administrator
During Testing
CBT
PBT
Read Script (cont.)
• Scripts for administering CBT tests are found in the Spring 2015 FSA CBT
Manual. To administer accommodated computer-based forms (masking,
text-to-speech) or paper-based accommodations (regular print, large
print, braille, one-item-per-page) to grades 5-11 students, locate the
appropriate administration scripts in the portal.
• Scripts for administering the Grades 3 & 4 paper-based ELA Reading and
Mathematics tests are found in the Grades 3 & 4 FSA TA Manual.
Instructions for administering large print or one-item-per-page paperbased accommodations of the same tests are found in Appendix A of
the Grades 3 & 4 FSA TA Manual. A modified script for students using a
braille version of the tests is provided with the braille test materials and
is also available in the portal.
91
Test Administrator
During Testing
CBT
PBT
Distribute Materials
• After students are seated, ensure that each student has a No. 2
pencil; for CBT administrations, students may also use a pen.
• For grades 3 & 4 paper-based ELA Reading and Mathematics tests,
distribute a copy of the Directions for Completing the Grades 3 & 4
FSA ELA Reading Items or the Directions for Completing the Grades 3
& 4 FSA Mathematics Items, as applicable.
• For CBT testing, distribute calculators and work folders or
worksheets (as applicable) before testing begins.
92
Test Administrator
During Testing
CBT
PBT
Distribute Materials (cont.)
• Read the administration script and distribute test and answer books,
passage booklets, and test tickets, as applicable, when instructed to
do so.
• For PBT tests, if you notice that a student was given a preidentified
test and answer book not assigned to him or her after testing has
already begun, allow the student to complete the test, correct your
record of required administration information after testing, and
notify your school assessment coordinator.
93
Test Administrator
During Testing
CBT
PBT
Testing Rules Acknowledgment
• After you read the testing rules in the script, students will sign below
the Testing Rules Acknowledgment that is printed on page two of the
work folder and on the back of the worksheet (for CBT) or on the
inside front cover of the test and answer book (for PBT).
• As you read the portion of the script regarding the Testing Rules
Acknowledgment, walk around the room and ensure that all
students sign below the acknowledgment.
• If a student in your testing room does not sign to acknowledge the
testing rules, contact your school assessment coordinator.
94
Test Administrator
During Testing
CBT
PBT
Keep Time
• Keep accurate time when administering a test session.
• Record starting and stopping times in the spaces provided in
the script and also display these times for students.
Remember that failure to provide the correct amount of
time will likely result in test invalidation.
95
Test Administrator
During Testing
CBT
PBT
Maintain Test Security
• Maintain test security at all times, and report violations or
concerns to your school assessment coordinator immediately.
• Adhere to the Test Security Policies and Procedures section of
the Spring 2015 FSA CBT Manual and the Statute and Rule in
Appendix C, and abide by the Test Administration and Security
Agreement and the Test Administrator Prohibited Activities
Agreement that you signed prior to testing.
• Maintain your record of required administration information,
Security Log, and seating chart during testing.
96
Test Administrator
During Testing
CBT
Maintain Test Security (cont.)
• For CBT testing –
– If students leave the room for short breaks (e.g., restroom), it is
recommended that visual blocks be applied to students’
computer screens (e.g., monitors turned off, folders taped to
screens) instead of pausing students’ tests. If a student test is
paused in TDS, that student must log back in and be approved
in TDS before he or she can continue testing.
– For a longer break, you must secure a student’s computer or
device by pausing the student’s test. Students may pause their
own tests before leaving their seats. If the student has not
paused his or her test, you must pause the test via the Test
Administrator Interface. Your school assessment coordinator
will provide instructions.
97
Test Administrator
During Testing
CBT
Create, Start, Monitor, and Close the Test Session
(for CBT ONLY)
• In the TA Interface within TDS, you will create, start, monitor, and
close the test session you are administering. Ensure you
understand how to complete these steps BEFORE administering a
test, and discuss any questions or concerns you have with your
school assessment coordinator or technology coordinator.
• Ensure that you have test tickets, which contain the following
student login information for all students in your testing room:
– First Name as it appears in TIDE
– Username provided in TIDE
98
Test Administrator
During Testing
CBT
Create the Test Session (for CBT ONLY)
To create a test session, complete the following steps:
• Go to the FSA Portal, click the “Test Administrator” icon, and then click the
“Test Administration” icon.
• Log in to the Test Administrator Interface with your Username and
Password.
• Select the test you will be administering, and then click “Start Session.”
• Record the Session ID, which students will need to log in to the test. The
Session ID should be displayed where it is visible to all students and should
also be recorded with your required administration information on your
seating chart.
• To log in to the test, students will enter their First Names, their Usernames,
and the Session ID. It is important that students enter their Usernames and
First Names exactly as they appear on their test tickets.
99
Test Administrator
During Testing
CBT
Approve Students to Test (for CBT ONLY)
Once students have logged in to the test, you must approve
them by completing the following steps to start the test
session:
• In the Test Administrator Interface, select the “Approvals
(#)” button to review the list of students ready to begin
testing.
• Ensure that all students have logged in correctly; then,
select “Approve All Students.”
100
Test Administrator
During Testing
CBT
Monitor the Test Session (for CBT ONLY)
• During testing, monitor student progress by viewing the “Student Status”
column in the Test Administrator Interface.
• This page automatically refreshes every 60 seconds. When the page
refreshes, student statuses are updated.
• If students have technical issues, contact your school assessment
coordinator or technology coordinator for assistance immediately. Your
attention should not be diverted from students at any time during testing.
• Note: As a security measure, test administrators are automatically logged
out after 90 minutes of test administrator and student inactivity. If you are
logged out and there is not student activity, this session will close and all
in-progress tests in the session will be paused. You will need to log back in
to the TA Interface, create a new session, and approve students as they
log in to resume their tests. A sessions will remain active if students are
waiting for approval, if students are actively taking the test, or if the test
administrator is actively interacting with the TA Interface.
101
Test Administrator
During Testing
CBT
Close the Test Session (for CBT ONLY)
• Once all students have paused or submitted their tests, end
the test session immediately by clicking “Stop Session” in the
Test Administrator Interface. This will pause any remaining
tests, so only select “Stop Session” after all students have
submitted their tests.
• Then log out of the Test Administrator Interface by clicking
“Log Out” in the upper right corner of the screen.
102
Test Administrator
During Testing
CBT
PBT
Supervise Test Administration
Your full attention should be on students at all times during
testing. If issues arise during testing, you may need to use your
computer or phone to contact your school assessment
coordinator; however, it is not appropriate to use the computer
or phone for unrelated activities (such as grading or personal
communication) during a test session.
103
Test Administrator
During Testing
CBT
PBT
Supervise Test Administration (cont.)
During testing, ensure that students:
• Have cleared their desks or workstations of all materials
except for the appropriate test materials (pencils, test and
answer books, test tickets, passage booklets, and worksheets
or work folders, as applicable).
• Do not have books, notes, scratch paper (other than their
work folders or worksheets), or electronic devices of any kind
other than those used for testing (for CBT only) during
testing, even if they do not use them.
• Do not talk to other students or make any disturbance.
104
Test Administrator
During Testing
CBT
PBT
Supervise Test Administration (cont.)
During testing, ensure that students (cont.):
• Have signed below the Testing Rules Acknowledgment.
• Are working independently.
• Are working in the correct session and, for PBT only, are
recording their answers in the appropriate area.
• For PBT only, are using No. 2 pencils (mechanical pencils, ink
pens, highlighters, crayons, colored pencils, markers,
correction fluid, etc. are NOT permitted).
105
Test Administrator
During Testing
CBT
PBT
Supervise Test Administration (cont.)
•
Discussing test content: While you may encourage students to continue working, you may
NOT talk with them about the items or passages or help them with their responses. If
students finish the test before the allotted time has elapsed, you may encourage them to
go back and check their work. You may not provide students with any information that
would allow them to infer the correct answer. Further, you may not discuss test items,
passages, or answers with students, even after testing has been completed.
•
Student reports a defective test item: If a student reports a test item that he or she thinks
is defective, not the student’s name, grade level, form number (for PBT), subject, item
number, and basic student concern (e.g., two possible answers); however, do NOT review
the item on your own. Most concerns result from a student not reading an item carefully;
therefore, encourage the student to reread the item. If the student still thinks that the
item is defective, reassure the student that a flawed item will not be used to calculate
student scores. The student should answer the item to the best of his or her ability and
continue with the test. Once testing has ended, inform your school assessment
coordinator of the concern.
106
Test Administrator
During Testing
CBT
Supervise Test Administration (cont.)
• For CBT testing
– Any desktop-viewing programs or similar software that would
enable you to view test items and student responses must be
turned off during testing.
– If a student’s computer is disconnected from the test, contact the
technology coordinator to help diagnose any technical issues.
Then assist the student with logging in again. Once a student logs
back in to his or her test, you will need to approve the student
again in TDS. If a student still has difficulty logging in or gets
kicked out of his or her test more than once, do not have the
student continue attempting to log in until the issue is diagnosed
and resolved. Additional troubleshooting information is available
in the portal.
107
Test Administrator
During Testing
PBT
Supervise Test Administration (cont.)
• For PBT testing
– Students are permitted to use the blank space in their test and
answer books as workspace. Students may also underline and/or
circle words, phrases, etc. in the passages or items; however,
closely monitor students during testing to ensure that they do
not make stray marks near the answer choice bubbles. Stray
marks may interfere with the scanning of the document. For
example, if a student draws a line or an X through an answer that
he or she thinks is wrong and the line extends into a bubble, the
stray mark could be scored as the student’s answer.
108
Test Administrator
During Testing
CBT
PBT
After Testing Is Complete
• If permitted by your school assessment coordinator, you may
allow students to read after they have finished a session
AND, for PBT testing, their test and answer books have been
collected. Students are not permitted to have paper or to
write or, for CBT testing, use their computer or device after
they have finished a session, even after their test materials
have been collected. Test materials may not be returned to
students once the materials have been collected.
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Test Administrator
After Testing Checklist





CBT
PBT
Verify that you have collected all required administration
information, including accommodations used by each student.
Make a copy for your files.
Report any missing materials (test and answer books, passage
booklets, test tickets) to your school assessment coordinator
immediately.
Verify that your seating chart and Security Log have been
completed correctly; make copies for your files.
Organize test materials and return them to your school
assessment coordinator.
Complete the appropriate comment form in the FSA Portal.
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Test Administrator
After Testing
CBT
PBT
Returns Materials to the School Assessment Coordinator
Complete the following steps after testing:
1. Verify that you have collected all required administration
information. Make a copy for your files. Notify the school
assessment coordinator immediately if any materials are missing.
2. Ensure that the accommodations provided to each student and the
accommodations used by each student have been recorded with
other required administration information.
3. Verify that your Security Log and seating chart have been
completed correctly. Make copies for your files.
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Test Administrator
After Testing
PBT
Returns Materials to the School Assessment Coordinator (cont.)
For PBT only:
4.
Check for and erase stray marks ONLY on the student grid sheets. Any
marks outside the information boxes will adversely affect the scanning of
the books. Notify the school assessment coordinator of any concerns. Do
NOT open or check through test and answer books.
5.
Verify that each student has completed the required information (Student
Name, School Name, District Name) in the box on the student grid sheet,
even if a PreID or District/School Label has been affixed.
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Test Administrator
After Testing
CBT
PBT
Returns Materials to the School Assessment Coordinator (cont.)
6.
•
•
•
•
•
•
•
•
Return the following materials, as applicable, to your school assessment
coordinator:
Test administration manual
• Security Log
Seating chart
• Test tickets
Required administration information
• Used work folders
Calculators
• Used worksheets
Reading Passage Booklets
All TO BE SCORED and NOT TO BE SCORED test and answer books
Copies of the Directions for Completing the Grades 3 & 4 FSA ELA Reading
Items and Directions for Completing the Grades 3 & 4 Mathematics Items
Special document test materials (large print, braille, and one-item-per-page)
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School Assessment
Coordinator
Before Testing Checklist




CBT
PBT
Carefully read the Spring 2015 FSA CBT Manual, the Test
Administrator User Guide, and the TIDE User Guide (all located in the
FSA Portal), as well as any local directions you have been given.
Resolve any questions you might have with your district assessment
coordinator.
Read the Test Administrator Policies and Procedures and Appendix C
of the Spring 2015 Computer-Based Test Administration Manual,
then sign the Test Administration and Security Agreement (located in
Appendix D of the Spring 2015 FSA CBT Manual).
Train your test administrators and proctors and ensure that they, as
well as school administrators, sign a Test Administrator and Security
Agreement.
Ensure that test administrators sign a Test Administrator Prohibited
Activities Agreement (located in Appendix D of the Spring 2015 FSA
CBT Manual).
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School Assessment
Coordinator
Before Testing Checklist





CBT
PBT
Receive test materials from your district assessment coordinator.
Maintain an accurate Test Materials Chain of Custody Form at your
school (located in Appendix D of the Spring 2015 FSA CBT Manual).
Inventory the materials within 24 hours of receipt and report missing
materials or request additional materials immediately.
Communicate the process for collecting required administration
information to your test administrators.
Assign proctors, as needed.
Ensure that appropriate test settings are available for all test
sessions.
If any students who require accommodations are testing at your
school, discuss with test administrators how accommodations will be
provided (see Appendix A in the Spring 2015 FSA CBT Manual).
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School Assessment
Coordinator
Before Testing Checklist

CBT
For CBT administrations
•
•
•
•
Work with your district assessment coordinator to ensure that
test administrators have active usernames and passwords to log in
to TDS. Also ensure that all students are uploaded into TIDE, and
verify that student eligibility is correct in TIDE.
Ensure test administrators understand how to create, monitor,
and close test sessions in the Test Administrator Interface in TDS.
Arrange training test sessions to familiarize students and test
administrators with the testing platform.
Print test tickets to distribute to test administrators. Test tickets
contain login information for students, and each student must
have a test ticket to log in to a CBT FSA assessment. Refer to the
TIDE User Guide for instructions.
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School Assessment
Coordinator
Before Testing
CBT
Prepare for CBT Administration
• Work with your district assessment coordinator to ensure that all test
administrators have active usernames and passwords to log in to TIDE. Test
administrators will need access to the Test Administrator Interface in TIDE
in order to administer tests.
• Work with your district assessment coordinator to ensure that all students
are uploaded into TIDE. Prior to testing, school and district assessment
coordinators should verify that student eligibility is correct in TIDE, and that
any accommodations or test settings are correct. In order to participate in a
computer-based test, students must be listed as eligible for that test in
TIDE.
• After students have been added to TIDE, you will print test tickets to
distribute to test administrators. Test tickets contain login information for
students. Each student must have a test ticket to log in to computer-based
FSA assessments. Test tickets are generated in TIDE. See the TIDE User
Guide for instructions on generating and printing test tickets.
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School Assessment
Coordinator
Before Testing
CBT
PBT
Receive Materials
• Your district assessment coordinator will provide you with all
materials prior to each test administration window. Secure materials
should be delivered to or picked up by test administrators
immediately before the beginning of each test session. Verify that
you have all necessary materials before testing begins.
• For CBT administrations, work folders and CBT Worksheets were
delivered with test administration manuals. Contact your district
assessment coordinator if you need additional work folders or
worksheets.
• Inventory the contents of boxes within 24 hours of receipt, and
maintain an accurate Test Materials Chain of Custody Form at all
times. Contact your district assessment coordinator immediately to
report missing materials or to request additional materials.
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School Assessment
Coordinator
Before Testing
CBT
PBT
Receive Materials
School Box contents (as applicable):
• School Assessment Coordinator Box (White)
 School Cover Memo
 School Packing List
 School Box Range Sheet
 School Security Checklist
 PreID Rosters
 PreID Labels
 Blank PreID Labels
 District/School Labels
 DO NOT PROCESS Labels
 Roll of Plastic Return Bags
 Blue, Orange, or Purple Labels (TO BE SCORED Materials)
 White Labels (TO BE SCORED Large Print/One-Item-Per-Page Materials)
 Pink Labels (TO BE SCORED Braille Materials)
 Yellow Labels (NOT TO BE SCORED Materials)
• Test and Answer Books
• Reading Passage Booklets (CBT Accommodation)
• Directions for Completing the Grades 3 & 4 FSA ELA Reading Items
• Directions for Completing the Grades 3 & 4 FSA Mathematics Items
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School Assessment
Coordinator
Before Testing
CBT
PBT
Receive Materials (cont.)
Special Document Boxes:
• Large Print Kits
 Special Document Cover Memo
 Special Document Return Envelope
 Regular Print Test and Answer Book
 Large Print Test and Answer Book
• One-Item-Per-Page Kits




Special Document Cover Memo
Special Document Return Envelope
Regular Print Test and Answer Book
One-Item-Per-Page Test and
Answer Book
120
• Braille Kits
 Special Document Cover Memo
 Special Document Return
Envelope
 Regular Print Test and Answer
Book
 Braille Script
 Braille Notes
 Braille Test Book
School Assessment
Coordinator
Before Testing
CBT
PBT
Required Administration Information
• As directed by your district assessment coordinator, communicate to
test administrators the process for collecting the required
administration information.
• For paper-based testing, maintain a record of the security numbers of
the test and answer books.
• File all required administration information for future reference.
Assign Proctors
• Assign proctors to testing rooms according to the guidelines for proctors
on pages 10–11 of the Spring 2015 FSA CBT Manual, make sure that
they understand their responsibilities, and explain the Security Log to
them. FDOE strongly encourages use of proctors in ALL testing rooms.
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School Assessment
Coordinator
Before Testing
CBT
PBT
Seating Charts
• Test administrators are required to maintain an accurate seating chart
for each group of students in their rooms during testing. Ensure that test
administrators record all information indicated on page 19 of the Spring
2015 FSA CBT Manual and that they create a new seating chart if the
seating configuration changes during a test session.
• After testing, copy all seating charts, file the copies, and package the
originals in the District Assessment Coordinator ONLY box.
Ensure Implementation of Accommodations
• Arrangements for implementing accommodations must be made prior
to the administration dates. Make sure that test administrators are
aware of and have made provisions for the exact accommodations
needed for individual students to avoid test invalidations.
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School Assessment
Coordinator
Before Testing
CBT
PBT
Preparation and Training
• You are responsible for training all test administrators and proctors,
including non-school-based instructors (e.g., itinerant teachers). You
must train several employees to act as possible alternates. In the
absence of sufficiently trained administrators, postpone testing until
trained personnel are available.
• Be aware of the policies, procedures, and instructions listed on pages
195–197 of the Spring 2015 FSA CBT Manual, and emphasize the
information during training at your school.
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School Assessment
Coordinator
Before Testing
CBT
PBT
Manage Student Information in TIDE
• Please refer to the TIDE User Guide for information on managing
student information in TIDE.
• Prior to testing, ensure that all student information listed in TIDE is
correct, including any accommodations students will be using to test.
• Students to be tested who were not included in your district’s PreID
upload will need to have their information added in TIDE, and OnDemand PreID Labels should be printed for these students. For
paper-based tests, if documents are hand-gridded for these students
and District/School Labels are applied instead, student information
must still be added to TIDE to ensure timely reporting of results for
these students. See the TIDE User Guide for information on adding
student information to TIDE and printing On-Demand PreID Labels.
124
School Assessment
Coordinator
Before Testing
CBT
Meet with Technology Coordinator
• For CBT administrations, it is important that technology coordinators
understand their responsibilities before, during, and after a computerbased test administration. Review the instructions and information for
technology coordinators (located in the portal), as well as all test
administration and security policies and procedures included in the
Spring 2015 FSA CBT Manual, with your technology coordinator and
create a plan for handling issues during testing.
• Technology coordinators are required to sign the Test Administration
and Security Agreement.
• The technology coordinator should also be involved in all planning
meetings to provide input on logistics and resolve any network issues.
125
School Assessment
Coordinator
Before Testing
CBT
Arrange CBT Training Test Sessions
• For computer-based administrations, schedule and arrange
training tests as described in the Spring 2015 FSA CBT Manual.
Before a student can participate in a computer-based
administration, the student must complete the appropriate
training test to learn how to use the computer-based system.
• Instruct school personnel to make students aware that they can
access training tests on their own any time prior to testing.
• The training tests and scripts for administering the training tests
are available in the portal.
126
School Assessment
Coordinator
Before Testing
CBT
Provide Appropriate Test Settings and
Prepare Computers/Devices
• Ensure that the technology coordinator has verified that all computers
and devices meet the requirements needed to administer the
computer-based tests, as indicated in the System Requirements for
Online Testing document available in the portal, and have installed the
correct secure browser.
• Before each computer-based test session, test administrators should
launch the secure browser on each computer or device.
127
School Assessment
Coordinator
During Testing Checklist





CBT
PBT
Be available to answer questions from test administrators.
Provide test administrators with additional materials, as
necessary.
Monitor each testing room to ensure that test administration
and test security policies and procedures are being followed,
seating charts and Security Logs are being properly
completed, and required administration information is being
collected.
Monitor student progress and test completion rates in ORS.
Arrange for and supervise make-up administrations.
128
School Assessment
Coordinator
During Testing
CBT
PBT
Supervise Test Administration and Maintain Test Security
• Provide test administrators with paper-based test materials (test and
answer books, Reading Passage Booklets, special document test
materials, as applicable), and with worksheets, work folders, and test
tickets for students prior to testing.
• Monitor each testing room to ensure that test administration and test
security policies and procedures are followed. You and the technology
coordinator must be available during testing to answer questions from
test administrators and to assist with technology issues. Make sure that
Security Logs and seating charts are being completed properly and that
all required administration information is being maintained in each
testing room.
• The test administrator should contact you or the technology coordinator
if an error message appears on a student’s computer or device during
testing.
129
School Assessment
Coordinator
During Testing
CBT
PBT
Supervise Test Administration and Maintain Test Security (cont.)
• If the Internet connection is interrupted during testing, students will not
be able to continue testing. If the Internet connection is not restored in
time for students to complete the test, the test administrator should
contact you or the technology coordinator for assistance. If a technical
issue interrupts testing and is not able to be resolved quickly, you
should contact the FSA Help Desk at 866-815-7246 and notify the
district assessment office immediately.
• Test administrators are instructed to contact you if a student does not
sign below the Testing Rules Acknowledgment. Determine the
appropriate course of action for handling a student who does not affirm
the Test Rules Acknowledgment. Any student who refuses to affirm the
Testing Rules Acknowledgment should still be tested, but a record of
the student’s refusal should be retained at the school.
130
School Assessment
Coordinator
During Testing
CBT
PBT
Monitor Student Progress
• For computer-based tests, student progress and test completion rates
can be monitored via ORS. School assessment coordinators should use
the Participation Reports feature of ORS to track completion rates and
determine which students still need to be tested. Further information
on Participation Reports can be found in the Online Reporting System
User Guide.
Supervise Make-Up Administrations
• Ensure all test security and test administration policies and procedures
are followed while conducting make-up tests. Be available to assist test
administrators as needed during make-up administrations.
131
School Assessment
Coordinator
After Testing Checklist




CBT
PBT
Verify that all distributed secure materials have been returned, if
applicable. Complete your Test Materials Chain of Custody Form.
Report missing materials to your district assessment coordinator
and conduct the necessary investigation.
Make copies of all collected required administration information,
seating charts, and Security Logs, and file the copies.
Organize test materials and return them to your district
assessment coordinator as indicated in the 2014–2015 FSA PaperBased Materials Return Instructions.
Complete the appropriate comment form in the FSA Portal, and
encourage test administrators to complete a comment form.
132
School Assessment
Coordinator
After Testing
CBT
PBT
Invalidate Tests
• Review policies regarding test invalidation in the Spring 2015 FSA CBT
Manual.
• For paper-based tests, grid the DNS bubble on any invalidated tests. If a
DNS bubble is gridded by mistake, erase it completely and grid the UNDO
bubble. Remember that invalidated paper-based tests should be
returned with TO BE SCORED test and answer books in order to be
counted for participation purposes.
• For computer-based tests, invalidate tests in TIDE. Complete instructions
for invalidating tests via TIDE are available in the TIDE User Guide.
133
School Assessment
Coordinator
After Testing
CBT
PBT
Update Student Information
• If student information is discovered to be incorrect during testing,
update the corrected information in TIDE immediately following test
administration. Instructions on updating student information are
available in the TIDE User Guide.
Record Accommodations
• Ensure all accommodations provided to and used by students are
recorded on each record of required administration information, as
applicable. This documentation may be necessary in the case of
investigations regarding possible test irregularities.
134