1. JOB TITLE
Office & Financial Manager (“OFM”)
2. DEPARTMENT
Administration
3. REPORTING TO
Executive Director
BACKGROUND
The Centre for Affordable Housing Finance in Africa (CAHF) is a non-profit organisation established
in 2014 by the FinMark Trust. The CAHF has grown out of FinMark Trust’s housing finance theme
area, which was started in 2003, and which it continues to serve.
The vision of CAHF is an enabled affordable housing finance system in countries throughout Africa,
where governments, business, and practitioners work together to provide a wide range of housing
options accessible to all. CAHF’s mission is to make Africa’s housing finance markets work, with
special attention on access to housing finance for the poor. We pursue this mission through the
dissemination of research and market intelligence, supporting cross-sector collaborations and a
market-based approach. The overall goal of our work is to see an increase of investment in
affordable housing and housing finance throughout Africa: more players and better products, with a
specific focus on the poor.
The African Union for Housing Finance is a member-based body of housing lenders established in
1984. Comprising over 40 members from 17 countries across Africa, the AUHF supports the growth
of housing finance markets across the continent. CAHF operates as the Secretariat to the AUHF.
JOB SUMMARY
The primary responsibility of this position will be accounting/financial management and office
administration of CAHF reporting to the Executive Director (ED). The OFM shall be responsible to
overseeing the administrative and financial management, accountability requirements of the CAHF,
and provide general office administration. This position must assist in assuring the contractual
integrity of all agreements entered into by CAHF, managing the procurement process and looking
out for the interests of the organisation. (CAHF and AUHF)
The OFM will provide technical assistance to staff in implementing and complying with financial and
administrative procedures to ensure compliance with regulations and serve as the financial liaison
with AUHF and the organisation sourced to capture, maintain and present CAHF’s financial accounts.
JOB RESPONSIBILITIES and SPECIFIC DUTIES
Accounting/Finance
 Ensure compliance and consistency with CAHF’s policies and procedures, as well as compliance
with the terms and conditions of any donor (funder) agreements.
 Ensure policies and procedures are updated as and when required.
 Maintain and update as and when required a business rescue plan and ensure that the rescue
protocol is carried out as stipulated.
 Records and accounts for daily transactions, ensuring accuracy, completeness of required files
and supporting documentation serving as evidence of transactions.
 Ensure sound cash management of bank accounts and maintain petty cash fund.
 Consistent review of cash status and presentation to ED, and quarterly to Board, a rolling twelve
month cashflow forecast, highlighting and discussing with ED periods of cash restraints.
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Process cash disbursements in accordance with CAHF policy and established approved levels.
Ensure that payroll, remittance of tax and other statutory contributions are processed by the
outsourced service provider.
Responsible for full accounts payable function from procurement through payment of invoices.
Process employee expense reimbursements.
Ensure timely payment of all Payables (Creditors) and maintain sufficient and complete payee
(creditor) files.
Prepare monthly financial reports for the ED and quarterly financial statements together with all
required supporting financial schedules for presentation to the CAHF Board containing budget to
actual income/expenditure information.
Perform month end, closing and year end responsibilities – reconciliations, aging,
Prepare annual financial statements according to IFRS and liaise with appointed auditors to
finalise audit within the agreed period.
Responsible for procurement activities in accordance with CAHF procurement policy.
Prepare and submit reports and filing in compliance with statutory legislation.
Provide assistance to staff and project budget preparation.
Contract Administration
 Drafting project contracts, ensuring contractual integrity of all agreements entered into by
CAHF
 With CAHF team members, defining and monitoring project deliverables and aligned payment
schedules
 Receiving invoices from consultants, reconciling with contract and actual work completed,
addressing any discrepancies and submitting payment requests
 Preparing invoices where CAHF is the contract beneficiary and ensuring payment in line with
agreed project deliverables and payment schedules
Office Administration and Operations
 Responsible for all matters related to operations and administration.
 Coordinate all board and other governance meetings for CAHF and AUHF
o Invite required parties to meetings and ensure a quorum
o Develop agenda, compile board and other meeting document packs and distribute to
attendees within defined deadlines
 Service all board and other governance meetings for CAHF and AUHF
o Take minutes and distribute once approved
o Compile action lists from minutes and follow-up on progress of matters arising
o Develop matters arising from action lists and minutes and follow-up on progress
 Communicate with Board members and respond to ad hoc requests on an ongoing basis
 Ensure all statutory services are carried out and filed on time.
 Manage all leases to ensure they are current and amendments are processed as required.
 Oversee administration of human resources, including but not limited to, maintaining personal
files, assisting with recruitments.
 Manage all logistical requirements, from travel, to meeting and venue coordination, to catering,
as and when necessary and in accordance with CAHF policies
 Maintain filing system for administration and financial files.
AUHF Administration & Financial Services
 Manage membership database, updating information as required.
 Send annual invoices, track payment and coordinate collection of outstanding membership fees.
 Receive, review and incorporate new membership applications.
 Issue membership certificates annually.
 Respond to member queries; manage resolution of AUHF member queries and issues.
 Engage with conference organising team and CAHF staff in delivering AUHF annual conference,
regional seminars and other events.
 Records and accounts for daily transactions, ensuring accuracy, completeness of required files
and supporting documentation serving as evidence of transactions.
 Ensure sound cash management of bank account.
Donor (Funder) Support
 Develop Funder financial report templates and formats in alignment with Funder requirements
 Coordinate collection of required financial data and inputs for meeting Funder requirements.
 Collate funder reports sourced from CAHF team inputs, financial documents and other relevant
material
 Ensure and pursue invoicing in line with agreed payment schedules
IT Support
 Manage information technology contracts with support and support structures clearly set out in
the Service Level Agreements
 Ensure infrastructure needs are met including routine maintenance , anti virus software and
security.
 Maintain and manage an IT filing protocol covering research, advocacy, contracts, administration
and finance
 Ensure that IT records are backed up in terms of the established IT Back-up protocol.
 Submit IT support requests to contracted specialists.
Risk Management
 identify risks early and continuously;
 review CAHF’s management of risk and monitor risk evaluation and mitigation, making
recommendations where required;
 develop risk strategies dealing with risk avoidance (staying away from risk); risk mitigation
(reduce the potential of risks by diminishing either the impact of risk or the likelihood of it
occurring); risk transference (shifting the responsibility of a risk onto a third person (ie
insurance)); and risk acceptance (where CAHF absorbs the consequential risks without
implementing any means to transfer, avoid or reduce the risks).
REQUIRED SKILLS
 Minimum of 3 to 5 years of experience as an Office and Financial Manager.
 Practical experience but not limited to the above job responsibilities and duties.
 Experience with not-for-profit, donor-supported organisations desireable
 Fluency in Microsoft Word, Excel and Power Point.
 Experience with computerised accounting.
Candidate must be:
 Highly organised and effective.
 Proactive and take initiative to solve problems.
 Responsible, planned and organized.
 Influencer that gets CAHF team to participate and contribute.
 Highly detail oriented.
 Financially and people savvy.
 Thorough in his/her work ethic.