Fence Removal
Kamloops, BC Canada
Request for Proposals
July 2015
GENERAL NOTICE:
Owner:
Kamloops Indian Band Development Corporation
Suite 200 – 355 Chief Alex Thomas Way.
Kamloops, B.C. V2H 1H1
Questions directly relating to any matter contained in this RFP shall be directed to:
Shane Vincenzi
Phone: 250 314 1525
Email: shane.vincenzi@kib.ca
Responses to this RFP shall be submitted as follows:
Hard Copies
Delivered to:
Kamloops Indian Band Development Corporation
Attn: Shane Vincenzi
Suite 200 – 355 Yellowhead Hwy.
Kamloops, B.C. V2H 1H1
Electronic Copies:
By email to:
Shane.vincenzi@kib.ca
Closing date and time:
No later than 4pm, PST on Thursday, July 23rd, 2015.Proposals received after this time
will be considered null and void and will not receive further consideration. Miss-deliveries,
late, or faxed submittals will not be considered.
Awarding:
a.
b.
c.
d.
e.
The RFP will be awarded in compliance with the Tk'emlúps te Secwepemc (TteS)
procurement policies.
An organization will be selected on Friday, July 24th, 2015.
All offers will be notified in writing if their proposal has been rejected and are no
longer considered for award.
Owner reserves the right to interview firms prior to award.
The Owner and its authorized representatives will review all proposals received,
and may contact offers to request further information, either in written form or in
the form of a presentation to the Owner. The Owner may accept any given proposal
as submitted, or may negotiate with offer or to establish terms most advantageous
to the Owner. The decision of the Owner shall be final and not subject to appeal.
SCOPE OF SERVICES:
The proposed project is the removal and subsequent sale (to the Contractor) of
approximately 1,200 feet of 5’ high chain link fencing and all associated posts, ties and
fence fabric.
The Contractor shall be responsible for performing the Scope of Services as
identified in the attached Schedule A of the General Services and Minor Construction
Contract Agreement.
COMMUNICATIONS:
The Contractor shall meet with the project team at the beginning of the engagement to
gather necessary information and ensure clear understanding by all parties of the
engagement steps and timeline. The Contractor shall maintain contact as needed
throughout the engagement to keep the project team informed regarding progress.
QUALIFICATIONS:
The Contractor shall include a description of their qualifications to complete the necessary
work. Specific emphasis should be given to projects preformed on behalf of First Nations.
Contractor shall specify the individual(s) responsible for completing the stated scope of
services.
COST PROPOSAL:
The KIBDC expects that the salvage value of the chain link fence material is greater than
the cost of the removal. In lieu of cash payment for removal services, The KIBDC will, by
way of this agreement, grant ownership of the fence and all related fence materials, to
the Contractor upon full completion of the contract.
A cash payment to KIBDC for the fence materials (in addition to removal) can be included
in the proposal should the Contractor deem the value of the fence materials to greatly
exceed the cost of the removal.
PROJECT SCHEDULE:
The fence must be removed and the site must be clean and free from refuse by October
5th, 2015 at the latest.
SELECTION PROCESS:
Selections will be made based upon the Band’s assessment of the quality of the proposal
and the Contractors experience in conducting similar projects. The Band reserves the
right to reject any and all proposals and to either reopen the RFP process or choose not
to pursue.
LIMITING CONDITIONS:
The Band is a sovereign government, and any and all contracts entered into as a result
of this RFP shall comply with Band law, rules and regulations, as well as applicable
federal and provincial law, rules and regulations. Contractor shall be an independent
contractor, not an employee or agent of the Band, and any contract shall reflect same.
Contractor agrees to treat all information received from the Band as confidential.
Contractor shall use such information only for the specific purpose for which the Band
furnished it to the Contractor.
Submitting a proposal represents that you have fully reviewed, understand and accept
the terms of this RFP.
THIS AGREEMENT made this
day of
, 20
.
BETWEEN:
THE KAMLOOPS INDIAN BAND DEVELOPMENT CORPORATION
(the “KIBDC”)
AND
(the “Contractor”)
WHEREAS:
KIBDC has requested contract services for work described below, and the Contractor has
offered to provide services for compensation as outlined below. This document
formalizes the agreement between the two parties on the following terms and conditions:
IN CONSIDERATION of the following:
This contract has been prepared and shall be interpreted in conformity with the Tk’emlúps
te Secwepemc (TteS) Contracting Policy.
1.
Location of Work:
The location where the work will be performed is:
 Off-reserve (not on KIR#1, #2, #3, #4, #5, or #6)
 Kamloops Indian Band Office
 A location on KIR# 1
noted below:
Lot 146 – 8 and Lot 146 in the Mount Paul Centre
2.
Communications and Authority
(1) All formal communication shall be in writing (including email) between the
parties. All communication to KIBDC shall be delivered by hand or mailed to:
Kamloops Indian Band Development Corporation
#200 – 330 Chief Alex Thomas Way
Kamloops, BC, V2H 1H1.
(2) The KIBDC has appointed a Contract Administrator for this Contract. The
Contract Administrator shall be considered for all purposes of the Agreement to
have full power and authority to represent KIBDC under the terms hereof.
KIBDC’s Contract Administrator is:
Shane Vincenzi
Name
General Manager
Position
(3) The Contractor’s Contract Manager or other duly authorized representative
responsible for the delivery of the Services is:
_____________________________
Name
__________________________
Position
(4) The Contractor intends to utilize the following Subcontractors and suppliers in
delivering the Services:
 None, or
 ________________________________
 ________________________________
 ________________________________
 ________________________________
3.
Service Requirements and Payments
(1) The Contractor shall provide the services as set out in Schedule “A” of this
Contract (“the Services”), which may reasonably be modified at KIBDC’s
discretion from time to time.
(2) The Contractor shall provide prices and payment schedule for the Services in
accordance with the format in Schedule “A”.
(3) The Contractor shall provide the Services within KIBDC’s office hours, or other
hours by mutual consent, as attached to this agreement.
(4) The Contract price includes all compensation for expenses incurred in providing
the Services.
(5) The Contractor shall maintain records and produce reports as necessary in support
of payment requests.
(6) Payment shall be made by KIBDC for accepted work within 30 days of receipt of
the Contractor’s invoice, subject to deficiency inspections and any resulting
holdback amounts.
4.
Supplementary Conditions
(1) Supplementary Conditions to this Contract, if required, are set out in the attached
Schedule “C”, and these take precedence over this standard Form of Agreement.
(2) The Supplementary Conditions affect the following issues (indicated by
checkmark or X):
 Statutory Holdback for Construction Contracts
 Deficiency Holdback for Construction Contracts
 Arrears Recovery Holdback
 Reporting Requirements
 Supplemental Insurance Requirements
 Permit Requirements
 Inspection Requirements
 Warranty Provisions
5.
Changes in the Work
(1) Changes to the project Services, Schedule, or Budget may be made by way of a
written “Change Order” in writing approved and signed by both the Contractor
and KIBDC’s Contract Administrator, in accordance with the TteS Contracting
Policy.
(2) No change in work shall be made by either the Contractor or the Owner without a
valid Change Order.
(3) Costs above the Contract Price contained in this Contract Agreement Schedule
“A” will be borne by the Contractor, unless a valid Change Order is in place.
6.
Contractor not an Employee of KIBDC
(1) In agreeing to provide these services under this Contract the Contractor
shall not be deemed to be an employee for any purpose.
(2) The Contractor shall be in possession of a valid Business License.
(3) The contractor shall maintain operational autonomy and have full
discretion over the methods of providing the services, in accordance with
acceptable industry standards and due regard for everyone’s safety.
7.
Basic Insurance, Benefit premiums and Taxes
(1) The Contractor must hold a valid driver’s license of the appropriate class while
operating a vehicle in delivering services under this Contract.
(2) The Contractor shall obtain, pay for, and maintain Worker’s Compensation Board
coverage as applicable.
(3) The Contractor, at his/her own expense throughout the term of this agreement,
shall carry Comprehensive Vehicle Liability Insurance to at least $5,000,000 on
any vehicle used in the delivery of services.
(4) The Contractor, at his/her own expense throughout the term of this agreement,
shall carry Comprehensive General Liability Insurance to at least $5,000,000.
(5) Liability insurance shall name the Kamloops Indian Band Development
Corporation as an additional named insured, and include the scope of work to be
performed as set out in this agreement. The successful Contractor shall provide to
KIBDC copies of the policy or policies for the above insurance as required by
KIBDC.
(6) The Contractor is responsible for submitting payments, to the appropriate offices,
Employment Insurance (E.I.), Canada Pension plus any Provincial and Federal
taxes, GST or any other benefits that may apply.
8.
Termination of Agreement
(1) This agreement shall continue in full force and effect from the date of signing, up
to and including the 5th
day of October
, 2015 , unless terminated or
completed sooner.
(2) Termination may be effected by KIBDC immediately for “cause” or by giving
thirty days notice in writing to the Contractor. “Cause” as used herein shall
include, among other things, the Contractor’s breach of any of the requirements of
this Contract Agreement.
(3) The Contractor may also effect termination by giving thirty days notice in writing
to KIBDC.
(4) Upon termination of this agreement for any reason, the Contractor shall
immediately transmit to KIBDC all reports and records and information gained
and/or produced through the delivery of the services.
THIS CONTRACT shall supersede all prior communications and agreements and there are no
other terms outside of this Contract.
IN WITNESS WHEREOF this agreement has been executed by both parties, by way of
the duly authorized signatures below,
THE KAMLOOPS INDIAN BAND DEVELOPMENT CORPORATION
)
PER: ______________________________) << Signature #1 Authorized by the KIBDC
Print Name
)
)
)
)
)
______
Title / Position
)
)
Date
PER: ______________________________) <<Signature #2 Authorized by the KIBDC
)
)
______
)
Print Name
) Title / Position
)
)
) Date
THE CONTRACTOR
Contractor Name
PER: ______________________________) << Authorized Signature
)
)
______
Print Name
) Title / Position
)
) Date
)
)
SCHEDULE “A”
SCOPE OF SERVICES
The Contractor will remove the sections of chain link fencing identified as bounding Lots
146-8 and 146 and as identified and marked by the KIBDC Contract Administrator.
The Contractor will only remove the fencing as identified as part of this contract. All
other fencing will remain in the ‘as found’ condition.
The Contractor will remove the identified fencing in such a way as to minimize
disturbance and/or damage to neighboring fencing.
The Contractor will remove the line posts in their entirety, including any concrete used
to set the posts in the original installation.
The Contractor will remove the fence material in its entirety and will dispose of it in
accordance with all local laws.
The Contractor will not damage any existing buildings, signage, underground utilities or
any other existing structures on the properties during the course of removal.
The Contractor will be responsible for removing any waste generated by the Contractor
during the course of removal.
SCHEDULE “B”
CONTRACTOR’S RESPONSE TO RFP