BIOCHEMISTRY SOCIETY,
SCIENCE SOCIETY,
HONG KONG UNIVERSITY STUDENTS’ UNION
(BIOCHEMISTRY SOCIETY, SS, HKUSU)
YEAR PLAN
OF
PROPOSED CABINET
SESSION 2010-2011
0
Contents
Page
1.
Definition of terms
2
2.
Objectives of the Society
3
3.
Aims of the proposed cabinet
3
4.
Introduction of Proposed Executive Committee (2010-2011)
4
5.
Proposed Events
7
6.
I.
Design new Society products
7
II.
Inauguration Ceremony
8
III. Science Festival
10
IV. Tutorial Series (I and II)
11
V.
13
Class Photo-taking
VI. Superpass Dinners (I and II)
15
VII. Orientation Series
15
i.
Information Day
17
ii.
Orientation Day (including Lab Tour)
18
iii.
Orientation Camp
20
VIII. Buddy Page
23
IX. Joint Society Uniform Party
24
X.
26
Joint University Ball Games
XI. JUPAS Information Day
28
XII. Firm Talk
29
XIII. Annual Publication
30
List of the Proposed Events
31
1
A. Year Plan of Session 2010-2011
Definition of Terms
In this year plan,
A.
“University” shall mean The University of Hong Kong;
B.
“Faculty” shall mean the Faculty of Science, The University of Hong Kong;
C.
“Department” shall mean the Department of Biochemistry, The University of Hong Kong;
D.
“Union” shall mean the Hong Kong University Students’ Union;
E.
“Student” shall mean a Student of The University of Hong Kong, as defined in the University Statues;
F.
“Biochemistry Student” shall mean a student taking Biochemistry as his/her Major/Minor in The
University of Hong Kong;
G.
“Society” shall mean the Biochemistry Society, SS, HKUSU;
H.
“Food and Nutritional Science Society” shall mean the Food and Nutritional Science Society, SS,
HKUSU;
I.
“Pharmacy Society” shall mean the Pharmacy Society, MS, HKUSU;
J.
“Member” shall mean the member of the Biochemistry Society, SS, HKUSU as defined by the
constitution of the Biochemistry Society, SS, HKUSU;
K.
"Science Society" shall mean the Science Society, HKUSU;
L.
"Constitution" shall mean the Biochemistry Society, Science Society, The Hong Kong University
Students’ Union Constitution;
M. “Executive Committee” shall mean the executive committee of the Biochemistry Society, SS, HKUSU;
N.
“Freshman” shall mean a first year student studying in the major or minor of Biochemistry in
University;
O.
"Major/Minor" shall mean the Major or Minor study of Biochemistry in University;
P.
“BSc Year 1 Student” shall mean a first year student enrolled in the program of Bachelor of Science in
University;
Q.
“PIC” shall mean the person who is in charge of a particular activity and should be a member of
Executive Committee of Society;
R.
“OC” shall mean the organizing committee of a particular activity;
S.
“CYM” shall mean Chong Yuet Ming Amenities Centre;
T.
“FSAC” shall mean Fong Shu Chuen Amenities Centre.
2
Objectives of the Society
The objectives of Society shall be as follows:
 To promote comradeship and spirit between the Members
 To represent the Students studying in the Major/Minor of Biochemistry as a whole
 To promote interest in Biochemistry within and without the Society
 To promote intellectual and social intercourse for the Members
 To act as a bridge between the Department and Biochemistry Student
 To provide general welfare for the Members
Aims in the coming year:
In the coming session of 2010-2011, the proposed cabinet of Society shall be named “Anabolyst”, which is a
newly created word meaning a person who brings separate people and things together, promotes the
establishment of linkages and bondings amongst them; and therefore enhances their relationship and
proximity.
The proposed Cabinet is so named as the word tells the aims we attempted to accomplish:
1.
To establish a good relationship between Members and Society
2.
To enhance the comradeship amongst Members
3.
To enhance the relationship between Members and other parties such as Department and other
societies in University
4.
To help Members build up a great interest in Biochemistry
In order to achieve the above aims, a series of events will be organized in the coming year with a good
balance between the academic and social aspects. These activities on one hand help Members and
Biochemistry Students with their study in Biochemistry while on the other hand offer chances for Members
and Biochemistry Students to develop social relationships.
In the coming year, it is certain that there will be unknown difficulties and challenges we would encounter.
Yet, we are not holding back. We are determined to do our best to honor the commitment, which is, to
serve every single one of the Members.
3
Introduction of the Proposed Executive Committee
(2010-2011)
Proposed Chairperson (Chair)
Name: Fung Sin Yee, Kitty
Curriculum: BSc Year 1
High School: Jockey Club Ti-I College, HK (2008-2010)
Baptist Lui Ming Choi Secondary School, HK (2003-2008)
Posts of Responsibility:
Chairperson of Board Game Club (2008-2009)
Committee member of English Society (2008-2009)
Committee member of Career Routers (2008-2009)
Committee member of Biology Society (2006-2007)
Proposed Internal Vice-Chairperson (IV)
Name: Chow Sheung Man, Sherman
Curriculum: BSc Year 1
High School: Yew Chung International School of Shanghai, China (2008-2010)
St. Joseph’s College, HK (2003-2008)
Posts of Responsibility:
Terry Fox Run Organizing Committee (2009-2010)
School Badminton Team (2008-2009)
School Swimming Team (2008-2009)
Information Technology Prefect (2007-2008)
Proposed External Vice-Chairperson (EV)
Name: Ng Carmen
Curriculum: BSc Year 1
High School: Bishop Hall Jubilee School (2003-2010)
Posts of Responsibility:
English Committee Member (2009-2010)
House Vice-Captain (2008-2009)
Debate Group Committee Organizer (2008-2009)
English Ambassador (2008-2009)
Speech Day Student Representative (2008)
School ERS Team Committee Member (2007-2008)
4
Proposed General Secretary (GS)
Name: Lam Chun Ming, Ben
Curriculum: BSc Year 1
High School: C.C.C. Chuen Yuen College (2003-2010)
Posts of Responsibility:
Committee Member of the School 40th Anniversary Series (2009-2010)
School Representative of Hong Kong Secondary School Chemistry Olympiad (2009-2010)
Head of the School Photography Team (2008-2010)
General Secretary of House (2008-2009)
School Prefect (2008-2009)
Member of the School I.T. Team (2003-2010)
Proposed Financial Secretary (FS)
Name: Ho Mei Ying, Amy
Curriculum: BSc Year 1
High School: Our Lady of the Rosary College (2003-2010)
Posts of Responsibility:
School Prefect (2008-2009)
Committee Member of Senior Science Society (2008-2009)
Committee Member of School Magazine Editorial Board (2006-2008)
Proposed Academic Secretary (AS)
Name: Wong Yin Wai, Victor
Curriculum: BSc Year 1
High School: St. Paul’s Co-educational College (2008-2010)
Ying Wa College (2004-2008)
Bishop Hall Jubilee School (2003-2004)
Posts of Responsibility:
Secretary of Health Educational Club (2008-2009)
Executive Committee Member of Junior Science Club (2008-2009)
Representative of Hong Kong in the APEC Future Scientist Conference (2008)
General Secretary of Critical Thinking Club (2005-2007)
School Prefect (2005-2007)
Proposed Welfare Secretary (WS)
Name: Yin Grace Wing Ie
Curriculum: BSc Year1
High School: King’s College (2007 -2009)
Kiangsu-Chekiang College (2002 -2007)
Posts of Responsibility:
Vice-Captain of School House (2007 – 2008)
Committee Member of Community Youth Club (2007 – 2008)
Committee Member of Bridge Club (2007 – 2008)
5
Proposed Social Secretary (SS)
Name: Wong Yan Yu, Charmaine
Curriculum: BSc Year1
High School: P.L.K. K.T. Chong Sixth Form College (2008-2010)
St. Stephens’ Church College (2003-2008)
Posts of Responsibility:
Committee Member of Orientation Program (2009-2010)
Chairperson of Creativity Club (2008-2009)
Vice-Chairperson of Dessert Club (2008-2009)
Secretary of the Class (2008-2009)
Proposed Sports Secretary (SS)
Name: Yip Ka Ming, Victor
Curriculum: BSc Year 1
High School: Carmel Secondary School (2002-2010)
Posts of Responsibility:
Assistant Patrol Leader in Scout (2005-2007)
Organizing Committee Member of Exhibition Booth in School Anniversary (2005)
School representative of Mathematic Olympiad (2006)
General Secretary of the class (2002-2004)
Proposed Publication and Publicity Secretary (PP1)
Name: Chan Ka Wing, Katherine
Curriculum: BSc Year 1
High School: Tsuen Wan Public Ho Chuen Yiu Memorial College (2003-2010)
Posts of Responsibility:
Chairperson of Biology Club (2008-2009)
Monitress (2008-2009)
Committee member of House (2006-2007)
Treasurer of Biology Club (2006-2007)
Proposed Publication and Publicity Secretary (PP2)
Name: Cham Mei Yan, Yan
Curriculum: BSc Year 1
High School: Wychwood School, UK (2009-2010)
Jockey Club Ti-I College, HK (2003-2008)
Posts of Responsibility:
Committee member of Music Club (2008-2009)
School Prefect (2008-2009)
6
Proposed Events
I.
Sale of Newly Designed Society Products
Objectives:
1. To sell the Products to Members at a low price as a kind of welfare.
2. To enhance the sense of belonging of Members.
3. To increase publicity of Society within and without Society
Proposed Date: From late February 2011 onward
Target: All Members
Society Products:
Society Products
Quantity to order
Price for Member
Details
Society Cushion
30
$30
Society Jacket
At least 30
$105-130
Size (Small, Medium or Large) depends on order
Society T-shirt
At least 30
$47-55
Size (Small, Medium or Large) depends on order
Size: 28cm x 28cm
Schedule of Preparation:
Late December and early January 2011
 Confirm the design of the Products
 Confirm manufactures for the Products
 Upload order list onto the website of Society
 Ordering period of the Jacket and T-shirt
Mid-January 2011
 Place orders to the manufacturers
Late February 2011
 Products ready for sale; collection
Methods of Promotion:
1. Mass email
2. Pictures of the Products on Society’s website
3. Pass around the pictures of the Products in classes
Availability:
 Order List of the Products available on the website for download
Collect the filled-order list and fee by the Mailbox of Society in Technology Innovation and
Incubation Building
1.
Members can collect the ordered Products during a fixed timeslot (for every two weeks) at a
designated venue
2. Available in promotional counter set up in events (e.g. Superpass Counter)
Remarks:
 The Products will only be sold to Members
 As the Products are present as a kind of welfare to Members, when a Member attempts to buy the
Products, he has to show his membership card. If one can’t show the card but still attempts to buy the
Products, we will check the list of Member for his identity
 The price of the Products vary with the production cost
 The sales of those Products designed in the previous sessions (e.g. Society paper)will be continued
7
II. Inauguration Ceremony
Objective:
1. To formally announce the establishment of the proposed 8th cabinet, session 2010-2011
2.
3.
To introduce the proposed Executive Committee to external parties within and without University
through a formal ceremony
To enhance relationship with other societies
Date: February 2011 (exact day: to be confirmed; probably 15th, 21st or 22nd)
Time: 19:00 to 21:45
Venue: Rayson Huang Theatre or Wang Gungwu Theatre
Target: Open to all
Fee: Free
Expected Number of Participants (including guests): 70
Schedule of Preparation:
Immediate Actions
 Confirm the date and time of the Ceremony
 Confirm a list of items to be used in the Ceremony
 Book the venue and items to be used in the Ceremony
December 2010
 Contact the guests, guests speakers and external parties
 Find sponsors (for refreshment)
 Confirm a list of guests and guest speakers to be invited
 Confirm a list of external parties to be invited
 Design the leaflet of rundown, signature book, posters and banner
 Confirm the date and venue of rehearsal
 Book venue for rehearsal
 Send invitation letters to the guests and guest speakers
 Send invitations to the external parties
 Finalize rundown of the Ceremony
 Prepare backup plans for contingency (e.g. late arrival of guest speakers)
January 2011





Recruit helpers (Total: 13; 1 on day PIC, 2 masters of ceremony, 2 for audio, visual and lighting
equipment, 2 photographers, 2 ushers, 2 for receptions, 2 for refreshment serving)
Promote the event by mass email, announcements in classes and the website, posters and banner
Finalize and print Leaflet of rundown, signature book, posters and banners
Confirm list of sponsorships
Allocate work to and brief helpers
8
Early February 2011
 Allocation of seats
 Ready everything needed (name tags, pens, souvenirs, etc.)
 Rehearsals of the ceremony
One day before the Ceremony
 Final rehearsal at another booked location (probably CYM 302) before the Ceremony
On the day of the Ceremony
 Finally brief the helpers
 Decoration of the venue
 Test audio visual equipment in the venue
Proposed Rundown of the Ceremony:
Time
Events
19:00 - 19:30
Reception
19:45 - 20:30
Speech delivered by the three guests
20:30 – 20:40
Speech delivered by the chairperson of Society, Session 2009 – 2010
20:40 – 20:45
Society chop Handover
20:45 – 20:55
Speech delivered by the chairperson of Society, Session 2010 – 2011
20:55 – 21:15
Photo-taking
21:15 – 22:00
Refreshment
Methods of Promotion:
1.
2.
3.
4.
Posters and banner in campus
Mass email to Members and external parties
Class announcement
Announcement on the website of Society
Remarks:
1. Dress code (formal dressing) will be included in the invitation cards and emails
2. Microphones, tables, table cloth and speakers will be borrowed and ready early on the day of the
Ceremony
3. Inform the Estate Office of using the area outside the Rayson Huang Theatre for preparation before
4.
5.
the Ceremony (in case Rayson Huang Theatre is used as the venue)
Souvenir will be given to each guest
A thank you letter will be sent to each guest immediately after the Ceremony
9
III. Science Festival
Objective:
1. To promote science to the visitors during the Festival
Date: 23rd March 2011 to 25th March 2011
Location of counter: To be confirmed with Science Society (probably Run Run Shaw Podium)
Target: Open to all
Fee: None
Proposed theme:
1. Fluorescence Protein in Marine Life; or
2. Architecture of Proteins
Proposed activities:
 Opening Ceremony



Counter exhibition on the topics
Experiments demonstration workshop at the counter
Games on the proposed theme
Schedule of Preparation:
Late November 2010
 Confirm the theme of the booth
 Research on the theme for the booth
December 2010
 Confirm content to be displayed at the booth
 Confirm the details of games and experiments to be demonstrated at workshop
Late January 2011
 Meet with Science Society to confirm the details
February 2011
 Design booth, display boards and banner for the counter
 Gather materials for games and experiments
Early March 2011
 Send mass email to promote the event
Few days before the festival


All necessary items ready
Decorate the booth and workshop
Methods of Promotion:
 Mass email
Remarks:
1. This activity is organized by Science Society that Society is one of the co-organizers
2. Details of the event will be confirmed as soon as meeting with the Science Society is held
3. Folders and pens of Department will be given to visitors as souvenirs
10
IV. Tutorial Classes
Objectives:
1. To help Students taking Biochemistry courses with their study
2.
To promote intellectual intercourse amongst participants
i.
Tutorial Series I
Proposed Date: April 2011
Venue: To be confirmed
Target: All Students taking BIOC1003 or BIOC2604
Fee: None
Expected Number of Participants: 40 for BIOC1003
40 for BIOC2604
Format of tutorials
1.
2.
Question and Answer session on the course content
Discussion on past paper (questions answering skills)
Schedule of Preparation:
December 2010
 Contact coordinators of the courses
 Confirm the teachers for each class
 Book classrooms
From the first class announcement onward till the day of the Tutorial class
 Collect questions from Students (via email)
Methods of Promotion:
1. Class announcements in the corresponding courses (Add-drop period of semester 2 and 1 week
before the Tutorial starts)
2. Mass e-mail
3. Announcement on website of Society
11
ii.
Tutorial Series II
Proposed date: November 2011
Venue: To be confirmed
Target: All Students taking BIOC2601 or BIOL2603
Fee: None
Expected Number of Participants: 40 for BIOC2601
40 for BIOL2603
Format of tutorial:
1. Question and Answer session on the course content
2. Discussion on past paper (questions answering skills)
Schedule of Preparation:
June 2011
 Confirm information of Biochemistry Major/Minor in the academic year 2011-2012
July 2011
 Contact coordinators of the courses
August 2011
 Confirm the teachers for each class
 Book classrooms
From the first class announcement onward till the day of the Tutorial class
 Collect questions from Students (via email)
Methods of Promotion:
1.
2.
3.
Class announcements in the corresponding courses (Add-drop period of semester 2 and 1 week
before the Tutorial starts)
Mass e-mail
Announcement on website of Society
Remarks:
1. Registration is not needed
2. If there are notes for the Tutorial classes, it will be distributed via WebCT by the teachers
3. Questions from participants will be collected and then sent to the teachers of the Tutorial classes
4.
No tutorial classes of year three courses are arranged for Students due to Department’s stance that
year three students should have acquired the ability to learn by themselves, though some of them
Students taking Biochemistry course are requesting arrangement of tutorial classes
 We will reflect this to Department
12
V. Class-photo Taking
Objective:
1. To capture the memory of Biochemistry Students as an undergraduate student in University
2.
To promote social intercourse amongst Members
Date: Early April 2011 (exact date: to be confirmed)
Time: Lunch time (Exact time: to be confirmed)
Proposed Venue:
 Sun Yat-sen Steps (中山階)
In case it is raining:



Staircase of Main Building (area outside the Loke Yew Hall)
Staircase outside the Main Library
Any empty lecture room
Target: All Members
Fee: Every participant can have one of each photo taken for free (extra copies will be provided on request
with the lowest price)
Expected Number of Participants: 50
Schedule of Preparation:
January 2011
 Confirm the date and time
 Confirm rundown of the event
Mid-February 2011
 Inform and invite Department Staff
 In-class Announcement 1
Early April 2011
 In-class Announcement 2
 Upload ordering form of hard copy photo onto website of Society
 Ordering period of extra photos
Mid April 2011
 Place orders for the hard copies photos
Late April and May 2011
 Hard copies of the photos ready for collection
13
Methods of Promotion:
1. Class announcements
2. Mass e-mail
3.
Announcement on website of Society
Remarks:
1. The photos will be shot by a digital single-lens reflex camera fixed on a tripod (i.e. no photographer is
needed)
2. If the venue is changed due to bad weather, latecomers will be informed by phone as soon as the new
venue is confirmed.
3. Each of the participants can have a free hard copy (4R size) of the photos
4. All photos will be uploaded onto the website of Society for download
5. Extra copies will be provided on request at the lowest price


Order form of the photos will be available on the website for download
Members can drop the filled-order form and money into the Mailbox of Society in Technology
Innovation and Incubation

As soon as the ordered hard copies are ready, Members can collect them at fixed time at a
designated venue
14
VI. Superpass Dinners
Objective:
1. To promote social intercourse amongst participants
2.
To increase the sense of belongings of Biochemistry Students to University
i.
Superpass Dinner I
Date: Late April 2011
Time: To be confirmed (Probably 18:00-22:00)
Venue: Restaurant in Western District (Exact restaurant: to be confirmed)
Target: All Members
Fee: around $65 (actual fee varies with restaurant chosen)
Expected Number of Participants: 40
Schedule:
Mid-March 2011
 Order a roasted pig
 Find restaurant
 Upload application form onto the website of Society
 Promote the event (by class announcement, mass email and website of Society)
 Register participants
Early April 2011
 Confirm and book restaurant (and menu)
 Red pockets, souvenirs and prizes for lucky draw ready
 Hui Chun paper, ink and Chinese Writing Brush ready
Late April 2011
 Remind participants of the event by phone
 A promotional counter for registration and Hui Chun writing
On the day
 Pick up the ordered roasted pig
Proposed Rundown of the event:
Time
Events
18:00
Start gathering in campus at the counter
18:00-18:45
Superpass Hui Chun writing (勁過揮春) at the counter
19:15
Arrive at the restaurant
19:15
Chop the Roasted Pig
19:30-21:00
Dinner Time and Lucky Draw
21:00-22:00
Game Time and Photo taking
15
ii.
Superpass Dinner II
Date: Late November 2011
Time: To be confirmed (Probably 18:00-22:00)
Venue: Restaurant in Western District (Exact restaurant: to be confirmed)
Target: All Members
Fee: around $65 per head (actual fee varies with restaurant chosen)
Expected Number of participants: 40
Schedule:
October 2011
 Order a roasted pig
 Look for restaurant
 Promote the event (by class announcement, mass email and website of Society)
 Register participants
Early November 2011
 Confirm and book restaurant (and menu)
 Red pockets, souvenirs and prizes for lucky draw ready
 Hui Chun paper, ink and brush pen ready
Late November 2011
 Remind participants of the event by phone
On the day
 Pick up the ordered roasted pig
Proposed Rundown of the event:
Time
Events
18:00
Start gathering in campus at the counter
18:00-18:45
Superpass Hui Chun writing (勁過揮春) at the counter
19:15
Arrive at the restaurant
19:15
Chop Roasted Pig
19:30-21:00
Dinner Time and Lucky Draw
21:00-22:00
Game Time and Photo taking
Methods of Promotion:
1. Mass email, announcement in classes and on website of Society
2.
Promotional counter set up in campus for each Superpass dinner
Method of registration and fee collection:
1. Direct registration at the counter (exact date, time and location: to be confirmed)
Remarks:
1. Members can write Superpass Hui Chun at the counter
2. Superpass package will be available at a very low price for Members at the counter
3. Each participant will be given a Superpass red pocket to wish them good luck in exams
4. Participants will be reminded of the dinner one day beforehand by phone
16
VII. Orientation Series (Information Day, Orientation Day, Orientation Camp)
i. Information Day
Objective:
1.
2.
3.
4.
5.
To provide Freshmen with information of Biochemistry Major/Minor
To introduce Society to Freshmen
To recruit new Members
To promote the Orientation Day and Orientation Camp
To register Freshmen for the Orientation Day and Camp
Date: To be assigned by University
Time: To be assigned by University
Venue: Campus of University (exact location: to be confirmed)
Target: All newly admitted Students (year 1 or year 2)
Fee: None
Schedule:
Late May 2011
 Confirm details of registration procedures of Freshmen on the Day
 Design information leaflet and display boards at booth
 Confirm items needed to be booked on the Day
June 2011
 Book the items needed as soon as possible following the Orientation Regulations of HKUSU
Early July 2011
 Meet with organizing parties of the Day
 Finalize the design of the items needed
 Brief and allocate jobs to OCs of the Day
 Design the booth
Late July 2011
 Ready the information leaflet and display boards
 Ready a receipt book, chop of Society, money for change and fee collection box
 Ready around 50 bottle of distilled water as a gift for newly admitted Members
 Gather materials need for booth decoration
Just before the day
 Set up the booth
Remarks
1. Folders and pens of Department and a bottle of water will be given to newly recruited Members as
gifts.
2. OCs of the Day are the Executive Committees
17
ii. Orientation Day (including Laboratory Tour)
Objective:
1. To provide an opportunity for Freshmen to know more about Major/Minor
2.
3.
To help Freshmen know more about the campus
To provide an opportunity for Freshmen to build up friendship
Date: Mid-August 2011 (exact day: to be confirmed)
Target: All Freshmen
Fee: Free for Members
A. Laboratory Tour
Time: 09:00-11:30
Venue: The Laboratory Block of Department
Expected Number of Participants (OCs not included): 45
Schedule of Preparation:
May 2011
 Contact Department for coordination
July 2011
 Confirm the five laboratories to be visited
 Design four routes for the Tour (one for each group)
 Meet and brief helpers (from the recruited helpers of the Orientation Series)
Immediately after Information Day
 Assign participants into four groups (A, T, C and G)
Few days before the Orientation Day
 Rehearsal (on the rundown and route of the Tour)
One day before the Orientation Day
 Participants will be reminded of the event by group leaders
Immediately after the Orientation Day
 Send thank you letter to Department
B.
Main-Campus Orientation
Time: 2:00-5:00
Venue: To be confirmed (probably CYM105 or CYM302)
Expected Number of Participants (OCs not included): 40
Schedule of Preparation:
Immediately after the date of Orientation Day and Orientation Camp of Science Faculty
 Confirm and the book venue and items needed (e.g. microphones, tables and chairs) for the Day
February 2011
 Recruit helpers (14 OCs, 8 Group leaders; they will also be the helpers of the Orientation Camp)
18
Late May 2011
 Interview with potential helpers
 Confirm the helper list
 Hold briefing sessions for helpers
 Assign helpers’ role
Early June 2011
 Prepare the game materials and instruction for the Day
 Design activities for the Campus Orienteering
July 2011
 Confirm the rundown for the Day
 Game materials for the Day ready
 Cheering practice for helpers
Immediately after the Information Day
 Assign participants into the four groups (A, T, C and G)
 Print out instructions for the Campus Orienteering
On the day before the Orientation Day


Remind the participants of the Orientation Day by group leaders
Final rehearsal with all helpers
Allocation of time
Activity
Details
45 minutes
Ice-breaking
5 minutes
Group naming
10 minutes
Campus Orienteering
 Brief participants with instruction of the Campus Orienteering
preparation
 OCs prepare for checkpoints
 Freshmen discuss and design route for the Campus
Orienteering
Campus Orienteering
Two Central helpers coordinate and standby (to deal with
accidents)
15 minutes
Buffering section


15 minutes
Briefing section for
Orientation Camp
Announce details of the Orientation Camp
1 hour 30
minutes
Three Game
Spare time for late arrival of groups
Allow participants and OCs take a rest
Remarks:
1.
2.
3.
4.
5.
Promotion and registration of the Day are the same as that of the Orientation camp
The registration of the Laboratory Tour and Main Campus Orienteering will be separated.
The participants of the Orientation Camp will be briefed with details of the Camp on the Day
A disclaimer of responsibility of accidents will be prepared
Each participant has to agree and sign on it before joining the Day.
Helpers of the Orientation Camp are also the helpers of the Orientation Day. Group leaders will be
responsible for the same group in both the Orientation Day and Orientation Camp while OCs may be
allocated different work for the two events.
19
iii. Orientation Camp
Objective:
1. To provide an opportunity for Freshmen to build up friendship
2.
3.
4.
To help Freshmen familiarize with the culture of University
To establish Freshmen’s sense of belongings towards Society
To provide an opportunity for freshmen to know more about Major/Minor, Society and Department
Date: Mid-August 2011 (exact date: to be confirmed)
Duration 3 days and 2 nights
Start Time: around 09:00 (Day 1) (exact time: to be confirmed)
End Time: around 13:00 (Day 3) (exact time: to be confirmed)
Preferred Campsites:
1. 香港青年協會 - 賽馬會西貢戶外訓練營
2. 香港童軍總會 - 大潭童軍中心
3. 香港紅十字會 – 石壁營
Target: All Freshmen
Fee: $380 for each freshman; $260 for each OC (meals in campsite included)
Expected Number of Participants: 30 freshmen, 22 OCs
Schedule of Preparation:
Immediately after the dates of the Orientation Day and Orientation Camp of Science Society are confirmed
 Pick and visit the listed potential campsites
 Apply for all of the potential campsites (by sending application letters)
 Look for sponsorships
March 2011
 Receive application results and confirm campsite (if possible)
April 2011
 Recruit helpers (14OCs, 8 Group leaders)
 Confirm sponsorships
 Design the Camp T-shirts, Camp booklet ,banner and promotional leaflet
 Design program of the Camp
Late May and June 2011







Finalize the program and alternative rundowns of the Camp
Confirm a list of helpers
Meet with and allocate jobs to helpers
Finalize the Camp T-shirt design and place order
Prepare application forms and a list of necessary materials
Finalize design of the Camp T-shirts, Camp booklet ,banner and promotional leaflet
Place order for the Camp T-shirts and promotional leaflet
20
Early July 2011
 The Camp T-shirts and promotional leaflet ready
 All materials for mass games ready
 Pre-Hong Kong Orienteering
Late July 2011
 Cheering practice for helpers
 Final rehearsal at the campsite (pre-camp)
 Prepare first aid kits
Immediately after Information Day
 Add names of the participants of the Orientation Day and Camp into the camp booklet
 Print out the camp booklet
Proposed Rundown of the camp:
Day 1
09:00-09:30
Gathering and Camp-tee distribution
09:30-10:00
Brief participants for the Hong Kong Orienteering
1.
10:30-16:30
2.
The Hong Kong Orienteering, lunch and
travelling to the campsite
Transport baggage to campus
16:45-18:00
Break and cheering practice
18:00-19:00
Dinner
19:30-22:30
Blind Walks
22:30-23:30
Blind Game 1
Day 2
08:00-09:00
Breakfast
09:30-11:30
Mass Games
12:00-13:00
Lunch
13:30-15:00
Leadership Games
15:15-17:45
Detective
18:00-19:00
Dinner
19:30-21:00
Castle Battle
21:00-22:30
Campfire
24:00
Once in a Lifetime
Day 3
08:00-09:00
Breakfast
09:30-11:30
Blind Game 2 and Sharing
12:00
Checkout
21
Methods of Promotion:
1. Banner and promotional leaflet in counter set up on the Information day
2. Promotion on the Orientation Day
3.
4.
Announcements via the website of Society, email, MSN after the Registration Day of University
Create page on different internet forums (e.g. uwants)
Methods of registration:
1. Direct registration of Freshmen at the counter set up on the Information Day
Fee will also be collected at the time
Precautions and/or Immediate Response for
i. accidents with people injured during the Camp
 Contact the campsite to see if the staff is trained to perform first aid in advance
ii.
 Prepared first-aid kits for minor injuries in advance
 Immediately inform staff of the campsite and call 999 if the person is seriously injured
unsteady/bad weather conditions encountered before/during the Camp



iii.
In case Red or Black Rainstorm Signal or Tropical Cyclone Warning Signal No.3 and above is issued
2 hours before the start time of the Camp, the Camp will be cancelled
In case Red or Black Rainstorm Signal or Tropical Cyclone Warning Signal No.3 and above is issued
before arriving to the campsite (e.g. during Hong Kong Orienteering), the camp will be ceased
In the case that bad weather conditions were encountered after arriving to the campsite, the
Camp will be continued but all the outdoor activities will be change to indoor ones according to
the backup plans as long as the bad weather conditions remain
insufficient sponsorships
 Explore more potential sponsors earlier to minimize the possibility of situation of can’t find
enough sponsorships
 Widely send letters to potential sponsors in different fields
 Try to obtain sponsorship reference lists from other societies
Remarks:
1. Every participant will be refunded according to the Orientation Regulations of Union in cases the
Camp is cancelled and not re-scheduled
2.
3.
4.
5.
A disclaimer of responsibility of accidents will be prepared
- Each participant has to agree and sign on it before joining the Camp
A T-shirt of the Orientation Series will be given to the participants (of Orientation Camp) on day 1
before Hong Kong Orienteering starts
Helpers of the Camp are also the helpers of the Orientation Day. Group leaders will be responsible for
the same group in both the Orientation Day and Orientation Camp while OCs may be allocated
different work for the two events
Fee of pre-camp will be paid by the participated OCs
22
VIII. Buddy Page
Objective:
1. To provide Freshmen who missed the Orientation Series with information of Major/Minor
2.
To give advice to those Freshmen who missed the Orientation Series on course selection
Date: September and October 2011
Target: Those Freshmen who are interested in doing Biochemistry as their major or minor
Fee: Free
Expected Number of Participants: Not applicable
Format of the event:
 Information of Biochemistry Major/Minor (e.g. information of the courses) available on the website of
Society
 Question and Answer section on the website of Society
Schedule of Preparation:
Early July 2011
 Research on information of coming year’s Biochemistry Major/Minor
 Find current students who are familiar with different courses to be consultants
Late July 2011
 Confirm the list of consultants
August 2011
 Upload the information and the list of consultants to the website of Society
 Create a page on the website of Society for Students to ask questions
 Promote the event during the Orientation Series
 Announcement on the website
First week of the 1st Semester of the academic year 2011-2012
 Announcements in core course (probably BIOC1001)
Methods of Promotion
 Class announcement in core course (probably BIOC1001)
 Mass email
 Announcement on the website of Society
Remarks:
 The questions posted by Students on the website of Society will be answered by us (the Executive
Committees) as soon as we have an appropriate answer
1. All of the questions posted will ONLY be answered by Society representatives to prevent the
situation of contradicting answers
2. All answers will be verified with the consultants to make sure all answers are of high reliability
 For questions concerning the aspects with which we are not familiar, we will enquire consultants for
details and then formulate the answer on the Page
23
IX. Joint Society Uniform Party
Objective:
1. To promote interactions amongst Members, members of Food and Nutritional Science Society and
Pharmacy Society
Date: September 2011 (exact day to be confirmed, probably 30th September 2011 or 23rd September 2011)
Time: 16:15-21:00
Venue: Main campus (exact venue: to be confirmed, probably CYM 105 or CYM 302)
Target: Members, members of Food and Nutritional Science Society and Pharmacy Society
Fee: $36 per head (for all)
Expected Number of Participants: 50
Schedule of the Preparation:
May 2011
 Confirm games and rundown
July 2011
 Find sponsorships (for refreshment)
 Book venue for the Party and counter
 Meet with representatives from Food and Nutritional Science Society and Pharmacy Society and
finalize details of the Party (rundown, etc.)
 Design promotional poster
August 2011
 Poster ready
September 2011
 A promotional counter will be set up in campus during 19 th to 21st September 2011
 Promote the party by class announcements (1st and 2nd September 2011), sending mass email and
announcement on the website of Society
 Upload application form for registration onto the website of Society
Early on the day
 Final rehearsal (with OCs from Food and Nutritional Science Society and Pharmacy Society)
 Decorate the venue
24
Proposed Rundown of the Party:
Time
Events
16:15-16:45
Gathering and Ice-breaking
16:45-18:30
Game session
i. Mini Sports
ii. Mini-quiz
iii. Group Games
iv. Punishment
18:45-20:00
Dinner
20:00-21:00
Blind Games and Sharing Session
21:00-22:00
Clean-up
Methods of Promotion:
1. Class announcements (1st and 2nd September 2011)
2. Promotional Counter at Run Run Shaw Podium during 19th to 21st September 2011
3. Poster in campus
4. Mass email
5. Announcement on the website of Society
Method of registration and fee collection:
1. Application form available both on the website of Society (for download) and in Society room (FSAC
2A01C)
 Participants can hand in the filled-firm and fee to Society room (FSAC 2A01C)
2. Direct registration of participants at the promotional counter during 19th to 21st September 2011
3. Direct collection of filled forms and fee by OCs (of any of the organizing societies)
Remarks:
1. This party is jointly organized with Food and Nutritional Science Society and Pharmacy Society
2. Society will be responsible for the recruitment of Members; Food and Nutritional Science Society and
Pharmacy Society are responsible for recruiting their own members
 Society and Food and Nutritional Science Society are responsible for recruiting 20 of their own
members as participants while Pharmacy Society is required to recruit 10 of their members as
3.
4.
participants
 In case the minimum number of participants, i.e. 50, is not reached, the Society that fails to
recruit the minimum number of participants should pay $6 per person so as to compensate for
the decoration cost
The maximal number of total participants is 75
Should there be any profit or loss of the event, the maintenance will be divided according to ratio of
participant number from each of the Societies (including Society) and shared by the organizing
Societies
25
X. Joint University Ball Games Series
Objective:
1. To promote interactions between students studying Biochemistry and the related subjects in University,
the Chinese University of Hong Kong and the Hong Kong University of Science and Technology
2. To promote comradeship and spirit between Members
3. To relieve stress of Students
Date: October 2011
Time: Different games will be held on different date and time, which will be confirmed later
Venue: Sports centers of University, the Chinese University of Hong Kong or the Hong Kong University of
Science and Technology
Target: All Biochemistry Students of University
Fee: Free
Expected Number of Participants (for all games): 40
Proposed sports:
 Basketball and Mini-game
 Soccer and Mini-game
 Badminton
Schedule of Preparation:
April 2011

Hold meeting with representatives from Biochemistry societies of the Chinese University of Hong
Kong or the Hong Kong University of Science and Technology

Find sponsorships (for trophies for the participants)
Late May (after examination) 2011

Recruit representative players of Society to join the games
July 2011

Prepare trophies
August 2011

Confirm sponsorships

Confirm the representative players

Prepare the materials needed

Book venues

Find referees for the games
September 2011

Promote the events (announcement on the website of Society, mass email)

Hold training for the players of University

Collect trophies

Prepare first aid kits
26
Methods of Promotion:
1. Announcement on the website of Society
2. Mass email
Remarks:
1. Recruitment of the players will be done directly by the Sports Secretary of Society (by email or phone)
Players of University will be recruited by Society while players of the two other universities will be
recruited by the society of the corresponding university
2. Invite Students to watch the games by mass email and phone
3. Drinking water will be provided for all players
4. First aid kit will be prepared in advance
5. A disclaimer of responsibility of accidents will be prepared
Each participant has to agree and sign on it before joining the games
6.
7.
Get a license from the Lindsay Ride Sports Centre and Stanley Ho Sports Centre to carry out the games
Winner (or champion team) of the sports games will be awarded a trophy while the winner of the
mini-games will be awarded a prize
-
Cost of the trophies and the prizes will be shared by Society and Biochemistry societies of the two
other universities
27
XI. JUPAS Information Day
Objective:
1. To provide visitors with information of Major/Minor
2.
To promote Department to the public
Date: Assigned by University (probably late October)
Time: Assigned by University
Venue: Campus of University
Target: All visitors on the day
Fee: Free to all
Schedule of Preparations:
September 2011


Meet with organizing committees (from various parties of University such as Faculty and Department)
of the Day
Invite the professors and doctors from Department to give talks on Major/Minor on the Day


Research on information about Major/Minor
Prepare a list of most probably encountered questions with the corresponding answers (verified with
Department)
 Confirm total number of helpers at the booth and laboratory
 Recruit of helpers
October 2011
 Prepare souvenirs, posters and information leaflet for the visitors on the Day


Allocation of job to helpers (depends on Department)
Brief helpers with the rundown and details of the Day
Proposed Rundown:
Time
09:00 – 10:00
10:00
(Beginning of the
Day)
Events
Coordinate with the Department
Helpers stand-by at designated location according to timetable
(Around 5 people standing by in the booth at any given time)
17:00 ( End of the
Clean up the booth
Day)
Remarks:
1. Folders and pens of Department will be given to visitors as souvenirs
28
XII. Firm Talks
Objective:
1. To provide information of Biochemistry-related careers to Students
Date: Early November 2011 (exact day: to be confirmed)
Time: 17:00-20:00
Venue: To be confirmed (CYM Theater, etc.)
Target: All Biochemistry Students
Fee: Free (Deposit of $10 per head required)
Expected Number of Participants: 60
Schedule:
January 2011
 Research on potential firms in the field of Biochemistry
 Confirm the date and time for the Talk

Approach the potential firms one by one according to a list of priority (also via Department or alumni
of Biochemistry)
April 2011
 Confirm the firm that will be invited
 Formally invite the firm to send speaker by sending invitation letter
 Invite guest speakers from Department
July 2011
 Find sponsorships (for refreshment)
 Design information booklet that provides information of the firm that gives the talk
September 2011
 Information booklet ready
Immediate after the talk
 Send thank you letters to the firm and the guest speakers
Proposed Rundown of the event
Time
Events
17:15-17:30
Speech given by the guest speaker (probably from Department)
17:30-18:15
Speech given by speaker from the firm
18:15-18:30
Question and Answer session and present souvenir to the speakers
18:30-19:00
Refreshment time
Promotion:
1. Class Announcement
2. Announcement on the website of Society
3. Mass e-mail
Method of registration
1. Register in core courses after class announcement
 Pass around the application form and collect deposit after class
2. Application form available on the website of Society for download
 Collection of filled form and deposit by the Mailbox of Society in Technology Innovation and
Incubation Building
29
XIII. Annual Publication
Objectives:
1. To review the events organized by Society in the session 2010-2011
2.
3.
To provide readers with latest and important information related to Society, Department and
Biochemistry
To introduce the proposed cabinet of session 2011-2012
Target Readers: Members, Students and all interested parties
Format: Electronic Newsletter
Number of Pages: 25
Content
Expected no. of pages
1.
Preface and Acknowledgement
1
2.
Message from the Honorable Auditor of Society
1
3.
Message from the Head of Department
1
4.
Message from Alumni of Biochemistry Major/Minor
1
5.
Review on each event organized in the session 2010-2011
11
6.
Comments by Executive Committee member of the session 2010-2011
6
7.
Latest information of Society
2
8.
Introduction of the proposed cabinet of session 2011-2012
2
Total:25
Schedule of Preparations:
July and August 2011
 Design the newsletter
October and November 2011
 Finalize the layout and typeset of the newsletter
 Upload the newsletter onto the website of Society
Methods of Promotion:
1. Mass email
2. Announcement on the website of Society
Remarks:
1. Photos taken during each event will be added into the newsletter
30
List of the Proposed Events:
Events
Dates
Person In Charge
I
Sale of New Society Products
From February 2011 onward
Katherine and Yan
II
Inauguration Ceremony
Late February 2011
Amy and Grace
III
Science Festival
Mid-March 2011
Victor Wong and Victor Yip
IV
Tutorial Series
V
Tutorial Series I
April 2011
Tutorial Series II
November 2011
Class Photo Taking
Mid-April 2011
VI
Ben and Kitty
Charmaine
Superpass Dinners
Superpass Dinner I
Late-April 2011
Superpass Dinner II
November 2011
VII
Charmaine
Orientation Series
i
Information day
ii
Orientation Day (including
Laboratory Tour)
iii
Orientation Camp
Amy and Ben
August 2011
Grace and Charmaine
Carmen and Sherman
VIII
Buddy Page
Early September 2011
Kitty
IX
Joint Society Uniform Party
Later September 2011
Carmen and Sherman
X
Joint University Ball Games Series
October 2011
Carmen and Victor Yip
XI
JUPAS Information Day
October 2011
Sherman
XII
Firm Talk
Early November 2011
Ben and Victor Wong
XIII
Annual Publication
November 2011
Katherine and Yan
______________________________________
Lam Chun Ming, Ben
Proposed General Secretary
______________________________________
Fung Sin Yee, Kitty
Proposed Chairperson
31