PROJECT MANAGEMENT
Presented to the State of Florida
January 29, 2015
GOALS OF PROJECT MANAGEMENT
FLEXIBILITY
TIMELY
DELIVERY
RISK
MITIGATION
COST
SAVINGS
QUALITY
SERVICE
2
STATE OF FLORIDA
PROCESS OVERVIEW
Your advocate from concept to completion.
.
3
STATE OF FLORIDA
DELIVERY APPROACH
Project Initiation
 Preliminary scope of the project, range of services, budget and overall timeline are
developed.
 Review of proposed Leases/Work Letter, Letter of Intent (LOI), test fit plans.
 Create master budget for ALL costs to help show Client what their overall project spend
will be, and help structure the deal on their behalf.
When to use Project Management
.
4
STATE OF FLORIDA
DELIVERY APPROACH
Planning (Pre-Construction)
 Submit Requests for Proposals (RFP’s) to Architects/Engineers/Consultants, assist in
selection and prepare contracts.
 Manage the Designer to ensure Client’s expectations are met, but also that the
Designer is held accountable for design and scope creep is prevented.
 Anticipate issues that may come up
with design that impact the work
letter/lease as Client works
through headcounts,
storage needs, etc.
 Create a
communication plan
leveraging proprietary
technology to keep
stakeholders informed
during the process.
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STATE OF FLORIDA
DELIVERY APPROACH
Construction Process
 Your Project Manager will monitor the construction of your space through every step of
the process.
 Ensure construction workmanship meets Client standards.
 Update Client regularly on budget and schedule, as well as provide Executive Reports
(with pictures, etc.), if desired.
 Coordinate all vendors.
 If/when conflicts arise in the field, think outside of the box and present solutions to the
Client.
 Organize Punch List inspection with the Client, the
Landlord or REM, General Contractor and Architect.
 Confirm issuance of Certificate of Occupancy (COO)
and document date of Substantial Completion.
 Verify all punch list work is completed with written
acceptance of space from Landlord and Client.
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STATE OF FLORIDA
DELIVERY APPROACH
Project Close-Out
 Manage Close-Out of all contracts.
 Reconcile final project costs against project budget with the and issue to Client and/or
Landlord.
 Verify all final/unconditional lien releases are received.
 Ensure that general contractor issues Closeout/Owners Manuals that may include
COO, copies of all as built drawings, sketches, equipment data sheets and all
warranties for installed equipment.
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STATE OF FLORIDA
DELIVERY APPROACH
Move Management (Runs concurrently)
 Establish move criteria with the Client.
 Develop move schedule.
 Lead process to select a moving company.
 Develop personnel and equipment move tools for
the Client.
 Onsite supervision during actual move and 1st
day of business.
 Strong relationships with multiple movers to
guarantee competitive pricing and good service.
 Liquidation of unwanted assets.
 Close-out Move Vendor Contract and
Equipment/Furniture Installation Contracts.
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STATE OF FLORIDA
PROCESS AND PROCEDURES
Consistency of service
delivery
Process guide to drive
efficiency
Rapid onboarding of new
team members
Deliverables, tools and
templates
BEST PRACTICES
 Value Engineering
Opportunities
 Communication Protocols
 Technology Interface
Enhanced
employee job
satisfaction
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More efficient
onboarding
processes
STATE OF FLORIDA
TECHNOLOGY AND TOOLS
 Web-based PJM technology platform for
tracking projects in process and results
 Designed to improve collaboration between
project managers, team members, vendors,
clients, and partners
 Enables real-time team collaboration and
access to project information
 Integrated with Playbook processes
Key Benefits of Project Insight Include…
Site-specific
document
management
Schedule
management
Budgeting and
contract
management
Action items
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Project and
program
reporting
Integration
Capabilities
STATE OF FLORIDA
PJM FLORIDA RESOURCES
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STATE OF FLORIDA
CASE STUDIES
Office
Deutsche Bank
Darden Corporate HQ
Jacksonville, FL
Orlando, FL
5 Buildings/50,000 SF Each
50 Acre Site LEED™ Gold
Managing and coordinating vendors,
commissioning agents and facility
managers.
The scope ranges from the
reconfiguration of a single room to an
entire 50,000 SF building.
Office/Retail/Restaurant
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STATE OF FLORIDA
CASE STUDIES
Retail
Publix
Mangos Tropical Café
45,000 SF
Orlando, FL
Demolition of current location and groundup construction of new store
53,721 SF, plus TI for the neighboring
tenant of 8,537 SF
High level budget containing complex
components of demolition, space planning
and infrastructure, FF&E, A/V and custom
art work, IT
$18 Million
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STATE OF FLORIDA
CASE STUDIES
Hospitality
Saint Andrews Country Club
Mizner Country Club
Waterton Residential
Boca Raton, FL
Boca Raton, FL
Fort Myers, FL
67,748 SF
Upgrades to the Palazzo Entry,
Bar and dining areas, kitchen
and food preparation areas.
Oversight of build out of
additional units, lobby
renovation and various other
capital projects as needed.
$15 million renovation of an
existing Clubhouse and site
amenities including 3 new pools,
spa Kid’s Recreation Room,
Bathhouse and 3 new fountain
features
New construction of state-ofthe-art fitness facility, teen
room, game room and tennis
court.
$10 million
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Evaluation of feasibility of
vacant land parcel
Evaluation of potential build-out
of storage area
STATE OF FLORIDA
CASE STUDIES
GCS Accounts
Florida Power & Light
Tyco
4,000,000 SF
National Account
1,100 Buildings
National Dedicated Staff As Needed
National Account
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STATE OF FLORIDA
DISCUSSION AND NEXT STEPS
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STATE OF FLORIDA
Gracias. Thank You. 謝 謝 . Obrigado.
‫شكرا‬
Спасибо.
. Danke. ありがとう. Merci.
ขอบคุณ
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disclosed to third parties without the prior written consent of CBRE. This letter/proposal is intended solely as a preliminary expression of general intentions and is to be used for discussion purposes only. The parties intend that neither shall have any contractual obligations to the other with respect
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