“Adam’s BBQ” Take Out Restaurant
Project Planning and Scheduling
• Presented By:
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Karen Castillo
Ryan Sargent
Lori Silva
Julie L. Smith – Project Manager and Team Leader
Patrick Swisher
Chan Tsan
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Project Charter
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Project Title
– “Adam’s BBQ” Take Out Restaurant
Project Start Date
– July 01, 2009
Project Finish Date
– August 23, 2010
Project Manager
– Julie L. Smith
Project Objectives
– Convert an Existing Building into a Fast Food Restaurant Focused on Healthy
Texas-Style BBQ Food
– Establish Brand Recognition
– Turn Profit
– Promote and Expand Adam’s BBQ restaurant
Approach
– Research Target Market Locations
– Research Local Organic Food Suppliers
– Purchase Restaurant Building
– Renovate Existing Building
– Establish Aggressive Marketing Plan
– Maintain Tight Controls on Operating Expenses
– Maintain High Customer Satisfaction
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Scope Statement
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Executive Summary (Justification)
– Current Void - Fill A Void for Customers Seeking Fast, Convenient, High Quality
BBQ Food
– Location: Pacific Beach Community
– Building ~800 Square Feet
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Milestones
– Research Phase
• Complete Market Research
– Procurement Phase
• Obtain Building, Equipment, and Permits
– Renovation and Style
• Complete Building Renovations
– Advertisement
• Launch Advertising Campaign
– Staff
• Hire Shift Managers and Employees
– Grand Opening – 8/23/10
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Scope Statement
- Continued •
Business Objectives
– Product Description (Solution)
• “Adam’s BBQ” Takeout Restaurant will give San Diego what it has
been craving, great BBQ!
• Adam’s #1 mission is to ensure customers are thoroughly satisfied,
to satisfy that one single craving: Mesquite grilled baby back beef
ribs and chicken.
• San Diego has waited too many years and now the wait is over!
• “Adam’s BBQ” Takeout Restaurant opens its first drive-thru
restaurant August 23, 2010, located in the community of Pacific
Beach at the corner of Mission Blvd. and Garnet Ave. serving the
diverse community of skateboarders and BMWs.
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Scope Statement
- Continued •
Business Objectives
– First three years of operation include:
• Maintaining Tight Controls on Costs and Operations
• Utilize Automated Computer/Internet Control
• Expand Marketing and Advertising
• Average Sales: 1-2 Million Dollars Each Year
• Keep Food Cost Lower than 35% of Revenue
• Keep Employee Labor Cost Between 16-18% of Revenue
• Improve Gross Margin: From 65.41% in Year 1 to 67.10 in Year 2
– Goal: Attain 70.73% Gross Margin By Year 3
• Promote and Expand the “Adam’s Experience”
• Open One Additional Restaurant in the First Years of Operation
• Achieve a Profitable Investment Return for Investors (ROI)
Beginning Year 2
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“Adam’s BBQ”
Take Out Restaurant
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Product Description
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Milestones
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Complete Market Research
Obtain Building, Equipment, and Permits
Complete Building Renovations
Launch Advertising Campaign
Hire Shift Managers and Employees
Grand Opening
– Not Included
• Full Service Sit Down
• High Volume Seating
• Alcohol Sales
• Organic Agriculture (Farming)
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Completion Success Criteria
– Restaurant Opens for Business
– Restaurant Transfer from Project Planning Team to Restaurant
Management
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Communications Management Plan
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Stakeholders
– Requirements
• Project sponsor/Primary Investor
– Need: To ensure that he is fully informed at all times about the
project schedule and financial situation at each milestone
• Project Team Members
– Need: To Ensure Team Stays on Track and Completes
Activities on Schedule
– Need: To Ensure Procurement (Vendors/Suppliers) of Organic
/Environmentally Friendly Foods and Supplies
• Contractors (Construction)
– Need: To Ensure Building Renovation Follows Requirements
of the Restaurant Floor Plan
• Business Owners/Residential Neighbors
– Need: To Ensure Near By Business Owners Understand
Potential Dangers/Hazards - Pollution, Noise, etc.
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Communications Management Plan
Communications Summary
Stakeholders
Communications Name
Delivery Method/Format
Producer
Due/Frequency
Project steering
committee
Weekly status report
Hard copy and short
meeting
Julie Smith
Sponsor and
champion
Monthly status report
Hard copy and short
meeting
Donald Trump
Project Announcements
Memo, e-mail, intranet site,
and announcement at
department meetings
Julie Smith
May 1, 2010
Meetings
Eve Garden
As scheduled
Meetings
Jon “Snake”
Jones
As scheduled
Tasha Goodyear
As scheduled
Affected employees
Wed. mornings at 9 AM
First Thursday of month at
10 AM
Request for Quote (RFQ)
Contractors
Request for Proposal (RFP)
Request for Proposal (RFP)
Suppliers
Request for Proposal (RFP)
Marketing
Marketing
Flyers
Project team
Weekly status report
Short meeting
All team
members
Tues. afternoons at 2:00.
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Work Breakdown Structure
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Project Schedule
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Questions?
For further information, please visit:
http://adamsbbq.weebly.com/
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