APC Retreat
Academic Programs Committee Philosophy
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The Academic Programs Committee (APC) will carry out its responsibility consistent with
the University of South Florida Sarasota-Manatee (USFSM) and its functions.
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SACSCOC 3.4.1: The institution demonstrates that each educational program for which academic
credit is awarded is approved by the faculty (and the administration).
3.4.5: The institution publishes academic policies that adhere to principles of good educational
practice. These policies are disseminated to students, faculty, and other interested parties through
publications that accurately represent the programs and services of the institution.
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In meeting this responsibility, APC members do not view themselves as representatives of
a college but rather as individuals concerned with the programs of USFSM.
o Previewer Role and Ambassador Role
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As USFSM seeks to meet the needs of undergraduate and graduate students as well as
the local communities, to promote scholarship and research, and to be responsive to
social and academic change, the APC will evaluate curriculum proposals by their
potential for contributing to academic and community goals and needs.
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The APC will also be mindful of the USFSM obligation to provide a sound undergraduate
education for students and provide these students the core requirements to pursue
further academic and professional goals.
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The APC will also be charged with representing graduate programs and to assure
graduate students receive the preparation needed to enter their professional field.
http://usfsm.edu/faculty-senate/
Types of Proposals
Fall 2015 Academic Program Committee (APC) Deadline Dates
Proposals Effective for the 2016-2017 Catalog
September Meeting
1 Hardcopy proposals due to C322
Wednesday
& electronic copies emailed to
August 26, 2015
Support Staff
October Meeting November Meeting December Meeting
Friday
Friday
Friday
September 18, 2015
October 16, 2015 November 13, 2015
2 Proposals reviewed by APC
Support Staff, Registrar, Advising,
Assessment Coordinator and
Chair
Tuesday
September 1, 2015
Friday
September 25, 2015
Thursday
October 22, 2015
Wednesday
November 18, 2015
3 APC Support Staff submits
document to Preview Team by
email. --- Preview Team begins
review of document with
initiator/author
Thursday
September 3, 2015
Thursday
October 1, 2015
Thursday
October 29, 2015
Friday
November 20, 2015
4 Preview period ends - final
documents, proposal statuses,
and guest requests sent to
Support Staff
Thursday
September 17, 2015
Thursday
Thursday
October 15, 2015 November 12, 2015
Wednesday
December 9, 2015
5 APC Support Staff and Chair meet
Friday
to finalize agenda.
September 18, 2015
Friday
Friday
October 16, 2015 November 13, 2015
Friday
December 11, 2015
6 APC Meeting
Location: Campus Board Room,
C 306
Tuesday
Tuesday
October 20, 2015 November 17, 2015
10 A.M. to Noon
10 A.M. to Noon
Tuesday
December 15, 2015
10 A.M. to Noon
Tuesday
September 22, 2015
10 A.M. to Noon
1 Hardcopy proposals due to C322 &
electronic copies emailed to
Support Staff
September Meeting
Wednesday
August 26, 2015
October Meeting
November Meeting
December Meeting
Friday
Friday
Friday
September 18, 2015
October 16, 2015
November 13, 2015
When faculty members submit an item for review by the APC;
they first must:
1. Complete background steps: check to ensure course does not
already exist in USF Course Inventory, look at SCNS for course
numbers, consider curriculum ladder impact
2. Complete all appropriate forms (cover memorandum, access
database, syllabi, change form, curriculum ladders, etc.)
3. Submit all documents to their college faculty (if applicable)
and the college dean for review
4. Submit hard copy and email copy of proposal and all
necessary forms to APC Support Staff
2 Proposals reviewed by APC
Support Staff, Registrar, Advising,
Assessment Coordinator and
Chair
Tuesday
September 1, 2015
Friday
September 25, 2015
Thursday
October 22, 2015
Wednesday
November 18, 2015
Prior to submitting proposals to APC they are reviewed by:
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Appropriate College Dean/Faculty
Academic Affairs (Sarah Fayard and Christine Rock)
APC Chair (Richie Reich)
Records & Registration (Lynn Lynch)
Student Services/Advising (Advisors)
Assessment (Laura Hoffman)
College Schedulers (Elyse Broemel, Amanda Kulaw, Peggy
Ragan, Darryl Waddy)
During your review, these are your resources.
2 Proposals reviewed by APC
Support Staff, Registrar, Advising,
Assessment Coordinator and
Chair
Tuesday
September 1, 2015
Friday
September 25, 2015
Thursday
October 22, 2015
Wednesday
November 18, 2015
At this meeting we will:
• Review USFSM new proposals
• Complete recommended/required changes form
• Assign proposal to preview teams who are not in the same
college as the proposed programs or course (when possible)
• Review USF Tampa and USF St. Petersburg proposals submitted
for 30-day review
The
APC Preview Teams
are:
Preview Teams
Carol Vance & Katerina Berezina
Christine Ruva & Cihan Cobanoglu
Stephen Rushton & Kenneth Caswell
Dina Osborn & Jean Kabongo
3 APC Support Staff submits
document to Preview Team by
email. --- Preview Team begins
review of document with
initiator/author
Thursday
September 3, 2015
Thursday
October 1, 2015
Thursday
October 29, 2015
Friday
November 20, 2015
What you will always receive via email:
• Cover memorandum with signatures
• PDF of the Access database proposal (which you can also log
into Access to edit)
Additional items you may receive when appropriate:
• Syllabi of proposed courses (in Word for tracking changes)
• Change form (in Word for tracking changes)
• New Code Request Form
• New Degree Pre-Proposal
• Curriculum Ladders
• Reference documents and resource contacts to assist in review
• Support Staff Review Recommendations
* You may request paper copies but should allow two days for delivery.
Preview Period
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Support Staff:
o Separate emails will be sent for each proposal
o Sends emails to preview teams and proposer
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Previewers:
o Should review the proposals independently
o Communicate with your preview team member
o One member will summarize the comments and take lead on
contacting the proposer (cc: Sarah Fayard and Christine Rock)
o Will work with proposer & Christine to implement edits (Preview
use track changes; Faculty updates; Christine assists)
o Can utilize the support staff who are already familiar with the
proposals (their contact information will be included in the
proposal emails & is listed on the APC website)
4 Preview period ends - final
documents, proposal statuses,
and guest requests sent to
Support Staff
Thursday
September 17, 2015
Thursday
Thursday
October 15, 2015 November 12, 2015
Wednesday
December 9, 2015
• Christine works with previewer and proposer to ensure all changes have
been made within the Access Database and on forms.
• Previewers notify Christine of any guests to be invited to the APC meeting
(For new academic degrees and pre-proposals, it is strongly
recommended to invite proposer.)
• Previewers notify Christine of the status of the proposal (discussion agenda
or consent agenda)
Discussion Agenda
*New academic degree programs
*Academic degree pre-proposals
*New minors, concentrations, certificates
*Other items at preview team’s discretion
Consent Agenda
*Items not requiring
discussion at the preview
team’s discretion
• APC members review all documents prior to the meeting for both the discussion
and consent agenda
* Example *
6 APC Meeting
Location: Campus Board Room,
C 306
Tuesday
September 22, 2015
10 A.M. to Noon
Tuesday
Tuesday
October 20, 2015 November 17, 2015
10 A.M. to Noon
10 A.M. to Noon
Tuesday
December 15, 2015
10 A.M. to Noon
At the APC Meeting
• Preview teams will present a brief overview of the proposals they
reviewed.
• APC Action
 Approval: Proposal passes with a majority vote
 Disapproval: Proposals fails to win a simple majority vote
o Proposal returned to Dean & proposer with reasoning
 Deferral: APC simple majority vote to defer the proposal
o APC outlines steps necessary to resubmit proposal for
reconsideration
o Proposal returned to Dean & initiator
Core Curriculum Committee
USF Tampa and USF St. Pete
Curriculum Changes
• Undergraduate review
• Graduate review
• Ownership is everything
o Pre-requisites
o Credit hours
VS.
Things to Consider
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Curriculum ladder
Prerequisites
Ability to finish degree in 120 hours / time to degree
How does the change affect other degrees,
certificates, concentrations, colleges, etc.
Are student learning outcomes stated clearly? Are they
measurable?
How will this affect current and future students?
Is this change sustainable?
Is this change necessary?
Decisions within an organization are
never independent of one another.
COMMUNICATE
APC must foster a culture of sharing valuable information.