Application Materials: Who sends what?
Application Item
Application
Submitted By:
Student
Test Scores (SAT
or ACT, AP)
Student
Official High
School Transcript
Counselor
submits after
students
requests in
Naviance
Recommendation Counselor
Letters
Secondary School
Report (SSR)
Counselor
How:
Common App School:, submit
www.commonapp.org. Otherwise,
apply via admission website (Ex:
ASU, UA, NAU, GCU, Georgetown,
Indiana University)
Log in to your account at ACT or SAT
and find the “View/Send Scores”
option; follow instructions from
there.
Counselor submits via Naviance.
Students add request for teacher
recommendation in Naviance;
teacher uploads to Naviance,
counselor submits with
transcript/secondary school report
Submitted through Naviance by
counselor automatically to all
schools using the Common
Application.
Keep in Mind:
Some schools will e-mail you “Fast Apps”—offers of priority admission, easy applications
that take just minutes to fill out, with no fee. If the school is also a Common App
member, please apply via Common App instead and they will usually still waive your fee.
If you apply with a “Fast App” you must indicate as such in Naviance, or your Brophy
materials will not arrive correctly.
Students are eligible to send four free score reports if they list the school at the time of
registration.
The ACT only sends report from one test sitting, while the SAT will include all past scores
in the most recent score report.
ASU Public Universities: Do not request your transcript for ASU/NAU/UofA until you
have applied; historically the universities will NOT match your transcript until you have
applied. Please request transcript for in-state universities immediately after you apply.
Common App Schools: Your transcript request will remain “Pending” for a longer time
while counselor prepares the entire school report…don’t panic, we’re on it!
Ask only as many teachers as you need letters (1 or 2, depending on university
requirement.
If these are submitted after the deadline, there is no penalty to student as long as
student meets the student deadline.
For Common App schools, the SSR consists of the transcript, school report (Brophy info)
and Counselor Recommendation letter. There is no formal SSR for in-state universities.
Students who are using the Common Application: we will have tutorials in group/individual meetings to show you how you “sync” your Naviance
account with your Common Application account. First, you must have registered with the Common Application and completed the “Education
Section” of the Common Application. Then you can enter your Common App e-mail in the Naviance “Colleges I’m Applying To” section to pair
your accounts. Think of Naviance as the outsourcing machine for your transcripts, letters, and secondary school reports. When your Naviance
and Common App accounts are synced, we easily submit materials to universities for a smooth match to your application. Note: if you are
applying with a “Fast App” to a school that uses the Common Application, you must indicate as such in Naviance (we’ll show you how), or we
cannot successfully transmit materials on your behalf.