Shantan Kethireddy
April 28, 2015
Cost Benefit Analysis Workshop
Consolidation of Disparate Environments
© 2015 IBM Corporation
Cost Benefit Analysis Workshop: Consolidation of Disparate
Environments
 The Cost Benefit Analysis Workshop is designed to explore savings and efficiencies that can be gained by reducing data
sprawl within an IT infrastructure.
 The combination of DB2 for z/OS and the DB2 Analytics Accelerator may prove beneficial for addressing the costs
associated with excessive disparate environments:
 Multiple extract / transform / load processes consume expensive computing resources;
 Multiple RDBMS/Hadoop instances proliferate costs and reduce usability through discrete silos of
people/processes/infrastructure/storage/interfaces;
 Numerous copies of data sourced from DB2 z/OS and spread across disparate environments increase the risk of data
fraud / theft; and
 Additional administrative workload is required to develop and maintain processes and data repositories.
 The Workshop focuses on your specific environment and business requirements, and forges a partnership between
application and infrastructure teams:
 Application teams provide relevant insight into use cases and business usage
 Infrastructure teams provide insight into current costs and technical configurations
 The Workshop Recommendations provide a holistic approach to both technical architecture improvement and financial
cost reduction.
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© 2015 IBM Corporation
Cost Benefit Analysis Workshop: Deliverables
 The Cost Benefit Analysis Workshop process is structured in four parts:
 Pre-workshop activities:
• Completion of Socialization documents: IBM engages with both infrastructure and application teams, using
documents that encourage exploration of current data consumption patterns, and to discover and validate future
business needs
• Pre-workshop questionnaire: Infrastructure teams provide specific costs for the environment
 Workshop:
• Half-day, on-site session to verify requirements gathered above, develop initial architectural approach, and
develop cost benefit analysis (CBA)
 Post-workshop refinement:
• Short consultative sessions with IBM to validate technical architecture collateral, refine proposed technical
solutions, validate CBA assumptions, and provide proof points (within scope of the workshop)
 Proposal:
• Validated architectural approach with cost benefit analysis containing:
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Documented findings, in both detail and summary form
Documented flows and architecture (“paper demo”)
Cost Benefit Analysis Spreadsheet
Project Plan
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Cost Benefit Analysis Workshop: Samples
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Cost Benefit Analysis Workshop: Getting Started
 Engage personnel who have a stake in the outcome of the study:
 Application Teams (REQUIRED):
• Provide insight into business use of data
• Supply knowledge of processes associated with data
• Possess awareness of future application needs
 Infrastructure Teams:
• Provide deep understanding of current environment
• Supply knowledge of costs associated with implementation of current processes
 Executive Sponsorship:
• Raise awareness of workshop internally
• Articulate success criteria in business terms (workshop should be tailored to meeting key client initiatives)
• Identify key financial stakeholders and validate budget exists
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© 2015 IBM Corporation
Cost Benefit Analysis Workshop: Getting Started
 Schedule time for Workshop Preparation and Execution:
 Pre-workshop discussions:
• 2 days (non consecutive): identify key workshop participants, broadcast key workshop objectives, disseminate
and collect socialization documents/pre-workshop questionnaires, setup dates for workshop
 Workshop Engagement:
• Half day to full day reviewing pre-workshop material and development of initial approach (onsite with Web-Ex)
 Post-workshop refinement:
• Several iterative 1 hour sessions: Present workshop collateral/proposals, follow-up on outstanding questions, identify areas where
deeper investigation required
 Proposal:
• one to two hour meeting (often performed independently with different groups) to discuss / review recommendations. Infrastructure
presentation may be different from application team presentation
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© 2015 IBM Corporation