National Service and Disaster 101
for AmeriCorps Texas Programs
Welcome & Overview
• Why Disaster Training?
• Agenda Overview
•
•
•
•
•
Disaster Basics and Types
Personal Preparedness
Role of National Service in Disaster
What to Expect if a Disaster Occurs
Additional Resources and How to Learn More
Presenters
• Emily Steinberg, Director of National Service Programs, OneStar
Foundation
• Damian Morales, Disaster Services Program Specialist, OneStar
Foundation
• Megan Helton, Disaster Response Team Program Manager, Texas
Conservation Corps
• Lisa Tatum, Senior Manager, Disaster Preparedness, VolunteerNow
OneStar’s Mission and Vision
OneStar Programs
Strategies
OneStar’s Mission
Convene
OneStar
VGF
Volunteer
TX
Integration
connects
partners &
resources
Promote
ICG
NMAT
a
stronger
to build
Connect
nonprofit
sector
in
Texas!
Overview of OneStar’s Role in Disasters
• State Service Commission
• AmeriCorps Texas
• VISTA Intermediary Project
• Texas Disaster Volunteer Generation Initiative
(TDVGI)
• Texas Connector
• Partner with Texas Division of Emergency
Management (TDEM)
• Annex T (Volunteer & Donations Management)
• Point of Contact for National Service
• Support for Volunteer Reception Centers (VRCs) and
Spontaneous Unaffiliated Volunteers (SUVs)
• Co-facilitate G-489 Management of Spontaneous
Volunteers
• G-288 Donations Management Panel Participant
• Voluntary Organizations Active in Disaster
(VOAD)
• Texas VOAD, Vice Chair
• Central Texas VOAD, Chair
• Administer VolunteerTX Portal
• www.volunteertx.org
Disaster Basics
Emergency or Disaster?
A
B
Emergency vs. Disaster
Emergency
• Occurrence or imminent threat
of a condition, incident, or event
that requires immediate
response actions to save lives;
prevent injuries; protect
property, public health, the
environment, and public safety;
or to lessen or avert the threat
of a disaster.
Disaster
• Occurrence or imminent threat
of widespread or severe
damage, injury, or loss of life or
property resulting from any
natural or man-made cause
Types of Disaster
• Natural
• Hurricane, Tornado, Wildfire, Flooding, Drought
• CBRNE
• Chemical – Chlorine, Sarin, Cyanide
• Biological – Anthrax, Smallpox, Ebola
• Epidemic – sudden increase in # of cases of disease
over what is normally expected in the area.
• Pandemic – epidemic that has spread across several
countries or continents
• Radiological – “Dirty Bomb”
• Nuclear –
• Explosive – IED
• Technological
• Cyber-terrorism
Four Phases of Emergency Management
• Preparedness – planning how to respond to a
disaster & increasing resources available to
respond
• Response – actions taken to save lives &
prevent damage
• Recovery – short-term returns vital support
systems to minimum operating standards.
long-term returns area to near-normal
conditions
• Mitigation – activities that prevent, eliminate,
or reduce the effects of a disaster
Which Phase(s) of Disaster – Preparedness,
Response, Recovery, or Mitigation
•
•
•
•
•
•
•
•
•
•
__________ Making a family communication plan
__________ Building levies
__________ Setting up a shelter for evacuees
__________ Mucking out a flooded home
__________ Receiving Red Cross disaster training
__________ Securing bookshelves to the wall
__________ Building a disaster kit for your home
__________ Clearing debris off a road
__________ Sandbagging a rising river
__________ Rebuilding a flood-damaged school outside of the flood plain
Key Disaster Acronyms
• AmeriCorps Disaster Response Team
(A-DRT)
• Corporation for National &
Community Service (CNCS)
• Disaster Services Unit (DSU)
• Emergency Operations Center (EOC)
• Retired Senior Volunteer Program
(RSVP)
• State Operations Center (SOC)
• Texas Division of Emergency
Management (TDEM)
• Voluntary Agency Liaison (VAL)
• Federal Emergency Management
Agency (FEMA)
• National Civilian Community Corps
(NCCC)
• Voluntary Organizations Active in
Disaster (VOAD)
Emergency Management in Texas
Structure
• DPS State Regions
• Texas is divided into 7 DPS Regions
• Region 7 is the Capitol Area
• Disaster Districts
• Texas is divided into 24 Districts
• Disaster Districts are the State’s regional
emergency management organizations
that serve as the initial source of state
emergency assistance for local
governments
• A Chairman, who is the local Texas
Highway Patrol commander, directs each
District.
• Local Emergency Management
• Mayors and County Judges have
responsibility for emergency
preparedness and response within their
jurisdictions
• These officials may appoint an
Emergency Management Coordinator
(EMC) to manage day-to-day program
activities.
• Emergency Management Council
• Composed of 32 State Agencies, the
American Red Cross, and the Salvation
Army
• Advise and assist the Governor in all
matters relating to disaster.
Emergency Operations Center
• State Operations Center (SOC)
• Operated by TDEM
• Coordinates approximately 4,000
incidents/year
• Monitors emergency situations throughout
TX and provides information on these
events to federal, state, and local officials
• Coordinates state assistance to local
governments that are dealing with
emergencies.
• Emergency Operations Center
• Staffed by members of its various
departments that is activated to manage
the response to major threats and incidents
and coordinate internal and external
resource support.
Disaster Declaration Process
Personal Preparedness Basics
Create a Kit
• Water, Food, Medicine, Personal
Hygiene Items, Pet Supplies
• Medical Records, Legal
Documents, Cash
• Flashlight, Radio, Batteries, Cell
Phone Charger
• Have enough supplies for each
member of the family for at least
96-hours
• Make a Plan
• Choose two meeting places outside
of your immediate neighborhood
• Friends
• Relatives
• Be Informed
•
•
•
•
www.ready.gov (* also in Spanish)
www.weather.gov
www.disasterassistance.gov
TDEM Situation Reports
• https://www.txdps.state.tx.us/dem/sitr
ep/default.aspx
Working with Children
• Build a Kit Together
• Comfort items (ex: stuffed animal)
• Snacks
• Headphones (* shelters can be loud)
• Family Communication Plan
• Pick a safe spot to meet if separated
• Cell phones should have ICE programmed
into contacts
• Resources
• www.flatstanley.com/resources
• www.disasterhero.com
• www.missingkids.com/disasterresponse
Working with Seniors
• Include medications & medical
equipment in kit
• Copies of prescriptions
• Extra eyeglasses, hearing aids,
hearing aid batteries
• Label all equipment (canes,
walkers, etc.)
• Resources
• www.ready.gov/seniors
• www.redcross.org/prepare/locatio
n/home-family/seniors
Working with Pet Owners
• Microchip your pet for ID
• Arrange a safe haven in the event
of evacuation (pet-friendly hotels)
• Pet Evac Pack
• Food w/can opener, garbage bags for
clean-up, food dishes, collar w/ ID
tags, veterinary records, pet carrier,
treats
• Resources
• www.aspca.org/pet-care/disasterpreparedness
• www.avma.org/kb/resources/referen
ce/disaster/
• www.tahc.state.tx.us/emergency/
Pop Quiz: Scenarios
• What would you do if…. ?
• Type your responses in the
webinar Chat Box!
Personal Preparedness
Scenario 1- You live in a large home at the end of
a cul-de-sac in a heavily wooded area. As the
result of a recent hurricane many trees have fallen
blocking all roadways. Power is out. Roads will not
be cleared for 5 days. Power will not be restored
for 14 days.
Scenario 2- You live in a high rise apartment
building on the 13th floor. Your power is out and
you live on a fixed income. You have a neighbor
who is diabetic and must refrigerate their insulin.
Personal Preparedness
Scenario 3- It’s 3:30 in the afternoon and a large
tornado has developed quickly in your area. Your
children should be arriving home from school on
the bus. You are in your office.
Scenario 4- One of your co-workers
calls you into their office to watch
a live broadcast of a fire at an
industrial site 2 miles from your
office. Large canisters of unknown
chemicals are exploding and are
flying through the air.
Role of National Service in Disaster
29
National Service: Count On Us
https://www.youtube.com/watch?v=QrPQnG8HuEc
Texas Conservation Corps (TxCC)
• Program of American
YouthWorks
• 3-year AmeriCorps grant from
OneStar Foundation
• 30 Full-Time members
• FEMA Disaster Cooperative
Agreement
• DR-4223 Response
• Volunteer Reception Centers
• Wimberley
• San Marcos
• Collaboration w/ additional
National Service programs
Evolution of the Conservation Corps Model
KXAN: “Stormy Skies Await AmeriCorps Workers”
https://www.youtube.com/watch?v=UuO9J99cjxc
32
DR-4223: Central Texas Memorial Day Floods
Disaster Services Unit (DSU)
• A-DRTS
• 16 highly-trained AmeriCorps
Programs
• 4200 members
• Deployed via FEMA Mission
Assignment
• AmeriCorps NCCC
• Traditional Corps
• FEMA Corps – Partnership w/ FEMA &
CNCS through NCCC
• FEMA Corps is a unit of NCCC
• Capacity building for all phases of
disaster
Response Capabilities
35
Volunteer
Coordination &
Operations
Base
Camps
Mass Care –
Shelter &
Feeding
Public
Information
Outreach
Warehouse
& Donations
Support
Call Center
Operations
Direct
Service;
Debris
Removal;
Mucking &
Gutting;
Tarping
State &
National
Yes
Yes
Yes
Yes
Yes
Yes
Yes
NCCC
Yes
Yes
Yes
Yes
Yes
Yes
Yes
FEMA
Corps
No
No
Yes, under
FEMA
Yes, under
FEMA
Yes, under
FEMA
Yes, under
FEMA
No
VISTA
Yes - indirect
service
No
No
Yes
Yes -indirect
service
Yes - indirect
service
No
Senior
Corps
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Recovery Capabilities
36
Home
Construction &
Repair
Public
Facilities
Renovation
Needs
Assessment
Case
Management
Disaster
Recovery
Center
Support
Long-Term
Recovery
Committees
Volunteer
Reception
Center
Support
State &
National
Yes
Yes
Yes
Yes
Yes
Yes
Yes
NCCC
Yes
Yes
Yes
Yes
Yes
Yes
Yes
FEMA
Corps
No
No
Yes, under
FEMA
Yes, under
FEMA
Yes, under
FEMA
Yes, under
FEMA
No
VISTA
No
No
Yes
Yes
Yes
Yes
Yes –
indirect
service
Senior
Corps
Yes
Yes
Yes
Yes
Yes
Yes
Yes
What to Expect
• Activation Process
• Likely Roles
•
•
•
•
Volunteer Management
Donations Management
IT, Data, and Phone Support
Mucking & Gutting / Debris
Removal
• General support
OneStar’s Disaster Requirements for
AmeriCorps Texas Grantees
SECTION XIV OF THE 2015-16 ONESTAR TERMS & CONDITIONS: DISASTER PREPAREDNESS, RESPONSE AND RECOVERY
OneStar Foundation requires the availability of AmeriCorps Texas members to acquire basic skills in, and to provide assistance with, disaster preparedness, response
and recovery as needed by the State of Texas. Waivers to this requirement will be considered on a case-by-case basis for programs that can demonstrate that this
requirement would cause undue hardship or be otherwise unreasonable for reasons related to specific program design (for example, programs designed to enroll
members who are under the age of 18 or who are full-time students).
•
Program/Local Level: OneStar-funded AmeriCorps programs are required to provide basic training to all members on disaster preparedness, response, and
recovery on an annual basis. They may do so by partnering with local (city/county) emergency managers, members of their local VOAD (Voluntary Organizations
Active in Disaster), the Texas Division of Emergency Management (TDEM), or similar agencies. Programs may also elect to provide additional training in a specific
disaster focus area (for example, volunteer and/or donations management, disaster medical operations, mass care/shelter operations, etc.). OneStar can provide
referrals to knowledgeable disaster trainers or agencies, as needed (i.e., FEMA Independent Study Course)
•
State Level: OneStar serves as the main point of contact for national service resources in Texas in times of disaster and may receive requests for assistance from
the State of Texas, Texas Division of Emergency Management (TDEM), or other state partners in the event of a major disaster. If OneStar receives such a request,
OneStar may require AmeriCorps programs to commit to providing up to 10% of their members to support disaster response and/or recovery needs. Examples
of activities members may be asked to provide may include establishing volunteer reception centers, managing teams of volunteers, distributing supplies
and/or donations, or cleaning up and removing debris.
•
National Level: If OneStar-funded AmeriCorps programs would like to consider participating in a national response effort through a mission assignment from FEMA
and the Corporation for National and Community Service, a Disaster Response Cooperative Agreement must be submitted to OneStar for review. OneStar will
address any mission assignment concerns or issues with the program before approving the application and submitting it directly to CNCS. In addition, any
assignment requests by CNCS to your program must be approved by OneStar prior to accepting the assignment.
•
In the event of a local, state, or federal disaster declaration, OneStar may request AmeriCorps members to temporarily deploy to an affected area (in-state or
out-of-state) to participate in response or recovery operations for up to 60 days. During this time, service hours spent in response to that event may be
counted towards the total required member hours of a given member. Members will spend no more than 120 days on disaster-related activities in a given
member year without the prior consent of the OneStar Foundation unless otherwise specified in the program’s approved grant and program design (in the case
of programs within the Disaster Services Focus Area).
•
If such a deployment were to occur outside the Subrecipient’s approved program design, OneStar will work with the Subrecipient to modify existing grant
performance outcomes to reflect the deployment(s) as appropriate and to the extent possible.
Activation Process
• Deployment Process
• In the event of a major disaster, OneStar Foundation will work with your
program director and staff to determine availability of AmeriCorps members
and request member support.
• Let your program director know if you are interested in being an AmeriCorps
member available for deployment in the event of such a disaster, or if you
have extenuating circumstances that would prohibit you from being available
for deployment.
• Mass Care Task Force (MCTF)
• Collaboration between American Red Cross, Salvation Army, North Texas Food Bank and
VolunteerNow
• Established in 2006 in the aftermath of Hurricanes Katrina and Rita
• Co-facilitate TDEM G-489 Management of Spontaneous Volunteers
• Support North Central Texas Council of Government (COG) Citizen Corps Council
• Support 4 County VOAD’s
•
•
•
•
Collin County (President)
Tarrant County (Vice-President)
Dallas County
Denton County
Professional Development Resources
• Preparing Texas
• www.preparingtexas.org
• G288 & G489
• FEMA Independent Study
• www.training.fema.gov
• IS100, IS244, IS288, IS700, IS800
• Community Emergency Response Team
(CERT)
• www.fema.gov/community-emergencyresponse-teams
• CNCS Disaster Services Resources
• www.nationalservice.gov/resources/disaste
r-services
Questions?
42
Contact Us
OneStar Foundation
• Damian Morales
• Program Specialist – Disaster
Services
• damian@onestarfoundation.org
• 512.287.2026
• Emily Steinberg
• Director – National Service Programs
• emily@onestarfoundation.org
• 512.287.2008
Texas Conservation Corps
• Megan Helton
• Field Coordinator – Emergency Response
• mhelton@americanyouthworks.org
• 512.438.9972
VolunteerNow
• Lisa Tatum
• Senior Manager – Disaster Preparedness
• ltatum@volnow.org
• 214.818.9857
National Service and Disaster 101
for AmeriCorps Texas Programs