Partnership grant guidance
What is it?
•
Partnership agreements are intended to formalise those often informal
arrangements with proper grant contracts in place. They are a
contribution towards the core purpose of the organisation
•
It is a recognition that the organisation in its day to day work delivers
against joint priorities and may save the funder money in the long term.
•
Agreements will state the joint priorities and a minimum set of outcomes
and outputs expected in return for the funding
•
This is ongoing funding which can be negotiated for three year periods
•
The funding is core purpose funding and not project funding, thus allowing
freedom of expenditure. It will also be a contribution and not expected to
meet all the costs associated with delivering the joint priorities.
When should it be used
• Partnership grants are to be used when we wish
to make a contribution towards the day to day
running costs of an organisation that delivers
against our priorities
• They are best suited to organisations where
there isn’t a market for what they do and where
creating one would undermine the value of the
service
• ** please note you should check with legal
services to ensure that this contract is suited to
your needs**
When shouldn’t it be used
• It shouldn’t cover all the costs of running
the organisation
• It shouldn’t be used to fund projects
• It shouldn’t be used when purchasing
services
How does it work
• This is grant in aid and as such is not a
competitive grant. Accordingly there is no
competitive process to select who should
have one
• However good the organisation/service is,
commissioning decisions should be used
to ensure use of these agreements do not
disrupt the market
How the document works
• See template – please note sections in red are
comments/pointers to take note of. Sections in green
are areas that need to be completed/amended
• 3 sections
• Section one: this sets out the goals, priorities and aims
of both (all) partners
• Section two: this sets out the outcomes that both
partners want to achieve over the lifetime of the
agreement
• Section 3: this is the standard contractual terms
Section 1 (points to note)
• 1.2 – Insert legal status of organisation
and what the org does. Also add in the
priorities/activities that are relevant to the
agreement
• 1.3 State Council’s corporate priority
document and the relevant priorities
• 1.4 (optional) you may have a
departmental document you wish to add
some priorities from
Section 2 (points to note)
• 2.1 and 2.2 – Add in here the outcomes both
parties would like to see progressed throughout
the lifetime of the agreement
• These outcomes should be proportionate and
should be areas that both parties can work
together to deliver
• 2.4 Add in some outputs that follow on from the
outcomes in 2.2 and 2.3 or add a process to
agree annually the key priorities that both parties
will deliver annually
Section 3 (points to note)
• 4.1 and 4.2 agree on funding levels and
payment terms including inflationary uplift
• 6.1 agree on monitoring and evaluation
process. Ensure this is proportionate
• 8.1 feel free to take out any insurances
that are not appropriate.