AGENDA
BOARD MEETING #12 for 2014
WEDNESDAY, 10th December
7:00 – 10:30pm
AGENDA ITEMS
Time
Arrival, photo copying, wellbeing exercise
1.
7:00-7:30
Welcome
Present: Lyndel, Robyn, Lee, Emma, Tamsin, Joanne, Colin Dandridge, Lisa
Apologies: Cristina
2.
Minutes of Last Meeting:
2.1
Read & accepted (Outstanding Action items to be covered in individual reports)
MOVED: Joanne
3.
7:30-7:35
SECONDED: Emma
7:35-7:40
CARRIED
Special Items of Business:
3.1
All Support Groups Annual Audit / Review – Robyn
3.1.1
The Groups Coordinator has conducted a full support groups audit over the
past 3 months, analysing the data from all groups. The aim of the review was
to analyse the current operation and feasibility of maintaining existing
support groups, identifying gaps in our service offerings, and ensuring all
resources are allocated appropriately. Her findings, with recommendations
for each group, were discussed. The board gave it's approval for Robyn to
complete the process of implementing the recommendations in consultation
with the group leaders.
3.1.2
The Group Coordinator and President outlined their ongoing concerns with
the “Northern P of T” group and the Board agreed that the closure of this
group is the best course of action.
3.1.3
ACTION ITEMS
3.1.3.1 Sys Admin will close the email account for this Group
3.1.3.2 President to email the group members regarding this decision
3.1.3.3 Sys Admin to update the web site accordingly
3.1.3.4 The President will contact the Group Leader regarding the closure
3.2
Volunteer Hours Aug – Nov 2014 – Lyndel
3.2.1
Approximately 500-600 hours for all volunteers, including board, President
requested all board members and volunteers to continue keeping record of
their volunteer hours
3.3
3.4
Smart Cards – Joanne
3.3.1
See attached report (Attachment 122014-001)
3.3.2
Template to be source by Joanne via Monique
Transporters DVD offer – Lyndel
3.4.1
UK Based Autism Research Trust is offering the “Transporter” DVD for us to
sell and receive a percentage of the profits. The Board decided to go down
the path of coupon sales via our newsletters etc….
3.4.2
ACTION ITEM
3.4.2.1 Lyndel to communicate with ART to facilitate setup
3.5
New volunteers induction process – Lee
3.5.1
The first group interview was held on 18th November, an admin support
person has been engaged as a result of this session. Several other people
have registered their interest in becoming volunteers. The next group
interview / information session is to be held in January 2015. Lee attended a
7:40-9:00
Volunteer Victoria training session and will make some notes available in due
course.
3.6
Grants Template & Ian Potter Foundation Application- Lisa
3.6.1
See attached report (attachment 122014-002)
3.6.2
ACTION ITEMS
3.6.2.1 Lee to email HPC template to Lisa
3.6.2.2 Lisa to contact the Ian Potter Foundation re Grant Expression of Interest
3.6.2.3 Lisa to email the Board the template for comment and ideas by December
20th
3.6.2.4 Any testimonials to be collected for Lisa to incorporate
3.7
Minute preparation and distribution – Lee
3.7.1
We’ve been told by some special volunteers that they do not wish to receive
the minutes as a general practise. Accordingly the board has decided to
adopt an ‘Opt In’ process for minute distribution from the start of 2015,
whereby minutes will only be distributed to special volunteers that request
they be sent to them.
3.7.2
ACTION ITEM
3.7.2.1 Colin to email all Special Volunteers and ask if they wish to continue
receiving the Board minutes
3.8
Admin assistant, email account, reporting requirements – Lee
3.8.1
The question was asked if the Group Leaders should subscribe to their own
information sources or should AV continue to forward emails etc deemed to
be of interest to the relevant groups.
3.9
Mindfulness Courses – Tamsin
3.9.1
See attached report (Attachment 122014-003)
3.9.2
Discussion was had regarding options for 2015
3.9.3
ACTION ITEM
3.9.3.1 Tamsin to look into availability of a ½ day course, preferably for a
Saturday
3.10 Western Group facebook – Tamsin
3.10.1 Deferred to another meeting
3.11 Purchase of Projector unit – Lee
3.11.1 Deferred to another meeting
3.11.2 ACTION ITEM
3.11.2.1
Lee to look into some prices in preparation
3.12 Business Plan – Tamsin
3.12.1 ACTION ITEM
3.12.1.1
Joanne to setup Doodle meeting request to organise date
3.13 Risk Management Matrix – Tamsin
3.13.1 Deferred to a separate meeting
3.14 Contractor Agreements – Tamsin
3.14.1 ACTION ITEM
3.14.1.1
Tamsin to look into a shorter form on Contract Agreements
Tea Break
4.
9:00-9:10
Reports for November
4.1 President’s Report – Lyndel
4.1.1
As attached (Attachment 122014-004)
4.2 Secretary’s Report – Lee/Colin
4.2.1
As attached (Attachment 122014-005)
4.3 Treasurer’s Report – Emma
4.3.1
As tabled
MOVED: Emma
SECONDED: Joanne
CARRIED
4.4 Membership Officer’s Report – Joanne
4.4.1
As attached (Attachment 122014-006)
4.5 Groups Coordinator’s Report - Robyn
4.5.1
Parents & Carers group event for April to utilise the balance of Grant issued
4.5.2
ACTION ITEM
4.5.2.1 Christina to go back to Nelle Frances for a Saturday
9:10-10:30
9th
May workshop
session
4.6 Help Coordinator’s Report - Lee
4.7 Events Coordinator’s Report – Cristina
4.7.1
As attached (Attachment 122014-007)
4.7.2
ACTION ITEM
4.7.2.1 Sys Admin to add to Web site some wording regarding the policy for
promoting other activities at AV events
4.8 Communications Coordinator’s Report – Tamsin
4.8.1
As attached (Attachment 122014-008)
4.9 Fundraising Coordinator’s Report – Lisa
4.9.1
4.10
As attached (Attachment 122014-009)
Technology Coordinator’s Report – Lyndel
4.10.1 As attached (Attachment 122014-010)
4.11
Library Coordinator’s Report – Kelly
5.
Other Business
6.
Board Meeting Dates for 2015
Wed 21st Jan 2015, 11th Feb, 11th Mar, 8th Apr, 13th May, 10th Jun, 8th Jul, 12th Aug, 9th
Sep, 14th Oct, 11th Nov, 9th Dec 2015.
Meeting Closed at 10:44pm
Attachment 122014-001
Membership card printing proposal
We have issued the same membership card for many years now. The card is laminated cardboard
and while functional is neither modern nor professional looking and is criticised for being too large
to fit the standard male wallet.
Earlier this year one of our AV members made a proposal to print plastic credit card sized
membership cards. I have been discussing the proposal with the member and the general proposal
is for a contract arrangement as follows:

$1.90 per card fully inclusive:
one side (AV logo),
colour print
black and white on the
reverse (member name, number, expiry date)

He can supply in the small numbers that we require – average per weekly print run is 9

Membership coordinator to send new card details to contractor by email – probably using an
Excel template, and probably weekly. Contractor will print cards and deliver to membership
coordinator within 48 hours

Contractor to invoice AVs on a monthly basis

Contractor will need to sign confidentiality agreement

AVs to supply template for cards – no special software required. We could use our graphic
contractor for this purpose
Cost analysis – based on approximately 400 cards per year
Annual cost – ongoing each year - $760
Current cost – cardboard cards, laminating envelopes, laminating machine and printer costs
apportioned over time - $140
Other options
AVs purchase a professional card printer - $1,100 – one off purchase
Plastic cards - $140 – printer cartridge $110.
Use a commercial printer – not really viable as I have not found one that will service the
small numbers we require. The smallest minimum run I have found is 25.
Attachment 122014-002
EXPRESSION of INTEREST 2015
Applicant organisation details
EXPRESSION OF INTEREST

ARTS

COMMUNITY WELLBEING

EDUCATION

ENVIRONMENT & CONSERVATION

HEALTH & DISABILITY
A two-stage application process is in place for the named program areas.
Stage 1 is submission of an Expression of Interest; Stage 2 is an invited application.
If you have previously applied to the Foundation you can save this EoI to your My Account using
your previous details (email and password). Click Save & Finish Later to login and save the EoI to
your account. If you get to the login page and can't remember your password click the Forgot
password? link and a temporary password will be emailed to you.
If you have not previously applied to us, you should click Save & Finish Later and on the login
page click the New Applicant? link and set up your own My Account. You can access your My
Account from the link on our website at any time.
BEFORE YOU BEGIN
Please refer to the very helpful advice provided here to assist you to more easily complete your
application.
It is also recommended that you have a look at the Attachments section now to see what
additional information will be required with your application.
Please note that if you print a copy of the application form that the Attachments page must be
printed separately.
Select the Program Area you are applying to
Community Wellbeing
If you are submitting an EoI for a request of more than $100,000 please advise the name of the
Program Manager you spoke with about your proposal and the date the discussion took place.
The proposal was discussed with Nicole at Ian Potter Foundation
Applicant Organisation Entity Name
Exactly as per your ABN - Refer to the Australian Business Register
Aspergers Victoria Inc.
Applicant organisation - AKA (acronym, trading name, former name, or name commonly known
by)
Universities - please include the overarching section that you are applying from e.g. Faculty or
Centre but NOT a lower Department or other subsidiary (this helps us to link your request to
historical requests made by your university).
Australian Business Number (ABN)
Enter in the format 12 345 678 901
47 066 180 983
PROJECT PRIMARY CONTACT
Prefix
Mrs
First name
Lisa
Last name
Petersen
Email
fundraising@aspergersvic.org.au
Telephone
In the format 0x xxxx xxxx
0430724910
Request details
1. Title of project
Working Well - A Capacity Building Program for Aspergers Victoria Volunteer Workers
2. Project Description Please address the following:
2a. Issue i.e. what is the problem or need that you seek to address?
Although anxiety and depression are not part of the diagnostic criteria, individuals with Aspergers
Syndrome (AS) are at a greater risk of an anxiety disorder or clinical depression and have higher
suicide risk. Last year, four families known to Aspergers Victoria experienced suicide of a loved
one with Aspergers Syndrome. Therefore, it is essential that our dedicated volunteers are better
equipped to assist members, not only in leading and facilitating effective support groups, but
also in understanding best practice in suicide alertness and prevention. Volunteers are the life
blood of our organization, but are not sufficiently resourced to meet the rapidly growing
community of families and individuals with AS that require our ongoing support. Volunteer
workers provide monthly social and support groups for adults, young adults, teens, girls and
boys with AS, as well as groups for parents and carers, siblings and partners. Phone volunteer
workers also provide information, referrals and a listening ear to callers in need, who are often
distressed and at times, in crisis. Greater guidance, professional peer support, upskilling and
training is needed to build capability and strength so we can better support the families we serve
to improve outcomes and also identify individuals at risk.
2b. Target group(s) i.e. who will benefit?
1. Aspergers Victoria volunteer workers (Group Leaders, Group Assistants and Telephone Help
Workers)
2. Aspergers Victoria members, individuals and families throughout Melbourne and Victoria,
including individuls with AS who are vulnerable and at risk
3. Participants and members attending support groups at the following locations:
The Nerve Centre, Blackburn
Reservoir Neighbourhood House
Wembley Primary School
Yarraville, Salvation Army Ringwood and;
Carnegie Library
4. The wider community and general public who are seeking advice and information (including
recently diagnosed individuals and families)
2c. Goals i.e. what do you aim to achieve?
Our goal is to achieve positive outcomes for all members (including those who may be vulnerable
and at risk) by building capacity of our support volunteer workers to:
- conduct their important work following best practice policy and procedures
- be equipped with practical knowledge on suicide alertness strategies and to be able to identify
when members may be at risk
- be equipped with training to refer individuals in crisis to access help and have the information
on hand to connect them with appropriate resources
- have sufficient resources, peer support and training to lead and facilitate successful peer
support groups and/or;
-have sufficient resources, peer support and training to work on the phone help desk following
best practice
2d. Approach i.e. how will you do it?
1. We will employ a Groups Coordinator in a paid role to ensure that volunteer workers at
Aspergers Victoria are operating with best policy practice and procedures and understand their
duty of care obligations. The Groups Co-ordinator will also liaise with volunteer workers to
ensure they are receiving essential supports and resources to carry out their important work.
2. We will engage ArcVic to facilitate the safeTALK workshop ("Suicide Alertness for Everyone
Workshop" to apply basic TALK steps (Tell, Ask, Listen, & KeepSafe) and provide custom training
to all volunteer workers
3. We will consolidate the current excellent work provided by our support groups through the
group leaders manual and by strengthening the skills of group leaders through ongoing training
sessions to improve their skill set and allocate mentors to support them
4. We will develop a peer support strategy and program for group leaders and assistants (in
consultation with ArcVic providing mentoring and assistance to the Aspergers Victoria Board and
Phone Help Co-ordinator with specific training and resources for the development of our help
services)
5. We will engage a paid psychologist/counsellor to supervise and mentor telephone workers
6. We will find new ways to support and increase our volunteers, whether this be via increasing
our volunteer base or paying for contracted services.
7. We will provide mindfulness training for all volunteers out of the Nerve Centre at Blackburn
(skills and strategies which can also be passed onto our members and group participants)
2e. Anticipated outcome(s) i.e. what will success look like?
Success would translate into volunteer workers who:
- are well equipped to carry out their important work at Aspergers Victoria
- understand and follow Aspergers Victoria best practice and procedures
- have greater capacity, confidence and resources to identify and refer individuals and families
who are in crisis and at risk
- can readily access support through mentoring, counselling and/or supervision
Success will translate into the overall long term strength and sustainability of an organization
which fosters resilient relationships amongst volunteer workers and a high level of mutual respect
and compliance and one that is able to identify individuals and families who are in crisis and at
risk and provide them with appropriate information and referrals to seek immediate help.
3. Other organisations involved in the project:
ArcVic (Anxiety Recovery Centre Victoria)
Volunteer Victoria
Melbourne Mindfulness Centre (Dr Richard Chambers)
Sensory Education & Advocacy Services
Networking with research and other Autism related organisations including OTARC, CDA, Amaze
and the I Can
Network
4. Project Budget Please provide an indication of the total expenditure of the project.
Please round up to the nearest dollar e.g. 120,000
70,000
5. Request Amount How much are requesting from the Foundation?
Please round up to the nearest dollar e.g. 95,000
50,000
6. Please provide details of confirmed or unconfirmed funds from other
Foundations/Governments/own funding
We are a registered health promotion charity, run by volunteers. We are able to contribute a small
amount of funding towards training for this project (as below) but do not have any other
confirmed or unconfirmed funding opportunities.
Volunteer and Groups Coordinator in kind hours toward the project ($17,350.00)
Aspergers Victoria contribution towards training $1,350.00 (Melbourne Mindfulness Centre)
Aspergers Victoria contribution towards training $1,300.00 (Arc Vic Workshops)
currently not receiving any other funding
Attachment 122014-003
Mindfulness Courses for AV
Need feedback on what Board are thinking to do. I have done some initial research…
Who are courses for: - Courses for Group leaders and Board?
- will GL do the practice required?
Here is some initial information to give an idea of options:
Smiling Mind Education Program: tool to help do mindfulness for Groups
“This section of the Smiling Mind website is for people wanting to run Smiling Mind’s Mindfulness
Meditation program with groups. This can be teachers, educators, counsellors, team leaders,
facilitators, sports coaches or those conducting wellbeing or mindfulness programs. The program is
downloadable for FREE. It is supported by a comprehensive manual for teachers/ facilitators and is
designed to be easily implemented without a large time commitment.
The program can be tailored to suit a range of audiences and environments and no meditation
experience is required from the teacher/ facilitator. It is recommended, though, that group
facilitators first practice the exercises themselves. Click here for more information about Smiling
Mind and Mindfulness Meditation. –
See more at: http://smilingmind.com.au/education-program/#sthash.w6W9kcTg.dpuf and :
http://smilingmind.com.au/education-program/”
Melbourne Mindfulness Centre
From Dr Richard Chambers (Clinical psychologist & mindfulness consultant, Monash academic)
I would welcome the opportunity to work with your leaders. In a day, I could outline:
- The science and practice of mindfulness
- Personal application e.g. stress reduction, performance enhancement, communication
- How to teach mindfulness and use it in clinical practice
- Using mindfulness with young people
- Using it with ASD
Participants would walk away with a clear understanding and experience of mindfulness and ways
to immediately start practising and applying it.
My fee for a full day for a not-for-profit such as yours is $2700. This will include some written
resources and MP3 mindfulness practices.
I am also happy to run a 60-90 minute introductory presentation. The fee for this would be $700.
Monash University
Craig Hassed does run a Train the Trainer 4 week course once a year. It is nearly finished, and we
haven't got another schedule for next year yet. I'm actually trying to convince Craig to put an extra
one next year as it has been so popular.
We usually reserve places for Monash staff first, if we get a week or so out from the beginning of
the course and there is still spots available then we will invite externals. There will be a $240
charge for non-Monash people. In the meantime you might also like to check out Australian
Teachers of Meditation Association
http://meditationaustralia.org.au/
Residential course: Gawler in Yarra Valley (5 days) and SMT by Pauline McKinnon
Tania Guidolin Meditation Teacher – trained at Gawler teacher training
Attachment 122014-004
Aspergers Victoria
November 2014 President’s Report - For Board Meeting on 10th December 2014
Summary of President tasks, meetings, discussions during November 2014:



















AGM preparations, including Annual Report
Northern Groups issues
Volunteer management, applications review and interviews
OTARC Autism Speaks, People Not Puzzle negotiations
Represented AV at Murdoch Children’s Research Institute ASD seminar
Support Group Leader Agreement development
Aspergers V Autism article
Kim Repak Facilitation consultancy ongoing discussions
AV all Groups audit, discussions with RG
Research request reviews, discussions with universities
2015 Calendar review
NC/MSA relationship
I CAN Network relationship
Help requests
Volunteer management
Distributed AV promotional material
Discussions with ASD connections re events, free tickets for AV members, publicity of relevant
opportunities
Finance review
Other emails and discussions regarding AV activities
Correspondance – 259 outgoing emails from president@aspergersvic.org.au during November
2014
Total hours on President / Board tasks during November 2014 – 82 hours
Lyndel Kennedy, AV President
Attachment 122014-005
Secretary:

Preparation of AGM documentation, event preparation and organisation

November Board meeting minutes

2014 AGM meeting minutes

Preparation of CAV Annual Statement

Archiving of email accounts, including the separation of admin, secretary and help accounts

Written and verbal handover to Colin Dandridge

Cleared the mail at the Nerve Centre
Lee Newcombe
Secretary Report for December Meeting

Handover with Lee completed

Filing of documents with relevant external organisations (Consumer Affairs etc….)

Mail from Nerve Centre cleared

o
1 x Information pack request
o
1 x Police Check notification
Sorting through papers from Lee and getting my head around the business processes of the
organisation

Took over the Secretary email account
Approximately 10 hours spent on AV Secretary work this month.
Colin Dandridge – Secretary
Attachment 122014-006
Committee Meeting - Membership Report – November 2014 Activity
This report is presented to the Aspergers Victoria committee with the recommendation that the
committee accept the new members as listed on the Membership Report.
New members
Debbie Ballment
Emma De Luca
Craig Blinco
Alison Cooke
Yaja Czajkowski & James Boekel
Roger Burns
Melissa Zahra
Maureen Gill
Scoresby Secondary College
Lisa Geier
Susanne Hunt
Angela Kerr
Katie Macintosh
Amelia Green
Meg Henderson
Katica Kurtov
Members re-newed
Lynette Wong
Graham Maley
Norman Parsons
Ellinor Allen
Annette Ducommun
Andrea Hardcastle
Janet Donaldson
Anna Brasier
Scotch College
Margaret Tokarska
Callan Turnham
David & Faye West
Julie Viney
Christine James
Christina Waight
Withdrawn
‘Promised’ future payments by event
attendees
This crops up from time to time and is
not a big issue but is one for the Board
and volunteers to be aware of. At two
recent events (one a speaker night and
the second a support group night) a
‘lapsed’ member signed a renewal form
to access the discounted event ticket
rate, promising to pay online later. The
payment has not been made and the
renewal has not been processed. The
second was a new member who
completed a form, also promising to
pay online later – again no payment has
been received and the application has
not been processed.
A PayPal payment for new membership was
received from a person with a USA address.
Interestingly she had paid, but not completed an
online membership application. I sent her email
explaining our member benefits and her inability
to access most of these from overseas. She
withdrew her application and requested a refund
which has been processed.
Reminder to renew emails were sent to 53 members whose membership was due for renewal in September
with the Spring newsletter but who failed to renew at that time. 41 of these people who did not renew in
September had joined AVs in 2013 – ie they were first year members. 10 members responded to the email by
renewing their membership.
Membership card printing proposal
We have issued the same membership card for many years now. The card is laminated cardboard and while
functional is neither modern nor professional looking and is criticised for being too large to fit the standard
male wallet.
Earlier this year one of our AV members made a proposal to print plastic credit card sized membership cards.
I have been discussing the proposal with the member and the general proposal is for a contract arrangement as
follows:






$1.90 per card fully inclusive:
colour print
one side (AV logo),
black and white on the reverse
(member name, number, expiry date)
He can supply in the small numbers that we require – average per weekly print run is 9
Membership coordinator to send new card details to contractor by email – probably using an
Excel template, and probably weekly. Contractor will print cards and deliver to membership
coordinator within 48 hours
Contractor to invoice AVs on a monthly basis
Contractor will need to sign confidentiality agreement
AVs to supply template for cards – no special software required. We could use our graphic
contractor for this purpose
Cost analysis – based on approximately 400 cards per year
Annual cost – ongoing each year - $760
Current cost – cardboard cards, laminating envelopes, laminating machine and printer costs
apportioned over time - $140
Other options
AVs purchase a professional card printer - $1,100 – one off purchase
Plastic cards - $140 – printer cartridge $110.
Use a commercial printer – not really viable as I have not found one that will service the small
numbers we require. The smallest minimum run I have found is 25.
To discuss and decide at December meeting.
Resources expended in November hours in total
Membership registration and related
Committee governance
client enquiries
5
2 Group leader workshop
4 Committee meeting
4 Planning meeting
1 emails and general
Attachment 122014-007
Aspergers Victoria Inc. EVENT Coordinator Report
For Committee Meeting: December 10, 2014.
November EVENTS REPORT


The 2015 AV calendar has been accepted by the Nerve centre.
Celebration dinner 24 attended. Emma will report on cost.
 VENUE for Tony Attwood finalised
Box hill town Hall confirmed. Self-cater suggestion: bottled water with pre-packaged snack.
 SPEAKERS
I have contacted all potential speakers for 2015. All have agreed.
Feb 12: Brainstorm Production: the Protectors 5-12 years: Deborah Ingles to supervise in my absence.
March 3: Warren Gibson, Mindfulness – Warren is willing to do 1 hour, need to fill another hour maybe
Robyn Gild and Lisa Peterson can add about their experience of Mindfulness.
April 23: Tony Attwood: Question and Answer session. Questions are submitted from support groups and
will answer with accompanying slides.
Questions to be submitted to Tony beginning of March.
After talking with Dawn his PA, this session cannot be advertised to public, members only. Dr. Tony is coming
to Melbourne at cost by Sue Larkey so we cannot market widely as it may affect attendance of the wholeday
workshop the next day.
I have advised Dawn that we have a large family membership of 400 plus.
June 24: Careers night organised with Young adults and I CAN network.
August 26: Raelene McBride " Using Video Modelling and Movie Making to teach social / life skills to
children with ASDs”
October 28: Gayle Vermont. Intimacy, relationships and Aspergers .
 I made enquiries to Nelle Frances she is available Saturday May 9, 2015. I have asked her to be more
flexible with numbers. Possibly use grant money and hold at Carnegie.
Autism/Aspergers 2 hour Workshop (up to 35 participants) $1,500.00 includes GST.
Autism/Aspergers 3 hour Workshop (up to 35 participants) $1,800.00 includes GST.
Nelle’s Speaking Topics: http://www.aspergerchild.com/index
• Strategies for dealing with challenging behaviour
• Emotional regulation difficulties in Asperger’s Syndrome
• Changing perspectives and processing differences of AS
• Accommodations for AS Students
• Using the Ben and His Helmet books within the curriculum
• Establishing scaffolding for communication skill-building
• Success Oriented Learning with positive reinforcement

SAFEtalk (suicide prevention)on a Saturday: TBA
Attachment 122014-008
COMMUNICATIONS REPORT
To December 2014
Newsletter
-
Next issue nearly done Next issue starts end of January.
–
Issuu needs to be embedded in our website:- need Lyndel to provide feedback for Spring
issue.
Events
-
Group leader training
-
Special Board Meeting
-
Mindfulness seminar at Monash & email to Board about this.
-
Put together outline of options for Mindfulness training of leaders
Facebook page:
-
updates for FB page this month
-
not had chance to do Twitter link set-up
Annual Business
- amends sone
-
created separate risk matrix and re-vamped
Poster- circulated existing one to Board previously
- need to decide what need
New Southern Group –
-
collected keys from Glen Eira Council chambers 2 days prior
-
set-up room prior and took notes for session, stayed following tidying up
-
attended SG training at Nerve Centre Sat 8th November
Group Leaders Agreement (Robyn)
-
researched options on volunteers and best precedents via internet and Richard
-
edited versions of the agreement
Grants
-
AV needs to collate information document including Board CVs
Other
-
OTARC response email to I Can for Autism Speaks
Half hour:
Hours:
Attachment 122014-009
Fundraising Report December 2014
Lisa Petersen: Fundraising Coordinator
1. Nov 13: Webinar on Corporate Sponsorship (Julie Johnson)
Summary: Julie talked about the growing trend of corporate partnerships and
corporate engagement being at an all time high
Cash donations being the most common form of corporate support but also skills
based volunteering (often through HR). Your brand influences what you have to
offer, has to be the right fit with a corporate. Need to think like a corporate and
craft a good proposal if you are going to approach corporates. Good market
examples: Movember and Gilette, Starkids, Jetstar and World Vision – these are
good synergies.
She suggests work out what’s in it for the corporate, what does corporate get in
return. Need to craft a case for support, get to the point and compel the corporate
to act. Keep proposals simple and use images to enhance the story. Appeal to the
emotion, then to intellect!
(If this is something AV wants to pursue long term I wonder how we could we
engage coroporates. Could potentially engage a corporate HR division to assist
with job interview stills for young adults as a starting point (for example), could be
a project idea for a grant or partner up with corporate to assist in the project and
fund it!).
2. Started work on organizational template from Our Community Winning Grants
Seminar (Andrew Wright). Propose for all board members to add information to
form a basis for all grant submissions.
3. Looked at previous Whitehorse Grant Application and spoke with the grants
officer about process for applications next year. She agreed it would be good to
get in touch with Metro Access Officer at Whitehorse to discuss the grant before
we submit in the new year. (Metro Access Officer may be a good contact to have
for AV as well?)
4. Research into the Ian Potter Foundation and their Grants Program
http://www.ianpotter.org.au/
After establishing that we meet the criteria with new DGR status, drafted an
‘expression of interest’ based on latest AV minutes, business plan etc.
It’s an experiment in formulating a concept and demonstrating a need (potentially
for future grants). It’s not a grant application so there’s no hard copy required and
it’s a ‘relatively’ short online document. If they like the basic concepts outlined in
our expression of interest they will invite a more formal grant application which
needs to be submitted early next year. Aim to submit online in December if
approved.
Hours worked:
1. Webinar: 1 Hour
2. Winning Grants Notes Review and Organizational
Template: 1.5 Hours
3. Whitehorse Grants research: 1 Hour
4. Ian Potter research, info collation and draft writing: 6.5 Hours
Total: 10 Hours
Attachment 122014-010
November 2014 Technology Report
This report covers the following IT related aspects for Aspergers Victoria:
1.
2.
3.
AV Website
AV Database
AV Gmail Account
As of October 2014, reporting on AV’s Social Media activity (Facebook, Twitter and YouTube) will be
provided by the Communications Coordinator, Tamsin Jowett.
1. AV Website
Website Traffic:
Month
Sep 14
Oct 14
Nov 14
Pages viewed
7,937
10,070
6,987
Visits
3,378
4,144
2,855
Audience Size
2,701
3,252
2,315
Most Popular Content in past month:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Home (1276 views)
Social Skills and Activity Groups (350)
Psychologists (344)
Social Skills Eastern suburbs (289)
FAQs (264)
Need a Diagnosis article (235)
Our Support Groups (215)
AV Events Calendar (177)
What is Aspergers (174)
Paediatricians (162)
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
Professional Directory (157)
AS Adults Page (155)
Contact Us Directory (152)
Psychiatrists (146)
AS Young Adults Page (135)
Parents Support Groups Page (129)
Publications (116)
Other Support Groups (115)
Join Us (103)
Teens Support Group Page (94)
November activities on the website included:




AV Events –added / updated AV events, reorganised past events
Non AV Support Groups, Social Skills and Activity Groups – reviewed / added / updated content
Professional Directory – responded to requests, updated psychologists, speech, OT, paediatricians pages,
checked references & membership status
Other tasks – updated and uploaded All Groups Summary page, updated our Support Group pages for
minor changes, took monthly SquareSpace data snapshot (backup), added Latest News content, added
content to State Election page, removed spam comments
2. AV Database:
There were no problems with the database during the month of November 2014. Reports from Joanne
Jennings (Memberships) and Kelly Petty (Library) will provide further information re data contained.
Joanne Jennings is having a problem renaming the back up file, and we are scheduling a time for me to
visit her home to investigate.
3. AV Gmail Accounts
There are 27 active Aspergers Vic email accounts. No technical problems were reported during November
2014. Active accounts are:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
Admin – Margaret Tok
ASadults – Colin Pickthall
Boys – Danny Nolan
Communications – Tamsin Jowett
Eastern – Robyn O’Sullivan
Easternpm – Deborah Ingles
Events – Cristina Isaac
Fundraising – Lisa Petersen
Girls – Janine Stockdale
Groups – Robyn Gild
Help1 – Lee Newcombe
Help5 – Georgina Mills
Help7 - Gina Schembri
Library – Kelly Petty
Memberships – Joanne Jennings
Northern – Lisa Petersen
NorthPT – Jackie Chanzi
Partners – Joy Marshall
President – Lyndel Kennedy
Secretary – Colin Dandridge
Siblings - Helen Evans
Southern – Cristina Isaac
Sysadmin – Lyndel Kennedy
Teens – Marilyn Clews
Treasurer – Emma Howden
Western – Anna Brasier
Youngadults – Kate Ingles
Total emails sent from sysadmin@aspergersvic.org.au during November 2014 – 28
Total hours on technology related tasks during November 2014 – 8 hours
Total Hours on President and Technology Coordinator tasks during November 2014 – 90 hours
Lyndel Kennedy, AV Technology Coordinator