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 Primarily a survey tool that identifies students struggling academically and/or socially for early intervention by key staff
 Also an excellent communication and data collection tool
 Provides students with instant feedback via a printable student report
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• Freshmen files created August 13( manual adjustments can be made by Sue J, i.e. enrollment, room or roster changes
)
• Care list notes added in August
• Early alerts added in real time
• Fall Transition survey 9/16-9/30
• Fall Check-Up survey 10/14-10/28
• Fall mid-term deficiencies loaded 10/22
• Fall grades loaded 12/21
• Spring Check-Up survey 2/10-2/24
• Spring mid-term deficiencies loaded 3/21
• Spring grades loaded 5/21
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Academic Year Surveys: Fall Transition
Administer at 3 weeks into the semester (September 16-30)
Academic Integration
• Academic Self-Efficacy
• Basic Academic Behaviors
• Advanced Academic Behaviors
• Commitment to Higher Education
Social Integration
• Peer Connections
• Living Environment (on/off campus)
• Roommate Relationships
• Homesickness
Self-Assessment
• Communication and Analytical Skills
• Self-Discipline
• Time Management
• Health and Wellness
• Financial Means
Survey Modules
(optional)
• Student athletes
• Stressors
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Academic Year Surveys: Fall and Spring Check-Up
Fall Check-Up (10/14 – 10/28) Spring Check-Up (2/10 – 2/24)
Academic Integration
• Academic Self-Efficacy
• Basic Academic Behaviors
• Advanced Academic Behaviors
Self-Assessment
• Financial Means
Social Integration
• Peer Connections
• Living Environment (on/off campus)
• Roommate Relationships
• Homesickness
Survey Modules
• Not applicable
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• All first time freshmen are connected to staff
(direct connects):
• Sue Jones- all students
• Shannon Brandt – open majors
• Venus Ricks – Multicultural students
• Yvonne F and Judi B – ODS
• Jason Kuntz – all resident students
• Area Coordinators- to residents in their halls
• Jen E and Todd S – all commuters
• Coaches – to their athletes
• Rick Beard – to all student athletes
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Logging into MAP-Works
Bookmark https://lvc.map-works.com
Students and staff log in with LVC username and password
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Go to More, and My Profile
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Change activity notification to daily

Which students are we viewing?
Counts
Specifics
Help

Individual Student Homepage
Talking points is a snapshot
About the student includes contact, enrollment data and direct connects
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Type first or last name to find a student
Activity is notes, referrals and contacts
Survey dashboard shows survey results

Activity = Contact, Note, Referral, Appointment, or Student Task
Create a new activity with one click
Filter list by activity type
View list of activities
Link a related activity to an existing activity

• Contact – records all types of communication or attempted communication with a student
• Note – non-actionable information about a student that may be relevant to you or other staff working with a student
• Referral – action required
– If assigned a referral you should take and record action (new referral, note, close)

• Allow faculty/staff to record interaction with a student (i.e., in-person meeting, phone conversation, email received from student, etc.)

Interactive contacts include a student response and remove a student from the priority list
Important to record both interactive and non-interactive contacts so other direct connects can view
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• Allow faculty/staff to put a notation on a student’s record.
• Notes are typically informational in nature and are generally not time sensitive
• Care list information entered as notes
• All notes may be public, which means viewable by direct connects

Choose a referral category (same categories for appointments and contacts)

Assign to lists direct connects
Status should be closed after contact with the student
Students should not be notified of referral
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• If assigned a referral you should note your actions such as
– Attempt to communicate (non-interactive contact)
– Record communication (contact)
– Refer the student to another direct connect
– Close the referral
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Fall Check-Up
Intent to Leave
Fall Check-Up
Survey Rating
Fall Term GPA
Survey nonresponders
Fall Mid-Term
Academic Rating
MAP-Works
Risk Indicator
Fall Transition Intent to Leave
Incoming Student
Characteristics + Fall
Transition Survey
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Spring Mid-Term
Academic Rating
Spring Check-Up
Survey Rating
Spring Check-Up
Intent to Leave

• An indicator of the student’s risk for attrition or poor academic performance.
• Each student is categorized into one of four groups:
– Green
– Yellow
– Red
– Red X2
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Red indicators need immediate attention from Shannon,
Yvonne, Venus, Coaches and
Sue J.
may require referral to other direct connects
Yellow, especially those with intent to leave should be priority for SA staff
Early alerts will be referrals by Sue J to appropriate direct connect
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• 15 minutes each day
• Use the activity features to inform others
• Address referrals (which will include early alerts) in a timely manner and close them
• Encourage students to take all three surveys and review their student reports
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