UNIVERSITY OF JOHANNESBURG
Library and Information Centre
Terms and conditions regarding the use of the UJ libraries
1. General Rules of Conduct
Behaviour which disrupts the activities of the Library and Information Centre or impinges
on the right to a quiet and orderly work and study environment of other library clients is
not permitted. This includes, but is not limited to, the following:
a) Smoking is not permitted in the library or within a five meters radius of the library
entrance.
b) Consumption of food and drinks is not permitted in the library. The exception is water
in transparent bottles.
c) Silence will strictly be observed in the library.
d) No talking on cell phones is allowed in the library.
e) Reservation of seats is not permitted. Books and other articles left unattended for 15
minutes or more on chairs and tables may be removed by the library staff for safe
keeping.
f) The library will not accept responsibility for lost or misplaced personal belongings.
g) The library management may amend the library Rules and Regulations as and when
necessary.
h) The library staff on duty has the right to request a user to leave the premises if
he/she if found to be violating any of the library rules.
Security staff as well as library staff in the Campus Libraries is responsible for
enforcing the Rules of Conduct and the right of admission to a library may be
withdrawn by the Campus Librarian if a client violates the library rules.
2. Loan Rules
a) Only UJ staff, students and other registered library members can use or borrow
library materials.
b) No books or library materials may be taken out of the library until the loan has been
recorded. Unauthorised removal of library materials is regarded as a very serious
offence and may lead to disciplinary actions taken against the transgressor.
c) Library materials borrowed must be returned on or before the due date. The loan
periods for the UJ Library and Information Centre is as follows:
i.
Undergraduate students can borrow a maximum of 6 (six) items for 14 days.
ii.
Postgraduate students can borrow a maximum of 16 (sixteen) items for 30 days.
iii.
Academic permanent staff can borrow a maximum of 30 (thirty) items for 60
days.
iv.
All temporary staff can borrow a maximum of 15 (fifteen) items for 14 days.
d) Prospective post graduates can borrow a maximum of 8 (eight) items for 14 days.
e) Study collection items have a five day loan period and may not be renewed.
f) Items from the Reserve (short loan) Collection are issued for 2 (two) hours only and
may not be taken out of the library. The exceptions are overnight or weekend loans.
g) All borrowers must settle any overdue loans and fines before they may borrow or
renew any items again.
h) The following items are not available for circulation:
i.
Material from the Rare Book Collection and Archives;
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ii.
iii.
iv.
v.
Reference material;
Journals;
Items from the Law Collection;
Any items indicated as “not available” on the library catalogue.
3. Holds
Library items have to be returned on or before the due date. The Team Leader of the
Circulation Service has the right to request the return of library material(s) before the end
of the loan period, if it is urgently needed by another client.
4. Lost and Damaged Items
a) Borrowers will be held responsible for items loaned to them.
b) If library material is lost or damaged, the borrower will be responsible for its
replacement as well as for the payment of fines and other administrative costs.
c) In your own interest report a lost University/Library card immediately to the librarian
on duty at the Lending desk.
d) The library will not take responsibility for items loaned on a lost card which has not
been reported as lost to the library.
5. Bills and Fines
a) A fine will be imposed for the late return of library material. The rate will be revised
annually.
b) No service will be provided to clients with outstanding fines or overdue library items
on their account.
c) Students with outstanding fines or damaged or lost items billed against their account
will not be able to do the following until all debts have been settled:
i.
View their examination results;
ii.
Register the following year.
iii.
View or print their academic record;
iv.
Received their graduation certificate.
6. Computers
a) Computers in the library may only be used for academic information searches. They
may not be used for social networking or entertainment.
b) Only the IT division of the library may install or delete any program or service on the
computers in the library.
NOTE:
The purpose of these rules is to safeguard the common interest of all users and to enable the
Library to carry out its functions as efficiently as possible. Failure to observe these rules can
lead to legal actions being taken against the transgressor.
Approved on 22 November 2010 by FINTT/LST
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