August 2013
• Nadia K. Sampson
• Kelsey Morris
• Katie Conley
• Megan Cave
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SWIS 5.0 Preview
Application navigation and training information
SWIS Readiness
Licensing Information
Pricing Model Changes
Support Resources
applications
on the
account
2 ways to
login
SWIS 4.4
Navigation
Main Menu
SWIS 5.0
SWIS Dashboard and Icons
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Reports
Referral Labels
Select one specific report
and enter specific data
parameters
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Problem Behavior
o Harassment/Bullying
o Defiance/Disrespect/
Insubordination/
Non-compliance
• Motivation
• Administrative Decision
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School Summary reports displayed on the SWIS
Dashboard
Multiple report tabs open at the same time
NEW—Day of Week Report
NEW—Grade Report
NEW—Motivation Report in the Student
Dashboard
Problem Behavior—can select more than one!
o Harassment—enhanced ability to track!
o Bullying—now separated!
o Defiance/Insubordination/Non-compliance
o Disrespect—now separated!
Perceived Motivation
Action Taken—can select more than one!
o NEW—Action Pending
o NEW—Additional Attendance/Saturday
o NEW—Alternative Placement
SWIS 4.4
SWIS 5.0
Data Drill-Down
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Custom Report
Custom Graph
NEW—Data Drill-Down feature with savable
reports
Person
Management
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Add/Revise Staff
Display Staff Status
Merge Staff
Add/Revise Student
Display Student Status
Merge Student
NEW—Person Management feature which
allows for managing all students, staff, & nonstaff in one place
NEW—Person status is displayed and merging
and revising is enhanced and easier
Seclusion/Restraint
Not possible to identify the use of
seclusion/restraint and not possible
to track the use
NEW—Risk Indices added for better data-based
decision making around disproportionality
Ethnicity Report
Weapons &
Harassment
NEW—Seclusion/Restraint can be identified and
tracked
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Create Extra Info fields to track
harassment and/or weapons
use
NEW—Selecting Use/Possession of Weapons
prompts for weapon type
NEW—Selecting Harassment prompts for
harassment type
Enhanced Features
Custom Fields
replaces Extra Info
Weapons and Harassment
Default to federal guidelines, but can be customized
Facilitators can change and refresh schools without
logging out
Data Integrity will default to the current school year
Auto-prompt days suspended/expelled
Auto-prompt enrollment and school days
What to expect in the SWIS Suite of Applications
CICO-SWIS Goal Line Shift
CICO-SWIS Stand Alone—August
ISIS-SWIS Stand Alone—August
In-Application Help Desk
Readiness &
Licensing
Annual Updates
and Renewal
Swift at SWIS
Training
Annual Readiness
Checklists
Coaching and
Follow-Up Support
Annual SWIS
Facilitator Boosters
Three-Month
Review
Ongoing
Communication
and Support
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Readiness & Licensing
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Reorganized to better align across applications and
accommodate stand-alone subscriptions
Documentation
Allow schools up to three months to meet documentation
requirements
this will require the facilitator to follow-up and verify later that the final
requirements were met
Language for inclusion of non-school facilities (i.e.,
school/facility, educational facility)
Status Checks for Action Planning
Not in Place
Partial
In Place
Next Check
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Readiness & Licensing
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Readiness & Licensing
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SWIS Readiness Requirement 3
The school/facility has an incident referral form
and definitions for behaviors resulting in
administrative-managed (major) vs. staff-managed
(minor) incidents in place that is compatible with
SWIS referral data entry.
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Readiness & Licensing
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More information and examples are available at www.pbisapps.org in the Resources section
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Readiness & Licensing
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SWIS Readiness Requirement 4
Within three months of SWIS licensing, the
school/facility is committed to having in place a
clearly documented, predictable system for
managing disruptive behavior (e.g. School-wide
PBIS)
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Readiness & Licensing
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More information and examples are available at www.pbisapps.org in the Resources section
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Readiness & Licensing
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Staff Managed are Minors
Minors
• Inappropriate Language
• Physical Contact
• Defiance/Insubordination/Non
-Compliance
• Disrespect
• Disruption
• Dress Code
• Technology Violation
• Property Misuse
• Tardy
Consequences are determined by
staff
Office Managed are Majors
Majors
• Abusive/Inappropriate
Language
• Fighting
• Physical Aggression
• Defiance/Insubordination
• Harassment/Intimidation
• Inappropriate Display of
Affection
• Vandalism/Property
Destruction
• Lying/Cheating
• Skipping
• Technology Violation
• Dress Code
• Theft
• Arson
• Weapons
• Tobacco
• Alcohol/Drugs
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Readiness & Licensing
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More information and examples are available at www.pbisapps.org in the Resources section
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Readiness & Licensing
Readiness & Licensing
One form to complete
Revamped for online
completion
Space for electronic signatures
Revision to user section
Readiness & Licensing
School Information Form
Administrator login
All other users = SAMI
Billing Information
Leave blank if the school pays
License Agreement & Data Sharing
Administrator signature
Facilitator Information
Facilitator signature
Readiness & Licensing
Readiness & Licensing
License Agreement
The person assigned the responsibility
of signing legally-binding documents
will sign the license agreement. In
most schools this is the:
• Administrator
• Dean
• Vice Principal
• Superintendent.
Optional Data Sharing Agreement
Schools opting to participate in
sharing their data with state and
district evaluators for research
purposes will sign this agreement. This
piece is not required in order to use
the SWIS Suite.
Readiness & Licensing
Applications
Use the drop-down to indicate which
applications the school wants to
access.
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Readiness & Licensing
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Pricing Model—July 2013
ISIS-SWIS
CICO-SWIS
SWIS
1 Application
2 Applications
3 Applications
1-19 Schools
$300
$400
$500
20-39 Schools
$270
(10% discount)
$360
(10% discount)
$450
(10% discount)
40+ Schools
$240
(20% discount)
$320
(20% discount)
$400
(20% discount)
Readiness &
Licensing
Annual Updates
and Renewal
Swift at SWIS
Training
Annual Readiness
Checklists
Coaching and
Follow-Up Support
Annual SWIS
Facilitator Boosters
Three-Month
Review
Ongoing
Communication
and Support
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Swift at SWIS Training
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Plan your Swift at SWIS Training
Use the Demo Account to demonstrate
reports
Use your Facilitator Account to demonstrate
data entry
Facilitator Guide
Includes an outlined training!
SWIS User’s Manual
Great resource during training sessions and for
ongoing learning!
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Coaching and FollowUp Support
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After Swift at SWIS Training
Conduct a one week follow-up to check
implementation and use
Attend and coach the next three team meetings
Support team leader and data analyst prior to
meetings
The goal is to build capacity in them to come to the
meetings prepared with data.
Remind schools/facilities to run data integrity
check at least quarterly
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Three-Month Review
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Ongoing Communication
and Support
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After Three Months
Follow up with the school/facility via:
SAMI
Phone
Email
Attend a team/staff meeting and offer coaching for using
discipline data.
Check documentation on readiness requirement 4
Ongoing Communication and Support
Continue to follow up with the school and check in via
SAMI, phone, email, scheduled site visits, etc.
Use SAMI to regularly view and monitor school accounts.
Support new schools with readiness, licensing, Swift
at SWIS, and provide ongoing coaching.
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Annual SWIS
Facilitator Boosters
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Stay up-to-date and
be informed so your
schools can be, too!
PBISApps website
Trainings
Webinars
Resources
Pre/PostConference
Sessions
Review Facilitator
Manual
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Annual Readiness
Checklists
Annual Updates and
Renewal
Annual Facilitator responsibilities include:
Reviewing the status of schools’ SWIS readiness tasks
Using SAMI to update and modify school accounts as
needed
Completing the annual license renewal process
Completing Swift at SWIS Training with new SWIS users
Completing Swift at SWIS booster training as needed
Providing ongoing coaching support for all schools
SAMI Training
This training will provide
information for SWIS Facilitators
in using their SAMI Account to
better assist schools with the
SWIS applications.
Wed., Aug. 14, 2013
8:00 AM – 9:00 AM PDT
Register at www.PBISApps.org
Portal Support Section
Search Function
Community Forum
Email the
PBISApps Team
Chat with us
online
Encourage
Facilitators to use
the Portal
communication
features
New phone number
1-855-455-8194
When you leave the webinar, please complete the
survey.