PBIS Applications Training Team
SWIS 5.0 & CICO-SWIS Overview and
Walkthrough
Application navigation and training information
SWIS & CICO-SWIS Readiness Requirements
Licensing Information
Pricing Model Changes
Support Resources
Applications
on the
account
Login
SWIS 4.4
Navigation
Main Menu
SWIS 5.0
SWIS Dashboard and Icons
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Reports
Referral Labels
Select one specific report
and enter specific data
parameters
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Problem Behavior
o Harassment/Bullying
o Defiance/Disrespect/
Insubordination/
Non-compliance
• Motivation
• Administrative Decision
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School Summary reports displayed on the SWIS
Dashboard
Multiple report tabs open at the same time
NEW—Day of Week Report
NEW—Grade Report
NEW—Motivation Report in the Student
Dashboard
Problem Behavior—can select more than one!
o Harassment—enhanced ability to track!
o Bullying—now separated!
o Defiance/Insubordination/Non-compliance
o Disrespect—now separated!
Perceived Motivation
Action Taken—can select more than one!
o NEW—Action Pending
o NEW—Additional Attendance/Saturday
o NEW—Alternative Placement
SWIS 4.4
SWIS 5.0
Data Drill-Down
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Custom Report
Custom Graph
NEW—Data Drill-Down feature with savable
reports
Person
Management
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Add/Revise Staff
Display Staff Status
Merge Staff
Add/Revise Student
Display Student Status
Merge Student
NEW—Person Management feature which
allows for managing all students, staff, & nonstaff in one place
NEW—Person status is displayed and merging
and revising is enhanced and easier
Seclusion/Restraint
Not possible to identify the use of
seclusion/restraint and not possible
to track the use
NEW—Risk Indices added for better data-based
decision making around disproportionality
Ethnicity Report
Weapons &
Harassment
NEW—Seclusion/Restraint can be identified and
tracked
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Create Extra Info fields to track
harassment and/or weapons
use
NEW—Selecting Use/Possession of Weapons
prompts for weapon type
NEW—Selecting Harassment prompts for
harassment type
Enhanced Features
Custom Fields
replaces Extra Info
Weapons and Harassment
Default to federal guidelines, but can be customized
Facilitators can change and refresh schools without
logging out
Data Integrity will default to the current school year
Auto-prompt days suspended/expelled
Auto-prompt enrollment and school days
Enhanced Features
CICO-SWIS Dashboard
Data at Login!
Data Entry
Improved features for data integrity!
Reporting Options
View multiple reports at the same time!
Period Management and Expectations
Easier ways to define the school-wide system!
Upcoming Features
CICO-SWIS Goal Line Shift
In-Application Help Desk
Both SWIS and
CICO-SWIS Facilitation
involves:
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Readiness
Licensing
Training
Ongoing Communication
Ongoing Coaching
Ongoing Support
Year-End Support
New
school/facility
request(s)
Year-End,
Wrap-Up Support
Coaching and
Follow-Up Support
Three-Month
Readiness Review
Initial Readiness &
Licensing
Swift at SWIS or
CICO-SWIS
Training
Coaching and
Follow-Up Support
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Readiness & Licensing
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Reorganized to better align across applications and
accommodate stand-alone subscriptions
Documentation
Allow schools up to three months to meet documentation
requirements
this will require the facilitator to follow-up and verify later that the final
requirements were met
Language for inclusion of non-school facilities (i.e.,
school/facility, educational facility)
Status Checks for Action Planning
Not in Place
Partial
In Place
Next Check
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Readiness & Licensing
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Readiness & Licensing
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SWIS Readiness Requirement 3
The school/facility has an incident referral form
and definitions for behaviors resulting in
administrative-managed (major) vs. staff-managed
(minor) incidents in place that is compatible with
SWIS referral data entry.
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Readiness & Licensing
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More information and examples are available at www.pbisapps.org in the Resources section
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Readiness & Licensing
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More information and examples are available at www.pbisapps.org in the Resources section
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Readiness & Licensing
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SWIS Readiness Requirement 4
of SWIS licensing, the
school/facility is committed to having in place a
clearly documented, predictable system for
managing disruptive behavior (e.g. School-wide
PBIS)
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Readiness & Licensing
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Staff Managed are Minors
Minors
• Inappropriate Language
• Physical Contact
• Defiance/Insubordination/Non
-Compliance
• Disrespect
• Disruption
• Dress Code
• Technology Violation
• Property Misuse
• Tardy
Consequences are determined by
staff
Office Managed are Majors
Majors
• Abusive/Inappropriate
Language
• Fighting
• Physical Aggression
• Defiance/Insubordination
• Harassment/Intimidation
• Inappropriate Display of
Affection
• Vandalism/Property
Destruction
• Lying/Cheating
• Skipping
• Technology Violation
• Dress Code
• Theft
• Arson
• Weapons
• Tobacco
• Alcohol/Drugs
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Readiness & Licensing
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More information and examples are available at www.pbisapps.org in the Resources section
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Readiness & Licensing
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Readiness & Licensing
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CICO-SWIS Readiness Requirement 3
The school/facility has a standard Daily Progress
Report/CICO point card with the following
information:
Defined number of check-in periods (up to ten)
Defined number of expectations/goals (3-5)
A three-point rating scale
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Readiness & Licensing
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More information and examples are available at www.pbisapps.org in the Resources section
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Readiness & Licensing
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CICO-SWIS Readiness Requirement 4
of CICO-SWIS licensing the
school/facility is committed to having a clearly
documented CICO system. Procedures include:
Description of the program
CICO coordinator
Process for identifying students for CICO
Process/materials for training adults, students, and families
Readiness & Licensing
One form to complete
Revamped for online
completion
Space for electronic signatures
Revision to user section
Readiness & Licensing
School Information Form
Administrator login
All other users = SAMI
Billing Information
Leave blank if the school pays
License Agreement & Data Sharing
Administrator signature
Facilitator Information
Facilitator signature
Readiness & Licensing
Readiness & Licensing
License Agreement
The person assigned the responsibility
of signing legally-binding documents
will sign the license agreement. In
most schools this is the:
• Administrator
• Dean
• Vice Principal
• Superintendent.
Optional Data Sharing Agreement
Schools opting to participate in
sharing their data with state and
district evaluators for research
purposes will sign this agreement. This
piece is not required in order to use
the SWIS Suite.
Readiness & Licensing
Applications
Use the drop-down to indicate which
applications the school wants to
access.
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Readiness & Licensing
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Pricing Model—July 2013
ISIS-SWIS
CICO-SWIS
SWIS
1 Application
2 Applications
3 Applications
1-19 Schools
on one invoice
$300
$400
$500
20-39 Schools
on one invoice
$270
(10% discount)
$360
(10% discount)
$450
(10% discount)
40+ Schools
on one invoice
$240
(20% discount)
$320
(20% discount)
$400
(20% discount)
New
school/facility
request(s)
Year-End,
Wrap-Up Support
Coaching and
Follow-Up Support
Three-Month
Readiness Review
Initial Readiness &
Licensing
Swift at SWIS or
CICO-SWIS
Training
Coaching and
Follow-Up Support
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Swift at SWIS or
CICO-SWIS Training
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Plan your Swift at SWIS or CICO-SWIS
Training
Use the Demo Account to demonstrate
reports
Use your Facilitator Account to demonstrate
data entry
Facilitator Guides
Include outlined trainings!
SWIS and CICO-SWIS User Manuals
Great resource during training sessions and for
ongoing learning!
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Coaching and FollowUp Support
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After Swift at SWIS or CICO-SWIS Training
Conduct a one week follow-up to check
implementation and use
Attend and coach the next three team meetings
Support team leader and data analyst prior to
meetings
The goal is to build capacity in them to come to the
meetings prepared with data.
Remind schools/facilities to run data integrity
check at least quarterly
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Three-Month Review
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Ongoing Coaching and
Support
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After Three Months
Follow up with the school/facility via:
SAMI
Phone
Email
Attend a team/staff meeting and offer coaching for using
discipline data.
Check documentation on readiness requirement 4
Ongoing Communication and Support
Continue to follow up with the school and check in via
SAMI, phone, email, scheduled site visits, etc.
Use SAMI to regularly view and monitor school accounts.
Support new schools with readiness, licensing, SWIS
and CICO-SWIS training, and ongoing coaching.
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Year-End, Wrap-Up
Support
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Annual Facilitator responsibilities include:
Reviewing the status of schools’ SWIS or CICO-SWIS
readiness tasks
Using SAMI to update and modify school accounts as
needed
Completing the annual license renewal process
Completing SWIS or CICO-SWIS Training with new users
Completing SWIS or CICO-SWIS booster training as
needed
Providing ongoing coaching support for all schools
Remember: the school
administrator that is
listed on the Readiness
and Licensing Form is
the only user that SWIS
will set up for the
school. The SWIS or
CICO-SWIS Facilitator
will add all other users
through SAMI.
SAMI allows a Facilitator to monitor and manage
user access to the school’s account.
User access type varies based upon:
Applications included in the subscription (e.g., SWIS, CICOSWIS, ISIS-SWIS)
Size, grade levels, and culture of school
Facilitator capacity for training and support
SWIS implementation at the district, regional, or state level
Role and tasks assigned to the user
SWIS
Admin
Data
Entry
Description
A SWIS Admin user has access to enter
referral data, generate reports
(including the staff report), edit all
information in School Settings, and edit
Person Management.
A Data Entry user has access to enter
referral data, generate reports
(excluding the staff report), edit only
Core Data in School Settings, and edit
Person Management.
Role
The role of SWIS Administrator is typically limited to one or two
school or district-level administrators who support and/or
participate in the school-wide implementation of SWIS.
The role of data entry is typically limited to one or two staff
members who enter referral data, maintain person records, enter
schools days & enrollment, and/or monitor data integrity.
Data
Analyst
A Data Analyst user has access to view The role of data analyst is typically limited to one or two staff
SWIS reports (excluding the staff report) members who are responsible to monitor data integrity and
for decision making and evaluation.
generate relevant SWIS reports to summarize for decision-making
team(s) within the school or district.
Reporter
A Reporter user has access to view SWIS The role of Reporter is given to a small number of staff within the
reports (excluding the staff report) for
school who regularly monitor and report SWIS data (e.g., grade
decision making and evaluation.
level team leader, school counselor)
Note: as the ability to generate the Data Integrity Report and Download Data are made available,
only the SWIS Admin, Data Entry, and Data Analyst will have access to do so.
SWIS Admin
Data Entry
Enter Referrals
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Generate
All Reports
Including Staff Report
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Generate Most Reports
Excluding Staff Report
Edit all School Settings
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Data Analyst
Reporter
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Edit Core Data in School Settings
Only
Enrollment & School Days
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Edit Person Records in Person
Management
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Generate Data Integrity Report
and Download Data
(Coming Soon)
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CICO
Admin
Data
Entry
Data
Analyst
Reporter
Description
A CICO Administrator has full access to
manage settings and enrollment as
well as enter and review data within
CICO-SWIS.
Role
The role of CICO Administrator is typically limited to one or two
staff members who coordinate and manage the
implementation of the CICO intervention and the use of CICOSWIS data system.
A Data Entry user has access to enter
data and generate common reports
within SWIS.
The role of data entry is typically limited to one or two staff
members who enter point data, maintain person records,
and/or monitor data integrity.
A Data Analyst user has access to
review reports within CICO-SWIS for
decision-making and evaluation.
The role of data analyst is typically limited to one or two staff
members who are responsible to monitor data integrity and
generate relevant CICO-SWIS reports to summarize for
decision-making team(s) within the school or district.
A Reporter has access to view common The role of Reporter is given to a small number of staff within
reports within SWIS.
the school who regularly monitor and report SWIS data (e.g.,
grade level team leader, school counselor)
Coordinator
School-Wide
Read Only
User
Description
An ISIS-SWIS Coordinator has full
access to set up and manage
student files, enter and review
data, and access the school-wide
report.
An ISIS-SWIS School-Wide Read
Only User has access to review
data, and access the school-wide
report.
Role
The role of ISIS-SWIS Coordinator typically includes 2-4 staff
members who coordinate and manage the implementation
of individual supports to a group of students.
The role of School-Wide Read Only varies but should include
tasks and permissions related to accessing information for all
student files in ISIS-SWIS.
A User in ISIS-SWIS is a label that indicates that the person should have some level of access to
one or more student files. This access is set up by the ISIS-SWIS Coordinator(s) at the school.
SWIS
CICO-SWIS
SWIS Admin (1)
Data Entry (2-3)
Data Analyst (1-2)
CICO Admin (1-2)
Data Entry (2-3)
Data Analyst (1-2)
Reporter (0-3)
Reporter (0-3)
ISIS-SWIS
Coordinator (2-4)
School-Wide Read Only (1-2)
User (n/a)
Evaluating New Requests for access
Permissions and access needs
What are the person’s responsibilities related to access?
Do we need permission from the school administrator?
What access type(s) are appropriate?
Current number of users
Are we within the recommendations (above)?
Facilitator capacity
Does the facilitator have capacity to train, manage, and support a
new user?
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Annual SWIS
Facilitator Boosters
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Stay up-to-date and
be informed so your
schools can be, too!
PBISApps website
Trainings
Webinars
Resources
Pre/PostConference
Sessions
Review Facilitator
Manual
Portal Support Section
Search Function
Community Forum
Email the
PBISApps Team
Chat with us
online
Encourage
Facilitators to use
the Portal
communication
features
New phone number
1-855-455-8194