Integrated National Education
Information System (iNEISTM)
CCA Scheduling & Enrollment
Introduction
• This powerpoint slide is a step-by-step instruction
guide on how to complete the CCA Timetabling
template, upload to iNEIS™ and complete CCA
enrollment
• CCA Scheduling & Enrollment are done by School
CCA Head
• Please sign the attendance and fill in your email and
contact number. (for ease of communication for CCA
related issue)
• Please inform the consultants before leaving the
working session
• Please leave a copy CCA file to consultants
• Please request assist from Helpdesk if you need help
after the session. (Tel No: +673-2230635 / 2230637 or
Email: iNEIS@moe.gov.bn)
Overview of Operations
1. Modify Delimiter / Separator
2. Download School data File
3. Download CCA Timetabling Template
4. Complete & Verify CCA Timetable
5. Upload CCA Timetable to iNEIS™
6. Verify & Update Timetable in iNEIS™
7. Admit Students in CCA
8. Term Activate Students in CCA
9. Enroll Students under CCA
10.Verify CCA Class Roster
Integrated National Education
Information System (iNEISTM)
Modify Delimiter / Separator
Modify Delimiter / Separator
• Modify Delimiter / Separator needs to be
done so the CSV template file can be
displayed and uploaded in the correct
format
• CCA Timetable upload uses the
semicolon ‘ ; ‘ separator
• Ensure that once the file has been
uploaded, the separator needs to be
changed back to coma ‘ , ‘
Using Windows 7
1. Click on the START/WINDOWS menu
icon at the bottom of your window.
2. Click on Control Panel.
3. Click on Clock, Language and Region.
4. Click on Change, Date, Time and
Number formats.
Modify Delimiter / Separator
Using Windows 7
• Click on Additional
Settings
Modify Delimiter / Separator
Using Windows 7
• Click on Additional
Settings
Modify Delimiter / Separator
Using Windows 7
• Change List
Separator to a
semicolon ‘;’
Modify Delimiter / Separator
Using Windows 7
• Click on Apply
Modify Delimiter / Separator
Using Windows 7
• Click on OK
Modify Delimiter / Separator
Using Windows 8
• Hover mouse over to
the bottom-right
corner of your
Desktop
Modify Delimiter / Separator
Using Windows 8
• Click on the Settings
icon
Modify Delimiter / Separator
Using Windows 8
• Click on Control
Panel
Modify Delimiter / Separator
Using Windows 8
• Click on Change date, time or number
formats
Modify Delimiter / Separator
Using Windows 8
• Click on Additional
Settings
Modify Delimiter / Separator
Using Windows 8
• Click on Additional
Settings
Modify Delimiter / Separator
Using Windows 8
• Change List
Separator to a
semicolon ‘;’
Modify Delimiter / Separator
Using Windows 8
• Click on Apply
Modify Delimiter / Separator
Using Windows 8
• Click on OK
Overview of Operations
1. Modify Delimiter / Separator
2. Download School data File
3. Download CCA Timetabling Template
4. Complete & Verify CCA Timetable
5. Upload CCA Timetable to iNEIS™
6. Verify & Update Timetable in iNEIS™
7. Admit Students in CCA
8. Term Activate Students in CCA
9. Enroll Students under CCA
10.Verify CCA Class Roster
Integrated National Education
Information System (iNEISTM)
Download School data File
Overview
• Generate List of Facilities
• Generate List of Teachers
• Generate List of Subjects
Generate List of Facilities
1. Navigate to Reporting Tools
> Query > Query Viewer
Generate List of Facilities
2. Enter the query name "MOE_TT_CCA_FAC"
to generate the list of facilities.
3. Click on Search
Generate List of Facilities
4. Click on ‘Excel’ Link for search criteria
Generate List of Facilities
5. Click on the Institution lookup button
6. Select the relevant Acad Institution
Generate List of Facilities
7. Click on the Acad Org lookup
button
8. Select the relevant Acad Org
Generate List of Facilities
9. Click on View Results
10. Click on Open or Save File
Generate List of Facilities
11. This excel
sheet displays all
available
facilities under
the specified
school.
Overview
• Generate List of Facilities
• Generate List of Teachers
• Generate List of Subjects
Generate List of Teachers
1. Navigate to Reporting Tools
> Query > Query Viewer
Generate List of Teachers
2. Enter the query name “MOE_TT_CCA_TCH" to
generate the list of teachers.
3. Click on Search
Generate List of Teachers
4. Click on ‘Excel’ Link for search
criteria
Generate List of Teachers
5. Specify search criteria
6. Click on View Results
7. Click on Open or Save File
Generate List of Teachers
8 This excel sheet
displays all teachers
under the specified
school.
Overview
• Generate List of Facilities
• Generate List of Teachers
• Generate List of Subjects
Generate List of Subjects
1. Navigate to Reporting Tools
> Query > Query Viewer
Generate List of Subjects
2. Enter the query name “MOE_TT_CCA_SUB"
to generate the list of subjects.
3. Click on Search
Generate List of Subjects
4. Click on ‘Excel’ Link for search
criteria
Generate List of Subjects
5. Specify search criteria
6. Click on View Results
7. Click on Open or Save File
Generate List of Subjects
8. This excel sheet displays
all available courses under
the specified academic
career and school.
Overview of Operations
1. Modify Delimiter / Separator
2. Download School data File
3. Download CCA Timetabling Template
4. Complete & Verify CCA Timetable
5. Upload CCA Timetable to iNEIS™
6. Verify & Update Timetable in iNEIS™
7. Admit Students in CCA
8. Term Activate Students in CCA
9. Enroll Students under CCA
10.Verify CCA Class Roster
Integrated National Education
Information System (iNEISTM)
Download CCA Timetabling Template
Download CCA Template
• CCA Template can be downloaded from
iNEIS™ Online Help
• URL: http://help.ineis.moe.gov.bn
Download CCA Template
2. Click to download template
1. Navigate to Manage CCA > Schedule
CCA Activity > Upload CCA Schedule
Open CCA Template
• Navigate to the folder you download it to
• Open the CCA Schedule Upload File –
Sample.csv file
Open CCA Template
• If Modify Delimiter / Separator step is
done, the file will be displayed correctly in
columns:
Rename CCA Template
• Click File > Save As
Enter new File Name
File Naming Convention:
iNEIS_CCA_[School Code]_[School Name]_1610
Rename CCA Template
Select CSV (Comma Delimited)
Rename CCA Template
• Click Save button to save
Overview of Operations
1. Modify Delimiter / Separator
2. Download School data File
3. Download CCA Timetabling Template
4. Complete & Verify CCA Timetable
5. Upload CCA Timetable to iNEIS™
6. Verify & Update Timetable in iNEIS™
7. Admit Students in CCA
8. Term Activate Students in CCA
9. Enroll Students under CCA
10.Verify CCA Class Roster
Integrated National Education
Information System (iNEISTM)
Complete & Verify CCA Timetable
Verify Template Format
• If Modify Delimiter / Separator step is done, the
file will be displayed correctly in columns:
• For those who have the same display as the
screenshot, please continue from Slide 61
onwards
• For those who do not have the same display as
the screenshot, please perform Slide 55 to 60
Modify Template Format
2. Click on Data tab
1. Highlight column A
Modify Template Format
3. Click on Text to Columns
Modify Template Format
4. Select Delimited
5. Click Next
Modify Template Format
6. Select Tab
7. Select Other and enter
semicolon ‘;’ in the text field
It should appear like this after completing Step 7
8. Click Next
Modify Template Format
10. Select Text
9. Click Subject and hold the Shift button
on keyboard. Do not let go. Scroll to the
last column and click Instructor Name.
Let go the Shift button. Everything should
be highlighted as the screenshot.
11. Click Finish
Modify Template Format
Final Display Result
Important Note: Co-Curricular Activities
DO Slide 62 – 66 IF your school captures
and enter marks for CCA.
Else please move on to Slide 67 to
complete the CCA Timetable template and
skip this section.
Important Note: Co-Curricular Activities
• Aside from the CCA subjects (badminton,
futsal, pantun etc), courses called CoCurricular Activities need to be
scheduled as well
• They appear in the MOE_TT_CCA_SUB
list as below:
Important Note: Co-Curricular Activities
• These Co-Curricular Activities will be
schedule by year level
• The instructor assigned will be the Class
Teacher instead of the CCA Teacher
• The Class Section will be in the format of 1A,
1B for Year 1, 2A for Year 2 and etc
depending on the no. of classes in the school
for each year level
• This is done this way so that the Class
Teacher can enter CCA Marks for the
students in their class. For e.g. 1A Class
teacher will enter marks for 1A students
Important Note: Co-Curricular Activities
Primary School (CCA1)
Subject
Description
Year
001017
Co-Curricular Activities
Primary Year 1
001027
Co-Curricular Activities
Primary Year 2
001037
Co-Curricular Activities
Primary Year 3
001047
Co-Curricular Activities
Primary Year 4
001058
Co-Curricular Activities
Primary Year 5
001069
Co-Curricular Activities
Primary Year 6
Important Note: Co-Curricular Activities
Secondary School (CCA3)
Subject
Description
Year
001080
Co-Curricular Activities
Secondary Year 7
001095
Co-Curricular Activities
Secondary Year 8
001112
Co-Curricular Activities
Secondary Year 9
001146
Co-Curricular Activities
Secondary Year 10
001180
Co-Curricular Activities
Secondary Year 11
Important Note: Co-Curricular Activities
Sixth Form School (CCA5)
Subject
Description
Year
001597
Co-Curricular Activities
Lower Sixth
001817
Co-Curricular Activities
Upper Sixth
Enter CCA Subject
1. Copy and paste the applicable CCA to
the Subject and Description columns
Refer to MOE_TT_CCA_SUB
Enter Class Section
2. Enter the Class Section into Class
Section column
– For CCA like Pantun, Muzik etc, use groups since it’s
a combination of students between multiple levels
• If you only have one group for a particular CCA, then you can
create one group for it. If you have more than one, then
please create more than one group for the CCA.
– For CCA called Co-Curricular Activities, please use
actual Class Names like 1A, 1B etc by student year
level (Refer to Slide 56 – 60)
– Class Section column must not exceed 4 characters.
Enter Date of CCA
3. Enter the Date the activity is held
– You will need to schedule for every day the activity for
the group is held in the term
– For e.g. Badminton for G01 is held every Wednesday
of Term 1610 from 2:00pm to 3:00pm
– This needs to be reflected and entered in the CSV file
– Correct Date Format needs to be DD/MM/YYYY
Enter Start Time and End Time
4. Enter the Start Time and End Time of the
CCA for that day
– Time needs to be in 24 hour HH:MM format
Specify Day the CCA is held
5. Enter Y for the day the activity is on and
enter N for the days the activity is not on
– Needs to be in Y and N only
Enter Facility
6. Copy and paste the facility / room used to
conduct the CCA at that time
Refer to MOE_TT_CCA_FAC
Enter Teacher
7. Copy and paste the Teacher in charge of the
CCA at that time
–
–
If there are more than one teacher for the group, copy
and paste the same row but change the teacher to a
different teacher instead
For CCA called Co-Curricular Activities, please assign the
Class Teacher of each class, not a CCA Teacher (Refer to
Slide 61 – 66)
Refer to MOE_TT_CCA_TCH
Complete CCA Timetable
8. Repeat Step 1 to 7 until all CCA groups
and classes are scheduled for the term
–
Make sure every columns are filled
9. Once complete, click File > Save As CSV
file
Select and Save as CSV
(Comma Delimited)
Overview of Operations
1. Modify Delimiter / Separator
2. Download School data File
3. Download CCA Timetabling Template
4. Complete & Verify CCA Timetable
5. Upload CCA Timetable to iNEIS™
6. Verify & Update Timetable in iNEIS™
7. Admit Students in CCA
8. Term Activate Students in CCA
9. Enroll Students under CCA
10.Verify CCA Class Roster
Integrated National Education
Information System (iNEISTM)
Upload CCA Timetable to iNEIS™
Upload CCA Schedule – Full Term
1. Navigate to Curriculum Management >
Schedule of Classes > Upload CCA
Schedule
Upload CCA Schedule – Full Term
2. Click on Add a New Value
Upload CCA Schedule – Full Term
1006_Term1510
3. Enter Run Control ID
e.g. 1006_Term1610”
4. Click on Add
Upload CCA Schedule – Full Term
5. Click on Acad
Career lookup button
6. Select the relevant Career
Upload CCA Schedule – Full Term
7. Click on Campus
lookup button
8. Select the relevant
Campus
Upload CCA Schedule – Full Term
9. Click on Term lookup
button
10. Select the relevant
Term
Upload CCA Schedule – Full Term
11. Click on Session lookup
button
12. Select the relevant Session
Upload CCA Schedule – Full Term
14. Click on Upload File.
Upload .CSV file you
used to build CCA
Timetable
13. Tick Upload Full Term Data
Upload CCA Schedule – Full Term
15. The file has been uploaded
successfully.
Upload CCA Schedule – Full Term
16. Click on Run
Upload CCA Schedule – Full Term
Ensure Upload CCA Schedule is tick
17. Click on OK
Upload CCA Schedule – Full Term
18. Click on
Process Monitor
Link
Upload CCA Schedule – Full Term
19. Click on Refresh Button
The current run status is processing, click
the Refresh button to wait for:
- Run status = "Success"
- Distributor Status = "Posted"
Upload CCA Schedule – Full Term
20. Click on Details Link
The process has been
successfully posted as seen in:
- Run status = "Success"
- Distributor Status = "Posted"
Upload CCA Schedule – Full Term
21. Click on View Log/Trace Link.
This link displays any corresponding error
messages if the process fails.
Upload CCA Schedule – Full Term
22. Click on the .log File
Upload CCA Schedule – Full Term
This example shows successful upload
of data files.
Any corresponding error messages
will be displayed in this log file
Overview of Operations
1. Modify Delimiter / Separator
2. Download School data File
3. Download CCA Timetabling Template
4. Complete & Verify CCA Timetable
5. Upload CCA Timetable to iNEIS™
6. Verify & Update Timetable in iNEIS™
7. Admit Students in CCA
8. Term Activate Students in CCA
9. Enroll Students under CCA
10.Verify CCA Class Roster
Integrated National Education
Information System (iNEISTM)
Verify & Update Timetable in iNEIS™
Verify & Update Timetable in iNEIS
1. Navigate to Curriculum
management > Schedule of Classes
> Maintain Schedule of Classes
Verify & Update Timetable in iNEIS
2. Search for Newly
Imported Class
3. Click on
Search
Verify & Update Timetable in iNEIS
Verify & Update Timetable in iNEIS
For e.g. This
course has
currently 3
existing class
meetings
scheduled on:
-01/05/2015
-01/14/2015
-01/21/2015
Verify & Update Timetable in iNEIS
Tally the CCA class schedules as reflected in the System
with the data in the uploaded .CSV file. Both should reflect
the same data.
Note: The System validates the start date and changes the
meeting pattern day (checkbox) accordingly.
Overview of Operations
1. Modify Delimiter / Separator
2. Download School data File
3. Download CCA Timetabling Template
4. Complete & Verify CCA Timetable
5. Upload CCA Timetable to iNEIS™
6. Verify & Update Timetable in iNEIS™
7. Admit Students in CCA
8. Term Activate Students in CCA
9. Enroll Students under CCA
10.Verify CCA Class Roster
Integrated National Education
Information System (iNEISTM)
Admit Students in CCA
Important Note
• Admitting Students into CCA career can
only be done when the student has never
been admitted before
– For e.g. Students who are newly uploaded
• If the Student has already been admitted
into the CCA career then you can skip this
step
Admit Students under CCA
1. Navigate to Records and Erollment > Career
and Program Information > Student Program/Plan
2. Click ’Add a New value’.
Admit Students under CCA
3. Fill in Student ID , Student Career
Nbr and choose Academic Career
Admit Students under CCA
4. Specify Effective
Date as Start Term
Date, Program
Action as MATR,
Academic Program
as CCA-related,
Admit Term as
current term and
Campus.
Admit Students under CCA
5. Click ‘Student Plan’ tab
6. Specify Student “Academic Plan”:
CCA1 – Used as Primary Schools’ CCA Academic Career.
CCA3 – Used as Secondary Schools’ CCA Academic Career.
CCA5 – Used as Sixth Form Schools’ CCA Academic Career.
7.Click on “Save”
Overview of Operations
1. Modify Delimiter / Separator
2. Download School data File
3. Download CCA Timetabling Template
4. Complete & Verify CCA Timetable
5. Upload CCA Timetable to iNEIS™
6. Verify & Update Timetable in iNEIS™
7. Admit Students in CCA
8. Term Activate Students in CCA
9. Enroll Students under CCA
10.Verify CCA Class Roster
Integrated National Education
Information System (iNEISTM)
Term Activate Student in CCA (Batch)
Term Activation - Batch
1. Navigate to Records and Enrollment >
Term Processing > Term Activation >
Term Activation Batch Process
2. Add a new Value
3. Enter Run Control ID
Format: TERM_1610_ CCA Career
Eg:
TERM_1610_CCA1/CCA3/CCA5
4.Click “Add” button
Term Activation - Batch
8. Click the “Process Control”
tab
5. Enter the “Acad Career”
6. Enter the “Actvtn Term” as 1610
7. Enter your “Campus”
Term Activation - Batch
10. Click on
“Run”
button
9. Select Eligible to Enroll as
Yes
Term Activation - Batch
11. Ensure box is checked for Term Activation
12. Click on “OK” button
Term Activation - Batch
13. Click on “Process Monitor” link
Term Activation - Batch
14. Click “Refresh” at interval times until:
i. Run Status indicates Success and
ii. Distribution Status indicates Posted
15. Click “Details” link
Term Activation - Batch
16. Click on the View
Log/Trace link
Term Activation - Batch
17. Click on the .out file to view the term
activation status of remaining students
Term Activation - Batch
Student’s ID
Summary of the No. of Students
Activated, No. of Students Updated, and
No. of Students Ineligible
Overview of Operations
1. Modify Delimiter / Separator
2. Download School data File
3. Download CCA Timetabling Template
4. Complete & Verify CCA Timetable
5. Upload CCA Timetable to iNEIS™
6. Verify & Update Timetable in iNEIS™
7. Admit Students in CCA
8. Term Activate Students in CCA
9. Enroll Students under CCA
10.Verify CCA Class Roster
Integrated National Education
Information System (iNEISTM)
Enroll Student under CCA
Overview
• Batch Enrolment
-
Create Student Block
Create Class Block
Merge Block
Verify enrolment result
Create Student Block
1. Navigate: Records and Enrollment > Enroll Students > Block Enrollment
> Create Student Block
2. Click “Add a New Value” tab
4. Click “Add” button
3. Student Enrollment Block Code:
SSSS-YZZZSSS
SSSS = School Code
Y = Year (2015 = 5, 2016 = 6)
ZZZ = Class Section (1A, G1, G2)
SSS = CCA (PTN = Pantun, MZK = Muzik)
E.g. 1006-6G1PTN
Create Student Block
5. Enter the description of the
Student Enrollment Block
6. Enter the activated student’s
ID and Academic Career
8. Click on “Save” button
7. Click on the “+” icon to
add more students into
the Block
Overview
• Batch Enrolment
-
Create Student Block
Create Class Block
Merge Block
Verify enrolment result
Create Class Block
1. Navigate: Records and Enrollment > Enroll Students > Block
Enrollment > Create Class Block
2. Click “Add a New Value” tab
4. Click Add button
3. Enter Class Enrollment Block
Format: Class Block Code:
XXXX-YZZZSSS-T1
XXXX = School Code
Y = Year (E.g. 2015 = 5, 2016 = 6)
ZZZ = Class Section (E.g. G01, 1A)
SSS = CCA (E.g. PTN = Pantun)
T1 = Term 1
E.g. 1006-6G01PTN-T1
Create Class block
6. Enter the Term, and
Class Number
To search for Class
Nbr, please refer to
slide 120-122
5. Enter the description of
the Class Enrollment
Block
7. Make sure Time
Conflict is checked
How to get Class Nbr
A. Click on Class Nbr lookup button
How to get Class Nbr
B. Enter the Course Subject and Course Career
C. Click on Search
button
How to get Class Nbr
D. Select the desire class
for the batch to enroll
Create Class block
Enter Start Term Date in Action Dt
Make sure Action
Date is checked
Create Class Block
10. Click on Save button
Agenda
• Batch Enrolment
-
Create class block
Create student block
Merge Block
Verify enrolment result
Register Students to Classes
1. Navigate: Records and Enrollment > Enroll
Students > Block Enrollment > Block Enroll Merge
2. Click on Add a
New Value
Register Students to Classes
4. Click
Merge button
2. Enter the
Student Block
3. Enter the
Class Block
Register Students to Classes
5. Click Submit button
Note: Request Status will
change to Success
6. Click Retrieve button
Verify Student Enrolment
7.Click on DETAIL
Verify Student Enrolment
Verify students’ enrollment
details
Overview of Operations
1. Modify Delimiter / Separator
2. Download School data File
3. Download CCA Timetabling Template
4. Complete & Verify CCA Timetable
5. Upload CCA Timetable to iNEIS™
6. Verify & Update Timetable in iNEIS™
7. Admit Students in CCA
8. Term Activate Students in CCA
9. Enroll Students under CCA
10.Verify CCA Class Roster
Integrated National Education
Information System (iNEISTM)
Verify CCA Class Roster
Verify CCA Class Roster
1. Navigate: Curriculum Management >
Class Roster > Class Roster
Verify CCA Class Roster
2.Enter the Term,
Subject Area and
Class Nbr
Note: The class number can be found
in the block enrollment classes Page
3.Click on
Search Button
Verify CCA Class Roster
Verify Student in CCA Class Roster
THANK YOU
End of Presentation
Thank You