Recruiting Site CAB Members—Where to Recruit
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Most PHACS site staff and CAB members recruit directly at the site:
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Using flyers/posters
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During study visits
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From other CABs/community organizations at the study site.
Recruitment may occur at:
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Schools;
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Places of worship; and
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Public health events.
CAB Involvement in Recruitment
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Some CAB members invite parents/caregivers
they know from other community groups or clinic
visits.
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CAB Members may recruit new members from:
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Similar community groups;
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Their family and friends;
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Clinics; and/or
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Local public health events.
“Being a part of the CAB[helps me] to
understand the needs of the parents
and goings on in the community in
which they live.”
-CAB Liaison
Barriers to Recruitment
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Language;
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Stigma;
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Attitudes;
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HIV disclosure;
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Average age;
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Conflicting schedules;
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Availability of childcare; and
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Transportation
Many sites have found ways to overcome barriers such as:
Language
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Interpreter for CAB meetings; and
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Translate CAB meeting minutes/materials.
Stigma, Attitudes, and HIV Disclosure
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Confidential space;
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Site staff to help run meetings; and
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Confidentiality contracts.
Average Age
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Recruit young people; and
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Set up summer camps and afterschool groups for young adults..
adults..
Conflicting schedules
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Schedule meetings in the evenings;
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Providing teleconferencing options; and
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Schedule meetings around a meal.
Availability of Childcare
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Set up child-friendly areas at meetings; and
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Ask for site staff or CAB members to volunteer to supervise childcare during meetings.
childcare during meetings.
Transportation
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Bus passes;
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Free parking; and or
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Gas money.
Mission Statement
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Why do we exist?
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Consider your goals for the CAB
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What do we want to accomplish?
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What do we want to do or learn?
Example: The mission of the PHACS CAB is to serve as a connection between researchers
and community members in order to improve and optimize clinical research studies for
and who are most affected by the re-search.
Retention
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Keep in touch
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Get involved
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Show appreciation
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Incentivize
How do we keep
our CAB members?
Keep in Touch
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Buddy system; ask CAB members to keep track of one another.
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Reminders during clinic visits
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Flyers
Get Involved
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Appoint study CAB representatives
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Define roles and responsibilities
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Appoint CAB Leadership
Show Appreciation
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Celebrate!
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Personal connections
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Accomplishment recognition
Incecntivze
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Learning opportunities
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Professional workshops
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Resume building
Keep in mind that incentives or “perks” are not just about money.
Later in the presentation we’ll present different types of incentives;
some involving money and some that can be produced without
money.
Funding
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Different groups may be responsible for funding.
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Be mindful of state and institutional rules and
regulations about funding.
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Some materials for CAB activities may be
donated.
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Talk to the site Principal Investigator about
funding specifics.
Sites may be able to use CAB funds for the following:
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Food/drinks at CAB meetings
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Materials for CAB meetings
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Classes and workshops
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Resources
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Raffle prizes
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Incentives
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Childcare and childcare materials
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Transportation reimbursement
Some sites have looked for additional support through fundraising
to help pay for extra activities. There are many ways to
fundraise!
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Holiday activities like gift wrapping for donations, or
handmade holiday cards
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Letters to local business
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Support ribbons
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Bake sales
In some cases, fundraising can be used to support outside needs
in the greater community.
Important Tip:
Hold the bake sale
on a pay day!
Incentives
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Food/drink
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Transportation
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Prizes
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Guest speakers
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Money and gift cards
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Parties
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Access to educational
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Leadership and
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Networking with site staff
and other CAB members
resources
professional opportunities
Internet access/telephone •
Workshops
access
Emotional support
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Food/Drink
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Full meals
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Snacks
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Gift cards for local restaurants
Tips
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Plan food/drink options based on the time of the meeting
meeting
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If CAB member availability is an issue, consider planning meetings around a meal
meetings around a meal
Transportation
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Free parking/parking vouchers
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Mileage reimbursement
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Prepaid subway/metro cards
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Carpools
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Taxi vouchers
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Bus tokens
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Cash for transportation reimbursement
Prizes
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Prizes are good alternatives if your site has restrictions about
restrictions about money incentives.
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Local businesses may donate prizes.
Money and Gift Cards
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Available of monetary compensation varies by site
site
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Sites that do not allow monetary compensation may allow gift card
may allow gift card options
Networking, Access, and Guest Speakers
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Meet caregivers and site staff
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Availability of health education resources
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Educational guest speakers
Parties
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Holidays
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Birthdays
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Check with site staff for funding options
Leadership, Professional Opportunities, and Workshops
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CAB Leadership positions
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Employment opportunities
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Professional conferences
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Educational Workshops
Emotional Support
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Support groups
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Support resource sharing opportunities