UCOP Career Tracks Job Database
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Job Function Summary:
Job Title
Publications & Prod
Spec 2
March 12, 2016
Communications
Publications and Production
Professional
Publications & Prod Spec 2
Intermediate
Involves planning, scheduling, and coordinating the printed and/or electronic production of books, journals, catalogs,
publications, manuscripts, promotional and other materials. Confers with writer/editors, communications design specialists, web
programming specialists, project directors, authors, and related staff in the preparation of proposed publications; verifies that
format of copy conforms to printing and/or electronic publishing specifications.
Job Code
7457
Personnel Program
PSS
Grade
FLSA
NonExempt
Education
Bachelors degree in related area and/or equivalent
experience/training
Career Path/Job
Publications & Prod
Spec 3
Generic Scope:
Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate
scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.
Custom Scope:
Applies publications design and delivery concepts. Applies organization’s policies and procedures to resolve a variety of moderately
complex issues. Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors.
Key Responsibilities:
Applies professional concepts to plan and expedite non-complex or portions of production schedules. Under supervision, provides
estimate on resource allocation, prioritization and timing for moderately complex production, exhibit and/or publications projects.
Provides editorial, research assistance and other support for publication development efforts. Develops and maintains up-to-date
resource files. Develops and maintains an image cataloging and storage system. Assists in planning for the management of production
delivery. Confers with authors, acquisitions editors, writer/editors, and related staff to understand publication needs and report daily
status of work progress or delays. Prepares editorial specifications for new publications.
Knowledge Skills:
Ability to handle multiple projects simultaneously. Working knowledge of production processes and vendor requirements for a variety
of products. Working knowledge of applicable publishing software applications. Working knowledge to maintain systems for data,
content, and image storage. Skills to effectively produce publications and/or visual materials that meet and satisfy the needs of the
client. Interpersonal communications skills to interact effectively with a variety of stakeholders, support staff and vendors. Skills in
collaboration to best meet goals and objectives of clients.
UCOP Career Tracks Job Database
Job Family:
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Category:
Job Title:
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Job Function Summary:
Job Title
Publications & Prod
Spec 3
March 12, 2016
Communications
Publications and Production
Professional
Publications & Prod Spec 3
Experienced
Involves planning, scheduling, and coordinating the printed and/or electronic production of books, journals, catalogs,
publications, manuscripts, promotional and other materials. Confers with writer/editors, communications design specialists, web
programming specialists, project directors, authors, and related staff in the preparation of proposed publications; verifies that
format of copy conforms to printing and/or electronic publishing specifications.
Job Code
7458
Personnel Program
PSS
Grade
FLSA
Exempt
Education
Bachelors degree in related area and/or equivalent
experience/training
Career Path/Job
Publications & Prod
Spec 4
Generic Scope:
Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional
field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes
problems/issues of diverse scope and determines solutions.
Custom Scope:
Applies skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and
procedures; resolves a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining
solutions.
Key Responsibilities:
Independently plans, schedules, designs and coordinates publications that meet the needs of the organization. Oversees the editing
and layout of publication materials. Provides original design and layout on selected publications including brochures, catalogs, media
guides, newsletters and signage. Maintains databases and coordinate the publishing of manuscripts. Ensures manuscript and journal
standards are met by authors. May handle the expert review process. Tracks and monitors budget expenditures for publication
materials. Ensures all publications meet specific electronic and/or printing and mailing requirements. Gathers, analyzes, and prepares
project plans for publications, including approaches, trends, sources and uses. Establishes and maintains schedules for the
production of publications. Routes jobs through scheduling, editing, revision, writing, design, and distribution. Negotiates changes
between authors, acquisitions editors, freelancers, compositors, and print vendors, or website programmers and department staff to
effectively achieve the purpose of the publication. May assist in the reorganization of content,reports, and illustrations. Contacts
customers for approval of changes in format. May supervise lower level Publications & Production Coordinators.
Knowledge Skills:
Time and project management skills to effectively establish priorities and meet competing deadlines. Thorough knowledge of
applicable publishing software applications. Strong skills in maintaining systems for data, content, and image storage. Strong skills to
effectively produce publications and/or visual materials that meet and satisfy the needs of the organization. Strong skills in
interpersonal communications to interact effectively with a variety of stakeholders, support staff, and vendors. Strong skills in
collaboration to best meet goals and objectives of clients. Ability to handle small to large multiple projects simultaneously.
UCOP Career Tracks Job Database
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Category:
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Job Function Summary:
Job Title
Publications & Prod
Spec 4
March 12, 2016
Information Technology
Publications and Production
Professional
Publications & Prod Spec 4
Advanced
Involves planning, scheduling, and coordinating the printed and/or electronic production of books, journals, catalogs,
publications, manuscripts, promotional and other materials. Confers with writer/editors, communications design specialists, web
programming specialists, project directors, authors, and related staff in the preparation of proposed publications; verifies that
format of copy conforms to printing and/or electronic publishing specifications.
Job Code
7459
Personnel Program
PSS
Grade
FLSA
Exempt
Education
Bachelors degree in related area and/or equivalent
experience/training
Career Path/Job
Generic Scope:
Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving
frequently requires analysis of unique issues/problems without precedent and/or structure. May manage programs that include
formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.
Custom Scope:
Uses advanced concepts and organization objectives to resolve highly complex issues. Regularly works on highly complex issues
where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods,
techniques, and evaluation criteria for obtaining results.
Key Responsibilities:
Develops, implements, and maintains resource allocations for large and multiple publishing projects. May assist in budget
development; ensures monitoring and tracking of publications/production expenses. Negotiates and manages the publication cycle
beginning with creative production through contracts with vendors and final print or electronic production. Evaluates and monitors
organization or vendor services used in the production of printed and electronic publications. May lead a team of
Publications/Production professionals to include assigning and reviewing work load distribution. Reviews work orders for due dates
and sets schedule priorities. Initiates and designs publications proposals including approaches, trends, sources, and uses that impact
individual or multiple departments. Arranges contracts with manufacturers and suppliers.
Knowledge Skills:
Advanced project consulting and management skills to ensure operations are running smoothly and deadlines can be met effectively.
Advanced knowledge of applicable publishing software applications. Advanced skills in originating and maintaining systems for data,
content, and image storage. Advanced skills to effectively produce publications and/or visual materials that meet and satisfy the needs
of the organization Advanced skills in interpersonal communications to develop and maintain effective working relationships with a
diverse stakeholders, staff, and vendors. Strong skills in coaching and mentoring lower level staff. Strong skills in negotiating client
needs and vendor requirements/pricing. Ability to manage and schedule small to large multiple projects.
UCOP Career Tracks Job Database
Job Family:
Job Function:
Category:
Job Title:
Job Level:
Job Function Summary:
Job Title
Publications &
Productn Supr 1
March 12, 2016
Communications
Publications and Production
Supervisory & Managerial
Publications & Productn Supr 1
Supervisor 1
Involves planning, scheduling, and coordinating the printed and/or electronic production of books, journals, catalogs,
publications, manuscripts, promotional and other materials. Confers with writer/editors, communications design specialists, web
programming specialists, project directors, authors, and related staff in the preparation of proposed publications; verifies that
format of copy conforms to printing and/or electronic publishing specifications.
Job Code
7456
Personnel Program
PSS
Grade
FLSA
Exempt
Education
High school diploma or equivalent experience
Career Path/Job
Publications &
Productn Supr 2
Generic Scope:
Provides immediate supervision to a unit or group of operational or technical employees. A portion of time may be spent performing
individual tasks related to the unit; however, supervisory activities must constitute a primary part of the job. Supervises unit
operations to ensure compliance with departmental or organizational policies, procedures, and defined internal controls. Ensures
accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental
standards and procedures.
Custom Scope:
Supervises the production, scheduling, and delivery of publications, and/or supervises the operations/technical staff for one or
moredepartments within EDP (Editing, Design, and Production. Receives pre-determined work assignments that are subject to a
moderate level of control and review. Directs subordinates to complete assignments using established guidelines, procedures, and
policies. Works on issues of limited scope. Requires full knowledge of own area of functional responsibility.
Key Responsibilities:
Supervises the scheduling and delivery of publications and/or the operations of a department within EDP, with responsibility for
quality and quantity of work. Selects, develops, and evaluates staff. Advises management of problems associated with job instructions
and/or priority conflicts. Initiates and coordinates equipment and material purchases as needed and monitors vendor quality and
performance. Assists management in the bid process, and maintenance of inventories. Plans and implements staff development and
training in the use or operation of new materials, methods, and equipment. Provides design oversight for organization’s publications,
web sites, and identity. Participates in equipment acquisition decisions, production process changes, and implementation of new
technologies. Ensures health and safety compliance procedures are followed, including appropriate staff training using internal and
external resources. Coordinates shipping and production deliveries to meet job delivery timeframes. Maintains and ensures efficient
recordkeeping and compliance as needed. . Assists in the development of printing projects, reviews job requirements, and prepares
specifications for job cost estimates. Keeps management informed of changing customer and competitor conditions and reports on
opportunities for business growth. Embraces and applies Lean manufacturing protocols to unit functions to ensure the most effective
processes, high product quality, production efficiencies, and adherence to safety regulations.
Knowledge Skills:
Strong knowledge, skills, and experience in the printing service specialty(ies) supervised. Proficiency in the use of equipment and
technology for the section(s) supervised. Skills in project management to effectively plan and organize production schedules. Solid
supervisory skills to include organization, scheduling, assigning work, and ensuring quality standards are met. Working financial skills
to accurately project costs of potential jobs and to consistently complete work within established budgetary and time constraints.
Skills to actively promote and maintain safety standards. Solid skills to effectively select and evaluate staff, and to appropriately
handle disciplinary issues. Strong skills in customer service measurement and monitoring; ensures staff meet or exceed publishing
expectations. Skills in problem solving and collaboration.
UCOP Career Tracks Job Database
Job Family:
Job Function:
Category:
Job Title:
Job Level:
Job Function Summary:
Job Title
Publications &
Productn Supr 2
March 12, 2016
Communications
Publications and Production
Supervisory & Managerial
Publications & Productn Supr 2
Supervisor 2
Involves planning, scheduling, and coordinating the printed and/or electronic production of books, journals, catalogs,
publications, manuscripts, promotional and other materials. Confers with writer/editors, communications design specialists, web
programming specialists, project directors, authors, and related staff in the preparation of proposed publications; verifies that
format of copy conforms to printing and/or electronic publishing specifications.
Job Code
9362
Personnel Program
PSS
Grade
FLSA
Exempt
Education
Bachelors degree in related area and/or equivalent
experience/training
Career Path/Job
Publications &
Productn Mgr 1
Generic Scope:
Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration.
Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in
defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to
determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational,
financial, and human) in compliance with departmental goals and objectives.
Custom Scope:
Ensures smooth processes and policies are in place relative to the timeliness, production quality, and delivery of publications.
Supervises the organization of work and oversees the operations/technical staff for one or more departments within EDP (Editing,
Design, and Production), typically through subordinate supervisors or leads. May supervise professional staff in carrying out customer
service or marketing activities. Receives assignments in the form of objectives with goals and the process by which to meet goals.
Provides direction to staff according to established policies and management guidance. Administers policies that directly affect
subordinate staff. Recommends changes to department policies and practices. Identifies risks and responds accordingly. Provides
priority setting and work flow analysis.
Key Responsibilities:
Supervises the leads and/or supervisors responsible for the scheduling and delivery of publications and/or the administrative
operations of a unit within EDP, with responsibility for quality and quantity of work. Develops and monitors operational and budget
processes, staff FTE, finance, human resources, and space planning. Responsible for hiring of new employees; recommends salary
actions, terminations, and performance management. Ensures processes are in place to provide for high customer satisfaction;
conducts surveys and makes adjustments; responsible for customer retention; works with production staff to ensure continuity and
product quality from receipt of job to product delivery. Ensures adequate staff development and training are in place regarding the
use or operation of new materials, methods, and equipment. Participates in equipment acquisition decisions, production process
changes, and implementation of new technologies. Participates in the development and monitoring of policies and procedures for
department or department operations. Embraces and applies Lean production protocols to unit functions to ensure the most
effective processes, high product quality, production efficiencies, and adherence to safety regulations. Ensures efficient recordkeeping
methods to maintain regulatory compliance are in place. Works on generating new customer accounts, develops outreach to existing
customers for additional business, makes sales presentations, reviews industry trends, and participates in sales forecasting activities.
Keeps management informed of changing customer and competitor conditions and reports on opportunities for business growth.
Knowledge Skills:
Solid knowledge of printing services operations and processes. Proficiency in the use of a variety of printing equipment and solid
knowledge of current technology and standards in industry. Solid skills in management to effectively plan and organize work, establish
processes, and motivate staff to high levels of productivity and quality. Strong interpersonal skills to efficiently and effectively meet
production needs. Solid financial skills to assist with budgetary monitoring and forecasting. Solid knowledge of production efficiency
methodologies. Solid skills to effectively select and evaluate staff, and to appropriately handle disciplinary issues. Strong skills in
problem solving and collaboration.
UCOP Career Tracks Job Database
Job Family:
Job Function:
Category:
Job Title:
Job Level:
Job Function Summary:
Job Title
Publications &
Productn Mgr 1
Communications
Publications and Production
Supervisory & Managerial
Publications & Productn Mgr 1
Manager 1
Involves planning, scheduling, and coordinating the printed and/or electronic production of books, journals, catalogs,
publications, manuscripts, promotional and other materials. Confers with writer/editors, communications design specialists, web
programming specialists, project directors, authors, and related staff in the preparation of proposed publications; verifies that
format of copy conforms to printing and/or electronic publishing specifications.
Job Code
0417
Personnel Program
MSP
Grade
FLSA
Exempt
Education
Bachelors degree in related area and/or equivalent
experience/training
Career Path/Job
Publications &
Productn Mgr 2
Generic Scope:
Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate
staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human,
financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate
supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets.
Custom Scope:
Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Reviews and
approves recommendations for functional programs. Provides guidance to subordinates to achieve goals in accordance with
established policies.
Key Responsibilities:
Develops and monitors operational and budget processes, staff FTE, finance, human resources, and space planning. Establishes and
recommends changes to policies which affect the department. Ensures the operations of the department run smoothly, including the
production of publications and expeditious delivery; responsible in terms of costs, methods and employees. Forecasts and prepares
budget; ensures publication/production plans balance both costs and quality. Assists with the development of long-range electronic
and/or printed publications planning and budgeting. Ensures the publications program conforms to the organization’s electronic and
printed publishing policies. Reviews and/or prepares proposals to improve or extend publications services. Reviews bids from multiple
vendors to obtain the best quality product within the project budget and negotiates special pricing structures. Evaluates and selects
vendors and monitors services. Ensures appropriate systems for data, content, and image storage. Ensures staff are adequately
trained in new and improved software applications.
Knowledge Skills:
Strong project management and short- and long-term planning skills. Strong knowledge of the organization, including its mission,
vision, goals, policies, practices, and infrastructure. Strong knowledge and skills in financial and human resources administration and
management techniques, including methods, laws, policies, and practices. Strong knowledge of the trends and developments in the
publishing field, including technical applications.
UCOP Career Tracks Job Database
Job Family:
Job Function:
Category:
Job Title:
Communications
Publications and Production
Supervisory & Managerial
Job Level:
Job Function Summary:
Job Title
Publications &
Productn Mgr 2
March 12, 2016
Publications & Productn Mgr 2
Manager 2
Involves planning, scheduling, and coordinating the printed and/or electronic production of books, journals, catalogs,
publications, manuscripts, promotional and other materials. Confers with writer/editors, communications design specialists, web
programming specialists, project directors, authors, and related staff in the preparation of proposed publications; verifies that
format of copy conforms to printing and/or electronic publishing specifications.
Job Code
0412
Personnel Program
MSP
Grade
FLSA
Exempt
Education
Bachelors degree in related area
Career Path/Job
Generic Scope:
Oversees through subordinate managers a large department or multiple smaller units, OR manages a highly specialized technical
function/team. Has significant responsibility to achieve broadly stated goals through subordinate managers. Determines objectives,
directs programs, develops strategies and policies, manages human, financial, and physical resources, and functions with a high
degree of autonomy. Proactively assesses risk, establishing systems and procedures to protect organizational assets. Determines
strategies for a program with organization-wide impact.
Custom Scope:
Manages a large and complex publications and production organization through subordinate supervisors and/or managers. Provides
leadership and strategic direction to organization-wide publications and printing services. Manages the fiscal resources, human
resources, and physical resources of the production organization. Assesses the overall efficiency and service quality of the operation,
and makes strategic decisions to improve them.
Key Responsibilities:
Provides leadership in planning and developing business strategies to provide exceptional service needs while incorporating industry
trend, product change, and university organizational considerations. Ensures strategy alignment across subordinate printing units.
Provides overall direction to printing services leadership team by conveying objectives and getting unit goals. Directs research of new
and changing equipment, materials, and technology and approves financial resources for purchase. Responsible for organizational
budget and allocations, including reserves, plant and equipment, and capital planning. Develops, guides, motivates, and manages the
performance of subordinate managers and supervisors. Ensures the overall production program is consistent with University mission,
business goals, and objectives. Ensures internal and external customer satisfaction, and establishes and defines service standards.
Manages administrative functions for the organization, including human resources and information systems.
Knowledge Skills:
Demonstrated experience in the content delivery and printing industries. Demonstrated knowledge of trends and developments in
the publishing field, including advanced technical applications. Demonstrated leadership experience, including goal-setting, strategic
planning, and organizational management. Experience in financial and business management to make complex decisions to maximize
resources and ensure a sound business plan. High level analytical skill and the demonstrated ability to successfully define and analyze
problems, recommend solutions, and affect change.