EXTREME MAKEOVER
OR GENTLE REMODEL
Linda Demmers
Infopeople 2006
The problem with my library
is…..
The Four Rs
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Renovation
Refurbishment
Remodel
Repurpose
Why Remodel?
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Good site
Intermediate solution
Immediate solution
No funds available
Building has “good bones”
Use is down – need some pizzaz!
25% rule
Building is fairly new
Facility Assessment
 Space
 Site
 Location
 Facility analysis
 Reuse potential
 Cost analysis
Seven Steps:
From Need to Action
Use data
Output measures
Collection data
User survey
Demographics
Plan of Service
Technology Plan
Furniture inventory
Equipment inventory
Stack capacity
Facility documentation
Facility analysis
IDENTIFY THE NEED
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Service requirements
Collection requirements
Staff requirements
Space Requirements
Space Planning Simplified
Furniture, Equipment and Shelving occupy
assignable space -- Space for the footprint
of the object and enough area around it to
use it.
Everything else is non-assignable.
Determining Square Footage
• Table - for a 4 X 6 ft table
– 3 ft behind chairs
– 2 feet by side of
table
Total - 10 X 10 = 100 sq feet
• Single Faced Shelving
1 X 3 ft shelf plus 3 feet of aisle
in front
Total - 3 X 4 = 12 sq ft
• Double Faced Shelving
2 X 3 ft shelf plus 1 ½ feet of aisle
front and back plus room for a
side aisle
Total = 18 sq ft
Planning for Collections
1. Identify Number of volumes
2. Select Type of shelving
3. Capacity per shelving unit for
this type of volume/media
item
4. Calculate the # of units
required
5. Multiply # of units by square
feet per section
• Explore all options
• There are no bad ideas
• Nothing is impossible
– Yet
You’re Sitting on a Gold Mine…
10,500 square foot branch library
Good location
Ample parking
Cost in 2005 dollars:
$6,033,000
Costs to House Your Program
Replacement value of space for one mystery
novel
Building construction:
Plus the fees:
Plus the stacks:
Plus the land value:
$15.90
$21.20
$29.15
$34.45
Replacement value of space for one vertical file cabinet
(15 to 18 square feet)
Building construction:
Plus the fees:
Plus the F & E:
Plus the land value:
$4,200
$5,600
$7,700
$9,100
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Finding Space
Something’s gotta give
Location, location, location
Making trade-offs
Analyze Existing Space
• Is it being used efficiently?
• Are you getting a good return for your
space/money?
• Where can you find space?
Maximizing Use of Space:
Collections
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Longer ranges
Fewer aisles
Higher stacks
Narrower aisles
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Compact shelving
Double shelve
Fore-edge shelving
Adding shelves to
uprights
• Microfilm
Housing Collections
Inefficient
Low stacks
Short ranges
9,000 Reference vols.
72 DF units @ 45” high
Ranges @ 2 sections
2,200 square feet
More Efficient
Low stacks
Longer Ranges
9,000 Reference Vols.
72 DF units @ 45” high
Ranges @ 6 sections
1,584 square feet
Additional space savings: 616 square feet
Even More Efficient
9,000 Reference Vols.
25 DF units @ 45” high
25 DF units @ 90” high
Ranges @ 6 sections
1,080 square feet
Additional Space savings: 504 square feet
Most Efficient
9,000 reference vols.
36 DF units @ 90” high
Ranges @ 6 sections
504 square feet
Additional Space savings: 576 square feet
Hybrid Version
9,000 Reference vols.
72 DF units @ 90”high
1,100 square feet
Maximize Use of Current Space
Furniture and Workstation
• Furniture & Technology Workstations
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Match items
Pods
Ganged together
Counters on walls
Something’s gotta give:
Making Difficult Decisions
• Review Plan of Service
• Review Output Measures
– Circulation/Turnover rate
– General attendance/Headcounts
– Program attendance
• What isn’t paying it’s way?
The Ultimate space saver…..
…..Get rid of it!
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Telephone books
Spinners
Reference materials available on-line
Multiple copies of books
Shelf sitters
Tax forms
Service desks
Trading off: Space Equivalents
• One technology workstation = 672 volumes
• One vertical file = 336 print volumes
• One lounge chair = One technology workstation
• One table for four = 1,344 print volumes
Architectural Scale
1/16
1/8
1/4
1/2
It’s Not Just the Space….
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Adjacency
Acoustics
Floor loading
Light and Lighting
Security
Ventilation
Accessibility
Technology Infrastructure
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How much space do you need?
How much space do you have?
Is it in the right location?
Is it the right kind of space?
What improvements will be necessary?
What will each option cost?
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Detailed architectural studies
Refined cost estimate
Look for pitfalls
Compare costs and trade-offs
Project Pitfalls and Red Flags
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Code Compliance
HVAC
Hazardous materials
Historic preservation issues
Lighting
Density
Unrealistic schedule
Unrealistic budget (ouch!)
• Architectural Plans
• Cost Estimate
• Schedule
• Detailed Plan for Implementation