RECORDING INFORMATION IN DIGITAL MEASURES
As most faculty members are probably aware, DM is a web-based system for recording and reporting
information about your intellectual activities (ICs) including publication, presentations, and consulting
and related service. More specifically, DM is used to record and report on currency of faculty
intellectual activities and maintenance of Academically Qualified (AQ) or Professional Qualified (PQ)
status. Per CBPA policy (see attached), to be AQ, within a 5-year period faculty must have at least two
double-blind, externally-reviewed articles (PRJ’s) published in a journal listed in Cabell’s Directory; at
least one peer-reviewed IC such as a conference paper published in proceedings; and at least two Other
Intellectual Contributions (OIC), which may include a variety of activities such as non-peer reviewed
conference presentations, service on editorial boards or as a reviewer, consulting projects, a corporate
internship, or other activities. To teach MBA (but not PA) courses, effective AY 2011/12 faculty must
have three PRJ’s, one peer-reviewed IC, and two OIC’s. For the current academic year, faculty teaching
MBA courses must have six ICs. Faculty who are PQ must have a masters degree or higher from an
accredited academic program in a field related to the teaching assignment, and professional experience
of significant level and duration at the time of hire, and in any five year period following hire,
professional or academic activities, including ICs, that sustain their expertise and intellectual capital and
maintain currency. Like AQ faculty, PQ faculty members thus need to update DM with information on
professional development activities that maintain their currency. For faculty who were either AQ or PQ
who fail to maintain currency and become “Other,” intellectual activities that restore AQ or PQ status
must be entered in DM.
“Currency” is defined in terms of a 5-year “rolling window” within which a given intellectual activity
counts toward maintenance of your AQ or PQ status. For purposes of establishing currency, we define
the year as July 1 – June 30. The current 5-year window is the period from July 1, 2006/June 30, 2007
through July 1, 2010/June 30, 2011. This means that during AY 2010/11, any IC produced since July 1,
2006 is current. After July 1, 2011, any activity that was created before July 1, 2006 no longer will be
current. Hence the 5-year “rolling window” and the need for faculty members to be mindful of the
“age” of a given intellectual activity, of when it no longer will count toward being AQ or PQ status, and
of when new ICS’s must be produced.
DM features a set of 18 screens into which information may be entered, organized under the categories
of General Information, Teaching, Scholarship/Research, and Service. Below I first describe the two
most important of the screens, which fall under Scholarship/Research, then comment about some of the
others. Note that each faculty member has an individual DM account and pages for the 18 screens
which are exclusively yours. When you pull up a particular screen (e.g., Intellectual Contributions), you
will see a list of existing PRJ or other entries, if any, and a command near the top of the page for “Add a
New Item.” In the discussion that follows, we begin with this “Add a New Item” command.
1.
Intellectual Contributions
Intellectual Contributions is the single most important DM screen in that it is where peer-reviewed ICs’s
(PRJ’s and papers or competitive, peer-reviewed grants or contracts) are entered. Accuracy and
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completeness of this information is especially important. Below, entries in the screen that are essential
are typed in all caps and boldface.
After you click the “Add a New Item” command, a screen will appear which allows you to enter the
following information on individual lines (we go from top to bottom of the screen; it might help to open
DM to look at it as we proceed):
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CONTRIBUTION TYPE (here you select anything from “book review” to “journal article, academic
journal” to “other” as applicable)
AACSB CLASSIFICATION: Classification of the PRJ or IC, either “Learning and Pedagogical Research,”
“Contributions to Practice,” or “Discipline-based Scholarship.” Note that most CBPA PRJ’s will be
either “Contributions to Practice” (applied research) or “Learning and Pedagogical Research.” The
third category, “Discipline-based Scholarship,” corresponds to basic research, which comprehensive
teaching universities like the CSU generally lack the resources for their faculty to generate.
CURRENT STATUS: There are six selections here, from “In Preparation; Not Yet submitted” to
“Published.” As applicable, it is essential to select either “Accepted” (upon acceptance) or
“Published.” One or the other selections is required for DM to include the PRJ in reporting AQ
status. Accordingly, if you have entered an IC as a work in progress or after submittal, it is essential
once it’s been published that you go back into DM and change status to “Published” so that it will be
properly reported and credited to you, not just for accreditation purpose but to apply and receive
Professional Development Funds.
TITLE OF CONTRIBUTION: ESSENTIAL (obviously). Preferably you will type the title in upper and
lower case and check for misspelling or typos, so that the citation has professional appearance when
it’s reported.
AUTHORS (1st, 2nd, additional as applicable): To add and sort authors, there are arrows to the right
of the screen. Note that where two or more CBPA faculty are co-authors, if the co-author names are
entered, the DM system will automatically enter the information in their respective pages. The
screen listing entries will show who inputted the information and needs to make corrections or
change status (e.g., from “Accepted” to “Published”).
JOURNAL/PUBLISHER/PROCEEDINGS PUBLISHER: Here you should enter the journal title for a PRJ
(omit the publisher). You may also enter conference proceedings here, but these are better entered
in the “Presentations” screen, although in either case the DM system will pick up the entry and
report it.
City and State of Journal/Publisher: Desirable to enter if available, but not essential for reports.
County of Journal/Publisher: Same as above.
VOLUME: The journal volume number. It is CRITICAL to enter this information for a complete
citation.
ISSUE NUMBER/EDITION: Also CRITICAL to enter for a complete citation.
PAGE NUMBERS, NUMBER OF PAGES, OR WEB ADDRESS: Also CRITICAL to enter for a complete
citation.
ISBN/ISSN Number: Not needed.
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Audience of Circulation: Choices are “International”, “National”, “Regional”, “State”, or “Local.”
Should be indicated as appropriate.
WAS THIS PEER-REVIEWED/REFEREED? ESSENTIAL to answer, as this determines whether a PRJ is
counted by the DM system as a peer-reviewed IC (otherwise it will be reported as just an IC). Note
again that journals must be listed in Cabell’s as double-blind, externally reviewed in order to count
toward AQ status.
Is this publicly available? Should be answered – it is assumed that any Cabell’s listed PRJ is publicly
available.
Abstract/Synopsis: Desirable but not essential.
Next follow four lines involving dates:
o Expected Date of Submission: Desirable if you’re making the entry for a submitted but not
yet reviewed or accepted article, but not essential.
o Date Submitted: Same as above.
o DATE ACCEPTED: CRITICAL, as this will lead the DM system to pick up and report an entry.
o DATE PUBLISHED: ABSOLUTELY ESSENTIAL for a published PRJ. The entry needs to state
either the month or the quarter of publication and the year so as to report a complete
citation.
2. Presentations
Having walked through entering information for Intellectual Contributions, we don’t need to say as
much about Presentations, as the format and procedures are essentially the same. When you open the
screen, you will again see a series of entry lines from top to bottom of the page, beginning with
“Conference/Meeting Name,” followed by “Sponsoring Organization,” then “Location,” and “Title,” then
“Presenters/Authors.” These lines should all be completed appropriately. Next comes:
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Meeting Type: Either “Academic” or “Non-Academic.”
Scope: International, national, etc. as applicable.
Published in Proceedings? “Yes” or “No,” CRITICAL to answer for correct reporting.
Published Elsewhere? Same as above.
Was this Peer-Reviewed/Refereed? ABSOLUTELY ESSENTIAL to answer as applicable.
Invited or Accepted: Same as above.
AACSB classification: See comments about this under Intellectual Contributions.
Abstract/synopsis: Desirable but not essential.
Date: ABSOLUTELY ESSENTIAL to answer this.
Other Screens
Under the General Information category, eight screens allow for entry of various types of information,
including “Personal and Contact information” which you should complete in setting up your pages if you
haven’t yet done so. Among the other screens, “Consulting Activities” may count as Other Intellectual
Contributions and so should be entered, along with “Licensures and Certifications” which also may
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count as OIC’s . “ Education” information should entered. “Faculty Development Activities Attended”
may be entered, especially if you use DM to produce your FAR (see “Reports” below).
Under the Service Category, there is a screen for “Editorial and Review Activities” which should be used
as applicable as these activities may also count as OIC’s. “General Service” activities may also be
entered especially if you use DM to produce a FAR.
4.
Reports
With regard to reports, under the “Run Custom Reports” link on the main page, the “Select Report”
options pulls down a list of reports faculty may create using DM, which include both the FAR and vitae.
The FAR is in the University’s format, and can be saved as a word file for editing and additional
information.
DM is used to produce a wide range of accreditation-related reports, and enables the college to track
and report statistical data about faculty for accreditation purposes in a way that would otherwise have
to be done manually. Of particular importance is a brief report used to verify faculty AQ or PQ status,
which we’ve nicknamed a “1 pager” although it frequently includes more than one page, because of the
amount of current information about IC’s an individual faculty member may have recorded in DM. In
generating this report, the relevant 5-year rolling window is specified in DM, and then the report
presents the faculty member’s current PRJs, Peer-Reviewed IC’s, and OIC’s. Based on what’s displayed,
it immediately shows whether or not the faculty member is in fact AQ (see my AQ report at the very
bottom of this document). There are also reports formatted for PQ and faculty who are Other, neither
AQ nor PQ.
Referring to earlier comments about the importance of accurate and complete DM entries for ICs, if
information for a PRJ is incompletely entered by a faculty member – say you fail to update an
“Accepted” article to show it as “Published” or to include the month/quarter and year of publication – it
may not be picked up in the 1-pager. In the case of a PRJ, if you actually have two PRJs but one of them
doesn’t report because your information is incomplete, for purposes of official classification you
wouldn’t be AQ. As stated earlier, DM information is also the basis for awarding Professional
Development Funds upon acceptance or publication of an article, which is one of the reasons you are
required to submit a copy of your updated DM information and a copy of the published article when you
apply for PD funds and an assigned time. This requirement helps keep DM data current, while also
maintaining a necessary file of faculty publications.
5.
URL and username
The URL to access DM is:
https://www.digitalmeasures.com/login/csusb/faculty/authentication/showLogin.do
If you don’t already have a username assigned (most faculty do have one), contact me and I’ll enter your
information in order to assign one. At the time a username is assigned you are also given a password
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which you can change upon entering DM, but if you’ve forgotten this, let me know and I’ll have the
system send it to you.
As I noted above, the DM system is designed to enable CBPA to readily maintain and report the essential
information required for reporting to AACSB at the time of each 5-year Affirmation of Accreditation visit.
By maintaining information on an ongoing basis, we can reduce the need to scramble to collect
information on intellectual activities and copies of journal articles in the months that precede the actual
accreditation visit, which next will come during AY 2013 – 2014. DM also allows for a consistent system
of determining award of professional development funds based on a common format for collection,
reporting, and documentation of information.
Digital Measures may seem a bit daunting and difficult if it’s new to you or you haven’t used it in a while,
but it’s fairly straightforward to use and requires no more than ordinary computer skills. The best way
to keep it current is to enter new information about IC’s at the time you have it, taking a few minutes
periodically to update it, rather than working on it for longer periods. Needles to say, if you have any
questions or problems using DM, you’re welcome to contact me at any time.
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CALIFORNIA STATE UNIVERSITY
SAN BERNARDINO
CBPA CRITERIA ESTABLISHING STANDARD 10 CLASSIFICATION AS “ACADEMICALLY
QUALIFIED”
Faculty Name: Dr. Lee Hanson
Department / Teaching Area: Management
Date of printout from Digital Measures: 10/05/2010
[For the 5-year rolling window AY2006/07 – AY 2010/11]
Degree, institution and date of doctoral or terminal degree [appropriate to the faculty member’s
teaching area earned from an accredited program during (or prior to) the most recent five-year
period]:
Ph D, University of California, Irvine, Administration (1992).
Bibliographic citation of at least two qualifying peer reviewed journal articles in the most recent five
year period:
Hanson, L., Hebein, F. (2009). Enterprise Zones for Former Military Bases: Some Empirical
Evidence from California's LAMBRA Program. Journal of Behavioral and Applied
Management, 10(2), 149-165.
Drost, D., Hanson, L., Molstad, C., Peake, L., Newman, E. (2008). Outcome Assessment of a
Management Program Using a Portfolio Approach: Lessons Learned. American Journal
of Business Education, 1(2), 105 - 114.
Hanson, L. (2008). A Chair's Great Leap. Business Renaissance Quarterly, 3(1), 135 - 142.
Bibliographic citation of at least one additional peer reviewed OIC [may include PRJs beyond the first
one shown above or peer reviewed items such as published proceedings resulting from double blind
reviewed processes associated with national, international or regional scholarly meetings, full
manuscripts/papers presented at national, international or regional scholarly conferences through a
double blind reviewed process, editorships, textbooks or chapters in scholarly books, and successful
competitive grant or contract to an external agency.]:
Hanson, L. (2007). Enterprise Zones for Former Military Bases: Will They Attract Business? (pp. 41
- 50). Institute of Behavioral and Applied Management.
Hanson, L. (2006). Enterprise Zone Application for City and County of San Bernardino.
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Citation or explanation of two OICs that may include items from any of the preceding categories or a
variety of non-refereed activity: [professional presentations, invited papers at outside faculty
research seminars (including international), certifications, holding an officer position in a national,
international or regional scholarly organization, conference program chair, published cases with
instructional materials, publicly available instructional materials with adoption by others outside of
CSUSB, corporate internships of five weeks full time or longer, publications in edited academic
journals whether professional or pedagogical, published book reviews, submission of grant
applications though the college and university, consultation that results in substantial written reports,
continuing service on corporate boards, and published instructional materials even if completed for
remuneration]:
Hanson, L. (Presenter & Author), Fall 2006 conference, International Association of Business
Disciplines, International Association of Business Disciplines, Las Vegas, NV, "Enterprise
Zones for Former Military Bases: A Preliminary Assessment of California’s LAMBRA
Program", Academic, Regional, No, Accepted. (November 6, 2006).
Management, San Bernardino Economic Development Agency, San Bernardino, CA,
Compensated, approximately 20 hours spent for the year. (August 2008 - December
2009).
Provided advisement in preparation of quarterly economic development data and
report.
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