1. Project Background
1.1 Problem/Opportunity Description

The problems are Reports to inform that Problem Statement of
the Existing system to monitor attendance does not exist.

Computation of payroll, day, time, and night shift working employees of
the agency.

Doesn’t support describe the statement problem of the payroll process for
the employee?

Changing a location and contacts.

Time consuming in double checking the consistency of all the reports.

Prone to mathematical errors that could consume much time than it should
and could cause financial or legal trouble.
1.2 Benefits

The system allows each of the employees to enter his or her time
information via corporate internet using a standard web browser.

All employees accommodating as well as ensuring that our system can
accommodate newly created categories of employee in the future.

Speed in processing payroll will have a faster performance by means of
decreasing the manual input areas.

Mathematical errors will be prevented by automatic computations that the
proposed system will provide and you may not have to worry about having
financial or legal trouble
1.3 Goals
The payroll process must be accelerating calculated and deposited one or
more bank accounts of the employees choosing.
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The system also must allow employees to query the system. Standard
query will include the ability to view number of hours worked for selected pay
period and remaining and use vacation time.
1.4 Stakeholders and Clients
The billing department should know the salary of each employee and how
their keep it. Then the categories employees are able to track information and
calculated their salaries.
2.0 Project scope
2.1 Objectives (WBS)
2.1.1 Planning phase
Create Preliminary Scope Statement
Determine Project Team
Project Team Kickoff Meeting
Develop Project Plan
Submit Project Plan
Milestone: Project Plan Approval
2.1.2 System Development
Evaluation & Recommendations
Develop Project Chapter
Deliverable: Submit Project Chapter
Project Sponsor Reviews Project Charter
Project Charter Signed/Approved
2.1.3 System Analysis
Design System
Procure Hardware/Software
Install Development System
Testing Phase
Install Live System
2.1.4 System Development
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Verify & Validate User Requirements
Preparing database test procedures
System design and codes
Review the programs
Test cases
2.1.5 Integration and testing
Review the functional developmental system
Test the Files/Records update
Gain Formal Acceptance
2.1.6 Implementation
Document Lessons Learned
Implementation and deployment
Review data information and analysis
2.1.7 Operation and maintenance
Support for the system development
Post-implementation and in-process reviews
2.2 Deliverables
2.3 Out of scope
Payroll disbursement services
Movement of all payments, calculated during the pay processing cycle net salary,
tax, and social security.
Specified data reports for the Client's accounting.
3. Plan project
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3.1 Approach and Methodology
SDLC and Related Methodologies
The various approaches to developing Information Systems?
Is there one best way?
What is the difference between techniques, methodologies and tools?
What does the popular term “SDLC” actually mean?
SDLC stands for
–
Systems
–
Development
–
Life
–
Cycle
What does it mean?

First, SDLC is a Life Cycle.

All systems have a life cycle or a series of stages they naturally
undergo.

The number and name of the stages varies, but the primary stages
are conception, development, maturity and decline.
The systems development life cycle (SDLC) therefore, refers to the
development stage of the system’s life cycle.
Methodologies
A difference between the term SDLC and the term ‘methodology’?
Whereas the SDLC refers to a stage all systems naturally undergo, a
methodology refers to an approach invented by humans to manage the events
naturally occurring in the SDLC.
A methodology is, in simple terms, a set of steps, guidelines, activities
and/or principles to follow in a particular situation.
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Most methodologies are comprehensive, multi-step approaches to
systems development.
SDLC vs. Methodology
It is confusing, but unfortunately, the term SDLC is frequently used
synonymously with the waterfall or traditional approach for developing
information systems.
-
This approach essentially refers to a linear sequence of stages to
develop a system from planning to analysis to design to
implementation.
-
Stages are followed from beginning to end.
-
Revisiting prior stages is not permitted.
Approaches to Systems Development
Process-Oriented Approach
–
Focus is on flow, use and transformation of data in an information system
–
Involves creating graphical representations such as data flow diagrams
and charts
–
Data are tracked from sources, through intermediate steps and to final
destinations
–
Natural structure of data is not specified
–
Disadvantage data files are tied to specific applications.
3.2 Project timeline
(Gantt chart)
ID
Task Name
1
Project Team Kickoff
Start
Finish
Duration
Meeting
2
Create Preliminary
Scope Statement
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3
Design System
4
Preparing Database
Test Procedures
5
Review The
Functional
Development System
6
Post Implementation
And In process
Review
3.3 Success criteria

Comprehensive payroll system.

Accuracy of the develops system.

Efficiency of the system.

Enough data storage.

User Friendly.

Positve feedback of the clients.
3.4 Issue and Policy implication

General Ledger of the company.

Billing

Contract Management between the employee and client .

Accounts/Payable of the client.
3.5 Risk Management Plan
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Risk Factor
Probability
Impact
Risk
(H-M-L)
(H-M-L)
Management
Action
Financial
H
H
Savings
M
M
Provide quality
Problem
Devices and
Software
Conflict on time
software
M
M
Time
management
Member
M
M
Respect
the
decission of each
other
3.6 Service Transition

The company must invest new desktop computers.

At least one (1) Printer for each department

One computer administrator per department

Higher Specification of hardware for each computer unit
3.7 Options Analysis
A consultation(s) is an informal discussions with our subject matter
experts, Where we can assist in framing a proposal or solution design,
discuss opportunities and opyions with regard to new technologies or
discuss corners, risk and issues with existing technologies. The client or
the company owner will be test the proposed system.If their some
problems encounter during the system implementation the developer
should have to take the responsibilities.If the propose system met the
requirements or the need of the company so it will be implemented. But
the decission is always on the Owner or the Company.
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4.0 Technical Features
Payroll - report or summary of pay slip.
DTR (Daily Time Record) – This is the sequential record of time-in and
time-out of an employee within the allotted time span. This is where the
salary has to be paid.
Database is an organized collection of data. The data are typically
organized to model aspects of reality in a way that supports processes
requiring this information. For example, modelling the availability of rooms
in hotels in a way that supports finding a hotel with vacancies.
Systems design is the process of defining the architecture, components,
modules,interfaces,and data fora system to satisfy specified requirements.
Systems
design
could
be
seen
as
the
application
of systems
theory to product development. There is some overlap with the disciplines
of systems analysis, systems architecture and systems engineering.
Implementation is the carrying out, execution, or practice of a plan, a
method, or any design for doing something. Implementation is the action
that must follow any preliminary thinking in order for something to actually
happen.
5.0 Project Organization and Staffing
Role
Project manager
Name/contact
Responsibilities
Information
time
Ricaardo,Myris
Managing Risk
Janine C.
Organizing
Time
People
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Oversee Project
Allocate Task
Control Scope
Cost Budgeting
Time
Management
Communicate
System Analyst
Gierza, April D.
Data Modelling
Stuctured
analysis
Responsible
for designing
Developing
Configuring
Supporting
Business Analyst
Pimienta,Jovelyn
Customer
C.
relationship
building
Analytical Ability
Deductive
reasoning
Accurate
reporting
Analyzing
Requirements
Documentation
Dalanon,Maria
Create
Specialist
Richel M.
documents
Release the
documentation
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Drafting
Supervise
production
Revise
and
re-
write documents
Lead
Mendoza,Michael
Produce codes
Programmer
Angelo V.
System Analyst
Develop program
Correct errors
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