Section on Health Policy & Administration
of the American Physical Therapy Association
Board of Directors Retreat
Empire, Colorado
September 23-24, 2011
Position: Name
President:Rick Gawenda
Vice President: Suzanne Brown
Treasurer: Kathleen Leutdke-Hoffman
Secretary: Kerry Wood
Executive Director: Robin Childers
Global Health SIG; Jenny Audette
Bylaws: Aliya Chaudry
Publications: Ed Dobrzykowski
Nominating/LAMP; Jennifer Green-Wilson
Member Services: Tina Gunaldo
Program: Ralph Utzman
Tech SIG: Daniel Vreeman
Government Affairs; Jaclyn Warshauer
APTA Board Liaison: Elmer Platz
9/23/11
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9/23/11
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MINUTES
AGENDA
DISCUSSION
1. Call to Order
@ 3:30 Mountain Time 9/23/11
2. Attendance and
Introductions
3. Consent Agenda Items
3a.Motion to approve minutes from July 2011 with revision of removing
Sean McKeown as he was not present. [Kerry Wood, Secretary]
Move to approve consent item 3a as amended : Approved
4. Review of Reports
including Amendments or
4. Discussion on Reports; See Reports in Board Meeting Packet for
Retreat
ACTION;
RESPONSIBLE
PARTY/TIME
LINE
Additions to Reports
a) President:
Discussion update addendum to President’s report:
Task force members have been identified: Rick Gawenda, Angela
Phillips, Dick Hillyer, Tina Gunaldo, Peter Kovacek. Chair to be
determined.
Target: Choose consultant/firm to help with branding initiative by CSM
b) VP: No Additions
c)Secretary; No additions
d) Treasurer: no report since July;
e) GAP; no additions
f) Member Services: No additions
(Discussion point: add small column in publication notifying of deceased
members?)
g) Nominating committee: no additions. (Seeking recommendations for
nominations for 3 awards)
h) Program: no additions; working toward CSM . Registration opens
10/1
i) Publications: no additions
j) Research: (no represented at retreat) seeking new member for
committee.
k) Tech SIG: one addition to Report: Program Committee formed with 5
members: Melinda Pierce serve as Chair to Develop content for CSM,
Resource articles, community list serve.
l) LAMP as written
m) Executive Director as written
n) GHSIG: as written
Board members to
forward
recommendations to
Rick if know of
consulting companies
Present
recommendation of
consulting firm @CSM
February 2012
5. none
5. Action Items
Motions 9/23-24, 2011

Motion: Tina Gunaldo; Member Services made a motion:
Motion to add a fourth year to the Member Services Committee member
term.
Second: Kathleen Leudtk-Hoffman
Discussion
4th year to serve as past Chair to help mentor new chair and see projects
through; Would not be budgeted to attend CSM/NSC/Annual
Motion passed

Rick Gawenda made a motion:
Motion that HPA develop a payment policy committee.
Second: Suzanne Brown.
Bylaws Committee: to
Revise current Bylaws
Section VIII 3A. to
change the language
related to term lengths
of committee members.
Bylaws present
recommendations
to Board February
2012
Motion passed

Rick Gawenda made a motion:
Move that the LAMP Director pursue copy write protection of the
LAMP Curricular Model
Second: Jenny Audette
Motioned passed

Motion
Kathleen Leudtk-Hoffman moves that the HPA BOD approves the
proposed 2012 budget as amended with a 15% reduction in travel and
per diem in across the board.
Second: Rick Gawenda
Motion passed
Kathleen will bring
Budget to Finance
committee for review
and approval

November 1, 2011
Motion
Suzanne Brown
Move to revise the HPA Strategic Plan under Research category
with recommendations of the HPA Research Committee as
submitted in the Board report on page 50-51.
Second: Kerry Wood
Motion passed
Meeting adjourned for 9/23/2011 @9:30pm
9/24/2011 Meeting convened @ 10:37
MEETING ADJOURNED @5:55PM ON September 24, 2011
________________________________________________
GENERATIVE AND STRATEGIC DISCUSSIONS: NOT OFFICIAL
MINUTES
6a: Health Policy Educator Survey results and next steps
10 responded to original GAP survey directed to Educators; Resent
again last week to a broader audience.
Discussion:
Challenges:
_________________________ ? who actually received survey.
Areas identified on survey are included in CAPTE requirements to be
included.
Other options: create Webinar to provide resources…identify “tool box
__________________
______________
Review results of
survey and determine
next steps.
6. Discussion Items
a. Health Policy Educator
Survey results and next steps
[Gov. Affairs & Practice]
options”
Challenge for instructors to get up to date resources and link. Informal
process exists now.
? how to connect with Educators to help serve as a resource for topics of
Practice Management
6b. Member Services Committee future term lengths
Motion: Tina Gunaldo
Motion to add a fourth year to the Member Services Committee member
term. Second by Kathleen
Discussion
4th year to serve as past Chair to help mentor new chair and see projects
through; Would not be budgeted to attend CSM/NSC/Annual
Motion passed unanimously
6b. Member Services
Committee future term lengths
[Member Services]
6c. FSBPT outreach for
Continuing Competence
initiatives [Member Services]
6c. FSBPT outreach for Continuing Competence initiatives
General Discussion
 Tina Gunaldo serves on FSBPT committee on Continuing
Competence:
 FSBPT: wondering if could be “partnership” with HPA
discussing continuing competence in the profession of physical
therapy.
 APTA currently has survey (more focused on competence with
professional core values).
 Geriatric section just released “Essential Competency” with
geriatrics for advanced practice (Might HPA want to clarify and
define essential competency for advanced practice related to
HPA realm)
 Discussion points: Confusion persists as Definitions vary: are
you competent for employment setting now/entry level/higher
level to attain
 FSBPT regulatory realm.
 APTA self-competency for advancement is part of a selfregulating profession.
 ? Who is going to “own it?”
 What role might HPA serve to help educate members about the
differences and to include items about competency, continuing
competence?
Seek clarification on
APTA and FSBPT
goals and purpose of
continuing competence.
Will not pursue active
partnership at this time.
Timeline:tbd
6d1. . IRF/SNF
Rick Gawenda
Survey results: Membership agreed need to meet needs for members in
these settings, but no one agreed to serve to lead a SIG
 List serve questions about IRF/SNF issues :
 people tend to respond privately to person who posts question,
but not to the whole list-serve.
 How to provide information for members in these settings:
 ? could HPA serve as a repository for “common questions” and
information on the Website.
 Could people email questions/information to HPA to compile
information?
 ? how to gather “executive summary” data (academic project
statistical compilation of data)
 ? CSM programming focused with these settings as regulations
change
 Include Resource articles for these settings: Post Acute



Develop Q+A
topics related to
IRF and SNF
settings
Create separate
IRF and SNF
tabs on website
Solicit content
experts to help
provide
information
6d1. IRF/SNF
6d2: Payment Policy Survey
 ? should we have separate payment policy committee to serve
HPA members and be liaison with APTA
 Majority: support partnering with APTA and PPS vs HPA
“doing own thing”
 ? how to identify specific HPA members who can be content
experts regarding reimbursement and payment policy and help
partner with APTA and PPS and other components
 HPA develop a Standing Committee with content experts to help
provide resource to members and develop collaborative
relationships as well as disseminate information in a timely
manner to members in a variety of venues.
 Need to clearly define purpose of a payment policy committee:
Monitoring regulations related to payment, disseminate
information: implementation and education about regulations.
 GAP provides input on proposed rules and recommendations on
Rick Gawenda and
Suzanne Brown
Define Payment Policy
Committee Charge
CSM 2012
Solicit information
from other components
on job description of
payment policy
committees.
Review GAP
Committee job
description and revise

6d2 /Payment Policy Survey
Results [President]
future regulations
APTA has committee working on alternative payment methods:
HPA not currently represented
Rick Gawenda made a motion:
Motion that HPA develops a payment policy committee. Second by
Suzanne Brown.
Motion passed
6ei, Burning Question Initiative
Members have quick question who wants to learn how others are
addressing issues…
DRAFT
as needed Jaclyn W
Job Descriptions for
GAP and Payment
Policy Committee
completed with
recommendations for
possible members
Member Services will
develop the HPA
Burning Question
Process
The HPA Burning Question
The Section on Health Policy & Administration
(HPA) of the American Physical Therapy Association
(APTA) presents the HPA Burning Question, quick
polls intended to provide HPA members with input,
direction or guidance related to management practices
or benchmarks. Please note that these are "polls," not
formal research .products. Respondents are HPA
members.
Results & Comments - when HPA closes the poll for a burning question,
results are announced through the HPA Burning Question blog and
readers may post their comments or thoughts related to the topic on the
blog.
6e. Membership Survey
Results [Member Services]
Burning Question polls are typically open for 2 weeks. To view the poll
results, click the results link (if there isn't an active link, the poll hasn't
closed yet).
Provide information to
Board on estimated
timeline, initial topic
questions, how to
generate “blog”
Target date for
first Burning ? to
be posted by
November 2011
Discussion:
i.
Burning Question
initiative

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







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Who would be responsible to identify questions to post?
Each committee and SIG may want to identify members who
will participate to identify questions related to their areas
Membership Services propose they oversee/coordinate
Might we have more than one burning question at a given time?
Who might provide Summary information/education related to
the topic once results posted and allow for community
discussion? Provide evidence as available.
Who responsible to post results on HPA website by settings?
Total Results available on members only
Members access previous burning questions later
Blog link from HPA website homepage. Need to determine who
can access blog (anyone) and comment on blog (could be
restricted to members)
Include a “Burning question” box at the section booth at CSM
(?Annual)
Create a “live” Burning question to poll while at CSM
May generate additional content for publication and
programming
The “experts” may change depending on the topic
Be clear that this is a poll and represents opinions. Not evidence
based. Clear disclaimer.
Tech SIG resource to educate members on “how to blog”
? how to have live polls that build tallys (FB)
Need to determine frequency; should be at least monthly to keep
people engaged.
6eii Membership Survey Results: Management skills
DISCUSSION

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
? How to define “what keeps you loyal to HPA?”
How to capture students and retain as members after graduation?
continue to advocate for presence at NSC for GHSIG/Tech
SIG/HPA {HPA not included in 2011 NSC} Propose a track
that includes PTs as advocates for profession/patients. HPA will
have section booth at NSC. Brad Thuringer will attend.
PTAs; Membership will email current members who are PTAs
asking them why they choose to be members of HPA;
Goal to continue to focus on retaining members
Membership
Committee Publish
Membership survey
results on website and
Resource (deadline
October 21 for January
issue) and notify
members podcasts will
be created
October 21




ii.
Management
Skills
Survey asked: what one thing would you like help with from
HPA. Management questions identified and membership
committee is not sure to whom to direct the members to for
answers to these questions. Managers have dropped
membership:
So how do we meet the educational needs in management topics
in multiple venues (webinars/on website/podcasts)?
Help “connect the dots” for members to identify resources
PPS created an education committee to identify top practice
management areas that modules can be created (?options for
collaboration and resource sharing)

PODCASTS:

Committees and HPA board continue to review membership
survey comments and identify means of providing education and
resources for members.
Rick Gawenda will talk
with PPS Section
President Tom
DiAngelis regarding
collaboration PPS
Education Committee
regarding practice
management. Rick to
email HPA Board
PODCASTS
Rick Gawenda to create
podcast on MPPR
Dan Vreeman
Tech SIG create EMR
podcasts
Jennifer Wilson-Green
will create a podcast on
How to keep staff
motivated through
healthcare industry
related changes

New member survey: new members who responded to survey
(22) state they do value receiving emails from BOD members.
November 1
December 1, 2011
Ask GHSIG to create
podcast
Robin Childers to track
January 1, 2012
#hits on page with
podcasts
AGENDA February
BOD meeting: Review
Podcasts/# hits
February 1, 2012
Ed D willing to do a
podcast/audio on
productivity in future
6f. Branding Task Force see update in addendum of President’s report
above.
Start December 1
6g LAMP; Jennifer Green-Wilson
Institute for Leadership in Physical Therapy powered by HPA LAMP
Standardized eb curriculum
C1: Leading self;required as entry point for all whether have experience
or not. 68 hours “prework”
ILLP projects linked with c1 and are required prior to attending C2
C2; ILLP and C1 pre-requisites: Leading others: adaptive and
transformative leadership.
Need to develop module and teach others: ALP
When complete whole program receive Certificate of Leadership
Development.
2011 Highlights
Worked with alternative financial models volume based with TPTA
(Texas)
Florida chapter sent 4 “scouts” to LAMP C1 to determine if want to have
one hosted locally. (goals: succession planning, getting new leaders
involved and engaged; change agents and culture change at component
level)
while developing and implementing process over past few years.
C2 November planned: need target registrations of adequate pool of C1
attendees who complete ILLPs to quality to attend C2 and then are
willing to register and attend a C2
Moving forward
ALP modules to be added to HPA website and will be available for HPA
members
Help attendees recognize strengths and identify areas to match for
volunteer leadership opportunities across association and specifically
?How to define locations
f. Branding Task Force
[President]
g. LAMP
Components now recognize importance of leadership development
And are seeking options
-Precon: Chicago
-components contacting HPA seeking opportunity to participate
(Colorado, (chapter and 2 schools, CO Private Practice SIG), 3 chapters
collaborating, Georgia Chapter, Texas for C2
Possibly NY
Faculty
Intentionally building faculty mix with a variety of leadership styles
and personalities as presenters
Content specific with 4 faculty for each individual course.
Goal: build pools of faculty in different regions to limit travel, increase
mentorship,
Recommendation: ensure explicit that materials belong to organization.
May consider formally copy writing materials/MODEL of LAMP
Unique aspect of what want to protect
{possible programming option: Patents, copy writes, trademarks to help
educate members}
Rick Gawenda
Move that the LAMP Director pursue copy write protection of the
LAMP Curricular Model
Second: Jenny Audette
Motioned carried
Have not yet developed faculty “boot camp” curriculum; need to
determine if priority
? possibility of advanced placement program. Can we identify criteria
of prerequisites of C1 “life experience” and outside leadership training
so people could start @ ILLPs and not have to do C1 to move forward
with the program
?new grad leadership track
Aliya Chaudry and
Jennifer to investigate
options of copy write
and determine best
method. Submit
application
? possibility of including other professions as attendees
Addressing alternative shared risk models for financial planning and
implementation.
WEBSITE
Specific to LAMP; needs revision on a timely manner
December 1, 2011
Jennifer and
Robin to collaborate to
determine process to
ensure website is
updated and revised.
6h Sponsorship @CSM
Important to have external sponsorship to help offset cost of CSM.
Challenge with a volunteer role; Need to develop relationships with
companies
How to develop a model to gather sponsors for CSM as well as solicit
advertisers.
Might we hire someone to be charged with the job of soliciting based on
commission fees?
Report back to
Board by January
2012
Board members to
identify companies they
have connections with
and will seek
sponsorship from.
Email HPA Board to
notify if contact a
company
Robin exploring options
with companies who
solicit for advertizers.
6i Combined events @ CSM
Robin to send out email
membership asking if
they know of
companies who may
sponsor a
session/breakfast @
CSM 2012
Explore option to have a combined LAMP/Global Health reception add
Tech SIG
Jennifer to contact
Women’s Health
7. Kathleen
General action items:

For future budget development forms: add detail with travel to
include baggage and taxi/shuttle fees

Budget review for 2012
Request Publications review outsourcing Resource to a Publisher
including advertising and sales
 Create budget preparation worksheets in excel format
(BREAK FROM 1500 TO 1620)

LAMP: 4 programs in addition to Precon
 Overall recommendation cut 15% in travel and per diem budget
overall from budget submissions as this years travel and per
diem are coming in at 60% of budget
 Of note for 2011 did not need to tap into reserve fund
6h Sponsorship @CSM
Motion
Kathleen Leudtk-Hoffman moves that the HPA BOD approves the
proposed 2012 budget as amended with a 15% reduction in travel and
per diem in across the board.
Rick Gawenda Seconds the motion
section to ask how they
solicit the strong
sponsors they have.
Dan, Jenny, Ralph and
Jennifer will collaborate
to determine best option
for combined reception.
Robin will provide
information about
Publisher companies to
the committee.
Committee will bring
recommendations for
outsourcing the
Publication to Board for
July 2012 Board
meeting
8. Informational Items / Announcements (refer to reports for detail)
8a. Publication schedule: submission deadlines
Current schedule: Publication Submission Deadlines 2011
Mid August 2012
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Issue 1 - February 25 (April publication)
Issue 2 - June 24 (August publication)
Issue 3 - August 12 (October publication)
Issue 4 - October 21 (January publication)
Proposal for 2012
Publication Deadlines
2011
Publication Committee
will notify Board of
May deadline date.
2012 Dates will be
added to HPA board
page.
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Issue 1 - February 25 (April publication)
Issue 2 - May___ (July publication)
Issue 3 - August 12 (October publication)
Issue 4 - October 21 (January publication)
Publication Committee requires one more member. Request Board
members forward names of potential members to Publication Committee
6i Combined events @ CSM
8b: Secretary requesting Board members/Committee chairs to review
the Policy & Procedure Manual (Revised September 2010) for their
areas and submit revisions to Secretary
7. Budget & Strategic Plan
a. 2012 Proposed Budget
8c. HPA Website
Kerry (in collaboration
with Robin) will revise
Policy and Procedure
Manual from
submissions of Board
members
Challenge for how to keep HPA website up to date so old information is
removed and current information is added in a timely manner
Robin’s role is to take content provided and add to website. Board
and committees are responsible to generate content and remind
Robin of what needs to be added or removed
December 1
receive revisions
from Board
How might we use technology to “feed” info form one medium to the
website (list serve, face book, twitter?)
February 1 Kerry
submit revised
Policy and
Procedure Manual
Develop “audit” to review website content every 6 months. Audit
committee will notify appropriate Board/Committee member if content
not up to date.
Expectations for GHSIG, Tech SIG, LAMP, designated website “areas”.
All Board members and committees responsible to submit timely content
for keeping website updated. Recommend to submit at least quarterly.
Suzanne Brown will
(follow Resource submission deadlines)
8. Informational Items /
Announcements (refer to
reports for detail)
coordinate audit process
every 6 months
8c. Provide opportunity for tweeting
Host one hour webinar to provide introduction for “Twitter 101” for
HPA Board in January 2012
Executive Board
remind committees that
they serve as Liaison
for of responsibility to
update web content
8d. HPA SIGs responsible to keep Social Media pages up to date.
Dan Vreeman will
provide Webinar
training on how to
Tweet
MEETING ADJOURNED @5:55PM ON September 24, 2011
Complete initial
audit by December
1.
Jenny notify GHSIG of
need to change logo on
Facebook Page
January 2012
Initial Facebook
revisions complete
December 1
9. Adjournment
Respectfully submitted by Kerry Wood: HPA Secretary