Linking & Consolidating
Worksheets
Applications of Spreadsheets
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Sharing Data In Microsoft Office 2003
2
Microsoft Word Application Window
Word 2003’s Menu
bar and toolbars are
similar to those
found in Excel 2003
The Getting Started
task pane is used to
create and open
documents
A blank document
appears in the work
area when Microsoft
Word is started
3
Selecting a Table Row in Word
The table move handle
is used to select or move
the table. For this
exercise, you select
individual rows rather
than the entire table
The Office Clipboard
is empty
Click beside a table
row to select the
entire row
4
Pasting Data from Word into a Workbook
The data is pasted in the
same order that it was
copied to the Office
Clipboard. Notice that the
formatting is retained,
although the row height is
modified unattractively.
5
Paste Special Dialog Box
Select this option to
establish a dynamic link
Select the desired
format for pasting the
copied data
6
Modifying a Linked Table
Because this is a linked table
object, updates in the Excel
2003 workbook are displayed
in the Word 2003 document
7
Mail Merge with Word
► You
can use MS Word to perform a mail
merge with data stored in a worksheet list.
 In Word’s Mail Merge Wizard, open the Excel
workbook as the data source.
 Select the worksheet list using its named range
or cell reference.
 Proceed through the Wizard steps to complete
the mail merge operation.
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Consolidating Your Data
► Excel
enables you to consolidate or merge
data stored in different worksheets and
workbooks.
► There are two methods for consolidating
worksheet data.
 You can enter formulas and functions that
reference cells from other worksheets.
 You can use Excel’s Data  Consolidate
command.
9
Consolidating a Multiple-Sheet
Workbook
10
Consolidate Dialog Box
The two formulas you entered
previously will be replaced by
the results of the Consolidate
command
11
Selecting Cell Ranges to Consolidate
12
Consolidating a Multiple-Sheet Workbook
You must select this check
box to enable automatic
updating to occur in the
workbook
13
Summary Tab Details
The category
rows contain subtotal calculations
These rows represent
values pulled from the
other worksheets
14
Arrange Windows Dialog Box
Select your
preference for
viewing multiple
workbook
windows at the
same time
Each workbook is
represented by a
button on the task bar
15
Arranging Workbook Windows
The active workbook
window appears with
the same Title bar
coloring as the Excel
2003 application
window
The inactive
workbook windows
appear with a
dimmed Title bar
16
Consolidating Multiple Workbooks
17
Displaying Consolidated Results
18
Protecting Your Work
► If
you are building worksheets that will be
used by other people, you should know how
to protect your hard work using Excel
2003's protection features.
► At the file level, you can password-protect a
workbook so that only authorized users
(people given the password) can open,
view, and modify its contents.
19
Protecting Your Workbook &
Worksheet
► At
the workbook level, you can protect and
hide individual tabs containing worksheets,
charts, and modules.
► At the sheet level, you can protect cells and
objects from being modified or deleted.
20
Protecting Cells, Worksheets, and
Workbooks
Unprotect the criteria
range in cells A2 to
G2
Rows 4 and 5 contain
database functions that
need to be protected
Unprotect the worksheet list,
including the rows beneath
the active list area
21
The Format Cell Dialog Box Protection
Tab
When the worksheet is
protected, you cannot
enter or edit data in
locked cells
When the worksheet is
protected, you cannot view
the contents of a hidden cell
in the formula bar
22
The Protect Sheet Dialog Box
Turn protection on or off
using this check box
Enter a password to
prevent users from
removing sheet-level
protection
Select the individual options
that you want to make
available to all users of the
worksheet
23
Warning Dialog Box
24
Unhide Dialog Box
The Partner
Summary tab is
currently hidden
from view
25
The Protect Workbook Dialog Box
Protect the
individual sheets in
a workbook and/or
the document
window display
Enter a password to
prevent users from
removing the
protection
26
Unhiding a Summary Tab
27
Password-Protecting a Workbook
Enter the password
required to open the
workbook in the
application window
Select to display a
recommendation that the
user open the workbook in
read-only mode
Enter the password
required to modify the
workbook and update the
original disk file
28
Opening a Password-Protected
Workbook
Before you can even view the
workbook’s contents, the
Password dialog box appears
29
Setting Workbook Properties
Provide document
information for use in
locating this file
Enter a term
for use in
grouping
similar files
together in
performing a
file search
Select to view the first
page of a workbook in the
Open dialog box
30
Filling in the File Properties for a
Workbook
31
Managing Security and Privacy
32
Specifying an Encryption Type
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Digital Signature Dialog Box
To digitally sign this workbook, click
the Add command button and then
select the digital certificate that you
would like to use. To purchase a
certificate, visit an authorized
agency such as VeriSign at
www.verisign.com.
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