Introduction to Word
Chapter 3
Lecture Outline
1
Wizard Activation:
• File menu
• New command
• Choose “general
templates” in the new
document task pane
• Choose the desired
wizard
• View menu
• Task pane command
• Choose “general
templates” in the new
document task pane
• Choose the desired
wizard
2
Panel Names:
• A list of names along the left side of the
wizard dialog box that represents a
different set of options for which the user
can select preferences
3
Tables:
• Table- collection of rows and columns
• Cell- intersection of a row and a column
• End of cell mark- formatting mark that
assists user when selecting and formatting
cells
• Table move handle- displays when you
point to upper left corner; used to move
table to new location
4
Select within a table:
• Single cell- click to the left of the cell
• Entire row- click to the left of the row
• Entire column- click column top border
5
Steps to insert rows/columns:
• Move insertion point to location where new
row/column should appear
• Table menu
• Insert- row/column
6
Styles and Formatting:
• Used to view, create, and apply styles
• 4 basic styles:
• Paragraph styles: affect formatting of an entire
paragraph
• Character styles: affect formats of only selected
characters
• List styles: affect alignment and fonts in a
numbered/bulleted list
• Table styles: affect borders, shading, alignment,
and fonts in a table
7
Bulleted/Numbered Lists:
• Bullet- a dot or other symbol positioned at
the beginning of a paragraph
• Bulleted list- a list of paragraphs that each
begin with a bullet symbol
8
Steps to apply a different bullet:
•
•
•
•
Select text
Format menu
Bullets & numbering
Choose available symbol or “customize”
9
Line breaks:
• Advances insertion point to beginning of
next physical line – ignoring any
paragraph formatting instructions
• [shift] + [enter]
10
Autoformat:
• Automatically formats as you type certain
keystrokes
• Tools menu
• Autocorrect options
• Autoformat as you type tab
11
TABS:
• Tab stop- a location on the horizontal ruler
that tells Word where to position the
insertion point when you press the [tab]
key
• Default tab stop- Every 0.5”
12
Setting custom tabs 2 ways:
• Place insertion point on
the line where tabs
should occur
• Format menu
• Tabs command
• *Type in the tab stop in
inches
• *Choose a tab alignment
• *Choose a leader (if
needed)
• *Click the “set” button
• Must do last 4 things in
order to work!!!!!!!!
• Place insertion point on
the line where tabs
should occur
• Click tab button on ruler
bar to reflect the desired
tab
• Click on ruler in desired
location
13
Tab Set Button:
•
•
•
•
Left tab- looks like letter “L”
Right tab- looks like ┐
Center tab- looks like “hangman pole”
Decimal tab- for $$$
14
Steps to move a tab:
• Drag tab marker to new location on the
ruler
• [alt] +hold down tab will show precise
location of tab in ruler
15
Deleting tabs:
• Drag tab marker into the document screen
off the ruler and let go
16
Collect and paste:
• Windows 97 clipboard- capable of holding
only 1 copied or cut item at a time
• Office clipboard- capable of holding up to
24 items copied from any office application
17
Steps to activate clipboard:
• Edit menu
• Office clipboard
18
2 ways to activate Borders:
• Select text
• Click border button
drop list on formatting
toolbar
• Choose border setting
•
•
•
•
•
•
•
Select text
Format
Borders and shading
Borders tab
Select a style
Select a color
Select a setting
19
Inserting Date:
• Insert menu
• Date and time command
• “update automatically”- if this option is
checked “on” the computer will always
insert the current date/time into the
document when it is opened or printed.
20
Autotext Entry:
• Steps to create an autotext (not auto
command) entry:
• Select text
• Insert menu
• Autotext command
• New
• Activate with [F3] and curser must be next
to autotext entry
21
Autocorrect vs. autotext:
• Autocorrect feature will make corrections
for you automatically as soon as you press
the [spacebar] or punctuation mark key.
• Autotext feature must use the [F3] or click
the autotext command to instruct the
autotext correction
22
Non-Breaking space or nonbreaking hyphen:
• Purpose: to prevent 2 words from being
separated and wrapped to the next line
with word wrap (ex: New York Times)
• Non-breaking space-[ctrl] + [shift]
+[spacebar]
• Non-breaking hyphen- [ctrl] + [shift] +
[hyphen]
23
Tables, 2 ways to insert:
• Insert table button on
standard toolbar
• Select the # of rows
and columns needed
•
•
•
•
Table menu
Insert command
Table
Key the # of rows and
columns
24
Autofit columns/rows on Tables:
• Place insertion point
within table
• Table menu
• Autofit command
• Choose autofit to
contents
• Place resizing mouse
on the column/row
boundary to autofit
• Double-click
25
Tables: customize column
width/row height:
• Place insertion point
in column to resize
• Table menu
• Table properties
command
• Column/row tab
• Place resizing mouse
on the column/row
boundary to change
• Drag to new
width/height
26
Change table alignment:
• Select table
• Choose alignment
button from formatting
toolbar
• Select table
• Table menu
• Table properties
command
• Table tab
27
Envelopes:
•
•
•
•
•
Select the address from the letter
Tools menu
Letters and mailings command
Envelopes and labels
Envelopes tab
28
THE
END
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