Page 1
22 April 2013
Agenda – Ordinary Council Meeting
TABLE OF CONTENTS
1.
ATTENDANCES AND APOLOGIES (including Leave of Absence): ................. 2
2.
RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE: .......... 2
3.
PUBLIC QUESTION TIME: .................................................................................. 9
4.
PUBLIC STATEMENT TIME: ............................................................................... 9
5.
PETITIONS AND DEPUTATIONS: ..................................................................... 10
6.
PRESIDENT’S REPORT: ................................................................................... 10
7.
DECLARATION OF COUNCILLORS AND OFFICERS INTEREST: .................. 10
8.
RECEIPT OF MINUTES OR REPORTS AND CONSIDERATION FOR
RECOMMENDATIONS:...................................................................................... 10
9.
REPORTS OF COMMITTEES: ........................................................................... 11
OCM180/04/13 WORKFORCE PLAN (SJ388) ........................................................... 11
OCM181/04/13 FEES AND CHARGES - AMENDMENT TO BUDGET – UPDATE
(A1659)
.......................................................................................................... 14
OCM182/04/12 MONTHLY FINANCIAL REPORT – MARCH 2013 (A2092) ............... 18
OCM183/04/13 CONFIRMATION OF PAYMENT OF CREDITORS (SJ514) .............. 21
OCM184/04/13 FLOOD MITIGATION AND WATER MANAGEMENT PLAN – HARRIS
PLACE, JARRAHDALE (A2095) ......................................................................... 23
OCM185/04/13 REVIEW OF COUNCIL POLICY G907 - RECOGNITION OF ASSETS
AND DEPRECIATION (SJ526) ........................................................................... 30
OCM186/04/13 PROPOSED NEW POLICIES – LEASE AND LICENCE
MANAGEMENT AND COMMUNITY GROUP RATING (SJ526).......................... 32
10.
INFORMATION REPORTS: ............................................................................... 34
OCM187/04/13 CHIEF EXECUTIVE OFFICER INFORMATION REPORT ................. 34
OCM188/04/13 DEVELOPMENT SERVICES INFORMATION REPORT ................... 35
OCM189/04/13 CORPORATE SERVICES INFORMATION REPORT ........................ 36
OCM190/04/13 ENGINEERING SERVICES INFORMATION REPORT ..................... 38
11.
URGENT BUSINESS: ........................................................................................ 39
12.
COUNCILLOR QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN: ............. 39
13.
CLOSURE: ......................................................................................................... 39
E13/1453
Page 2
22 April 2013
Agenda – Ordinary Council Meeting
NOTICE OF MEETING
Dear Elected Member
The next Ordinary Council Meeting of the Serpentine Jarrahdale Shire will be held on
Monday, 22 April 2013 in the Council Chambers, 6 Paterson Street, Mundijong –
commencing at 7.00pm.
Richard Gorbunow
Chief Executive Officer
12 April 2013
AGENDA
1.
ATTENDANCES AND APOLOGIES (including Leave of Absence):
2.
RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE:
Responses to the following public questions taken on notice at the Ordinary Council
Meeting held on 8 April 2013 will be available at the Ordinary Council Meeting to be held
on 22 April 2013 and will be published in the minutes of that meeting.
Dr Sheila Twine, 25 Millbrook Close, Jarrahdale – Jarrahdale Heritage Park
I have lived in Jarrahdale for over 25 years and have looked forward to the development
of the Jarrahdale Heritage Park.
When land ownership passed from
Bunnings/Wesfarmers to be vested with the National Trust, it augured well for progress.
Many studies were completed to advance the project for the benefit of residents and
visitors.
My question relates to this plan for the Jarrahdale Heritage Park (Dr Twine held up the
Landscape Integration Plan).
In 2008 Serpentine Jarrahdale Shire paid $14,000 to the National Trust for their
landscape architect, Phil Palmer, to produce a blueprint for the park. I understood that
this plan (dated March 2009) was to give the Shire the ability to progress the
development of the park using the parameters set by the plan, eg the toilets.
Q1 Is my understanding correct that the Shire has the ability to develop the park in
accordance with the Landscape Integration Plan? If this is so, why is the park in a
degraded and neglected condition? The brook is choked with blackberries and the
fallen trees make the pathways difficult.
As a long term resident, an ex-Councillor and a member of many community groups,
this neglect distresses and embarrasses me and makes me ashamed of our Jarrahdale
township.
A1 The Shire President responded that the question will be taken on notice and a
written response provided in due course.
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22 April 2013
Joy Lockhart – 13 Harris Place, Jarrahdale – Coordinator Jarrahdale Heritage Society
Ghost Walk
The walk season begins on 27 April 2013 with the Ghost Walk. There are fallen trees
along the paths in the Jarrahdale Heritage Park which are dangerous to park users.
Q1 When is the Shire going to complete the clean-up of the Heritage Park and when
will Foster Way be opened?
I understand that there is a traffic management plan in place for the park. I request a
written reply to my query. Thank you.
A1 The Chef Executive Officer responded that an Operations team will attend the park
and remove the fallen timber. The question of when the road will be opened will be
taken on notice and a written response provided in due course.
Charles Kerfoot – 337 Balmoral Road, Jarrahdale – Jarrahdale Heritage Park
Prepare the park land first before the extras such as the amphitheatre. The public want
to use the park NOW. Let’s do the basics first, simple actions such as remove the
wattle trees. I have volunteered to cut the trees down and poison the stems. Then get
a machine to heap the debris up. The Fire Brigade would be willing to burn the heaps at
the appropriate time.
Clear the creek – Karnet Section 95 (Prison) – make use of this very good willing
workforce.
Q1 Can we have some action? I suggest that the park be divided into three parts and
do a third at a time so not such a big job each year, financially or physically.
A1 The Shire President responded that he is certain the prison is keen to help in this
regard. The Chief Executive Officer will follow up on this and a written response will
be provided in due course.
Jan Star – 230 Jarrahdale Road, Jarrahdale
Item OCM158/03/13 – rezoning portion Lot 81, Lots 210 and 228 Cockram Street and
Lots 87 and 88 Mundijong Road, including section of unnamed road reserve south of
Cockram Street abutting Lot 81, Mundijong
Q1 With respect to Item OCM158/03/13 there seemed to be some uncertainty
regarding the original acquisition of that land. My understanding was that it was
acquired freehold by the Shire as a condition of a subdivision in Mundijong?
Presuming the Shire is selling its asset to the government for the proposed police
station (which has been long mooted for that site) then will that money be used for
the acquisition of other public open space in Mundijong?
A1 The Shire President responded that no decision has been made at this stage and
once monies are acquired Council will decide what they will be used for.
Jarrahdale Heritage Park
Q2 The Management Committee when it last met three years ago was given a
spreadsheet of the income and expenditure but not all questions were able to be
answered nor does it reconcile with the budgets. Is it possible to get further
information on this? Alternatively can we please have a meeting of that committee?
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22 April 2013
Q3 I notice also that the Jarrahdale Heritage Park Reserve fund is no longer included in
‘Reserves’ in the budget. As there is still considerable land asset proposed to fund
that Reserve why did Council close the fund?
A
The Shire President responded that these questions will be taken on notice and a
written response provided in due course. A meeting of the Management Committee
will be arranged as soon as possible.
Nancy Scade – Lot 16 (No 141) King Road, Oakford – Compost Facility (Bio Organics),
Lot 36 Abernethy Road, Oakford
Bio Organics applied to the Shire to permit them to use chook manure when making
compost. Their original licence for 10 years only permitted them to use green waste.
The licence expired in 2011 and the Department of Environment and Conservation
(DEC) issued another licence without consulting anyone else, including the Shire, which
apparently makes the licence invalid. However, even the new licence states that only
green waste can be used and that it is an offence to contravene a licence condition.
This offence carries a penalty of up to $125,000. It also states that no waste shall be
burnt on the premises.
As neighbours they are having a significant impact on our lives:
1.
Very offensive odours with neighbours and our staff complaining about sore eyes
and throats.
2.
There have been several fires caused by combustion in the piles of green waste,
the latest one being last Saturday, 6 April 2013. All the fire brigades in the Shire
attended including one from Jandakot. They were still in attendance at mid-day on
Sunday 7th.
3.
Recently Bio Organics have started accepting very large amounts of liquid waste on
to their site which their licence does not permit. This has increased the odour
impact on neighbours as well as the disruption by the constant movement of trucks
to and from their site. Most of this liquid waste is carted by Western Resource
Recovery. There are no obvious above ground storage tanks and the volume of
liquid they are receiving is very large and the money it generates for Bio Organics is
also large.
4.
On Friday, 5 April neighbours counted 30 liquid waste trucks depositing on Bio
Organics’ site. Thirty seems to be the average per day. On one day recently the
neighbours counted 90 trucks between early morning and 2.00am the following
morning. Western Resource Management have trucks that carry 5000 litres
through to ones that carry 36,000 litres. We see a variety of truck sizes but an
average would be 18,600 litres per truck. Therefore 30 trucks would be depositing
on their site 558,000 litres in one day which is the equivalent of 12.4 swimming
pools, assuming that the average swimming pool is 45,000 litres.
One of the truck drivers told a neighbour that Western Resource Recovery pay Bio
Organics 37 cents per litre. Their income from 30 trucks as above would be $206,460
per day! Multiply that by three for the day when 90 trucks were counted and you will
clearly see that they would not need to make compost (which they will have difficulty
doing now that their green waste pile has burnt).
At 2.30am this morning a 36,000 litre tanker was unloading and since 5.00am until
2.30pm there have been 32 liquid waste trucks.
This is all being done within 250 metres of the Jandakot Water Mound!
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22 April 2013
Qs Why have you allowed Oakford Organics to continue operating?
What are they doing with all this liquid waste?
Why haven’t you checked what is in the liquid waste?
Why haven’t you stopped the trucks?
Why haven’t you stopped the odour?
With the large volumes of liquid waste, how could they manage large volumes of
chicken manure as well?
Where are the water testing results that they are supposed to have done every
December and June?
If you don’t have water testing results, why not?
Under the Local Government Act the Shire has the first call on all waste and rubbish
coming into the Shire, why haven’t you acted after numerous complaints by
neighbours?
A
The Shire President responded that the Bio Organics licence has expired and a
number of breaches are currently under investigation by Council. A legal opinion is
being obtained and officers are undertaking testing. We need to go through the due
process thoroughly or we may end up in the State Administrative Tribunal. Council
is aware of details of the fire on the weekend.
The Chief Executive Officer advised that the matter is being taken very seriously.
Councillors will be briefed on the issues at the Councillor Information Day tomorrow
(Tuesday 9th) and a full report will be presented to Council in May 2013.
David Richer – President Jarrahdale Community Association (JCA), 24 Forrest Avenue,
Jarrahdale – Jarrahdale Heritage Park
The JHC has worked hard to achieve a great working relationship with Council and
Shire officers, achieving great things for our community. This relationship has resulted
in the completion of Stages 1 and 2 of the Forrest Green Park project, the upgrades to
Gianatti Hall and the establishment of limited youth activities in our town.
Unfortunately in the past couple of years this has broken down to the point where our
community feels that they are no longer being serviced by those who are paid to do so.
In fact at the recent community forum one of the key issues discussed was this Shire’s
inability to deliver on their promises and responsibilities, with the burden of community
development and infrastructure management falling on the hands of our passionate
committee members. Items such as:

Safe footpaths, so that our community can go from their homes to the local facilities
without fear of personal harm.

Children are required to wait out in the rain for their morning school bus.

Our one community venue has no street lighting.

Our upgraded Gianatti Hall is not financially available to volunteer community
organisations such as Armadale Home Help, to provide services to the elderly in
our town (the whole reason for the consultation room, kitchen upgrade and disabled
access).

Our Community Association would like to know the answers to some questions in
relation to the past works associated with the Heritage Park.
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22 April 2013
Q1 How much was the amount awarded to the Shire of Serpentine Jarrahdale from
Don Randall which was allocated to the Heritage Park construction,
a)
how much was spent and on what?
b)
how much was the Shire forced to hand back?
Q2 How much money was made from the sale of the Staff Street houses?
a)
what has this money been spent on and how much is left?
b)
what (if any) are the remaining funds allocated to?
Q3 How much ratepayer funds were spent on feasibility studies, environmental plans,
designs and other consultation in relation to the Heritage Park?
Q4 How much was Terry Farrell paid for his works in the Heritage Park and what
deliverables were achieved from these works?
Q5 Is the Serpentine Jarrahdale Shire going to assist the community of Jarrahdale
through the JCA and the Heritage Society, financially such that the amphitheatre is
included in the Shire’s forward estimates and budgets for 2013/14?
Q6 What is the status of the Whitebridge remediation works, when will this be
progressed?
Q7 When will the next Heritage Park Committee meeting be held? Why has there been
such a delay since the last meeting?
Our community organisation feels let down by the lack of Council representation on
our group. It is an important part of our relationship with the Shire and facilitates
open communication between the two groups.
Q8 Who is the officially appointed Council representative to the Jarrahdale Community
Association?
A
The Shire President confirmed that the Shire was granted Federal funding in 2005
but by the time the proposal was finalised the acquittal period had expired and the
grant was refunded.
Council has gone to great lengths in the last 6/12 months to renew the relationship
with our local politicians and hope to have some of these projects up and running
again.
A Council representative will be appointed to attend Jarrahdale Community
Association meetings.
Eileen Davis – 2/9 Warrington Road, Byford
First of all I would like to thank the Byford Bags Ladies for doing such an awesome job,
and on a Sunday I believe, cleaning up Warrington Road.
Q1 A section of Warrington Road will be upgraded. Can you give me a timeframe and
what about the section that is not being upgraded, the road is a disgrace?
Q2 What are the Shire’s responsibilities for enforcing maintenance or demolition of
derelict houses?
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22 April 2013
Q3 Whose responsibility is it to police or control individuals from dumping rubbish on
LWP’s properties and grounds, where there is ready public access? My opinion - it
is slack to do nothing to discourage the dumping of rubbish, not to mention the fire
hazard.
Q4 Your answer to my previous question regarding the nature creek-line does not
make sense. A natural creek-line cannot be a multi-use corridor. Can you define
multi-use corridor?
Q5 Are the public able to see this submission you received from the developer?
Q6 Regarding the earth pushed up against the trees in the natural creek-line. Mark
Angeloni did have a look at the trees and was shocked so what is the timeframe for
remedial action as these trees are experiencing stress and time is of the essence if
we are to save these trees?
Q7 I copied an email on 26 March 2013 to Chris Portlock, Cr Moore and Cr Kirkpatrick,
that I have applied to register a Red Tail Cockatoo roosting site and this email has
not been acknowledged or responded to. What is a reasonable time I can
anticipate responses?
A
The Shire President apologised to Ms Davis and advised that her email regarding the
Red Tail Cockatoo roosting site has not been ignored but has been registered and
referred to the appropriate officer. Cr Moore advised that these questions will be taken
on notice and undertook to ensure that more in-depth written responses to both previous
and current questions are provided in due course. He advised that contact will be made
with LWP to request information on the status of maintenance or demolition of the
derelict houses.
Melissa Matheson – 14 McNeil Grove, Jarrahdale - Jarrahdale
Mrs Matheson tabled a photograph of a pile of rubbish at the back of a house in Jarrahdale.
Q1 Haven’t we just been named a high fire risk area?
Q2 Who monitors rentals/real estates in our Shire? Clearly they are not doing their job.
Q3 Why do ratepayers have to put up with cars and other rubbish piling up in our
communities?
Q4 Why are rentals allowed to park cars on the verge/road and in bushland?
Q5 How many more years do we have to wait for someone to do their job?
Q6 Why has no-one from the ANZAC community group got back to me about ANZAC Day
not being in Jarrahdale when it was meant to be Jarrahdale’s turn? I have worked hard
for the past three years to complete the upgrade in time for our turn this year. The RSL
has informed me it will be held at the dam in 2015?
A
The Shire President responded that these questions will be taken on notice and a
written response provided in due course.
Yvonne Lovegrove – 21 Orana Place, Byford – Stanley Road Precinct
Q1 How can an application be made by a private developer without owners being advised
about this application?
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Agenda – Ordinary Council Meeting
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22 April 2013
A1 The Director Development Services advised that a report on the Stanley Road Precinct
is on the agenda for this Council meeting. If the draft local planning policy is supported,
the next step will be to undertake extensive community/stakeholder consultation. Under
Town Planning Scheme No 2 Council or any entity or individual can make application for
a local structure plan in that area.
Tony Hennifer, 19 Wanliss Street, Jarrahdale – Chairman of Jarrahdale Walks
On 27th of this month we have programmed our annual Ghost Walk which this year is a
portrayal of bush life back in the heydays of the timber industry here. It is therefore
appropriate to conduct this event in Jarrahdale Park.
Q1 Please will Council have its staff honour our slogan and fulfil its obligation by a
concerted effort to tidy up the park this month by:

Removing ‘construction site’ signs.

Remove all orange mesh bunting from hazard areas. Where there is a real hazard
(such as a retaining wall >1m high) install respectable twin tube pipe railings.

Clear the two main paths of fallen trees and branches and other debris.

Remove the trashed insulated freight container from near the Red Shed (bottom of Staff
Street).

Have the Heritage Sawmillers lessee remove all the overflow stockpiles of off-cuts from
the park area.
Q2 In the very near future to further enhance the park for tourists:

Open foster way, both ends, but as a one-way street, limited to 40kms/h and with traffic
calming.

Tidy up remnant rail and pipe lines.

Supply and install litter bins.

De-scrub and repair log landing.

Accelerate installation of ‘Discovery Forest’ signs (ref C Portlock).
We appreciate the actions recently of Council staff in removing some fallen trees from paths.
A
The Shire President responded that Operations staff will endeavour to undertake this
work in order to provide a safe walkway.
Vicky Kerfoot, 337 Balmoral Road, Jarrahdale – Jarrahdale Heritage Park
Q1 On Saturday the toilet was locked – is the Jarrahdale Heritage Society meant to open it?
Also it is a shocking design – having been recently to public toilets in Kalamunda – not
difficult to make it comfortable. I appreciate the ‘heritage tin’ look but the inside didn’t
have to be so basic and user unfriendly.
Q2 Is it possible for Council to produce a document that outlines the following, in the last
20 years:

How many consultants and/or consultations have taken place with community
involvement?

What funding has been spent?

What has the funding been spent on?

How much was obtained from sale of houses in Staff Street?
E13/1453
Agenda – Ordinary Council Meeting
A
Page 9
22 April 2013

What happened to those funds?

Terry Farrell – who paid for him and what did he achieve?

How much did the hydrant system cost and where did those funds come from?

When will the Committee of Management meet?
The Shire President responded that these questions will be taken on notice and a
written response provided in due course.
Merri Harris, 806 South Western Highway, Byford
Draft Local Planning Policy 74
Q1 Could I please get an explanation of the meaning of paragraph 4 on page 7 or is this a
bad typo?
Q2 An explanation of the third dot point in paragraph 6?
Q3 At no point in the Council resolution or the proposed LPP was there a mention of the
proposed densities for this LSP area. Could I please get an indication or is that up to
the developer or the Council of the day?
Q4 Is it possible to include the officer suggestion (last paragraph on page 11) to pass a
Council resolution to change the wording of the TPS2 requirements to ‘shall’ rather than
‘may’. If it is not included now it will escape the process and be forgotten.
A
The Director Development Services responded that he will expand on the points raised
above and ensure there is a correction in the minutes to reflect this.
In relation to proposed densities the Director advised that the local planning policy, if
adopted, will be the start of the planning framework. The next step will be preparation of
a local structure plan and that is when densities will be considered by Council. Broad
density is basically identified as Residential R20.
Henry McKenna, Lot 89 Watkins Road, Mundijong – Serpentine Jarrahdale Men’s’ Shed
Q1 I have nominated to be a member of the Serpentine Jarrahdale Men’s’ Shed. As it is
over 12 months since I applied could you please advise if and when land will be made
available for this project and if a temporary shed in Jarrahdale will be passed for use?
A1 The Shire President advise that this matter will be discussed at the Councillors’
Information Day tomorrow (Tuesday, 9 April 2013). The question was taken on notice
and a written response will be provided in due course.
Dwayne Ballast, 12 Aboyne Place, Seville Grove – Stanley Road Precinct
Q1 Can I please have an update as to the progress of the supporting policy drafted required
to submit a structure plan for a sub-precinct?
A1 The Shire President advised that a report on this matter is on the agenda for this
Council meeting. The question was taken on notice and a written response will be
provided in due course.
3.
PUBLIC QUESTION TIME:
4.
PUBLIC STATEMENT TIME:
E13/1453
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22 April 2013
Agenda – Ordinary Council Meeting
5.
PETITIONS AND DEPUTATIONS:
6.
PRESIDENT’S REPORT:
7.
DECLARATION OF COUNCILLORS AND OFFICERS INTEREST:
8.
RECEIPT OF MINUTES
RECOMMENDATIONS:
OR
REPORTS
AND
CONSIDERATION
FOR
Correction
Item OCM177/04/13 – New Local Planning Policy – LPP 74 Stanley Road Precinct
Planning Framework (SJ210)
The vote was recorded 4 For and 2 Against the motion and was shown to be Lost.
Following the Council meeting the Chief Executive Officer sought clarification from the
Department of Local Government and it was confirmed that the resolution was
CARRIED 4/2 by simple majority.
8.1 Ordinary Council Meeting – 8 April 2013
The minutes of the Ordinary Council Meeting held on 8 April 2013, with the above
correction, be confirmed (E13/1453).
E13/1453
Agenda – Ordinary Council Meeting
9.
Page 11
22 April 2013
REPORTS OF COMMITTEES:
OCM180/04/13
Author:
Senior Officers:
Date of Report:
Disclosure of
Officers Interest:
WORKFORCE PLAN (SJ388)
Leani Simpson - Human Resource Management Officer
Alan Hart - Director Corporate Services
10 April 2013
No officer involved in the preparation of this report is required to
declare an interest in accordance with the provisions of the Local
Government Act.
EXECUTIVE SUMMARY
The preparation of a Workforce Plan is one of the key elements of the Integrated Planning
and Reporting Framework which was introduced to Western Australian Local Governments
during 2011, underpinned by regulatory amendments. This document is part of a suite of
documents that are required under this framework together with a Strategic Community
Plan, Asset Management and Long Term Financial Plan. Ultimately Workforce Planning will
become an integral part of the planning and operations in the Council.
At the end of July 2012 the Shire engaged external consultant, to review the Shire’s Human
Resource Management practices and to prepare the Shire’s Workforce Plan, which, along
with the other plans listed above, needs to be submitted to the Department of Local
Government before the 30 June 2013.
The attached plan is therefore submitted for Council’s consideration and adoption.
RELEVANT PREVIOUS DECISIONS OF COUNCIL
There is no previous Council decision relating to this issue.
COMMUNITY / STAKEHOLDER CONSULTATION
No community consultation was required.
REPORT
Workforce Planning is “A continuous process of shaping the workforce to ensure that it is
capable of delivering organisational objectives now and in the future.” (Australian National
Audit Office (ANAO) 2004).
Workforce Planning:

Is continuous, not a one-off activity;

Is a process, not a statistic action or set of actions;

Is about shaping the workforce with a clearly identified purpose and to bring about
particular changes;

Has its purpose linked with organisational objectives, and

Applies not just to the current workforce but anticipates future workforce requirements.
Workforce Planning enables Council to:

Respond quickly and more strategically to change by recognising emerging challenges;
E13/1453
Agenda – Ordinary Council Meeting
Page 12
22 April 2013

Improve efficiency, effectiveness and productivity by having employees with the right
knowledge and skills and who are a good fit for the job they are in;

Facilitate strategic staffing and planning for future workforce requirements by identifying
these in a timely manner, monitoring staff separations and making arrangements to fill
key vacancies;

Strengthen our capacity to achieve the outcomes of the Strategic Community Plan and
Corporate Business Plan;

Encourage understanding of our workforce profile so that existing workforce capacity
can be maximised and the future workforce shaped as needed;

Assist with identifying and managing people with the knowledge critical for efficient and
effective business operations, and managing corporate memory;

Adapt and integrate management and business processes, technology and systems and
adjust organisational structure to use resources most effectively;

Monitor costs and directly link workforce expenditure against business outputs and
outcomes, and

Strengthen the local government industry through stronger career paths and staff
development.
Workforce Planning Involves the following steps:

Analysis of internal and external environment and workforce

Strategic Community Plan workforce implications

Strategies to meet future workforce needs

Monitoring and evaluation of outcomes
Workforce Planning and Integrated Planning Framework:
Workforce Planning is one of the four key components of the Integrated Planning and
Reporting Framework and Guidelines now in place across the local government sector in
Western Australia.
Strategically, the Workforce Plan will take into account community aspirations, priorities and
objectives identified in the Strategic Community Plan. The Strategic Community Plan sets
out the longer term vision, and will highlight the workforce needs.
The Workforce Plan will be an essential component of the Corporate Business Plan, where it
will identify workforce requirements and strategies for current and future operations over the
next four years or more. The linkages with the Strategic Community Plan and Corporate
Business Plan can be seen in the following diagram:
E13/1453
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22 April 2013
Agenda – Ordinary Council Meeting
Once Council adopt the Workforce Plan, this document will form inform the Strategic
Community Plan, Long Term Financial plan, Corporate Business Plan and Annual Budget.
It is a requirement that the Council adopt the Workforce Plan for it to be incorporated as a
document within the Integrated Planning Framework. Therefore it is recommended that
Council adopt the Workforce Plan 2013-2018.
ATTACHMENTS

OCM180.1/04/13 – Shire of Serpentine Jarrahdale Workforce Plan 2013-2018.
STATUTORY ENVIRONMENT



Local Government Act 1995
Fair Work Act 2009
Local Government Industry Award 2010
FINANCIAL IMPLICATIONS
The workforce Plan has made recommendations about changes in the staffing levels over
the life of the plan. These changes will impact on each of the annual budgets 2013 – 2018.
VOTING REQUIREMENTS
OCM180/04/13
Simple Majority
OFFICER RECOMMENDATION:
That the Council adopt the Shire of Serpentine Jarrahdale Workforce Plan 2013 –
2018, as per attachment OCM180.1/04/13.
E13/1453
Agenda – Ordinary Council Meeting
OCM181/04/13
Author:
Senior Officer:
Date of Report:
Disclosure of
Officers Interest:
Page 14
22 April 2013
FEES AND CHARGES - AMENDMENT TO BUDGET – UPDATE
(A1659)
Kristen Cooper - Corporate Services Support Officer
Alan Hart – Director Corporate Services / Strategic Community
Planning
18 March 2013
No officer involved in the preparation of this report is required to
declare an interest in accordance with the provisions of the Local
Government Act
EXECUTIVE SUMMARY
At the Ordinary Meeting of Council on 29 January 2013, Council resolved to defer this item
for four weeks to allow negotiations to occur between the Parish of Serpentine-Jarrahdale
and Serpentine Jarrahdale Shire. These discussions have concluded with feedback from
the Parish being incorporated into the Memorandum of Understanding (MOU). The
document has been formally endorsed by the Head Diocesan Trustees in Perth.
The purpose of this report is to seek Council approval for the attached MOU and amended
Fees and Charges Schedule. The Shire will then be able to hire out St. Paul’s Church in
Jarrahdale and all bonds charged for the hire of Shire facilities will be standardised.
RELEVANT PREVIOUS DECISIONS OF COUNCIL
At the Ordinary Council Meeting held on 29 January 2013 Council resolved to defer item
OCM120/01/13 for a period of four weeks to allow further investigations.
COMMUNITY / STAKEHOLDER CONSULTATION
The Shire has undertaken extensive consultation with the Anglican Parish who is the major
stakeholder in the use of this building and fully support the proposal.
REPORT
St Paul’s Church
The purpose of the MOU is to establish terms and conditions on which the Shire agrees to
permit the Parish to hire St Paul’s Church Jarrahdale to third parties. It is not intended that
the MOU create any contractual relationship or that it is to be legally binding on the parties.
Discussions with the Parish of Serpentine-Jarrahdale, resulted in agreement on a hire fee for
the church being set at $100 for every three hours or part thereof (including GST). The
Shire has also acknowledged that the Church may elect to charge a higher hire fee and
retain any surplus amount which exceeds the hire fee.
It is recommended that Council endorse and authorise the President and Chief Executive
Officer to sign the attached MOU.
Security Bonds
In the 2012-13 Schedule of Fees and Charges, there is an inconsistent approach to charging
security bonds when premises are hired out. There are security bonds for listed buildings
and then other amounts for the rest of the buildings. This is an inconsistent approach to
facility hire and it is proposed that we standardise all security bonds for all Council owned
facilities. It is also proposed that the bonds for all other halls and pavilions also be deleted,
as the above amendment will be the amount charged.
E13/1453
Page 15
22 April 2013
Agenda – Ordinary Council Meeting
This report proposes the following amendments to the Schedule of Fees and Charges:
Additional/Amendments to the 2012/13 Schedule of Fees and Charges –
Fee Name
Recreation
and Culture
Section
of Fees
Facility
Hire
Required
Action
Inclusion in
Fees and
Charges
Recreation
and Culture
Facility
Hire
Recreation
and Culture
Facility
Hire
Amendment
to Fees and
Charges
Amendment
to Fees and
Charges
Reason
Price
GST
Price inc
GST
10.00
110.00
per
session up
to 3 hours
per
session
To include a fee in the
2012/13 Schedule of
Fees and Charges for
the hire of St Paul’s
Church in Jarrahdale.
Weddings, funerals and
religious activities only.
100.00
Bond - For the hire of all
Council owned facilities no alcohol.
Bond- For the hire of all
Council owned facilities with alcohol.
700.00
700.00
1,200.00
1,200.00
Deletions to the 2012/13 Schedule of Fees and Charges –
Fee Name
Recreation
and Culture
Section
of Fees
Facility
Hire
Recreation
and Culture
Facility
Hire
Required
Action
Amendment
to Fees and
Charges by
deletion
Amendment
to Fees and
Charges by
deletion
Reason
Price
GST
Bond - For all other Halls
/ Pavilions.
500.00
Price inc
GST
500.00
Bond - for the sale /
consumption of alcohol
(for all other halls /
pavilions)
700.00
700.00
The amendment of these bonds will not affect any current long term users of the facility.
They only apply to casual hirers.
The officer’s recommendation is that Council approves the amendment to the 2012/13
Schedule of Fees and Charges. The changes to the 2012/13 fees and charges will be
advertised in both local papers.
ATTACHMENT

OCM181.1/04/13 - Proposed Memorandum of Understanding (IN13/4873)
ALIGNMENT WITH OUR PLAN FOR THE FUTURE
Council’s Plan for the Future has placed an emphasis on People and Community, through
providing them with a sense of place and facilities that act as community hubs. These
facilities are integral as a focal point for social interaction.
E13/1453
Page 16
22 April 2013
Agenda – Ordinary Council Meeting
STATUTORY ENVIRONMENT
Section 6.16 of the Local Government Act (1995) allows the Shire to charge for the hire and
use of Council owned facilities and Section 6.19 requires that if they are not adopted as part
of the Annual Budget, the new fees must be advertised by giving local public notice.
FINANCIAL IMPLICATIONS
There will be a small income stream relating to the hire of St Paul’s Church and these funds
will assist with the maintenance of the building. There is no financial impact on charging
security bonds as they are fully refunded if the building is not damaged or left uncleaned.
Any amounts deducted from the bond are used to reimburse the Shire for out of pocket
expenses relating to the hire.
VOTING REQUIREMENTS
OCM181/04/13
ABSOLUTE MAJORITY
OFFICER RECOMMENDATION
That Council:
1.
Grants consent to enter into a Memorandum of Understanding with the Parish of
Serpentine Jarrahdale for the hiring out of St Paul’s Church Jarrahdale.
2.
Authorise the Chief Executive Officer and Shire President to sign the
Memorandum of Understanding as per attachment OCM181.1/04/13.
3.
Amend the 2012/13 Fees and Charges Schedule to include the following fees,
effective 8 May 2013.
Additional/Amendments to the 2012/13 Schedule of Fees and Charges –
Fee Name
Section
of Fees
Facility
Hire
Required
Action
Inclusion
in Fees
and
Charges
Recreation
and
Culture
Facility
Hire
Amendment
Recreation
and
Culture
Facility
Hire
Amendment
Recreation
and
Culture
E13/1453
to Fees
and
Charges
to Fees
and
Charges
Reason
Price
GST
Price inc.
GST
10.00
110.00
per
session up
to 3 hours
per
session
To include a fee in the
2012/13 Schedule of
Fees and Charges for
the hire of St Paul’s
Church in Jarrahdale.
Weddings, funerals
and religious activities
only.
100.00
Bond - For the hire of
all Council owned
facilities - no alcohol.
700.00
700.00
1,200.00
1,200.00
Bond- For the hire of
all Council owned
facilities - with alcohol.
Page 17
22 April 2013
Agenda – Ordinary Council Meeting
Deletions to the 2012/13 Schedule of Fees and Charges –
Fee Name
Recreation
and
Culture
Recreation
and
Culture
E13/1453
Section
of Fees
Facility
Hire
Facility
Hire
Required
Action
Amendment
Reason
Bond - For all other
to Fees
Halls / Pavilions.
and
Charges by
deletion
Amendment Bond - for the sale /
to Fees
consumption of
and
alcohol (for all other
Charges by halls / pavilions)
deletion
Price
GST
500.00
Price inc.
GST
500.00
700.00
700.00
Agenda – Ordinary Council Meeting
Page 18
22 April 2013
MONTHLY FINANCIAL REPORT – MARCH 2013 (A2092)
Megan Hodgson – Financial Accountant
Casey Mihovilovich – Executive Manager Finance
Alan Hart – Director Corporate Services / Strategic Community
Planning
Date of Report:
25 March 2013
Disclosure of Officers No officer involved in the preparation of this report is required to
Interest
declare an interest in accordance with the provisions of the Local
Government Act
OCM182/04/12
Author:
Senior Officers:
EXECUTIVE SUMMARY
The Local Government Act and Financial Management Regulations require that the Shire
prepare a Statement of Financial Activity each month. The Local Government Act further
states that this statement can be reported by either by Nature and Type, Statutory Program
or by Business Unit. The Shire has resolved to report by Business Unit and to assess the
performance of each business unit the columns of year-to-date budget and actual results are
compared. This gives an indication of how each business unit (and collectively the Shire) is
performing against expectations for this point in time and any variance over or under 10% is
reported. The monthly financial report includes rating, investment, reserve, debtor, and
general financial information.
RELEVANT PREVIOUS DECISIONS OF COUNCIL
There is no previous Council decision relating to this application/issue.
COMMUNITY / STAKEHOLDER CONSULTATION
No community consultation was undertaken / required.
REPORT
Monthly Financial Report
The period of review is March 2013. The municipal surplus for this period is $4,364,467
compared to a budget position of $(880,116). This is considered a satisfactory result for the
Shire for this time of the year.
Income for the March 2013 period, year-to-date is $21,624,057. The budget estimated
$24,019,365 would be received for the same period. The variance to budget is ($2,395,308).
The following graph illustrates actual income to-date compared to the year-to-date budget:
E13/1453
Page 19
22 April 2013
Agenda – Ordinary Council Meeting
Total Income
30,000,000
25,000,000
20,000,000
15,000,000
Actual YTD Income
10,000,000
Budget YTD Income
5,000,000
Budget FY Income
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
-
Expenditure for the March 2013 period, year-to-date is $20,819,195. The budget estimated
$27,690,860 would be spent for the same period. The variance to budget is $6,871,665,
details of all significant variances are provided in the notes to the Statement of Financial
Activity by Directorate.
The following graph illustrates actual expenditure to-date compared to the year-to-date
budget.
Total Expenditure
40,000,000
35,000,000
30,000,000
25,000,000
Actual YTD
Expenditure
20,000,000
15,000,000
Budget YTD
Expenditure
10,000,000
5,000,000
Budget FY Expenditure
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
-
Fire and Emergency Management Expenditure Information Report
Council has established a Natural Disaster Recovery Management Account from which
works associated with declared disasters are funded. (PC106 – Natural Disaster Recovery
Management Account) The Local Government Act 1995 requires that a local government is
not to incur expenditure from its municipal fund for an additional purpose except where the
expenditure:
a)
is incurred in a financial year before the adoption of the annual budget by the local
government;
b)
is authorised in advance by resolution*; or
c)
is authorised in advance by the mayor or president in an emergency.
E13/1453
Page 20
22 April 2013
Agenda – Ordinary Council Meeting
Given the circumstances surrounding emergencies, advance authorisation by the President
or Council is not always appropriate. This information report is to allow Council to accept
expenditure on emergency management.
Month
July 2012 – November 2012
December 2012
January 2013
February 2013
March 2013
Description
Storm Damage in June/July 2012
Fire - 12/2/13 WA Blue Metal FESA no234528
Fire - 18/2/13 Yarrabah FESA no235095
Fire - 18/2/13 Yarrabah FESA no235095
TOTAL 2012-2013
Amount ($)
$17,731
$0
$0
$14,411
$12,316
$44,458
ATTACHMENT

OCM182.1/04/13 - Monthly Financial Report (E13/1269)
ALIGNMENT WITH OUR PLAN FOR THE FUTURE
This report is a tool for evaluating performance against recognized standards and best
practice and meets the needs of the community, elected members, management and staff.
It helps the Shire to exercise responsible financial and asset management cognizant of
being a hyper-growth council in line with the Plan for the Future.
STATUTORY ENVIRONMENT
Section 6.4 of the Local Government Act 1995 requires a local government to prepare an
annual financial statement for the preceding year and other financial reports as are
prescribed.
Regulation 34 (1) of the Local Government (Financial Management) Regulations 1996 as
amended requires the local government to prepare monthly financial statements and report
on actual performance against what was set out in the annual budget.
FINANCIAL IMPLICATIONS
There are no financial implications relating to the preparation of the report. Any material
variances that have an impact on the outcome of the annual budget are detailed in this
report.
VOTING REQUIREMENTS
OCM182/04/12
Simple Majority
OFFICER RECOMMENDATION
That Council:
1.
Receive the Monthly Financial Report for March 2013 as per attachment
OCM182.1/04/13, in accordance with Section 6.4 of the Local Government Act
1995.
2.
Accept the Fire and Emergency Management Expenditure Information Report
(ESD999).
E13/1453
Agenda – Ordinary Council Meeting
Page 21
22 April 2013
OCM183/04/13
Author:
Senior Officer:
CONFIRMATION OF PAYMENT OF CREDITORS (SJ514)
Erin Noble - Finance Officer
Alan Hart - Director Corporate Services / Strategic Community
Planning
Date of Report:
21 March 2013
Disclosure of Officers No officer involved in the preparation of this report is required to
Interest
declare an interest in accordance with the provisions of the Local
Government Act
EXECUTIVE SUMMARY
The Local Government (Financial Management) Regulations 1996 requires the local
government to prepare a list of accounts paid by the Chief Executive Officer each month.
RELEVANT PREVIOUS DECISIONS OF COUNCIL
There is no previous Council decision relating to this issue.
COMMUNITY / STAKEHOLDER CONSULTATION
No community consultation was required.
REPORT
In accordance with the Local Government (Financial Management) Regulations 1996 13(1),
Schedules of all payments made through the Council’s bank accounts are presented to
Council for their inspection. The list includes details for each account paid incorporating:
a)
Payees name;
b)
The amount of the payment;
c)
The date of the payment; and
d)
Sufficient information to identify the transaction.
Invoices supporting all payments are available for the inspection of Council. All invoices and
vouchers presented to Council have been certified as to the receipt of goods and the
rendition of services and as to prices, computations and costing and that the amounts shown
were due for payment, is attached and relevant invoices are available for inspection.
It is recommended that Council receives the payments authorised under delegated authority
and detailed in the list of invoices for period of 21 February to 21 March 2013, as per the
attachment.
ATTACHMENT

OCM183.1/04/13 - List of Accounts (E13/1237)
ALIGNMENT WITH OUR PLAN FOR THE FUTURE
Council’s Plan for the Future has placed an emphasis on exercising responsible financial
management.
E13/1453
Page 22
22 April 2013
Agenda – Ordinary Council Meeting
STATUTORY ENVIRONMENT
Section 5.42 and 5.45(2) of the Local Government Act 1995 states that the local government
may delegate some of its powers to the Chief Executive Officer. Council has granted the
Chief Executive Officer Delegated Authority CG07 - Payments from Municipal and Trust
Fund.
FINANCIAL IMPLICATIONS
All payments that have been made are in accordance with the purchasing policy and within
the approved budget, and where applicable budget amendments, that have been adopted by
Council.
VOTING REQUIREMENTS
OCM183/04/12
Simple Majority
OFFICER RECOMMENDATION
That Council receives the payments authorised under delegated authority and
detailed in the list of invoices for the period 21 February to 20 March 2013, as per
attachment OCM183.1/04/13 - Creditor List of Accounts 21 February to 20 March 2013
including creditors that have been paid and in accordance with the Local Government
(Financial Management) Regulations 1996.
E13/1453
Agenda – Ordinary Council Meeting
Page 23
22 April 2013
FLOOD MITIGATION AND WATER MANAGEMENT PLAN –
HARRIS PLACE, JARRAHDALE (A2095)
Author:
Craig Wansbrough, Project Manager – Water Sensitive Urban
Design
Senior Officer:
Uwe Striepe, Acting Director Engineering
Date:
25 March 2013
Disclosure of Officers No officer involved in the preparation of this report is required to
Interest
declare an interest in accordance with the provisions of the Local
Government Act
OCM184/04/13
EXECUTIVE SUMMARY
Jarrahdale has experienced two severe storm events within the last two years. These
events occurred in March 2010 and January 2012. Harris Place residents experienced
significant damage from stormwater with substantial damage occurring in the March 2010
storm event.
The Shire of Serpentine Jarrahdale commissioned GHD Pty Ltd to undertake an assessment
of the constructed drainage system with the Harris Place catchment in order to develop a
flood mitigation strategy and provide direction for future drainage works to improve safety
and protection for residents. Specific objectives of the study were to:

Consult with residents of Harris Place to obtain site specific flood information.

Carry out a site survey of the catchment and drainage features.

Undertake hydrological modelling of the catchment.

Appraise options for flood management.

Provide recommendations in regard to flood mitigation and drainage works
In order to reduce peak flows and water levels a number of strategies were recommended in
the Harris Place Flood Mitigation and Water Management Plan. These included:

Slow runoff upstream.

Direct runoff along the south west side of Harris Place towards Atkins Street.

Upgrade crossover pipes and table drains in Harris Place to convey more runoff and
ensure water level remains below lot level.
These strategies are considered in greater detail within the Harris Place Flood Mitigation and
Water Management Plan and provide Council and the residents of Harris Place various
options for mitigating the flood risk.
RELEVANT PREVIOUS DECISIONS OF COUNCIL

OCM145/02/13 – Update – Flood Mitigation and Water Management Plan – Harris
Place, Jarrahdale (A2095) – Update to Council on progress of proposed community
consultation workshop.

OCM115/01/13 – Flood Mitigation and Water Management Plan – Harris Place,
Jarrahdale (A2095) – Council deferred the item for a period of one month to allow
further investigations.
E13/1453
Agenda – Ordinary Council Meeting
Page 24
22 April 2013

OCM020/08/12 – Confidential Item – Flood Mitigation and Water Management Plan –
Harris Place, Jarrahdale (A2095) – Council deferred the item to allow officers to gain
further advice, including legal advice, on this issue.

OCM095/03/12 - Emergency Flooding Mitigation (R0323) - Council approved, under
Section 6.8(1) of the Local Government Act 1995, $30,000 from the emergency reserve
account to be utilised for emergency flood mitigation works in the Chestnuts and Harris
Place estates in Jarrahdale.
COMMUNITY / STAKEHOLDER CONSULTATION
Community consultation was not undertaken as part of the scope for the preparation of the
Flood Mitigation and Water Management Plan study. However, the consultants from GHD
attempted to contact all Harris Place residents to collect lot specific flood information that
may assist with their hydraulic modelling. Two residents were successfully contacted and
the survey information is presented in the Flood Mitigation and Water Management Plan –
Harris Place, Jarrahdale (GHD, 2012).
A community consultation workshop was held at Bruno Gianatti Hall on Tuesday,
5 March 2013 from 6:30 to 8:30pm. The purpose of this workshop was to engage with
residents in Harris Place and Chestnuts Estate to identify and discuss their drainage and
flood management concerns. The aims of the workshop were to:

Provide local residents with an update on the drainage works completed by the Shire in
response to the March 2010 and January 2012 severe storm events.

Present the Flood Mitigation and Water Management Plan – Harris Place, Jarrahdale
(GHD, 2012) to residents and obtain their feedback.

Identify areas of concern with regard to drainage and flood management within Harris
Place and Chestnuts Estate through discussion and a mapping exercise.

Identify potential alternative solutions for mitigating the flood impact on residents in
Harris Place.
All residents of Chestnuts Estate, Harris Place and adjoining downstream landowners were
invited to attend the community consultation workshop. Residents who were unable to
attend the workshop were encouraged to provide written information to the Shire’s
Engineering Services prior to the workshop. Approximately 30 people participated in the
workshop. Residents provided invaluable feedback on the performance of the drainage
infrastructure in both Harris Place and Chestnuts Estate. Residents identified specific
locations where works could be undertaken to address drainage and flooding concerns.
These included:

Installing cut-off drainage in all easements within Chestnuts Estate.

Addressing sheet flow coming off lots on the south-western corner of Cousens and
Atkins Streets, Jarrahdale.

Upgrading the culvert under Atkins Street as part of the Harris Place drainage upgrades.

Addressing the bund and fencing arrangement for lots on Marginata Parade that back
onto the properties at Harris Place.

On-lot detention by all residents in Chestnuts Estate to capture surface run-off in
gardens and minimise impact of surface run-off on neighbouring lots..
The above recommended works identified by the workshop participants do not alter the
substance of the Flood Mitigation and Water Management Plan – Harris Place, Jarrahdale
(GHD, 2012).
E13/1453
Agenda – Ordinary Council Meeting
Page 25
22 April 2013
REPORT
Storm Events
Jarrahdale has experienced two severe storm events within the last two years.
events occurred in March 2010 and January 2012.
These
During the March 2010 event 57.2mm of rainfall was recorded in Jarrahdale, with 44.2mm
falling within 30 minutes and 54.2mm falling within 1 hour (Bureau of Meteorology, 2010).
This rainfall exceeded the 100 year average recurrence interval (ARI) for periods between
15 minutes and 1 hour. This was the first significant rainfall after a very long dry summer
and caused significant damage. Harris Place residents reported storm water of up to 0.5m in
their homes.
During the January 2012 event between 55mm and 66mm of rainfall was recorded within
one hour. This rainfall exceeded the 100 year ARI for the 1 hour period. Numerous
properties in Harris Place experienced flooding and damage to yards, sheds and a
swimming pool.
Shire Remedial Works
Severe storm events have resulted in flooding of several properties and dwellings in Harris
Place, particularly lots 9, 10, 14 and 15. The Shire of Serpentine Jarrahdale has undertaken
remedial works to reduce the impact of flooding. These include:

Redefining the flood storage area and swale behind Lot 8 Carex Walk. The flood
storage area was enlarged and built up against the rear fences of Harris Place lots to
prevent water sheeting into Lots 14 and 15 Harris place by increasing the storage
volume before overflow. The storage volume was increased by approximately 70m 3 and
provides additional protection for these lots in the 100-Year ARI event.

Construction of a series of rock pools along the fire access track. These works have
controlled the soil erosion along the access track and protect the flood storage area
behind Lot 8 Carex Walk from sediment accumulation.

Reinstating the Harris Place table drains, invert to invert.

Replacing the Bullrich Retreat inlet structure with a raised grated inlet structure.

Re-contouring the fire access track running north-south adjacent to the Serpentine
National Park at the rear of Lot 11 and Lot 12 Bullrich Retreat to direct runoff into a
disused gravel pit in the Serpentine National Park.
Proposed Upgrades
The following upgrades have been proposed by GHD:
1.
To delay flow upstream, it is recommended that a 1 m levee be constructed at the
northern edge of the disused gravel pit in the Serpentine National Park. This will allow
for up to 4680 m3 of stormwater storage upstream and will reduce runoff entering the
Harris Place flood storage area and ultimately will reduce peak flows and water levels in
the Harris Place drainage system. Concept drawings of the levee have been prepared
by GHD. The construction of a 1-meter levee at the northern edge of the disused gravel
pit in the Serpentine National Park is essential for mitigating the flood impact caused by
surface runoff coming from this catchment.
2.
To direct runoff along the South West side of Harris Place, an overland flow path should
be constructed between the bubble up pit in front of Lot 15 and the table drain in front of
Lot 16. This could be achieved by lowering the bubble up pit to such an extent that the
pit obverts level is at least 0.3 m below the road level and remodelling the driveway of
Lot 15 with a slight depression (300 mm) to ensure water conveyance to the table drain.
E13/1453
Agenda – Ordinary Council Meeting
Page 26
22 April 2013
This overflow will act as a relief to the bubble up pit and is expected to flow only during
storm events equal to or greater than the 5 year ARI. During a 100 year ARI event peak
flow depth will not exceed 300 mm; an assessment of the velocity depth profile has
shown that the overflow will not be safe for pedestrians to cross during this time.
3.
To adequately convey runoff to Atkins Street, it is recommended that drainage
infrastructure in Harris Place are upgraded. A sketched drainage plan has been
prepared by GHD. This includes the replacement of pipes under lot crossovers and the
upgrading of table drains on either side of Harris Place. Cross over pipes and table
drains in Harris Place should be upgraded in order to minimise the risk of flooding.
Future Upgrades
There is currently no mechanism for upgrading the 300 mm pipe beneath Lot 15 Harris
Place and no viable options for diverting flow elsewhere, therefore flooding through Lots 14
and 15 Harris Place during severe storm events cannot be prevented.
If the Serpentine Jarrahdale Shire is able to obtain a drainage easement above the 300 mm
pipe in the future it is recommended that this pipe be replaced/altered to significantly reduce
the amount of water overflowing through Lots 14 and 15 Harris Place. The current options to
limit flooding of lots 14 and 15 include:

Replace the existing 300mm pipe with a 900 mm pipe connecting the basin to the
bubble up pit. This solution presents the least impact to existing home owners; however
the risk of pipe blockage is present with no overflow route except through homes.
Regular maintenance is a requirement.

Combine the 300 mm pipe with a spillway/swale as an overland flow route. The swale
will need to be sized to accommodate a 100 year ARI overflow rate of 2.0m 3/sec with
approximate dimensions of 800 mm depth and 1 in 4 side slopes giving a total width of
6.4-meters. The width could be reduced if an alternate side slope is used. This solution
ensures, should the pipe fail, an overflow is available to drain the basin and not impact
homes. The home owners will be required to cede substantial amounts of land for the
swale.
The detention basin at the rear of Lot 15 Harris Place is sized to detain up to the critical 5Year Average Recurrence Interval (ARI) storm event before overflow occurs. The 300mm
diameter pipe extending from the drainage basin and passing through Lot 15 Harris Place
does not provide adequate discharge capacity from the drainage basin. The peak flow rate
this pipe can achieve is 0.258m3/sec, resulting in overflow downhill through Lots 14 and 15
Harris Place of 2.83m3/sec in the critical 100-Year ARI storm event. Flooding can only be
mitigated if this pipe is upgraded from a diameter of 300mm to 900mm or a suitably sized
rock lined swale is constructed to direct the overflow through Lot 15 Harris Place in a
controlled manner.
Maintenance
Sedimentation of drains and culverts and flow blockages due to debris reduce the hydraulic
capacity of the drainage network. It was recommended by GHD that regular maintenance
be carried out to ensure that the design dimensions of table drains are preserved.
Furthermore, the inlet of the 300mm pipe beneath Lot 15 Harris Place should be fitted with a
device to prevent access by debris.
Legal Implications
The Shire has sought legal advice from McLeods Barristers and Solicitors with regard to the
Harris Place flood matters. This legal advice includes a response to the questions raised by
Council and Shire Officers and implications for insurance. McLeods Barristers and Solicitors
has also recommended that implementation of drainage solutions needs to be the practical
priority at this point in time.
E13/1453
Agenda – Ordinary Council Meeting
Page 27
22 April 2013
Risks

Residents don’t undertake the upgrade of their culverts as recommended in the GHD
report
This risk can be addressed by advising residents of the need to upgrade the culverts. If the
residents are not willing to undertake these works at their cost then the Shire may consider
undertaking these works on their behalf. Cost recovery would need to be considered.

Permission is not granted from DEC to use the disused gravel pit in Serpentine National
Park for flood storage or install the 1m high levee.
The Serpentine National Park is under the care and control of the Department of
Environment and Conservation (DEC). The disused gravel pit is located within the National
Park. Any proposed works to manage catchment run-off by diverting stormwater into the
disused gravel pit will require approval from the DEC. The volume of stormwater reaching
Harris Place can be reduced by diverting catchment run-off into the disused gravel pit. This
will provide additional protection for residents in Harris Place.
If additional storage cannot be obtained within the disused gravel pit by creating a 1 m levee
bank as recommended by GHD, an alternative flood storage solution will need to be
identified. This will be difficult to achieve due to the site constraints.

An easement cannot be secured over the 300mm pipe within Lot 15 Harris Place.
A drainage easement is an attachment to a property deed which states that access to part of
the property is given to a third party, usually a local government, for the purpose of
maintaining drainage. The drainage easement may include a culvert or drain which feeds
into a drainage system or the easement may simply state that runoff needs to be allowed to
flow freely over an area of the property. The easement cannot be lifted from the deed unless
there are special circumstances, and it will be associated with the deed even when it is
transferred or sold.
Easements in general are used to address cases in which someone other than the property
owner needs the right to access the property, and the easement comes with the right to use,
but not full ownership rights. Easements are drafted by lawyers who work with the property
owners and the parties who need access to ensure that the document is accurate and fair.
In the case of a drainage easement, the easement benefits the property owner as much as it
benefits anyone else. In order for the Shire drainage system to work effectively, the Shire
needs to ensure that a drainage easement is in place so that Shire workers can access the
private property in order to maintain and repair drainage areas. For example, if the 300mm
pipe beneath Lot 15 Harris Place is damaged it allows the Shire to repair or replace the pipe.
If the drainage system does not work properly, the property owner can be at risk of flooding
and other problems. In exchange for allowing the Shire to access the property, the property
owner gets to enjoy a property which drains freely and has a reduced risk of flooding.
When a drainage easement is in place, there are restrictions on how the easement area can
be used. Usually a property owner cannot re-grade the soil or build structures because this
could impede the free flow of water over the property. If there is a culvert or pipe, trees
cannot be planted over it, because their roots could block it. If a property owner wishes to
change the terms of an easement, they must reach an agreement with the Shire which
would hold the easement.
E13/1453
Agenda – Ordinary Council Meeting
Page 28
22 April 2013
Options and Implications
It is recommended that Council pursue the implementation of the flood mitigation works
outlined in the Flood Mitigation and Water Management Plan – Harris Place, Jarrahdale –
July 2012 – Revision B (GHD, 2012).
It should be noted that complete protection from flooding is not possible unless the 300mm
pipe passing under Lot 15 Harris Place is upgraded to a 900mm diameter pipe or a suitably
sized overland flow path (i.e. rock lined swale) is constructed.
Conclusion
Council is requested to endorse and acknowledge the findings and recommendations
outlined in the Flood Mitigation and Water Management Plan – Harris Place, Jarrahdale –
July 2012 – Revision B (GHD, 2012).
ATTACHMENTS



OCM184.1/04/13 - Flood Mitigation and Water Management Plan (IN12/11062)
OCM184.2/04/13 - McLeods Barristers and Solicitors – Legal Advice (IN12/20722)
OCM184.3/04/13 - Scope of Works – Harris Place and Chestnuts Estate (E13/1456)
ALIGNMENT WITH OUR PLAN FOR THE FUTURE
The Harris Place Flood Mitigation and Water Management Plan strategies are aligned with
the objectives for Council’s Plan for the Future. Council’s Plan for the Future has placed an
emphasis on the community being resilient to natural disasters and the Council recognising
and engaging local residents in its decision making process.
STATUTORY ENVIRONMENT
The statutory responsibility for floodwater is significantly disaggregated.
Planning for flood emergencies in Western Australia is undertaken in compliance with the
Emergency Management Act 2005, s18. Additionally, the Emergency Management
Regulations 2006 designate the Fire and Emergency Service Authority (FESA) as the
Hazard Management Agency (HMA) for flood within Western Australia. WESTPLAN has
been prepared to meet the State Emergency Management Committee (SEMC) planning
requirements under the Emergency Management Act 2005. Other related documents
include:





Emergency Management Regulations 2006
Land Drainage Act 1925
Metropolitan Water Supply, Sewerage, and Drainage Act 1909
Planning and Development Act 2005
Rights in Water and Irrigation Act 1914
Under Section 9 of the Water Agencies (Powers) Act 1984, the Minister for Water Resources
has the function of “developing plans for and providing advice on flood management”.
Local government has the responsibility for prevention strategies for flood emergencies
within Western Australia.
E13/1453
Page 29
22 April 2013
Agenda – Ordinary Council Meeting
Better Urban Water Management Framework
The Better Urban Water Management Framework (WAPC, 2008) provides guidance on the
implementation of State Planning Policy 2.9 Water Resources (Government of WA, 2006),
which is a requirement of the State Water Strategy for Western Australia (Government of
WA, 2003).
It is designed to facilitate better management and use of our urban water resources by
ensuring an appropriate level of consideration is given to the total water cycle at each stage
of the planning system. The document intends to assist regional, district and local land use
planning, as well as subdivision and development phases of the planning process. Flood
management and community safety are relevant considerations within this framework.
FINANCIAL IMPLICATIONS
Council will need to allocate funds to undertake the drainage works recommended in the
Flood Mitigation and Water Management Plan – Harris Place, Jarrahdale (GHD, 2012) and
for works identified by residents as part of the community consultation workshop held on 5
March 2013.
A business case will be presented to Council for consideration in the 2013/14 budget. It is
expected that Council will need to allocate funds in the order of $300,000. The business
case will take into account the budget implications, specifically highlighting the funding of the
budget, long term financial implications and priority of works.
VOTING REQUIREMENTS
OCM184/04/12
Simple Majority
OFFICER RECOMMENDATION
That Council:
1.
Endorse and acknowledge the findings and recommendations outlined in the
Harris Place, Jarrahdale – Flood Mitigation and Water Management Plan – July
2012 – Revision B (GHD, 2012) (the Plan) as outlined in attachment
OCM184.1/04/13.
2.
Consider the allocation of funding in the 2013/14 financial year budget to
implement the recommendations identified in the Plan and by residents at the
community workshop held on 5 March 2013 as outlined in the Scope of Works in
attachment OCM184.3.04/13.
3.
Seek permission from the Department of Environment and Conservation to
construct a 1-meter levee bank at the northern edge of the disused gravel pit in
the Serpentine National Park. Works shall also include the stabilisation and
revegetation of the levee bank to the satisfaction of the Department of
Environment and Conservation.
4.
Write to all affected landowners in Harris Place, Jarrahdale advising them of the
Plan and Council’s Resolution.
E13/1453
Agenda – Ordinary Council Meeting
Page 30
22 April 2013
OCM185/04/13
REVIEW OF COUNCIL POLICY G907 - RECOGNITION OF
ASSETS AND DEPRECIATION (SJ526)
Author:
Lisa Fletcher - Organisational Improvement Officer
Senior Officer:
Richard Gorbunow - Chief Executive Officer
Date of Report:
2 April 2013
Disclosure of Officers No officer involved in the preparation of this report is required to
Interest
declare an interest in accordance with the provisions of the Local
Government Act
EXECUTIVE SUMMARY
Council is requested to adopt a revised Recognition of Assets and Depreciation Policy.
RELEVANT PREVIOUS DECISIONS OF COUNCIL

CGAM091/04/09 - Amendment to Council Policy G907 - Recognition of Assets
COMMUNITY / STAKEHOLDER CONSULTATION
No community consultation is required.
REPORT
This policy has been reviewed as it is important to effectively balance the administrative
workload of recording and maintaining a reliable Asset Register with the risk and compliance
issues attaching to the proper classification of capital expenditure.
The threshold amounts in the list of assets have been increased as these figures have
remained the same since 2000 and have become inefficient to administer.
The policy has also been renumbered to ensure consecutive numbering in the Our Council
at Work Policy Manual.
CONCLUSION
It is recommended that Council adopt the revised Policy G009 - Recognition of Assets and
Depreciation.
ATTACHMENTS


OCM185.1/04/13 - Current Policy G907 (E13/1338)
OCM185.2/04/13 - Proposed Policy G009 (E13/1340)
ALIGNMENT WITH OUR PLAN FOR THE FUTURE
Council’s Plan for the Future has placed an emphasis on achieving sustainability by
exercising responsible financial and asset management cognisant of being a hyper-growth
Council.
E13/1453
Page 31
22 April 2013
Agenda – Ordinary Council Meeting
STATUTORY ENVIRONMENT
Local Government Act 1995 - Part 6 Financial Management
FINANCIAL IMPLICATIONS
There are no financial implications relating to this report.
VOTING REQUIREMENTS
OCM185/04/13
ABSOLUTE MAJORITY
OFFICER RECOMMENDATION
That Council adopts revised Policy G009 - Recognition of Assets and Depreciation as
per attachment OCM185.2/04/13.
E13/1453
Agenda – Ordinary Council Meeting
OCM186/04/13
Author:
Senior Officer:
Date of Report:
Disclosure of
Officers Interest:
Page 32
22 April 2013
PROPOSED NEW POLICIES – LEASE AND LICENCE
MANAGEMENT AND COMMUNITY GROUP RATING (SJ526)
Alan Hart - Director Corporate Services
Richard Gorbunow - Acting Chief Executive Officer
4 April 2013
No officer involved in the preparation of this report is required to
declare an interest in accordance with the provisions of the Local
Government Act
EXECUTIVE SUMMARY
A report on the proposed new policies was presented to the Ordinary Council Meeting on
11 February 2013, at which time it was resolved to defer the item until the 22 April 2013
Council meeting to enable all Councillors to be briefed on the two policies. This occurred at
the Councillor Information Day on 9 April 2013 and this item is now being re-presented for
Councillors’ consideration.
Currently, the Shire has no policies in relation to entering into leases or licences and each
agreement is individually negotiated. This situation creates inequities within the community
by creating individual leases or licence agreements and is expensive and time consuming for
both the Shire and the lessee. The Lease and Licence Management Policy will provide a
framework which will give staff clear direction on the basis to offer a lease or licence
agreement and clearly sets out the expectations set by Council and the responsibilities of the
lessee to contribute/maintain the facility or land being leased/licensed.
The Community Group Rating Policy addresses an issue that results from the Shire entering
into lease agreements where, under the Local Government Act, the property becomes
rateable as a result of entering into a lease agreement.
RELEVANT PREVIOUS DECISIONS OF COUNCIL

OCM132/02/13 – Proposed New Policies – Lease and Licence Management and
Community Group Rating
COMMUNITY / STAKEHOLDER CONSULTATION
No community consultation was required.
REPORT
Council has many lease/licence agreements in place and a policy such as this is long
overdue. The ad-hoc approach that is currently being applied is very time consuming,
resource hungry and expensive to both community groups and the Shire. This policy will
standardise documents, potentially negate the need for expensive property valuations and
provide certainty of land tenure by specifying the maximum term available to the lease.
The Community Group Rating Policy allows the Council to provide rate concessions to
community groups that would normally be charged Local Government Rates as a result of
the Shire entering into a lease agreement with the community group.
Under Section 3.58 of the Local Government Act, the act of entering into a lease agreement
constitutes a ‘Disposition of Property’ and Section 6.26 defines ‘Rateable Land’.
E13/1453
Page 33
22 April 2013
Agenda – Ordinary Council Meeting
With the Shire entering into a lease, the property that is subject to the lease agreement, is no
longer used for municipal purposes, therefore becomes rateable. This proposed policy
provides support to the community group by providing a general rate concession to the
community group.
It is recommended that Council adopt both the proposed policies.
ATTACHMENTS


OCM186.1/04/13 - Proposed Lease and Licence Management Policy (E13/248)
OCM186.2/04/13 - Proposed Community Group Rating Policy (E13/460)
ALIGNMENT WITH OUR PLAN FOR THE FUTURE
The Plan for the Future places an emphasis on Community by encouraging our community
groups to be active in the community and for the Shire to provide facilities for these groups
to be active at a reasonable cost.
STATUTORY ENVIRONMENT



Section 3.58, Local Government Act (1995) - Disposition of Property
Section 6.26, Local Government Act (1995) - Rateable Land
Section 6.47, Local Government Act (1995) - Concessions.
FINANCIAL IMPLICATIONS
This policy will reduce Council’s costs in relation to the preparation of lease/licence
agreements as they will all be offered and prepared based on standard conditions and
template documents.
In addition, there will no longer be a need for Council to obtain independent valuations each
time a lease / licence agreement is prepared which is a cost reduction for both the Shire and
community groups.
Where Council enters into a lease agreement, Council owned properties are subject to being
charged rates as the property is deemed under the Local Government Act as being not
under the care and control of the Municipality and therefore not exempt from rates and
charges. To put this into perspective, the impact on a property that is subject to a lease
agreement and is in the final stages of negotiation, will become rateable once the lease
agreement is entered into and it is estimated that the annual rates on this property would be
in the order of $3100 per annum, based on a Gross Rental Valuation of $35,000. The
proposed Community Group Rating Policy will provide eligible community groups a
concession equivalent to the annual rates.
VOTING REQUIREMENTS
OCM186/04/13
ABSOLUTE MAJORITY
OFFICER RECOMMENDATION
That Council:
1.
Adopt Council Policy G007 - Lease and Licence Management Policy as per
attachment OCM186.1/04/13.
2.
Adopt Council Policy SEG02 – Community Group Rating Policy as per attachment
OCM186.2/04/13.
E13/1453
Page 34
22 April 2013
Agenda – Ordinary Council Meeting
10. INFORMATION REPORTS:
OCM187/04/13
Author:
Senior Officer:
Date of Report:
Disclosure of
Officers Interest:
CHIEF EXECUTIVE OFFICER INFORMATION REPORT
Trish Kursar - Personal Assistant to the Chief Executive Officer
Richard Gorbunow - Chief Executive Officer
4 April 2013
No officer involved in the preparation of this report is required to
declare an interest in accordance with the provisions of the Local
Government Act
EXECUTIVE SUMMARY
The purpose of this report and associated attachments is to provide information to
Councillors relating to recent activity regarding operational matters that need to be reported
to Council either through a statutory mechanism or as information. The following details are
provided to Councillors for information only.
ATTACHMENTS




OCM187.1/04/13 - Councillor Information Day (E12/8003)
OCM187.2/04/13 - Common Seal Register Report (E02/5614)
OCM187.3/04/13 - Minutes of WALGA Peel Zone Meeting (IN13/5504)
OCM187.4/04/13 - Minutes of WALGA State Council Meeting (IN13/4398)
VOTING REQUIREMENTS
OCM187/04/13
Simple Majority
OFFICER RECOMMENDATION
That Council accept the Chief Executive Officer Information Report to March 2013.
E13/1453
Page 35
22 April 2013
Agenda – Ordinary Council Meeting
OCM188/04/13
Author:
Senior Officers:
Date of Report:
Disclosure of
Officers Interest:
DEVELOPMENT SERVICES INFORMATION REPORT
Jodie Evans - Personal Assistant to the Director Development
Services
Tony Turner - Manager Health, Rangers and Compliance
Louise Hughes - Manager Statutory Planning
Brad Gleeson - Director Development Services
21 March 2013
No officer involved in the preparation of this report is required to
declare an interest in accordance with the provisions of the Local
Government Act
EXECUTIVE SUMMARY
The purpose of this report and associated attachments is to provide information to
Councillors relating to recent activity regarding operational matters that need to be reported
to Council either through a statutory mechanism or as information. The following details are
provided to Councillors for information only.
ATTACHMENTS




OCM188.1/04/13 - Building - Delegated Authority (E13/1035)
OCM188.2/04/13 - Health, Rangers and Development Compliance Delegated Authority
(E13/1267)
OCM188.3/04/13 - Planning - Delegated Authority (E13/1264)
OCM188.4/04/13 - Statutory Planning Report (E12/3985)
VOTING REQUIREMENTS
Simple Majority
OCM188/04/13 OFFICER RECOMMENDATION
That Council accept the Development Services Information Report for April 2013.
E13/1453
Page 36
22 April 2013
Agenda – Ordinary Council Meeting
OCM189/04/13
Author:
CORPORATE SERVICES INFORMATION REPORT
Erin Noble – Finance Officer (Accounts Payable)
Kathleen Duncan – Finance Officer (Payroll)
Melissa Armitage – Finance Officer (Special Projects)
Senior Officer:
Alan Hart - Director Corporate Services/Strategic Community
Planning
Date of Report:
21 March 2013
Disclosure of Officers No officer involved in the preparation of this report is required to
Interest:
declare an interest in accordance with the provisions of the Local
Government Act
DELEGATED AUTHORITY (A0039-02)
17/01/2013
05/02/2013
21/02/2013
26/02/2013
26/02/2013
26/02/2013
26/02/2013
CG07
CG07
CG07
CG07
CG07
CG07
CG07
28/02/2013
CG19
28/02/2013
28/02/2013
28/02/2013
CG07
CG07
CG07
26/02/2013
05/03/2013
CG07
CG19
07/03/2013
CG07
07/03/2013
CG07
07/03/2013
CG19
13/03/2013
CG07
14/03/2013
14/03/2013
CG07
CG07
14/03/2013
CG19
18/03/2013
CG19
18/03/2013
CG19
E13/1453
Payment of EFT29382
Payment of EFT29896
Payment of Cheque 43208
Payment of EFT29817
Payment of EFT29818
Payment of EFT29819
Payment
of
EFT29820
to
EFT29821
Reinvestment
of
Investment
Account Number 144306511 for
the purpose of Restricted Funds –
Grange Meadows
Payroll
Payment of EFT29822 to 28894
Payment of Cheque 43209 to
43214
Payment of EFT29895
Reinvestment
of
Investment
Account Number 836088 for the
purpose of Municipal Funds
Payment
of
EFT29897
to
EFT29953
Payment of Cheque 43215 to
43250
Reinvestment
of
Investment
Account Number 821707 for the
purpose of Municipal Funds
Payment of Cheque 43251 to
43256
Payroll
Payment of EFT29954 to EFT
30020
Withdrawal
of
Municipal
Investment
Account
Number
970016142
Investment of Investment Account
Number 9830-22496 for the
purpose of Restricted Funds –
Byford Youth Forum
Reinvestment
of
Investment
Account Number 757167 for the
purpose of Municipal Funds
17,800.12
4731.86
300.00
50.00
50.00
4,023.35
23,238.43
CM and US
CM and US
CM and BG
CM and US
CM and US
CM and US
CM and US
22,631.76
RG and BG
235,950.61
351335.14
11,157.76
CM and US
CM and US
CM and BG
954.04
509,432.18
CM and US
AH and BG
202,868.11
CM and BG
25,534.08
CM and BG
406,557.50
AH and BG
11,989.50
CM and BG
232278.88
389,723.61
CM and BG
BG and CM
515,430.39
AH and BG
8427.59
AH and BG
513,470.31
AH and BG
Page 37
22 April 2013
Agenda – Ordinary Council Meeting
18/03/2013
CG19
19/03/2013
19/03/2013
19/03/2013
19/03/2013
19/03/2013
19/03/2013
19/03/2013
21/03/2013
CG07
CG07
CG07
CG07
CG07
CG07
CG07
CG07
21/03/2013
CG07
VOTING REQUIREMENTS:
OCM189/04/13
Investment of Investment Account
for the purpose of Municipal Funds
Payment of EFT30021
Payment of EFT30022
Payment of EFT30023
Payment of EFT30024
Payment of EFT30025
Payment of EFT30026
Payment of EFT30027
Payment
of
EFT30028
to
EFT30080
Payment of Cheque 43257 to
43287
1,000,000.0
0
4,355.15
17,527.97
4,701.88
159.22
79.70
50.00
5,704.41
277,197.12
AH and BG
31,396.48
CM and AH
CM and BG
CM and BG
CM and BG
CM and BG
CM and BG
CM and BG
CM and BG
CM and BG
Simple Majority
OFFICER RECOMMENDATION
That Council receive the Corporate Services Information Report for March 2013.
E13/1453
Page 38
22 April 2013
Agenda – Ordinary Council Meeting
OCM190/04/13
Author:
Senior Officer:
Date of Report:
Disclosure of
Officers Interest:
ENGINEERING SERVICES INFORMATION REPORT
Vanessa Slater – Natural Reserves Coordinator
Uwe Striepe – Acting Director Engineering Services
4 April 2013
No officer involved in the preparation of this report is required to
declare an interest in accordance with the provisions of the Local
Government Act
EXECUTIVE SUMMARY
The purpose of this report and associated attachments is to provide information to
Councillors relating to recent activity regarding operational matters that need to be reported
to Council either through a statutory mechanism or as information. The following details are
provided to Councillors for information only.
ATTACHMENTS


OCM190.1/04/13 - Shire Reserves Working Group Minutes (E13/1376)
OCM190.2/04/13 - Trails Inc Minutes (E13/1375)
VOTING REQUIREMENTS
OCM190/04/13
Simple Majority
OFFICER RECOMMENDATION
That Council accept the Engineering Services Information Report for April 2013.
E13/1453
Agenda – Ordinary Council Meeting
11. URGENT BUSINESS:
12. COUNCILLOR QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN:
13. CLOSURE:
E13/1453
Page 39
22 April 2013