The Mayor and Board of Commissioners of the Town of Englewood met on Monday June 9, 2014 for a
Public Hearing at 5:30 PM, followed in regular session at 6:00 PM in the community center meeting
room.
CALL TO ORDER
Mayor Tony Hawn called the meeting to order.
ROLL CALL
City Recorder Sondra Denton called the meeting to order with commissioners Alan Phillips, Jerry Shirk,
Jeanne Nichols and Wes Atwell present. Town Manager Jamie Moses, Police Chief Gary Miller and the
city attorney Russell Blair were also present at the meeting.
INVOCATION
Commissioner Shirk gave the invocation.
COMMUNICATIONS FROM THE MAYOR
Mayor Hawn told the Board that the Central Interact Club had donated $150.00 to go toward the
swimming pool and $50.00 for the library.
COMMISSIONER REPORTS
There were no commissioner reports.
OLD BUSINESS:
LAST READING OF ORDINANCE # 06-09-14-83;
AN ORDINANCE OF THE TOWN OF ENGLEWOOD, TENNESSEE
ADOPTING A BUDGET AMENDMENT ORDINANCE FOR THE 2013-2014 FISCAL YEAR
Whereas, the Mayor and Board of Commissioners of the Town of Englewood deem it necessary
to amend the 2013-2014 Fiscal Year Budget with the following budget amendments:
Whereas, the State of Tennessee Comptroller’s Office changed the mandatory requirements
concerning each municipality and their Certified Municipal Finance Officer (CMFO). Before July
1, 2013 the CMFO could contract with a municipality and the municipality not be faced with
fines from the Comptroller’s Office, but in July 2013 the law was amended which required
municipalities to have a CMFO employed or face fines up to $1,500.00 a month. Therefore, the
Town Manager asked CMFO Sondra Denton to take the position as the town’s CMFO. Denton
then told the Town Manager that she would change her status from contractual to employee.
Also, due to the lack of man power within the maintenance department the Town Manager
deemed it a benefit to the town to hire an additional employee for that department. Because of
this these two employees were not part of the original budget, and;
Whereas, due to increased turnover in the Police Department the Town Manager increased the
Police Departments base salary to be more in line with the surrounding cities, and
Whereas, the Water Plant had a pond that had to be cleaned out and the town had not
anticipated this expense, and;
Whereas, the town has replaced gas lines that were not originally budgeted to be replaced,
and;
NOW, THEREFORE BE IT ORDAINED BY THE TOWN OF ENGLEWOOD, TENNESSEE AS FOLLOWS
Section 1.
General Fund
Department
Expenditure Description
Increase
Decrease
Other Professional Services
41200-259
$
1,500.00
$
-
Death Benefits
Unemployment Insurance
Postage
Office Supplies and Materials
Gas, Oil and Diesel
41500-145
41500-147
41500-210
41500-310
41500-331
$
$
$
$
$
30.00
120.00
50.00
250.00
100.00
$
$
$
$
$
-
Natural Gas
Repair & Maintenance
41800-244
41800-260
$
$
200.00
75.00
$
$
-
Water
Natural Gas
41900-242
41900-244
$
$
100.00
200.00
$
$
-
Salaries
Unemployment Insurance
Hospital and Health Insurance
Death Benefits
Unemployment Insurance
Other Professional Services
Office Supplies and Materials
Gas, Oil and Diesel
Insurance
41990-110
41990-141
41990-142
41990-145
41990-147
41990-259
41990-310
41990-331
41990-510
$
$
$
$
$
$
$
$
$
9,700.00
740.00
346.00
50.00
200.00
100.00
100.00
2,284.00
$
$
$
$
$
$
4,000.00
-
Salaries
Oasi (Employers Share)
Retirement
Unemployment Insurance
Water
Computer Equipment
42100-110
42100-141
42100-143
42100-147
42100-242
42100-948
$
$
$
$
$
$
19,000.00
1,460.00
1,000.00
300.00
1,718.00
$
$
$
$
$
$
1,000.00
-
Membership, Reg. Fees & Tuition
Electric
Water
Natural Gas
Repair & Maintenance Services
42200-235
42200-241
42200-242
42200-244
42200-260
$
$
$
$
$
250.00
2,000.00
200.00
500.00
30.00
$
$
$
$
$
-
Salaries
Oasi (Employers Share)
Hospital & Health Insurance
Unemployment Insurance
43100-110
43100-141
43100-142
43100-147
$
$
$
$
6,560.00
502.00
1,387.00
215.00
$
$
$
$
-
Oasi ( Employers Share)
Unemployment Insurance
Electric
43190-141
43190-147
43190-241
$
$
$
6,900.00
$
$
Unemployment Insurance
44440-147
$
120.00
Salaries
Oasi (Employers Share)
Unemployment Insurance
44700-110
$
$
$
Salaries
Unemployment Insurance
Computer Equipment
44800-110
44800-147
44800-948
$
$
$
Judicial
Financial Administration
General Government Buildings
Community Center
Other General Government
Police
Fire and Protection
Highways and Streets
State Street Aid
Swimming Pools
328.00
4.00
5,025.00
654.00
201.00
$
$
$
$
$
$
-
200.00
85.00
1,124.00
$
$
-
Parks
Libraries
Revenues-Increase
Library Donations
Insurance Recoveries
Seized Vehicles
Sale of Materials
Fund Balance
General Fund Totals
34762
36350
36400
36500 $
27100 $
$
$
65,576.00
$
$
$
$
$
$
2,074.00
1,750.00
3,265.00
11,087.00
42,068.00
-
$
65,576.00
Water and Sewer Funds
Department
Expenditure Description
Increase
Decrease
Salaries
Oasi (Employers Share)
Death Benefits
Unemployment Insurance
Other Professional Services
Chemical & Lab. Supplies
Clothing and Uniforms
Machinery and Equip. Parts
Water Plant Sludge Pond
Computer Equipment
52113-110
52113-141
52113-145
52113-147
52113-259
52113-322
52113-326
52113-333
52113-642
52113-948
$
$
$
$
$
$
$
$
$
$
10,000.00
780.00
100.00
150.00
2,500.00
23,000.00
500.00
25,212.00
1,663.00
$
$
$
$
$
$
$
$
$
$
-
Water Purchased for Resale
52115-349
$
32,000.00
$
-
Office Supplies and Materials
Retained Earnings
52317-310
28000
$
$
$
1,500.00
-
$
$
97,405.00
-
$
97,405.00
$
97,405.00
Purification
Purchased Water
Administrative and General Expense
Water and Sewer Fund Totals
Natural Gas
Purchased Gas
Purchased Gas for Resale
52411-351
$
37,000.00
$
-
Employee Education and Training
Repair and Maintenance
Operating Supplies
Retained Earnings
52413-148
52413-260
52413-320
28000
$
$
$
$
$
1,000.00
19,000.00
2,500.00
-
$
$
$
$
$
59,500.00
-
$
59,500.00
$
59,500.00
Transmission and Distribution
Motion was made by Phillips, seconded Nichols to Final Reading Ordinance # 06-09-14-83. All Ayes
LAST READING OF ORDINANCE # 06-09-14-84;
AN ORDINANCE OF THE TOWN OF ENGLEWOOD, TENNESSEE ADOPTING THE ANNUAL BUDGET AND
TAX RATE FOR THE FISCAL YEAR BEGINNING JULY 1, 2014 AND ENDING JUNE 30, 2015
WHEREAS,
Tennessee Code Annotated Title 9 Chapter 1 Section 116 requires that all funds ‘
of the State of Tennessee and all its political subdivisions shall first be appropriated
before being expended and that only funds that are available shall be appropriated;
and
WHEREAS,
the Municipal Budget Law of 1982 requires that the governing body of each municipality
adopt and operate under an annual budget ordinance presenting a financial plan with at
least the information required by the state statute, that no municipality may expend any
moneys regardless of the source except in accordance with a budget ordinance and that
the governing body shall not make any appropriation in excess of estimated available
funds; and
WHEREAS,
the Board of Mayor and Alderman has published the annual operating budget and
Budgetary comparisons of the proposed budget with the prior year (actual) and the
current year (estimated) in a newspaper of general circulation not less than ten (10)
days prior to the meeting where the Board will consider final passage of the budget.
NOW THEREFORE BE IT ORDAINED BY THE BOARD OF MAYOR AND ALDERMAN OF THE TOWN OF
ENGLEWOOD, TENNESSEE AS FOLLOWS:
SECTION 1.
That the governing body estimates anticipated revenues of the municipality from
all sources to be as follows for fiscal year 2015:
The General Fund and Solid Waste Funds are combined in the General Fund for
reporting purposes.
Genera l Fund a nd Sol i d Wa s te
FY 2013 Actua l
FY 2014 Es tima ted FY 2015 Propos ed
Loca l Ta xes
$
318,991.00
$
342,435.00
$
356,575.00
Intergovernmental
$
206,202.00
$
177,705.00
$
179,524.00
Li cens e a nd Permi ts
$
590.00
$
640.00
$
640.00
Cha rges For Servi ce
$
78,545.00
$
79,500.00
$
71,400.00
Fi nes a nd Forfei tures
$
152,749.00
$
155,150.00
$
169,498.00
Dona tions
$
11,430.00
$
10,000.00
$
12,000.00
Interes t
$
1,921.00
$
500.00
$
350.00
Rent
$
12,200.00
$
12,900.00
$
12,900.00
Pol i ce Auction
$
11,153.00
$
Mi s cel l a neous
$
5,173.00
$
3,325.00
$
7,699.00
Total Revenues
$
798,954.00
$
782,155.00
$
810,586.00
Begi nni ng Fund Ba l a nce
$
567,899.00
$
441,479.00
$
441,479.00
Total Ava i l a bl e Funds
$
1,366,853.00
$
1,223,634.00
$
1,252,065.00
-
$
-
Please note the Department of Audit has given the Town of Englewood, Tennessee permission to
include the State Street Aid Fund in with the General Fund.
Drug Fund
Intergovernmental
Fines and Forfeitures
Police Auction
Interest
Miscellaneous
Total Revenues
Beginning Fund Balance
Total Available Funds
Section 2.
FY 2013 Actual
FY 2014 Estimated FY 2015 Proposed
$
$
$
$
$
10,842.00 $
5,710.00
$
6,000.00 $
6,000.00
50.00 $
50.00
$
$
$
16,552.00 $
37,143.00 $
53,695.00 $
6,050.00 $
35,210.00 $
41,260.00 $
6,050.00
41,260.00
47,310.00
That the governing body appropriates from these anticipated revenues and unexpended
and unencumbered funds as follows:
Drug Fund
Public Safety
Capital Outlay
Total Appropriations
Surplus/Deficit
Ending Fund Balance
FY 2013 Actual
$
$
$
$
$
6,285.00
12,200.00
18,485.00
(1,933.00)
35,210.00
FY 2014 Estimated FY 2015 Proposed
$
$
$
$
$
6,035.00
6,035.00
41,260.00
$
$
$
$
$
6,050.00
6,050.00
41,260.00
Section 3:
Section 4:
At the end of the 2015 fiscal year the governing body estimates balances/ (deficits) as
follows:
General Fund
$ 441,479.00
Drug Fund
$ 41,260.00
That the governing body recognizes that the municipality has bonded and other
indebtedness as follows:
Bonded or Other
Indebtedness
Debt
Principal
Debt
Principal
Interest
Authorized Outstanding
Requirements and Unissued at June 30
Bonds
Notes
Capital Leases
Other Debt
$ 41,809.00 $
$
$
$
$
7,593.00
$
$
Totals
$ 41,809.00 $
7,593.00
-
$ 49,402.00
$
$
$ 49,402.00
Section 5:
No appropriation listed above may be exceeded without an amendment of the budget
ordinance as required by the Municipal Budget Law of 1982 T.C.A. Section 6-56-208. In
addition, no appropriation may be made in excess of available funds except to provide
for an actual emergency threatening the health, property or lives of the inhabitants of
the municipality and declared by a two-thirds (2/3) vote of at least a quorum of the
governing body in accord with Section 6-56-205 of the Tennessee Code Annotated.
Section 6:
Transfer of unencumbered appropriations. At any time during the fiscal year the Board
of Commissioners may transfer part or all of any unencumbered appropriation balance
among programs within department, office or agency and the Board of Commissioners
may by resolution transfer part or all of any unencumbered appropriation balance from
one department, office, or agency to another.
Section 7:
A detailed financial plan will be attached to this budget and become part of this budget
ordinance. In addition, the published operating budget and budgetary comparisons
shown by fund with beginning and ending fund balances and the number of full time
equivalent employees required by Section 6-56-206, Tennessee Code Annotated will be
attached.
Section 8:
If for any reason a budget ordinance is not adopted prior to the beginning of the next
fiscal year, the appropriations in this budget ordinance shall become the appropriations
for the next fiscal year until the adoption of the new budget ordinance in accordance
with Section 6-56-210, Tennessee Code Annotated provided sufficient revenues are
being collected to support the continuing appropriations for no longer than 60 days
after the end of the fiscal year. Approval of the Director of the Office of State and Local
Finance in the Comptroller of the Treasury for a continuation budget will be requested if
any indebtedness is outstanding.
Section 9:
There is hereby levied a property tax of $1.44 per $100 of assessed value on all real and
personal property.
Section 10:
All unencumbered balances of appropriations remaining at the end of the fiscal year
shall lapse and revert to the respective fund balances.
Section 11:
This ordinance shall take effect upon its final passage, the public welfare requiring it.
Motion was made by Phillips, seconded by Atwell to pass on Final Reading Ordinance # 06-09-14-84. All
Ayes
NEW BUSINESS:
FIRST READING OF ORDINANCE # 06-09-14-85
Motion was made by Phillips, seconded by Atwell to pass on first reading Ordinance # 06-09-14-85; an
ordinance amending the 2013-2014 Fiscal Year Budget to account for the purchase of a 2014 Dodge Ram
which will be used by the Maintenance Department and repair three (3) leaks on natural gas system. All
Ayes (A copy or the ordinance may be obtained on our website at www.townofenglewood.com and at
City Hall.
LIBRARY HOURS
Town Manager Moses addressed the Board concerning the Library hours of operation. She said that
with the new state law regarding health insurance requires the town to offer health insurance to
employees who work thirty (30) hours a week and if the Library hours remains at thirty (30) hours, then
the town would have to budget for the insurance coverage. Phillips then said that he believed the town
was exempt from that requirement because it does not have fifty (50) full time employees. After further
discussion the Board decided to Table this business until Denton could contact Athens Insurance
regarding the law. Motion was then made by Phillips, seconded by Nichols to Table this business. All
Ayes
FINANCIAL REPORT
Town Manager Moses presented the May 2014 Financial report to the Board. Moses said the revenues
are looking really good and she appreciates the hard work of all the employees of the town. Phillips then
questioned the revenues regarding property taxes. He felt the amount collected was lower than
anticipated. Denton then explained that the budget was originally based on an assessed value of 15
million and the actual assessed value was 14 million. Motion was then made by Phillips, seconded by
Nichols to approve the Financial Report. All Ayes
POLICE DEPT. REPORT
Police Chief Gary Miller presented the May 2014 Police Department report to the Board.
FIRE DEPT. REPORT
Moses read the Fire Department report.
MAY MINUTES
Motion was made by Phillips, seconded by Nichols to approve the May 2014 Minutes. All Ayes
ADJOURNMENT
Motion was made by Phillips, seconded by Nichols to adjourn the meeting. All Ayes
_Tony Hawn_________
Mayor
__Sondra Denton______________
Recorder