April 21, 2015
CAMPSITE SELECTION
Big Thanks to Kalypso's
for organizing tonight’s
meal.
Suggested donation - $3 per plate
Last Year at this time:
 $69,556
raised
 ž41 Teams
registered
 ž418 participants
 ž23 Survivors
registered
Currently:
 $65,923
raised
 ž49 Teams registered
 ž513 participants
 ž24 Survivors registered
We have reached 27% of our $235,000 goal.
We are 25 days from Relay and need to raise
$171,242.
Grand Club Members:
 Jo
Wood
 Kristina Baumler
 Melissa Vaughn
 Jane Ackley
 Ronnie
Hardcastle
 David Hale
 Ron Sherman
 Ann-Marie Dooley
 Janet Jenkins
Rachel Hume is VERY VERY close…
T-Shirt
Contest
Top
Teams
 Invite
survivors in your life to Relay activities
– family, friends, neighbors, teachers!
 We are challenging all teams to have at least
one survivor as a team member.
 We’ll try to match survivors with teams if
necessary.
 Survivors and Caregivers are the MVPs and
heart of our Relay!

On May 16, check-in begins at 11:00 am –
Survivors and Caregivers are welcome to a
luncheon in SLHS Cafeteria
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Lunch catered by: Whole Foods of Reston
Entertainment/Activities: Caregiver Garden, Nutrition
Seminar, Pre-Relay Stretching, & more!
Raffles!
RSVP and share your story to Jodi Combs at:
jodilynn.combs@gmail.com
The Survivor/Mission Tent will be in front of the stage
Take breaks at the Survivor Hydration Station in
the Relay Café throughout the event!
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We are inviting teams to come to Relay with little
tokens of gratitude for our Survivors. Ideas include:
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Candy
Homemade Cards
Ribbon Pins
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Coupon for free goodie or
discounted goodie from
onsite fundraiser
Remember – following Opening Ceremonies, our
first lap is for our Survivors
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Please do not walk with the Survivors until invited by our
Master of Ceremonies
Line the track and cheer our Survivors on!
 Present tokens of gratitude to
Survivors! Your team should be
prepared with 50 tokens to share
 Booz
Allen Hamilton
 Altamira
 Asurion
 CDW
 Foot & Ankle
Specialists of the MidAtlantic
 Kalypso's Sports
Tavern
 Miller Architects
 PetMac
 Reston
Community
Center
 Reston Hospital Center
 SAAB
 Software AG
 Stone’s Cove Kitbar
 YMCA
 May
16-17, 2015
 Theme – Game On!
 Opening Ceremonies at 1 pm
 Closing Ceremony at 7 am
 Contingency Plan – in the event of inclement
weather, Relayers may be evacuated into
SLHS gymnasium

Just keep chanting that IT IS NOT GOING TO
RAIN!
 Confirmed
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Performances and Activities:
Opening, Fight Back, Luminaria, and Closing Ceremonies
Featuring Special Speakers and Performances
Dan Chute Acoustic Trio (Classic Rock Band)
Slow Creek (Folk/Country/Jazz/Soft Rock)
Michael McDermott (SLHS student musician)
Catchin’ Toads (Classic/Alternative Rock and Punk)
Chloe Ramich and piper Timothy Kirkpatrick (Luminaria)
Men in Stripes (Barbershop Quartet)
Zumba Fitness
Healing Meditation Session with Samatha Hu
Yoga with Olga Rasmussen (Bring Your Mats!)
 Get
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your Game On in These Fun Events:
Photo Booth
Obstacle Course
Spirit Award Ceremony
Ms./Mr. Relay Contest (Bring Your Most Elaborate Costume;
Bonus Points for Incorporating the Game On!)
Dance Parties, Contests, Duct-Tape Fashion Shows, LateNight Twister, T-Shirt Decorating, Card-Making for
Survivors, Fun Laps, Movies, and More
 Some
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of the fun night time activities will include:
Line-Dance Party
Chess
Music genre laps
“Screen on the green” movies
Games/Icebreakers
T-shirt decorating
And more!
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Chaperones needed for every 10 registered participants –
MUST BE A PARENT OR LEGAL GUARDIAN and stay the
event. There will be check-ins overnight.
Every youth participant must:
Register online (no registration fee this year!)
 Sign and have parental signature on youth policy and forms
 Turn in all youth policy and forms prior to event by May 6th
 Check in at the Youth Registration table upon arrival – Chaperones
required for check-in and receipt of wrist bands
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Youth participants who FUNdrai$e $50 will be allowed to stay
the night with their chaperones – others will leave at 10:30 pm
Check program and schedule for youth-focused
activities
HAVE FUN!!!!!

Silent Auction!
If you bring an item for silent auction, you get the credit for how
much money it raises!
 Please have silent auction items and descriptions for our brochure
turned in by May 10th to Chris Way
 If you have silent auction items the day of the event, please have
estimated value and short write up on item
 Please reach out to Chris at cw567@gmail.com with any
questions or to arrange drop off times and location

Tell us about your onsite FUNdrai$ers so we can
help you plug them 
 Bring cash to support team’s onsite
FUNdrai$ers!!!!
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 Contests
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Team Campsite
Mr. & Mrs. Relay
Minute-To-Win-It Challenges
And many, many more!!!!!!!!
 Contests
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throughout the event – be prepared!
that we’ll supply materials for!
Duct tape/newspaper fashion show
Do’s:
 Follow SLHS Turf Rules
 Remember those you have lost and those who are battling
cancer with luminaria.
 Wear sunscreen, hats, and sunglasses as protection from the
sun.
 Teach about cancer prevention and early detection (provide
education info at your tent – we will be recognizing best
mission/education campsite).
 Have someone on the track at all times – we Relay in honor of
those who have cancer. Since they have cancer 24 hours a day,
we symbolically walk for the whole time we are at Relay For
Life.
 Be sure you have a Relay wristband on.
 Like our Facebook page to receive important updates
throughout the event!
Don’ts:
 Do not eat or drink inside the fence line (only water is
acceptable)
 Don’t bring pets, alcohol, weapons, or tobacco
 Don’t leave children unattended
 Don’t loiter in the bathrooms
 Don’t bring bikes, roller skates/blades, scooters or
skateboards (strollers are OK)
 Don’t leave a mess – clean up your entire tent area
 Don’t play sports on the Relay field - RESPECT
others’ campsites and safety!
 Don’t use grills (bring your own) outside of the
designated grilling area
RELAY FOR LIFE OF RESTON - SITE MAP 2015
PARKING LOT
First Aid
BLEACHERS
S
C
H
O
O
L
Relay
Cafe
Luminaria
Sales
Green
Stage
Tent 20x20, clear back
Restrooms
Inside
Youth
Registration
Photobooth
Area
for
team
food
sales
Survivor
Tables
Track Area for Walking
Track Area for Walking
Track Area for Walking
Survivor Seating
1
2
3
4
5
6
7
8
9
10
11
12
13
14
19
20
21
22
23
24
25
26
27
28
33
34
35
36
37
38
39
40
41
42
Adult Registration
Equipment Dropoff
Children's &
Activities
Tent
20x30 3 sides
Sponsors
Booz Allen Hamilton
SAAB
M iller
Architects
Moon
Bounce
15
16
17
18
29
30
31
32
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
Teen Territory
20x20
Back Panel, White
Rolled up Until Evening
Silent
Auction
20x20 tent
Altamira
Track Area for Walking
Kalypso's Sports Tavern
Relay
Cafe
Track Area for Walking
Track Area for Walking
Grilling Area/
BYO Grill
PetM AC
Foot & Ankle Specialists of the M id-Atlantic
YM CA
Asurion
Relay
Cafe - Picnic Style
(BYO Blankets)
BLEACHERS
*Cannot use stakes for tents/canopies
* Eating and drinking (other than H20) in areas
designated as Relay Café - OUTSIDE OF TRACK
*Campsites are approximately 20 ft x 30 ft. Please be aware of your campsite boundaries. Remember to weigh tents down with heavy objects and use a tarp underneath tents and chairs.
 OKK
will be selling BBQ!!!
 JROTC will be selling Chic-fil-a sandwiches
during the day and running a midnight pizza run
 Booz Allen will be selling coffee and hot
chocolate through the night
 Hawaii’s Best Shaved Ice and Kettle Corn
 Kalypso’s
If your team will be preparing or selling food as
an on-site fundraiser, please contact Logistics
Chair Doug Flood at dfloodhive@gmail.com.
Carts to unload and load your campsite
 Toilet paper, paper towel, trash bags
 Camping equipment
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Tarps
 Weighted objects to hold down tents (NO STAKES)
Extra clothing (layer for chilly overnight temperatures)
 Canned foods for the Luminaria bags!!!
 Silent Auction item(s)
 Onsite fundraisers
 Money to spend at others’ onsite fundraisers
 Fundraising materials to turn in (envelopes,
accounting sheets)
 Food, snacks, non-alcoholic drinks (water)

 Assign
a team member to be at your site
when your rental tent is delivered as well as
when it’s taken down.
 Sign-up for an early unloading time if you are
a large corporate team.
 Use caution in the unloading area. The safety
of our volunteers is our #1 concern.
 Return our cart to the unloading area
ASAP so others can use it.
 Rental
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tents are your responsibility
You need to have a team representative on site for
set-up AND take-down of your rental tent
Remember tents and chairs must be on a tarp
and cannot use stakes!
 Camp
sites are approximately 20’X30’ again
this year
 Teams with large tents may sign-up to begin
set-up and unloading beginning at 10 a.m.
1.
2.
3.
4.
5.
6.
All credit card donations must be made online.
Cash/checks may be turned in at Bank Night or the day of
Relay.
When turning in cash/checks, you must fill out an
accounting form and envelope. You must write your team
and participant name(s) & $$ amount on the form, which
should also match the amount on the envelope.
If several members of your team have money to turn in, one
accounting form can be used per team but the dollar
amount must be labeled clearly on each participant’s line
on the form in order to give the credit that’s due.
Coins are accepted; we prefer that they’re rolled, but
contained in a Ziploc bag is acceptable. The bag then
must be placed in your accounting envelope.
Triple check your money calculation! Any $$$ discrepancies
will be returned to the Team
Captain for a
recount.
 Come
during your assigned time
 Pay attention to the traffic guides
 Unload your car on the sidewalk/onto a cart
and move your car before taking your gear to
your campsite (No unattended cars in
unloading area)
 No vehicles of any type will be allowed to
drive on the field
 You may park your car anywhere but marked
spaces or in the unloading area
 Report
minor emergencies to the EMS/first aid
volunteers
 Call 911 for major emergencies (heat stroke,
heart attack, stroke) and then notify Relay
Committee Staff.
 Contact police onsite in case of unlawful
behavior.
 Come inside the school if the Relay
Committee announces field evacuation
 Know your contingency plan (will be
posted to www.restonrelay.org closer to
event date)
 Tonight’s
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the night! The order is…
Sponsors will choose first, in the order of the amount they are
donating/time they donated
Teams will choose next, in the order of most funds raised
In case of a tie, the team who registered first, chooses first
We will read through the names for each group—if you do not hear
your name listed in the correct group, let us know
 Site
maps are available to share with your team
members, family, and friends
 Make sure they know where/how to find you or refer
them to the registration area for assistance
SAVE THE DATE – BANK NIGHT
WEDNESDAY, MAY 6 AT 6PM
SLHS CAFETERIA