2016 Procurement
Planning Activities
Meeting for Deans, Directors, Unit Heads, Coordinators
Procurement Improvements and Reforms
1.
2.
3.
4.
Use of Coding (Account Code)
Addition of Budget Officer as signatory in the PPMP
Integrating Common Use Supplies Data to PPMP
Harmonized Content
What do you have the CD?
Use of Coding System (for PPMP preparation)
Budget Officer to REVIEW and SIGN the PPMP
Supporting Documents:
1.
MTDP or Operational Plan
(PAPs)
2. 3-Year Enrollment
3. Terms of Reference/Project
Proposals
4. GAA Documents
5. Memorandum of Agreement
6. Pictures of Sample Items
7. Soft copies of PowerPoint
Versions Procurement Docs
8. Site Development Plan
9. Building Perspective
10. Other Pertinent Documents
Budget Officer to REVIEW and SIGN the PPMP
Supporting Documents:
1.
MTDP or Operational Plan
(PAPs)
2. 3-Year Enrollment
3. Terms of Reference
4. GAA Documents
5. Memorandum of Agreement
6. Pictures of Sample
Products/items
7. Site Development Plan
8. Building Perspective
9. Soft copies of PowerPoint
Versions Procurement Docs
10. Other Pertinent Documents
Budget Officer to REVIEW and SIGN the PPMP
Supporting Documents:
1.
2.
3.
4.
5.
6.
IOB/Financial Docs
MTDP or Operational Plan
Terms of Reference
GAA Documents
Memorandum of Agreement
Pictures of Sample
Products/items
7. Site Development Plan
8. Building Perspective
9. Soft copies of PowerPoint
Versions Procurement Docs
10. Endorsement of PTA/PTC
11. Other Pertinent Documents
Budget Officer to REVIEW and SIGN the PPMP
Also Used and
Accomplished by the
Assigned Division
Secretary from the
Following Offices:
1.
2.
3.
4.
Office of the
Office of the
Office of the
Office of the
President
VPAA
VPFA
VPRE
Univ.
Hierarchy of PPMP and APP Preparations
APPROVAL of the HOPE
The BAC Endorses
Posting in the PSU & GPPB Website
Reproduction
Monitoring of Procurement
Updating (Supplemental)
Furnish Planning, Budget, Accounting, & Supply Office
BAC Secretariat Consolidates
Submission to the Director of Budget Officer
For review and Certification as to Availability of Funds
Consolidated by
Department Executive Secretary
(Office of the VP)
Micro
Planning
College 1
Micro
Planning
College 2
Micro
Planning
College 3
Academic Affairs Department
Consolidated by
Department Executive Secretary
(Office of the VP)
Micro
Planning
Office 1
Micro
Planning
Office 2
Micro
Planning
Office 3
Finance & Admin Department
Consolidated by
Department Executive Secretary
(Office of the VP)
Micro
Planning
Office 1
Micro
Planning
Office 2
Research & Extension Department
Consolidated by
Department Executive Secretary
(Office of the Board/Univ Sec)
Micro
Planning
Office 1
Micro
Planning
Office 2
Executive Department
APP CSE
Copy of the APP (Consolidated PPMPs)
Copy of the APP (Consolidated PPMPs)
Copy of the APP (Consolidated PPMPs)
Harmonized Content of Planning Documents
GPPB
DBM
Procurement Service (PS)
Annual
Procurement Plan
(APP)
Budget
PAPs
Medium Term
Development
Plan (MTDP)
Planning Office
BAC Office
Project Procurement
Management Plans
(PPMPs)
DOST – National Computer Center
CHED
Funding Agencies
Budget
PAPs
Information Systems
Strategic Plan (ISSP)
ICT Office
Operational
Plan (OPlan)
Medium Term ICT
Harmonization Initiative
(MITHI)
Annual Procurement Development Process &
Activities
Unit/College /
Division Level Micro
Planning
BAC Sec Publishes
the APP to the PSU
Website & GPPB
Website
Presentation,
Review, and
Approval of the
PPMP & APP
Budget Officer
Reviews and Issues
Budget Indicative
Ceiling
College/Units
Update the PPMP
based on the Budget
Ceiling
PPMP is submitted to
the Budget Office
for Review and/or
Endorsement
The HOPE Approves
the APP
BAC Reviews and
Recommends
Approval of the APP
to the HOPE
BAC Secretariat
Consolidates the
PPMPS to draft APP
Budget Office
forwards a copy of
the Reviewed PPMPs
to the BAC
Secretariat
Budget Indicative Ceiling Development
Process
Unit/Office Level Micro
Planning
•Project Proposal
•2016 Operational Plan
•Meeting of the following:
Planning Coordinator,
Research Coordinator,
Linkages Coordinator,
Production Coordinator,
Extension Coordinator,
Accred Coordinator, ICT
Coordinator, Chair, and
the Dean.
Key Officials Review the
Presentations of PAPs of
Units/Colleges
•Key Officials: VPs,
Budget & Finance
Director, Planning
Director, ICT
Director/Head, BAC Sec
•Presentation of the Head
of Units to Key Officials
•Complete Documentation
/ Supporting Documents
•Assessment of Projects
based on objective
criteria
•Project Proposals
•Procurement Documents
Key Officials agree on the
distribution of Budget based
on selected criteria
•Budget Officer drafts the
recommended Budget
Ceiling Agreed
•Indicative Budget Ceiling
is Agreed by Key Officials
•Indicative Budget Ceiling
is Approved by the HOPE
Indicative Budget Ceiling
Implementation
•Official Communication
is issued by the President
•Updating of the PPMPs of
Different Units
Downloadable Forms
• Downloadable Forms can be obtained from:
• www.psu.Palawan.edu.ph
• Point to “Administration”
• Click “Bids and Awards Committee”
• Click “Downloadable Forms”
• For further queries,
• Email us at:
psubacsec@psu.Palawan.edu.ph or vlimpiada@psu.Palawan.edu.ph
• Contact Us us: (048) 433-0448