Request for Tender for Impact Assessment of selected GRDC research and development investments RFT No. 2013.08.03 Tender Response Form Tender Full name of Tenderer: [Tenderer to insert details] Place for Lodgement: Tourism House Level 1, 40 Blackall Street Barton ACT 2600 GRDC Tender Response Form Information for Tenderers 1. Structure of this RFT This Request for Tender (RFT) is made up of the following Parts: A separate Request for Tender Document, which consists of: Part 1 – RFT Details Part 2 – Tendering Rules Part 3 – Defined terms in this RFT Part 4 – Statement of Requirements Part 5 – Evaluation and Response Requirements Part 6 – Draft Contract (this) Tender Response Form, which consists of: Part 1 – Tenderer’s Details Part 2 – Response to Statement of Requirements Part 3 – Tendered Pricing Part 4 – Contract Compliance Statement Part 5 – Tenderer’s Deed Poll Before preparing a tender, Tenderers should make sure they have read and understood all Parts of the RFT documentation. 2. Instructions 2.1. Form of response Tenderers should ensure that their tenders are substantially in the form of this Response Form. Tenderers should fully address all requirements set out in this RFT in preparing their tender. Tenderers may delete the ‘instructions’ from this document upon completion. Tenderers may attach additional details, tables etc. as an appendix, as appropriate or necessary. 2.2. Completing this response Tenderers should complete all information requested in this Response Form. Tenderers should type the information requested in each item in the space provided and generally notated ‘[insert details]’ or similar. Tenderers should ensure that enough detail is provided for the purposes of the evaluation. Information should be presented clearly and succinctly. Responses will be evaluated in accordance with Parts 2 and 5 of this RFT, including the Evaluation Criteria set out in Part 5. The inclusion of general marketing or other information that does not address the Evaluation Criteria is discouraged. 2.3. Mandatory Requirements Tenderers must satisfy all the Conditions for Participation (if any) and tenders must meet all Minimum Content and Format Requirements specified in Part 5 of this RFT. GRDC Request for Tender – Tender Response Form RFT No. 2013.08.03 Page | 2 Tenderer: [insert Tenderer name] Tenderer’s Details Part 1 3. Tenderer’s Details Tenderers should provide company, firm and/or business names as appropriate. Include ABN, ACN, ARBN or other registration numbers wherever applicable: Table: Tenderer Details Tenderer’s legal name [insert name] Trading or business name/s (if different to above) [insert details] ABN [insert details] ACN / ARBN / other [insert details] Type of entity (e.g. company, incorporated association, natural person) [insert details] Registered office / principal place of business [insert details] Tenderer’s nominated contact officer (include full name, position, phone, and email) If a company, names and ABN/ACN (if applicable) of: [insert details] individual shareholders holding 20 per cent or more of any issued share capital any related companies (within the meaning of section 50 of the Corporations Act 2001) If a trustee, provide details of the relevant trust including a copy of the relevant trust deed (including any variations to that deed) [insert details] If a partnership, provide details of the relevant partnership including a copy of the relevant partnership agreement [insert details] GRDC Request for Tender – Tender Response Form RFT No. 2013.08.03 Page | 3 Tenderer: [insert Tenderer name] Table: Tenderer Details If other entity, provide details [insert details] Subcontractor Details (if applicable) 4. Tenderers should provide details of any proposed subcontracting arrangements. Table: Subcontractor Details Provide details of subcontractor(s) proposed to deliver part of the requirements including legal name, part of the requirements proposed to be delivered and details of arrangements between Tenderer and subcontractor. [insert details] Conditions for Participation 5. The Tenderer confirms that it meets the following Conditions for Participation: Table: Conditions for Participation 1 The Tenderer must not be named as not complying with the Equal Opportunity for Women in the Workplace Act 1999. [Complies/Does not comply] Minimum Content and Format Requirements 6. The Tenderer confirms that its tender meets the following Minimum Content and Format Requirements: Table: Minimum Content and Format Requirements 1 This tender is written in English and measurements expressed in Australian legal units of measurement. [Yes/No] 2 This tender includes the Tenderer’s Details substantially in accordance with Part 1 of the Tender Response Form. [Yes/No] 3 This tender describes the methods the Tenderer intends to use to address each of the core issues identified in section 10.1 of Part 4 of the RFT, both qualitative and quantitative, and the level of detail at which they propose to address those issues. [Yes/No] 4 This tender includes pricing information substantially in accordance with Part 3 of the Tender Response Form. [Yes/No] 5 This tender includes a Contract Compliance Statement substantially in accordance with Part 4 of this Tender Response Form. [Yes/No] GRDC Request for Tender – Tender Response Form RFT No. 2013.08.03 Page | 4 Tenderer: [insert Tenderer name] Table: Minimum Content and Format Requirements 6 7. This tender includes a signed Tenderer’s Deed Poll substantially in the form at Part 5 of this Tender Response Form. [Yes/No] Conflict of Interest Tenderers should provide a statement regarding any issues that it reasonably considers may give rise to a Conflict of Interest in the provision of the required Services (see definition of ‘Conflict of Interest’ in Part 3 of this RFT). Any actions or arrangements that the Tenderer proposes to undertake in response to these issues should also be detailed in this part. Please note that clarification may be sought by the GRDC at any time as part of this RFT process. Table: Conflicts of Interest [insert details of Conflicts of Interest] 8. [insert details of proposed response or mitigations] Insurance Tenderers should provide details of insurance cover held and/or proposed in respect of the provision of the Services. Such details should include, but need not be limited to: (a) types of insurance coverage held; (b) details of any blanket policy held; (c) amount of cover provided in policy; (d) exclusions; and (e) Certificates of Currency for each policy The Draft Contract describes the GRDC's expectations in regard to the type and amount of insurance cover for the proposed Services. Table: Insurance Details Insurance type Policy number Extent of cover: per claim Extent of cover: in the aggregate Expiry date Professional indemnity Public liability Workers Compensation GRDC Request for Tender – Tender Response Form RFT No. 2013.08.03 Page | 5 Tenderer: [insert Tenderer name] Part 2 9. Response to Statement of Requirements Evaluation Criteria Tenderers should complete the following information on their capacity to deliver the required Services in response to the following Technical Criteria. Table: Evaluation Criteria 1. Demonstrated track-record of the Tenderer to provide similar Services in accordance with the Statement of Requirement or equivalent within the required timeframe and to an agreed budget. [insert details] 2. Demonstrated qualifications, experience and expertise / skills of the project leader – particularly in conducting impact assessments of research and development projects; and the provision of written evidence-based findings and recommendations. [insert details] 3. Demonstrated skills and qualifications all proposed personnel and subcontractors – particularly in conducting impact assessments of research and development projects. [insert details] 4. Demonstrated familiarity with the methodology outlined in the Council of Rural Research and Development Corporations (CRRDC) Guidelines for Evaluation of Research and Development (Draft 2012). [insert details] 5. Demonstrated capacity and resources of the Tenderer to successfully manage the project and provide the Services in accordance with the Statement of Requirements within the required timeframe and to the specified budget. [insert details] 6. Clearly described methods that the Tenderer proposes to use to address each of the core issues identified in section 10.1 of Part 4 of this RFT. [insert details] 7. Clearly mapped project plan showing the stages and tasks proposed by the Tenderer and the proposed timing and dates of each, in the form of a Gantt chart or equivalent. [insert details] GRDC Request for Tender – Tender Response Form RFT No. 2013.08.03 Page | 6 Tenderer: [insert Tenderer name] 10. References The Tenderer must provide details of the last three agreements entered into and completed by them for the provision of goods or services comparable to those set out in this Request for Tender with the details shown below. Table: References Agreement 1 a) Name of contracting organisation [insert details] b) Telephone number c) Contact person name d) Goods or services provided e) Completion date of agreement Agreement 2 a) Name of contracting organisation [insert details] b) Telephone number c) Contact person name d) Goods or services provided e) Completion date of agreement Agreement 3 a) Name of contracting organisation [insert details] b) Telephone number c) Contact person name d) Goods or services provided e) Completion date of agreement GRDC Request for Tender – Tender Response Form RFT No. 2013.08.03 Page | 7 Tenderer: [insert Tenderer name] Part 3 Tendered Pricing Tenderers are to provide a total fixed Fee for provision of all work related to the Services contemplated by this Request for Tender, including work by any subcontractors or other expenses that may be incurred by the contractor in performing the Services. Table: Total Fee Total Fixed Fee for delivery of the Services (GST exclusive) $[insert details] Total Fixed Fee for delivery of the Services (GST inclusive) $[insert details] Tenderers are to provide an itemised costing or breakdown of the total Fee (above) indicating the amount of time (number of days) that each of the personnel, subcontractors or suppliers is expected to devote to the project. Tenderers may adapt the following table as necessary to capture this information. Table: Total Fee breakdown [insert item/s e.g. details of personnel and no of days dedicated to project] $[insert details] [insert item/s] $[insert details] GRDC Request for Tender – Tender Response Form RFT No. 2013.08.03 Page | 8 Tenderer: [insert Tenderer name] Part 4 Contract Compliance Statement Compliance Statement 11. Tenderers should state their compliance or otherwise with the Draft Contract for this RFT. Tenderers should refer to the Draft Contract at Part 6 of the RFT. The table format below should be used in completing this Compliance Statement: Table: Contract Compliance Statement Clause / Nature of Compliance Schedule / Attachment Explanation of partial or noncompliance with proposed alternate wording Instructions for completing the Contract Compliance Statement 12. Tenderers should note that the extent of non-compliance will be a factor in the evaluation process. Any additional cost or risk that compliance with those variations or additions will impose on the GRDC may be taken into consideration in evaluation. In completing this Compliance Statement, the items should be in the order in which the clauses appear in the Draft Contract and refer to the relevant clause number, Schedule or Attachment. Compliance responses should be limited to the following expressions: "Compliant" - which means: (i) in the case of a clause which is of an informative nature only, the clause has been read and understood; (ii) in the case of a clause which imposes a contractual condition, that the condition is agreed; and (iii) in the case of a clause which directs that an action be taken, that this has occurred/will occur. "Partially Compliant" - which means in the case of a clause which imposes a contractual condition, that the Tenderer can meet the condition subject to certain qualifications. "Not Compliant" - which means: (i) in the case of a clause which imposes a contractual condition, that the Tenderer does not agree with that condition; and (ii) in the case of a clause which directs that an action be taken, that this has not occurred/will not occur. Where a Tenderer states that it is partially compliant or not compliant with a clause, the extent of non-compliance should be stated in full in the Compliance Statement. In this case, the Tenderer should: GRDC Request for Tender – Tender Response Form RFT No. 2013.08.03 Page | 9 Tenderer: [insert Tenderer name] provide specific reasons for non-compliance with the clause; and provide a specific proposal for alternative wording for the clause. Non-committal terms such as “Noted” or a failure to respond may be deemed as a response of “Not Compliant”. When completing the Compliance Statement, the Tenderer may group clauses where the response is the same for each of those clauses. For example “Clauses 2.1 to 2.6 – Compliant”. GRDC Request for Tender – Tender Response Form RFT No. 2013.08.03 Page | 10 Tenderer: [insert Tenderer name] Tenderer’s Deed Poll Part 5 Name of Tenderer: [insert full name] ABN / ACN: [insert ABN & ACN(if applicable)] (“Tenderer”) Offer to provide Services 1. The Tenderer offers to provide the Services described in the Request for Tender No. [INSERT NO] (“RFT”) issued by the GRDC (“GRDC”), for the fees and charges tendered in its tender and subject to the terms and conditions of the RFT. 2. The Tenderer acknowledges that: (a) it has the requisite skill, knowledge, experience and capacity to offer the Services as described in its tender and there is no restriction under any relevant law to prevent it from making such an offer; (b) it has sufficient financial and material resources to deliver the Services, including in respect of any guarantees or warranties related to the delivery of those Services; (c) there are no current or impending legal action (either formal proceedings or notification of legal action) which the Tenderer is aware that could impact on the financial viability of the Tenderer or the delivery of the Services; and (d) it complies with all Conditions for Participation set out in this RFT. Conflict of Interest 3. At the time of submitting its tender, the Tenderer has made reasonable enquiries and is not aware of any Conflict of Interest, other than those disclosed in its tender (in section 7 of this Response Form), that exists or may arise in the provision of the Services should the Tenderer be successful as a result of this RFT process. Offer Period 4. The Tenderer’s offer, as comprised in its tender, remains open for the Offer Period. 5. The Tenderer will notify the GRDC of relevant details if there is any ‘material change’ in the Tenderer or the tender after lodgement of this tender, as required under this RFT. Compilation of tender 6. The Tenderer’s tender has been compiled without the improper assistance of employees or former employees of the GRDC and without the use of illegally obtained information. GRDC Request for Tender – Tender Response Form RFT No. 2013.08.03 Page | 11 Tenderer: [insert Tenderer name] 7. Neither the Tenderer, nor any of its officers, employees, agents, subcontractors and/or proposed consortium members (if any), has attempted to, or will attempt to, improperly influence an officer of the GRDC in connection with the preparation or assessment of this tender. False or misleading statements 8. The Tenderer is aware that giving false or misleading information is a serious offence, pursuant to section 137.1 of the Criminal Code Act 1995 (Cth). This Deed Poll is provided for the benefit of the Grains Research and Development Corporation in accordance with the laws of the Australian Capital Territory. SIGNED, SEALED AND DELIVERED AS A DEED POLL for the benefit of the Grains Research and Development Corporation. Signature of authorised officer of the Tenderer*: Full name of authorised officer of the Tenderer: Signature of Witness: Full name of Witness: Date: *By signing, the authorised officer warrants that they are legally authorised to sign this document on behalf of the Tenderer described in this Deed Poll. GRDC Request for Tender – Tender Response Form RFT No. 2013.08.03 Page | 12