INTERNATIONAL MATERIAL
DATA SYSTEM - IMDS
Contents
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IMDS Overview
Registration
Data Usage
Client System Requirements
IMDS Data Structure
Example Of Data Structures
Workflow Process
Input / Submission Process
Example of IMDS Breakdown
TMC Request To Suppliers By E-mail
Caution
Receive Progress Report From TMC
IMDS Overview
What Is IMDS?

International Material Data Base
In future every suppliers...

May be responsible for the product for its entire life because of the national and
international environmental legislation
Will have to provide information about the material used in the product in order to
1.
2.
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Deconstruct the commonly used materials
Provide input for scientific analysis of the compositions
Classifying levels of danger related to the material
Necessity of detailed knowledge about the composition of the materials used
– IMDS
Standardized process for every Car Manufacturers and the supplier
Registration
Data Usage
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SOC contain status confirmation (EU ELV Directive)
Material Marking confirmation (EU ELV Directive)
Material weight is used to calculate Recyclability /
Recoverability Rate (EU ELV Directive)
Material weight is used to calculate how much of the vehicle
material would be be wasted (Japan Recycling Law)
Material weight is used to evaluate how much energy would
be used from the vehicle birth until vehicle scrap (Toyota Life
Cycle Assessment)
Client System Requirements

Window PC
 Internet Access
 Web Browser
Internet Explorer 5.5
Netscape 7.1
<PC Specification>
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CPU :
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Intel Pentium II 350Mhz
Memory : 128MB
IMDS Data Structure
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Component
is a complete assembly or a component that builds up a
complete part.A Component must have at least one material

Sub-Component
A component on a lower level is usually called a subcomponent.When used it must have at least one material
associated to it . The sub-component must be descriptive. The
total weight of the material under sub-component must equal the
total sub-component weight.A semi component is described by
the same symbol as a component

Semi Component
A semi-component is not the same thing as a sub-component
within a part.It is a semi-finished product e.g steel , coil , which
will go through further process steps(cutting , stamping ) to
make it a finished component. There must be at least one
material attached to a semi-component.
IMDS Data Structure (cont)

Material
A material consist of basic substances or other materials
only.The material name should always define the material and
not be generic.Material name should be chosen form existing
standards .Materials consist of at least one basic substance or a
mixture of basic substances.The materials should add up to a
100% disclosure.

Basic Substances
A basic substance should always be attached to a material.It is
not allowed to attach a basic substance to a component or semicomponent.
Example of Data Structure
ECU Assy
Assy
steel
Bolt
Iron
Lead
Sub-Assy
PA6
Carbon
Black
PA6
Misc
Cover Sub-Assy
Bracket
Sheet
Metal
Misc
Sub-Assy
Joint SUBASSY
Component
Material
Basic Substance
Bolt
Pipe
Cover
Steel
Iron
Steel
Iron
Steel
Chrome
Antimony
Iron
Zinc
Chromate
film blue
Oxygen
Misc
Workflow Process
 Log
On
 Create MDS
 Send MDS
 Accept / Reject
 Status Check
Input & Submission Process
Log On
Create MDS
1
2
Log On
. Log on
3
4
Material Entry
Sub-assy Data Entry
. Create Module
. Create Material
. Add Substance Data
. Internally Release
. Create Module
. Create Component
. Add Material Data
. Recyclate Information
. Application
. Part Marking
. Internally Released
. Internally Release
. Create MDS
. Add Sub-Assy
Send MDS
5
6
Supplier Data
. Supplier Data
Recipient Data
. Select Recipient
. Company Data
7
Send Data
. Send
Status Check
Accept / Reject
8
9
RECEIVE MDS
ACCEPT /
REJECT MDS
10
SENT
. Status Check
. WORKFLOW OF TMC
Assy Data Entry
Example Of IMDS Breakdown
TMC Request to Supplier by
E-Mail
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
Request E-Mail sent to Supplier from TMC directly
Part List (as below) attached by a delivery part to only
IMDS Contact Person
* Notification E-Mail only to Daily Contact Person
CC sent to PIC in Toyota Group Local Company
Supplier CodeCompany Name
Due Date
9608ABCD ABC Company
03-04-2006
Suppliers must input data by a
delivery part as requested
Sequential No.Delivery PartDelivery PartDelivery
Name PartEnginerring
Mass Part
No. Structure
ComponentComponent
No.
Component
Name Quantity
Mass
Comment
1 T12345-67890
SUPPORT
1720 272WF17336
1 T12345-67890
SUPPORT ASSY, CLU
1
2 T12345-67890
SUPPORT
1720 272WF17336
2 T31832-38398
TURN OVE
50
1 TOYOTA Supplied Part
3 T12345-67890
SUPPORT
1720 272WF17336
3 T23857-38399
HOLDER< CLUTCH PEDAL 1
4 T12345-67890
SUPPORT
1720 272WF17336
3 T65783-38400
SPRING, PEDAL W/H
1
5 T12345-67890
SUPPORT
1720 272WF17336
3 T28536-38401
HOOK, PEDAL SPRING
1
6 T12345-67890
SUPPORT
1720 272WF17336
4 T93756-38401
SPRING,TENSION
1 TOYOTA Supplied Part
7 T12345-67890
SUPPORT
1720 272WF17336
3 T13856-38403
HOOK, PEDAL SPRING
1
CAUTION
Supplier must be careful with the following things on TOYOTA Data

Supplier Code
–
Collection,
Supplier must use their S/C written in Request E-mail or Parts List
attached to it.

Different or Forgetting Minor
– PEIS can’t accept Data which has mistake with
Minor Code from requested P/N.

Due Date
– This is not the due date to submit, to complete data including “ERROR
CHECK”

Requested Data Submission
– We need only Data we requested. We don’t need
data not requested.

Same P/N with Different ID –

Copy and New Version Function -
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Material or Semi- Component Send - PEIS can’t recognize if suppliers send just
While being under error checking, supplier send the
same data with different IMDS ID again because they found some error by themselves.
PEIS can’t accept due to the double count for payment to EDS. We also see some
suppliers re-submit the same part even though it was accepted before. PEIS can’t accept
this case too.
When trying to correct errors, please do not
use “Copy and Copy” function. “Copy and New Version” is the correct way to update IMDS
Data.
“Material” or Semi-Component” Data without adding them under the component (TopLevel as Requested).
Receive The Progress Sheet
From TMC

TMC send the Progress Sheet
Vehicle Type
Regio
123W-A
n
S/C
Total Number
Total Not Registered
P/N
Status
2000
1000
Requested
Not Received
Due
D/L
500
Date
Error Returned
Received
100
In Progress
Different
200
Minor
Error
Content
Not Requested
Error
10
Return
Remarks
code
9658
1234
1111111111
Not
Requested
9658
1234
2222222222
In Progress
08-182005
11-31-
0920-
09-21200
P
9658
1234
3333333333
Error
08-182005
11-31-
0920-
09-21200
P
9658
1234
4444444444
Completed
08-182005
11-31-
0922-
09-24200
9658
5678
5555555555-B
9658
5678
6666666666
In Progress
08-182005
11-31-
09-26
09-27200
9568
5678
7777777777
Error
08-182005
11-31-
09-26
09-27200
9658
9012
8888888888
Error
08-182005
11-31-
10-01
10-03
08-182005
09-23-
09-25-2005
Different
Minor (A)
M
Detail of theS item on
the next
10-07W
10-18-
Receive The Progress Sheet
from TMC (cont)
1.
2.
Region Code & Supplier Code are mixed to the 8 digits
code, so called “Supplier Code” on this work.
Requested Date – The date requested for the first time for
the Part
3.
D/L – Downloaded Date (Normally the next day of Suppliers
input)
4.
5.
Received Date – Error Checked Date
Different Minor – Received Date of Different Minor Code
from Requested P/N
6.
Error Contents –
P = Normal Error, M = Material Error, S = SOC Error, W = SMS
Weight Error