How to Do Business with Texas State University Historically Underutilize Business (HUB) Outreach Program A member of The Texas State University System “ Give a man a fish, you feed him for the day; teach him how to fish, you feed him for a lifetime”. -Lao Tzu Texas State University HUB Outreach Program Texas State University is committed to the highest ethical standards in providing equal opportunities to all minority and women-owned businesses. The university is determined to increase HUB participation in the procurement of all goods and services, including construction. Things to know…. Any government entity that spend $10 million a fiscal year is required to have a HUB Program within their organization. Currently there are 180+ government entities and you will need to know their processes in doing business with them. Report HUB Expenditures on a semi-annual and annual basis to the state. http://www.window.state.tx.us/procurement/prog/hub/hub-reporting/hubreport-FY12/ Texas State University HUB Outreach Program Texas State University HUB Expenditures for FY 2012 and FY 2013 (1st 6 months) Fiscal Years $ Spent with HUBs % Spent with HUBs Total $ Spent (FY2012) $30,516,199.06 15.65% $ 194,964,168.79 (1st 6months FY2013) $17,264,662.22 20.28% $85,144,967.51 What You Need To Know………. How Texas State Purchases Goods and Services How to Prepare To Do Business With Texas State University How to Market to Texas State University Minority Certifications Accepted and Recognized at Texas State University Upcoming Training and Procurement Opportunities How Texas State University Purchases Goods and Services Procard/Small Dollar Purchases - $5,000 and less • Department buyers make non-restricted purchases directly from vendor. Informal - $5,000.01 to $25,000 • Certified purchasing buyers request three quotes. 2 quotes from HUBs. Formal - $25,000.01 and Up • Formal bidding is posted on the State’s Electronic State Business Daily (ESBD). Notices are sent to minority-owned businesses and woman-owned businesses, if possible. • Bids over $100,000 require HUB Subcontracting Plans (HSP). Group Co-operatives • These are purchasing forums that supersede the threshold. We use several including TXMAS, BuyBoard, TCPN, Choice Facilities, US Communities, etc. How to Prepare To Do Business With Texas State University Research Texas State University to see if your goods and services are currently being procured. Here is a helpful webpage: http://www.window.state.tx.us/procurement/hub/hub_report/fy2/obj.html Texas State University purchasing is De-Centralized; each department buys on their own.- This is very important information to know. Make sure you are familiar with the Prompt Payment Act. • 30 days after goods and services are received and all required paperwork has been submitted; you will be paid http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2251.htm Make sure to have marketing plan/ business profile of your business. Make sure to have an active website. Make sure to have a professional email address. Make sure to have business cards. How to Prepare To Do Business With Texas State Make sure to continue attending business development training to keep up with new business trends. Make sure to BOOKMARK the Statewide HUB Program Webpage http://www.window.state.tx.us/procurement/prog/hub/ Make sure to attend HUB Expos that are held across the State of Texas. https://portal.cpa.state.tx.us/hub/eof/ Make sure to check the ESBD for currently procurement opportunities. http://esbd.cpa.state.tx.us/ Make sure to contact the HUB Coordinator of the government entity you are interested in doing business with to help and guide you thru their process. http://esbd.cpa.state.tx.us/agaddress/addresslist.cfm Procurement and HUB Program Acronyms 8A Certification CMBL DBA DIR EOF ESBD FEIN FY GFE HSP HUB HUB Zone IFB MPP NIGP PAR P-Card PO RFO RFP TAC TGC TINS TPASS TXMAS Federal certification for minority and woman businesses Centralized Master Bidders List Doing Business As – (assumed business name) Department of Information Resources (IT Services and Equipment) Economic Opportunity Forum Electronic State Business Daily Federal Identification Number –provided by IRS Fiscal Year Good Faith Effort HUB Subcontracting Plan Historically Underutilized Business Federal certification for businesses located in a economically disadvantage zip code Invitation for Bid Mentor Protégé Program National Institute of Governmental Purchasers – CPA adopted the NIGP class codes Subcontracting participation form –Progress Assessment Report Procurement Card, Credit Card, Purchasing Card Purchase Order Request for Offer (solicitation document for computer products or services) Request for Proposal (solicitation documents) Texas Administrative Code (Rule) Texas Government Code (Statute, Law) Texas Identification Number – provided by the Comptroller to do business in Texas (previously called Vendor Id –VID) Texas Purchasing and Support Services Texas Multiple Award Schedule Marketing Your Business with Texas State University- San Marcos Please provide an e-mail that contains the following: (and please bullet point, this makes it easier for the Buyer to read). Indicate your HUB status. Indicate years in business. Indicate your product or services you provide. Indicate your references (government agencies, universities, etc…) Indicate any state contracts (TXMAS or DIR) Please do not send large attachments….. And email this information to HUB@txstate.edu Minority Certifications Accepted and Recognized Texas State only accepts and recognizes State of Texas HUB Certification. If interested in getting HUB Certified go to: http://www.window.state.tx.us/procurement/prog/hub/ Upcoming Training and Procurement Opportunities Training Opportunities: Dates TBD- “How to Respond to a Procurement Solicitation” Upcoming Procurement Opportunities: • • • • • • • • • • • • • Elevator Inspection Roofing Maintenance & Repair Fume Hoods Maintenance & Repair Medium Voltage Electrical Services Electrical Testing Services Environmental Analysis Fire Extinguisher Inspections PMs & Repairs for Material Handling Equipment HVAC/Mechanical/Plumbing A/E for Labs Renovations P3 Consultant Environmental Consultants Interior Design QUESTIONS ? Yolanda Strey, HUB Specialist 512.245.2523 ys12@txstate.edu