1
THE SENIOR PROJECT MANUAL
FOR THE CLASS OF 2014
SHAKER HEIGHTS HIGH SCHOOL
The following are the Faculty Advisor
pairings for 2013/2014
Adamson – Hofstetter assigned to Mr. Schmidt, Room 277
Holloway – Porter assigned to Ms. DeMauro, Room 7
Preston – Zigmund assigned to Mrs. Dora, Room 277
This manual may be found in its entirety at
www.shaker.org/SeniorProject HomePage.aspx
Pages 23 - 29 comprise what is referred to as
the Sponsor Information Packet. Be sure to
give a copy to your Sponsor. It contains all of
the forms that your Sponsor needs to complete,
a copy of the Sponsor Agreement, and an
Introduction Letter from your advisors.
2
This guidebook is written to assist the students, sponsors, and faculty advisors from the
application process through the completion of the Senior Project. Each form needed to apply for
Senior Project is included, as well as an explanation of how to complete each form and its due
date. To find this manual in its entirety, go to:
http://www.shaker.org/SeniorProjectHomePage.aspx
Please note: When the more informal “you” is found in the text, the instructions are generally
intended for the student.
The Senior Project Team wishes to acknowledge the contribution of class of 2002 members Lauren
Gibbons and Kelly Murphy. Their hard work, organization, and vision changed presentation day
from a closed, small group format to a community showcase. The program will be forever grateful
for their lasting work. The team also wishes to thank:
Class of 2003 members Katherine Ekeberg and Sarah Ludgin
Class of 2004 members Serena Hendricks, Dominique Sherrill, and Denise Mack
Class of 2005 members Robyn Arsham, Noelle Howe, and Becky Siegel
Class of 2006 members Meghan Davis, Luisana Rojas-Rodriguez, and Megan Sauerland
Class of 2007 members Sarah Brandon, Katherine O’Bryon, and Lisa Simon
Class of 2008 members Katherine Foster, Lena Newman, and Viveca Tress
Class of 2009 members Diana Hall, Daniel Linehan, and Edward Ortiz
Class of 2010 members Marisa Vavruska, Garfield White, Gabe White, and Shayla Whiley
Class of 2011 members Brittanie Calhoun, Kathryn Goodman, and Danielle Hassel
Class of 2012 members Jerri Lugo and Taylor Upshaw
Class of 2013 members Kaela Rucker, Mara Schoch, and Waverley Simmons
In addition to the assistance of these former students, the following faculty members have
been an invaluable resource to the current project advisors. We wish to thank Tom Patrick, Joel
Rathbone, Walt Slovikovski, Amanda Rabatin, Andrea Bradd, Kathleen Fleming, Julia Johnson
and Valerie Doersen. In 2009, several members of the PTO were instrumental in coordinating the
“Tier II” program. We wish to thank Jenny Kidd and Cynthia Green for their efforts in
establishing this new aspect of Senior Project. The Sponsor Database has been maintained
diligently by Judy Malone and without her efforts, we would not be where we are today.
Thank you all very much.
3
Introduction to Senior Project
Senior Project was developed in the 1980’s as an opportunity for a small part of the senior class
to develop their creative skills and/or their understanding of specific careers before graduating
from Shaker Heights High School. The internship period takes place during the last four weeks
of classes in the second semester of the senior year. Since its inception, the Senior Project
experience has grown tremendously. More than half of the students in each senior class in the
1990’s took part in Senior Project. The Senior Project is designed to encourage Shaker students
to examine the world outside of the High School, so that students are better prepared for life after
commencement.
To begin a Senior Project, a student will be assigned a Senior Project Advisor. The Advisor will
help the student throughout the preparation for Senior Project. In June, the Senior Project advisor
will coordinate the evaluation of the student's presentation as the culmination of senior project.
All student forms must receive the faculty advisor’s approval. The Advisors for this year are Ms.
DeMauro, Ms. Dora, and Mr. Schmidt. Your forms must be submitted to your advisor in person
on the date they are due.
PLEASE NOTE: If you are involved in an approved group
project, each group member must still submit his or her own
forms to his or her own advisor.
Currently, all students who, beginning the second semester:








Have passed their OGT tests,
Are enrolled in a minimum of 5 classes for the duration of the semester
Have no unexcused absences as of checkout day
Have no more than 7 excused absences in a single class
Are earning a Pass in any Pass/fail class
Have no suspensions
Have no outstanding fees, fines or school equipment
Are not receiving a D or an F in any class required for graduation
are eligible to apply for the Senior Project. These experiences could include shadowing a
professional, creating a performance or piece of work, doing research in a specific field, or
assisting a social service agency. Students who have difficulty narrowing their project’s scope or
who are having difficulty creating a project may submit a list of fields of interest instead of a
Senior Project application. The student’s advisor will help the student find a placement from a
list of community organizations, businesses, and hospitals that have volunteered to take students
and provide Senior Project experiences for them.
4
Senior Project Advisors (DeMauro, Dora, and Schmidt)
This manual was introduced in October so that each eligible student could plan ahead and work
at his or her own pace to meet the deadlines for Senior Project.
The Senior Project advisor is a key player in the Senior Project Program. Through the guidance,
insight and constructive criticism of the advisor, the student can build a strong Senior Project.
The student should set up appointments to meet with the Senior Project advisor well in advance
of deadlines. The student should not rely on last minute sessions. Just as students are busy with
a number of commitments during the Senior Year, so are Senior Project advisors busy with
classroom work, other students, and after school meetings.
Tips for a Successful Senior Project



Pass all Ohio Graduation Tests
Be present in all of your second semester courses all of the time!
Keep all of your grades at a “C” and higher
For School Projects
 Get the building principal’s approval for any work you will do in that building
For Photo Projects
 Student should arrange for developing off site
For Mural Projects
 Obtain approval from the Mural Committee by following the procedure listed on p. 17.
 Complete all school purchase order forms before May with approval from your sponsor.
Out of town Projects
 Daily contact by phone, in person, or by e-mail with your sponsor and faculty advisor is
required. This contact must include your planned schedule for that day.
Creative Projects
 These include rebuilding, making, creating, designing, researching and investigating.
 In your application, clearly explain the role of the sponsor. Plan to meet with your sponsor
at least two times a week during the project.
Vocational Projects
 These include spending time learning (by observation and study) about a selected profession
(nursing, law, teaching, etc.)
 In your application, include
A project outline approved by your sponsor and faculty advisor. The outline discusses goals
and outcomes of the project, and is the basis for the journal and final presentation.
5
Tips for a Successful Senior Project
High Risk Projects

These projects have a high likelihood of NOT being approved.
 creative writing
 project without on-site sponsor
 project completed out of town
 project with an employer of high school students
 small business projects
 project attempted at the site of student’s employment
 projects attempted at student’s or friend’s house
 sports instructional video
 projects at the following locations or involving the following vocations:
 Athletic/fitness centers
 Baby-sitting
 House repair
 Garden/lawn work
DON’T





Exceed 7 excused absences in any course
Have any unexcused absences in any class, i.e. no cuts
Let any grade drop below a “C”
Get a sponsor who is a relative of any kind
Receive any PAY for project. You might be approved to work at your place of employment,
but you will NOT be “on the clock” during Project hours. Any project that would take occur
at your place of employment must increase the scope of your current job and/or involve job
shadowing another employee, such as a manager or supervisor, who has responsibilities that
are above and beyond the student’s job description. In this way the student can grow and
benefit by learning about other aspects of the business that they are involved in.
IF YOU ARE ENROLLED IN A VOCATIONAL PROGRAM
THROUGH CLEVELAND HEIGHTS HIGH SCHOOL AND
YOU WOULD LIKE TO PARTICIPATE IN SENIOR
PROJECT, PLEASE SEE PAGES 16 AND 17 FOR
INFORMATION ABOUT COMPLETING A SENIOR
PROJECT INVOLVING YOUR VOCATIONAL PROGRAM.
6
A Note Regarding the Advisor-Student Partnership
The Senior Project goal over many years has been to help students produce quality projects.
Constructive criticism and helpful suggestions from the committee will enable students to pursue
creative Senior Projects that will provide meaningful growth experiences.
Your advisors will make every attempt to help you salvage quality projects. With some
tinkering, most projects move forward to the next step. There are projects that may be rejected.
When a project proposal is rejected, direction will be given on how the student can continue to
remain active in the program while developing a new project. For this reason, it is critical that
you stay in contact with your advisor throughout the early stages of your project. Be sure to not
only hand in forms on time, but meet with your advisor to ensure that your project has been
accepted.
All projects are reviewed by the three advisors working together. Reviewing Senior Projects as a
group maintains the strength and integrity of the Senior Project program. Students must meet
deadlines for all of their material, so that the advisors can give students a reasonable amount of
time to revise. The failure of a student to submit timely work to his or her advisor may result in
the student’s disqualification from Senior Project.
7
Timeline for Senior Project 2013 – 2014
September 26 – Senior Advisory Meeting: Introduction to Senior Project Program
November 6 – Senior Project Interest form is due to faculty advisors. Forms will be collected in
the Senior Lounge during 10th period or after school from 3:00 until 4:00. Student should keep
his/her own copy of each form.
November 20 – Students must meet with their advisors in the senior lounge during 10th period
or after school from 3:00 until 4:00. Students will find out if their project was approved or if it
needs revision and to get contact information of potential advisors, where requested. EVERY
STUDENT MUST MEET WITH HIS OR HER ADVISOR IN PERSON AT THIS TIME!
December 11 – Project Description is due today. Forms will be collected in the Senior Lounge
during 10th period or after school from 3:00 until 4:00. Student must keep his/her own copy of
each form.
February 5 – Parental Agreement and Sponsor Agreement forms are due today. Forms will be
collected in the Senior Lounge during 10th period or after school from 3:00 until 4:00. Student
must keep his/her own copy of each form.
March 5 – Project Overview due today. Forms will be collected in the Senior Lounge during
10th period or after school from 3:00 until 4:00. Student must keep his/her own copy of the
Project Overview.
April 9 – Project Calendar with all signatures due today. Forms will be collected in the Senior
Lounge during 10th period or after school from 3:00 until 4:00.
May 5 – Students may pick up checkout and grade validation forms from the Senior Lounge.
May 9 – Students must check out for Senior Project today. Grade Validation and Senior Project
Check Out forms are due today. Remember, you must check out in person between 8:30 AM
and 12 PM.
May 12 – June 5 – Senior Project Month – Students will work on their projects for an average
of 6 hours a day, Monday through Friday, maintaining a careful log of their hours and a journal
highlighting observations and accomplishments in their Senior Project.
May 23 – All students meet with their Faculty Advisor at the high school and return, in person,
the Senior Project Progress Report filled out by their sponsor as well as a hard copy of their
Journal in progress and a signed copy of the Log of Hours completed so far for your advisor to
look over. Advisors will be available from 8:30 AM until 12:30 PM in the Senior Lounge and
after school from 3 PM until 4 PM.
June 5 – Students report at 4:30 to set up their Senior Project Presentation. Your Journal, Log of
Hours, and a signed Sponsor Evaluation Form are due at this time. Senior Project Showcase will
take place from 5:30 pm to 7:00 pm in the North Gym. Students are expected to dress
appropriately for this event – no shorts, jeans, t-shirts, or hats!
8
Month-by-Month Helpful Hints for Students
October:
o Read the Senior Project Manual
o Brainstorm potential Senior Projects with friends, family, and/or your advisor
o Make contacts with potential sponsors
Not sure what to do for your Senior Project?
o Talk to your counselor about your PLAN test and see if they can suggest an area.
o Schedule a meeting with your faculty advisor to discuss which area best suits your goals and
career interests. Be aware that there may not be anything available in the areas that you
select. You should follow up with your advisor to see what areas you can select from.
 Contact the potential sponsors and arrange an interview with them.
November:
o Turn in your Senior Project Interest form on November 6th
o Meet with your advisor on Nov. 20th to find out if your Senior Project is approved
 If your advisor does not approve your Project, you must revise it
December:
o Turn in your completed Project Description. Due Dec. 11th
o Get a commitment from a sponsor
o Meet with your sponsor and provide him or her with a copy of the Sponsor Information
Packet.
o Meet with your sponsor to plan out the project: identify your goals and determine how the
project will be carried out.
January:
o Get the signature of the sponsor and your parent/guardian on the Parent Agreement and the
Sponsor Agreement. Due Feb. 5th
February:
o Meet with your sponsor to help you to prepare your calendar.
o Turn in Parent Agreement and Sponsor Agreement on Feb. 5th
March:
o Turn in the final draft of the Project Overview on March 5th
o Complete your calendar with the help of your sponsor and have your sponsor sign it.
o See this manual for examples on how to write a journal entry.
April:
o Turn in your calendar with all of the work times and hours filled in. Make sure that you have
your sponsor’s signature on the calendar. Due April 9th
o Check with teachers regarding grade issues. Students with D’s, F’s or Incompletes for the
third quarter should monitor their progress carefully to ensure that he or she will remain
eligible to go on project.
9
o Check with the attendance office regarding attendance issues. Make sure that any absences
are excused through the attendance office as soon as possible.
o Any issues that arise should be discussed with your advisor immediately so that you can
remain eligible to go on project. We will do our best to work with you to reach a solution.
o Take care of all book fines, library fines, student activity fees and other payments. Remember
that you must use cash or money order – no checks!
o Take a copy of the approved calendar to your sponsor.
May:
o All students will obtain the signatures of each of their teachers in determining grade
eligibility. Begin obtaining signatures on check out forms on Monday, May 5th
o Students should check out on Friday May 9th beginning at 8:30 AM.
o YOU MUST CHECK OUT IN PERSON! CHECKOUT FORMS SUBMITTED BY
ANY OTHER STUDENT WILL NOT BE ACCEPTED AND YOU WILL NOT BE
CHECKED OUT FOR PROJECT!
o Students should verify arrival time with sponsors for Monday, May 12th
o Begin writing in your Journal on Monday, May 12th. It will be turned in on the presentation
night, June 5th. Guidelines regarding your journal entries can be found in this manual and
online at the Senior Project Home Page.
o Meet with Senior Project advisor at the high school on May 23rd. Bring the Senior Project
Progress Form completed by the sponsor, as well as a hard copy of your Journal so far.
o Invite your sponsor to Senior Project Presentation Night on Thursday, June 5th, from 5:307:00 pm in the North Gym.
o Remind your sponsor that his/her evaluation form is due on June 5th. Until this form is turned
in, you will not have successfully completed Senior Project.
June:
o Arrive at the High School by 4:45 pm on June 5th to set up your space in the North Gym.
o Turn in your Journal, Log of Hours, and Sponsor Final Evaluation Form to your advisor’s
Student Helper when you arrive. The Student Helper will tell you where to find your name on
a table in the gym. This table is your location for the night.
o Remember, students are expected to dress appropriately for this event – no shorts, jeans, tshirts, or hats! Dress to impress. You never know who you might meet.
10
Senior Project Worksheet
Use this worksheet to keep track of your progress throughout Senior Project.
Form
Senior
Project
Interest
Form
Due
Nov. 6
Project
Description
Dec. 11
Parent/
Sponsor
Agreement
Feb. 5
Project
Overview
March 5
Calendar
April 9
Printed
Completed
Submitted
Revision
Needed?
11
How to Complete the Senior Project Interest Form:

This form is due on November 6th.

Talk with your friends, family, teachers and neighbors to find ideas for Senior Project.

Narrow down your ideas to one or two possible projects.

Fill in all of the information lines of the form so that your Advisor can easily send
information to you. If you cannot decide on a project, please list some of the areas that you
feel you might be interested in exploring while doing your Senior Project.

The difference between a Senior Project Advisor and a Senior Project Sponsor:
The Senior Project Advisor (Ms. DeMauro, Ms. Dora, Mr. Schmidt)
 monitor your work during the application process (October through May).
 suggests revisions to your work to help your Senior Project meet with approval
 enforces deadlines so that you can continue to be eligible for Senior Project
 coordinates the evaluation of your Senior Project presentation
The Senior Project Sponsor is an adult outside of the High School who
 is on the site where the Senior Project will be performed
 has expertise and interest in the topic of your Senior Project
 monitors your work during the month of Senior Project
 suggests revisions of your creations during the month of Senior Project
 must certify that your Senior Project hours have been completed.

Your Senior Project advisor will keep this form. You should keep a copy for your own
records.

YOU MUST MEET WITH YOUR ADVISOR ON NOVEMBER 20th TO FIND OUT IF
YOUR PROJECT WAS APPROVED, REJECTED, OR NEEDS TO BE REVISED.

Students who have their applications rejected will have the chance to revise their project
applications with their advisor’s help.

You may change your initial idea by the beginning of January if circumstances change.
Continue to work through the process with your Senior Project advisor, and be sure to
receive your Senior Project advisor’s approval for all changes to your Senior Project.
PLEASE NOTE: You do not need to
have your sponsor information filled out
in order to get your project approved.
12
Senior Project Interest Form
Due: November 6, 2013
If this is a group project, list group
members here:
Please Type or Print Legibly
____________________________________________________
Last Name
First Name
____________________________________________________
E-mail Address
________________________ ____________________________
Home Phone
Cell Phone
Potential Sponsor _____________________________________
Location of Project (May not be at a student’s house)
EACH MEMBER IN A GROUP
MUST SUBMIT HIS OR HER
OWN PAPER WORK
DIRECTLY TO HIS OR HER
ASSIGNED ADVISOR.
____________________________________________________
Address of Project Site
__________________________________
City
________________
Zip
Proposed Project (Attach extra pages as necessary)
PROJECT APPROVED________
PROJECT REJECTED___________
13
Senior Project Application
Due: November 6, 2013
SAMPLE
Please Print
If this is a group project, list group
members here:
Johnson
Joe
____________________________________________________
Last Name
First Name
joejohnson@yahoo.com
____________________________________________________
E-mail Address
216-555-1122
216-555-2211
_______________________ ____________________________
Home Phone
Cell Phone
Bernadette Franklin
Potential Sponsor _____________________________________
Location of Project (May not be at a student’s house)
EACH MEMBER IN A GROUP
MUST SUBMIT HIS OR HER
OWN PAPER WORK
DIRECTLY TO HIS OR HER
ASSIGNED ADVISOR.
11448 Riverside Drive
____________________________________________________
Address of Project Site
Riverside
__________________________________
City
44444
________________
Zip
Proposed Project
I will be working with Ms. Bernadette Franklin at Riverside Elementary School. I will be her
assistant for all in-classroom activities. I will also work individually with some students on reading
and math concepts. I will also assist her with non-classroom duties.
X
PROJECT APPROVED________
PROJECT REJECTED_________
14
Guidelines for Murals
Student art work has been a staple of Senior Project for many years. These murals are seen by
students, teachers, and administrators each day. They are also seen by visitors that come to our
school. Consequently, we hold these murals to a high standard, both the artistic ability of the
artist and the subject matter of the mural. Therefore, all mural designs must be approved by a
committee of your advisors, volunteer teachers, the Art Department chairperson, and an
administrator. The process to receive approval is as follows:
1. Turn in the Mural Proposal form on November 6th. You will not need to turn in the Senior
Project Application form. If you do not submit a Mural Proposal at this time, you will not be
permitted to do a mural for your Senior Project. Please read the directions for completing the
Mural Proposal carefully, as incomplete submissions will be rejected.
2. Meet with your advisor on November 20th to determine if your mural is tentatively approved
and you may move forward to the next phase.
3. Once you have received approval to move forward with your mural idea from your advisor,
schedule a time to appear before the committee. Your advisor will assist you in doing this,
but the appointment must be made prior to Winter Break. The committee will meet after
school from 3 PM until 4 PM in January. You must appear before the committee at your
scheduled time in order to do a mural for your Senior Project.
4. You will need to have a mock-up of your proposal, in color, to present to the committee. The
dimensions of the mock-up must match the dimensions of the space that you wish to use. Be
prepared to defend your choice of subject, discuss your artistic vision, and receive criticism
and feedback regarding your mural.
5. The committee will determine if you may proceed with your mural after they have screened
all of the applicants for mural projects. There is no limit to the number of murals that the
committee will approve.
6. You and your sponsor will sit down and review the feedback from the committee to ensure
that any changes mandated by the committee have been addressed. These changes may
pertain to any aspect of your mural and must be observed in order to successfully complete
your Senior Project mural.
7. At the presentation night, you are expected to have a display that shows the progress of your
work from sketch pad to finished product. You must still complete a calendar, keep up with
your journal, have your sponsor fill out your evaluation, and meet the check out requirements
for Senior Project.
8. If you have any questions, see your Advisor (Mr. Schmidt, Ms. DeMauro or Ms. Dora) as
soon as the issue arises. You may not change any aspect of your mural once it is approved
without the consent of your Advisor.
15
Mural Proposal Form
Due: November 6, 2013
If this is a group project, list group
members here:
Please Print
____________________________________________________
Last Name
First Name
____________________________________________________
E-mail Address
_________________________ __________________________
Home Phone
Cell Phone
Potential Sponsor _____________________________________
Location of Project (Be specific as to where in the building you plan to create your mural.)
_____________________________________________________________________________________
_____________________________________________________________________________________
Description of the Mural: Attach extra pages as necessary. Please be sure to describe your
artistic vision, your reason for selecting your subject, the intended location of the mural,
and a brief description of what your mural will look like. You may attach a sketch of your
proposed design. It does not need to be in color or to scale.
Description of Mural
PROJECT APPROVED________
PROJECT REJECTED___________
16
Senior Project for Students Participating in Vocational
Programs through Cleveland Heights High School

Students that participate in the vocational programs at Cleveland Heights High School
have the same opportunity to participate in Senior Project as their classmates. However,
due to the unique nature of your course of study, you obviously must fulfill different
requirements in order to graduate.

Some vocational programs require that an internship be completed. Others have a final
project as the requirement. Whatever your particular course of study requires, the Senior
Project cannot, does not, and will not replace or change those requirements. Senior
Project is not a substitute for your course of study. Usually, the internship, final project
or other major exit requirement for your vocational program is your Senior Project.

Your requirements for submitting forms to your advisors may be different than those of a
traditional student, due to the fact that your program may dictate your project, your
placement and your sponsor. Any requirement by your vocational program takes
precedent over the requirements listed here. For example, if your Pharmacy program
requires 150 hours of contact time, you must meet that requirement rather than the 100
hours normally required for Senior Project. Another example would be if you are
required to get a paid internship, you would be allowed to receive pay for your Senior
Project. You will discuss any of these exceptions with your Senior Project Advisor.

Please fill out the Senior Project Application for Vocational Students form on the
following page and submit it to your Advisor by November 6th so that you remain on the
list of active students. You will meet with your Advisor in the Senior Lounge on
November 20th to discuss your requirements and your due dates. Students participating
in the afternoon programs at Cleveland Heights will be able to arrange an alternate
meeting time with their Advisor.
17
Senior Project Application for Vocational Students
Due: November 6, 2013
Please Print
____________________________________________________
Last Name
First Name
If you wish to present your project with
other members of your vocational
program, please list those other group
members here:
____________________________________________________
E-mail Address
________________________ __________________________
Home Phone
Cell Phone
Vocational Program:
____________________________________________________
Circle One:
AM Program
PM Program
EACH MEMBER IN A GROUP
MUST SUBMIT HIS OR HER OWN
PAPER WORK DIRECTLY TO HIS
OR HER ASSIGNED ADVISOR.
If you are in the PM program, list any free periods that you have below.
________________________________________________
Please list the requirements for your program’s internship or final project in the space below.
Be sure to include the number of hours, the starting date, and the placement process.
18
How to Complete the Senior Project Description:

Fill in all of the required information about yourself. See the application example for
guidance in completing the form for yourself.

Be as descriptive as possible about the Senior Project you are creating. You may include
your information on an attached, typed sheet as needed.

Be prepared to describe your project in two areas:
1. The academic/vocational benefit that you will receive from this project
2. The benefit that the community will receive from your project

Include the following in your description:
o What you will be doing
o What you will be learning
o Who you will be working with
o Where you will be working

You should keep a copy of this form for your own records.

This form is due to your advisor on December 11th.
19
Senior Project Description Form
Due: December 11th, 2013
Student Name _________________________________
Last name
_________________________
First name
Proposed Project (be as specific as possible and attach sheets as necessary):
Sponsor’s Name ____________________________________________________________
Sponsor’s Title _____________________________________________________________
Sponsor’s Work Address______________________________________________________
______________________________________________________
Sponsor’s Work Phone _______________________
Sponsor’s E-Mail Address ______________________________________________________
PROJECT APPROVED________
PROJECT REJECTED__________
20
Senior Project Description Form
Due: December 11th, 2013
SAMPLE
REMINDER TO STUDENTS: Sponsor Agreement and Parental Permission Agreement are
due at this time.
Johnson
Student Name ______________________________
Last name
Jonny
______________________
First name
Proposed Project (be as specific as possible and attach sheets as necessary):
I will be working in the lab of Dr. Betsy Ross, Director of Oncology for The Big Important
Hospital. I will be shadowing her as she performs her daily rounds, analyzing the data she
collects, and performing laboratory procedures and investigations. On the attached pages, you
will find a much more detailed explanation of the work I hope to carry out and the benefit that
it will have to humanity as a whole.
Dr. Betsy Ross
Sponsor’s Name ____________________________________________________________
See page 11 for Sponsor Qualifications
Director of Oncology
Sponsor’s Title _____________________________________________________________
16111 Hospital Way
Sponsor’s Work Address______________________________________________________
Cleveland, OH 44444
______________________________________________________
555-555-5565
Sponsor’s Work Phone _______________________
ross.betsy@bigimportanthospital.com
Sponsor’s E-Mail Address ______________________________________________________
PROJECT APPROVED________
PROJECT REJECTED___________
21
How to Complete the Parent Agreement:

Fill in all of the required information about yourself.

Discuss this form with your parent/guardian. Explain your intentions for your senior
project and who your intended sponsor is.

Be sure that all work and home phone numbers are included on this sheet.

Your parent’s signature means that you have your guardian’s permission to leave school
and participate in this project, just as with a field trip release.

You should keep a copy of this form for your records.

This form is due on February 5th.
22
SHAKER HEIGHTS HIGH SCHOOL
SENIOR PROJECT PARENTAL AGREEMENT
Due: February 5th, 2014
Student Name: ____________________________ _____________________________
Last Name
First Name
I grant permission for my child to undertake the Senior Project that he or she submitted. Having
read the Senior Project manual, I am aware of the responsibilities and obligations of my child.
I am aware that acceptance is contingent upon fulfillment of the obligations and criteria stated in
the Senior Project Manual and that failure to meet these requirements will jeopardize my child's
participation in Senior Project.
Lastly, I approve of the sponsor that my child will be working with for his or her Senior Project.
Parent/Guardian's Name (Please Print): _________________________________________
Parent/Guardian's Address:
_________________________________________
_________________________________________
Parent/Guardian's Phone Number:
Work: __________________________________
Home: __________________________________
E-mail: __________________________________
Parent/Guardian's Signature: _______________________________________________
Date: _________________
23
How to Complete the Sponsor Agreement:

Fill in all of the required information about yourself.

Set up a meeting with your sponsor. You may need to call and meet with a few people
before you find someone willing to be your sponsor.

Many students find their sponsor through their neighbors’ and family members’ contacts.

Explain your intentions for your project clearly to your sponsor. Discuss what you would
like to learn and produce from your project. (The minimum product is a daily journal.)

Give your sponsor his or her own sponsor guidelines found in the
manual! It can be found on pages 23 – 29.

The sponsor must agree to meet regularly with the student and provide the opportunity
for a successful learning experience. The sponsor must verify that the student has
worked for at least the minimum required hours on the Senior Project.

The minimum requirement is 100 hours to be completed between May 12th and June 5th.
Be sure to let your potential sponsor know if you plan on counting work on AP exams,
Varsity sport competitions and practices (during working hours only), or other preapproved time commitments as part of your Senior Project hours. These will be included
in the final calendar that your sponsor approves and signs.

If you are working in a school setting for your Senior Project, you must also receive an
additional signature from the Principal of the school on your Sponsor Agreement.

If you are working in a hospital for your Senior Project, you must also receive an
additional signature from the Volunteer Coordinator on a letter authorizing you to be a
hospital volunteer during the period of Senior Project, but ONLY if such a letter is
required by the hospital in which you are volunteering.

You must obtain the sponsor’s information and signature before February 5th.

Your Senior Project advisor will keep this form. Make your own copy for your records.
This form is due on February 5th in the Senior Lounge
24
SHAKER HEIGHTS HIGH SCHOOL
SENIOR PROJECT SPONSOR AGREEMENT
Due: February 5th, 2014 in the Senior Lounge
Student Name: ____________________________ _____________________________
Last Name
First Name
I agree to sponsor the above student as he or she works on his or her senior project. I have
been made aware of my obligations and look forward to assisting the student in completing
his or her hours.
Sponsor's Name (Please Print): __________________________________________________
Sponsor's Work Address:
_____________________________________________________
_____________________________________________________
Sponsor's Work Phone Number:
_______________________________________________
Sponsor’s Work E-mail: ________________________________________________________
Sponsor's signature:
Date: _________________
IMPORTANT!
To the Sponsor: Have you received a copy of the Sponsor Information Packet from the
student?
___ Yes
___ No
If you have not received this information, the student is responsible for providing it to you.
If your Senior Project is at a school, then the building principal’s signature is needed here
Building Principal:
Date:
If your Senior Project is at a hospital, then the volunteer coordinator’s signature is needed
here.
Volunteer Coordinator
Date:
25
GUIDELINES FOR SHAKER HEIGHTS HIGH SCHOOL SENIOR PROJECT
TO POTENTIAL SPONSORS:
Thank you for agreeing to sponsor a Shaker Heights High School Senior for his/her Senior
Project. The requirements that the school has for sponsorship are:
 Sponsors must be at least 21 years old.
 Sponsors should not be a relative of the student.
 Sponsors must be knowledgeable in the area of the Project.
Please read these guidelines before planning the Project with the student.
AS A SPONSOR, WHAT AND WHEN ARE MY RESPONSIBILITIES?
What
When
Have an initial meeting with student to
o Help set realistic goals
o Communicate to the student
 Your expectations such as duties, responsibilities
 Dress requirements
 What the student will do during the project period
October January
Sign a Sponsor Agreement and read the Sponsor Information
Packet (The student should provide you with a copy.)
By Feb. 5th
Read and discuss with the student their Project Overview, which
includes the statement of the student’s goals, both personal and
regarding the benefits to the community.
February
Meet with the student to create a calendar with dates and times
o The student needs at least 100 hours – AP and IB exams and
official review sessions count toward these hours.
o Incorporate special cases (athletics, AP or IB tests, religious
obligations, college visits)
o Signed calendar due from student on April 9th, 2014
March/April
26
What
When
Meet with student to discuss progress of project.
Regular contact is expected. However, daily contact is not
required.
May 12 – June 5
Complete a progress report for the student to hand in.
o This progress report is due from the student the morning of
May 23rd.
o This progress report may also be faxed or mailed to the high
school on this date, if the sponsor chooses.
Prior to May 23
Complete a final evaluation of the student. This form is due from
the student on June 5th at the high school during the Senior
Project Presentation Night, which is held from 5:30 – 7:00 pm in
the North Gym.
Prior to June 5
We hope that this outline is helpful to you in working with our students. The forms you
need should be delivered by your student and are referred to as The Sponsor Information
Packet, also available online at www.shaker.org/SeniorProjectHomePage.aspx
The following are the student pairings with their advisor listed.
STUDENT’S LAST NAME
FACULTY ADVISOR
Adamson – Hofstetter
James Schmidt at 295 – 4273 or schmidt_j@shaker.org
Holloway – Porter
Karen DeMauro at 295 – 6151 or demauro_k@shaker.org
Preston – Zigmund
Megan Dora at 295 – 4273 or dora_m@shaker.org
Do not hesitate to contact the Shaker Heights High School Senior Project Program at the
numbers above, fax us at 216-295-4277 or e-mail us at seniorproject@shaker.org. If you
are mailing material to the high school, please address it to:
Shaker Heights High School
15911 Aldersyde Drive
Shaker Heights, Ohio 44120
ATTN: Senior Projects/Schmidt
We thank you for working with our fine young men and women.
27
SHAKER HEIGHTS HIGH SCHOOL
SENIOR PROJECT PROGRAM
PROGRESS REPORT
Please use this form to evaluate your student’s progress over the first two weeks of the
project. The student is required to return this form to their faculty advisor at the high
school on the morning of Friday May 23, 2014 between 8:30 AM and 12:30 PM or after
school from 3 PM until 4PM. We will discuss any “Fair” or “Poor” marks with them at
this time.
Please use the rating system below to indicate your student’s personal qualities.
Student’s Name: _____________________________________________________
POOR
FAIR
GOOD
EXCELLENT
Dependability
Seriousness of Purpose
Cooperation
Initiative
Contribution
Motivation
Punctuality
Receptiveness to new ideas
Ability to work with others
Appearance and manner
Is the student completing the minimum hours required (an average of six (6) hours each
day)?
Yes____________
No_____________
If no, please explain:
_____________________________________________________________________________
_____________________________________________________________________________
Indicate any of your specific concerns at this time on the back of this form.
______________________________
Sponsor Name (please print)
______________________________
Sponsor Signature
28
SHAKER HEIGHTS HIGH SCHOOL
SENIOR PROJECT PROGRAM
FINAL EVALUATION
The student should return this form on Senior Project Showcase Night, June 5th, 2014
Alternatively, the sponsor may choose to mail directly to the Advisors.
Shaker Heights High School
15911 Aldersyde Drive
Shaker Heights, Ohio 44120
ATTN: SCHMIDT
The sponsor may also fax this sheet to 216-295-4277, ATTN: SCHMIDT or attach a copy to an e-mail to
seniorproject@shaker.org
Please use the rating system below to indicate your student’s personal qualities.
Student’s Name: ______________________________________________________
POOR
FAIR
GOOD
EXCELLENT
Dependability
Seriousness of Purpose
Cooperation
Initiative
Contribution
Motivation
Punctuality
Receptiveness to new ideas
Ability to work with others
Appearance and manner
Did the student complete the minimum 100 hours required?
Yes_____________ No_____________
If no, please explain: ______________________________________________________
_______________________________________________________
(This form is continued on the NEXT PAGE)
29
Page 2 of 2
Sponsor’s Final Evaluation
Please answer any of the questions below, which pertain to senior project. If there is additional
information related to the evaluation of this project, feel free to attach a separate sheet. Thank
you for all of your work in making our program successful.
To what extent did you or your organization benefit from the student’s project?
________________________________________________________________
________________________________________________________________
________________________________________________________________
What were the student’s strengths?
________________________________________________________________
________________________________________________________________
________________________________________________________________
What were the student’s weaknesses?
________________________________________________________________
________________________________________________________________
________________________________________________________________
Do you have any suggestions for strengthening our Senior Project program?
________________________________________________________________
________________________________________________________________
________________________________________________________________
Was this student’s project completed satisfactorily?
_______ Yes _______ No
Would you be willing to sponsor a student next year?
_______ Yes _______ No
Name: __________________________________ Signature: ___________________________
Title: _________________________________________
Organization: __________________________________
Phone Number: (
) _________________________
Email Address: _______________________________________________________________
30
How to Complete the Project Overview:
 All students must complete this form!

Review how your Presentation Overview meets the goals and expectations that you and your
sponsor set for your project. Be prepared to have your Senior Project advisor reject your
Overview it appears that you have not put enough thought into answering the questions.

They are intended to get you to think about what you expect to get out of your Senior Project
and also what you hope to provide to the organization sponsoring you or to the community.

By anticipating the questions that you might be asked, you can prepare yourself for the
interactions that you will have with parents, teachers, community members and your
evaluator on Senior Project Showcase Night.

This form may be typed.

This overview is due on March 5, 2014.
31
Presentation Overview Form
Due: March 5, 2014
Student Name: _________________________________________________________________
How do you expect to grow during this project?
What do you hope to learn from this project?
How do you hope the community or the organization you are working with will benefit from this
project and its effects?
How do you expect your future to be affected by this project?
I anticipate being asked the following four questions by my evaluators on Presentation Day:
1.
2.
3.
4.
32
How to Complete the Calendar:
Page one of two

The calendar is designed to assist the student with accounting for the required 100 hours to
be reached during the month of Project. It should include hours spent on Advanced
Placement tests, International Baccalaureate tests and Varsity athletics in addition to the
hours spent at the project site. In general, any school related activity that prevents you from
completing hours on a day can be counted towards your total for the day, but no more than
the number of hours that you would have gotten on that day had you been able to attend the
project site. Any time you will not be at your Senior Project site, you must make your
Sponsor aware of that fact. The calendar will assist with that as well.

The month of the Senior Project lasts from May 12th until June 5th. During this time period,
you must spend a minimum of 100 hours on your Senior Project. You will schedule these
hours on your calendar, and record the hours on your Log of Hours sheet.

On your calendar, for each day of your Senior Project, you will write the times you will be
working on your Senior Project and the number of hours for each day. List as specifically as
possible what activities you will be carrying out that day or what stage in your project you
will be at on a particular day. Some projects will have specific duties and tasks for each day,
others may be determined on site by the sponsor.

If you are at a different site than your primary location, you must write this in the calendar
block, as well as the time you will be on project that day.

If you are taking an Advanced Placement (AP) or International Baccalaureate (IB) exam, you
may count some of these hours toward your Senior Project. You may count any hours spent
in an AP or IB review session run by a faculty member of Shaker Heights High School
during the month of Senior Project. You also may count the time that you spend sitting in the
school-run testing session of the AP or IB exam. Find out your exam times for each class
and any other conflicts and write them on your calendar before you meet with your sponsor.

The calendar must have the signature of your sponsor to be accepted. Your sponsor’s
signature can be difficult to obtain. Schedule appointments to complete the calendar and
obtain the signature well in advance of the due date for the Calendar. You will want to hold
this meeting well before the deadline. Do not wait until the day before the Calendar is
due to contact your sponsor about the Calendar.

At the meeting with your sponsor, review your potential schedule. You should also discuss
your sponsor’s expectations for your Senior Project, as well as your own. Share your Project
Overview with your sponsor, and schedule meetings with your sponsor during the Senior
Project period. Also, discuss where you should report on your first day of Senior Project, as
well as appropriate attire.

Following this meeting with your sponsor, you should set a date with your faculty advisor to
review your first draft of your calendar. Your Senior Project advisor may need to suggest
changes.
33
How to Complete the Calendar:
Page two of two

Athletic activities held over the weekend should not be counted.

Do’s and Don’ts:
 Travel time does NOT count toward the minimum hours of a Senior Project.
 Hours should be six hours a day for a five-day week, on average.
 If you have commitments during the month of Senior Project, you may make up hours by
previous arrangement, with the agreement of your sponsor.
 Highlight the date of the last AP exam you are taking on your calendar.
 You may count up to 5 hours of time used to prepare your presentation for the Senior
Project Showcase Night.
 The Senior Project Showcase Night on June 5th does NOT count toward the 100 hours.

The calendar is due, with all changes and with all signatures, on April 9th. Make sure that
your sponsor has signed the Calendar.
 You, your sponsor and your faculty advisor should each
have a copy of this form.
 In the small block found on each day’s calendar entry,
record the number of hours worked for that day. When
all of the numbers found in these boxes are totaled, they
should add to at least 100 hours.
 During Senior Project, you must immediately contact your
sponsor if you will be missing any hours due to illness or other
emergencies. You will be responsible for making up the hour(s) at
your sponsor’s convenience.
 On check in day, May 23rd, students will bring their progress
report, a sample of their journal entries, and the log of their
hours to date. Students are NOT required to be present the
entire time. Once a student has met with his or her Senior
Project advisor, the student should return to the project site.
34
SENIOR PROJECT CALENDAR MAY 2013 (Due April 9, 2014)
Student Name: ___________________________________________
Student Phone: ___________________________
Contact person (Sponsor) __________________________________ Address of project: __________________________
Phone number at project location: ______________________________
__________________________
Monday
Tuesday
APPROXIMATE TIMES AND ACTIVITIES
Wednesday
Thursday
Friday
W
e
e
k
1
MAY 12
MAY 13
MAY 14
MAY 15
MAY 16
W
e
e
k
2
MAY 19
MAY 20
MAY 21
MAY 22
MAY 23
W
e
e
k
3
W
e
e
k
4
Return to High School with
Progress Report Form,
Journal to Date and Log of
Hours signed by your
Sponsor between 8:30 AM
– 12:30 PM or after school
from 3 to 4 in the Senior
Lounge
MAY 26
MEMORIAL DAY
JUNE 2
MAY 27
MAY 28
MAY 29
MAY 30
JUNE 3
JUNE 4
JUNE 5
Senior Project Presentation
Night
5:30 PM to 7 PM
North Gym
Arrive for setup by 4:45
JUNE 6
(If Necessary)
STUDENT'S SIGNATURE: _________________________________________________________ DATE: _____________________
SPONSOR'S SIGNATURE: __________________________________________________________DATE: _____________________
35
How to Complete the Checkout Form:

The Checkout form is designed to ensure that the student has met all of the behavioral and attendance
requirements for Senior Projects.

The attendance requirements are the following:
The student may have no more than 7 excused absences for any class during the Spring
Semester of the senior year.
 The student may have no unexcused absences for any class during the Spring Semester of
Senior year.

The behavior requirements include, and are not limited to, the following:
The student must have a clear discipline record, free of all suspensions, etc.
The student must be enrolled in a minimum of five (5) classes that are earning credit.
The student must have all credits and requirements needed for graduation.
The student must have passed all proficiency tests.
The student may have no outstanding fines with any agency of the High School, especially:
 the library
 the music department
 the textbook office
 the music department
 the math department (calculators)
 the athletic department
 the student activity fee.
 The student must have completed and officially passed all independent study projects.

The student may pick up the Checkout form on May 5th in the Senior Lounge. During the next few
days, the student must visit and receive the signature of all of the people listed on the form. The
student will also turn in all textbooks to the textbook office (Room 117) at this time, except for
students taking AP or IB tests.

If a student is taking AP or IB exams the student may keep a book until the day of the exam. As soon
as the student has completed his or her last AP or IB exam, the student must turn in the textbook to
the textbook office. These students must still turn in all non-AP or non-IB books before May 9th.

ONLY acquire signatures during your free time. Missing class to complete the checkout form
constitutes an UNEXCUSED absence. Unexcused absences are reason for removal from Senior
Project.

The Checkout form is due on May 9th between 8:30 AM and 12:30 PM. It must be turned in by the
student IN PERSON at this time. The only exception is for students taking an AP exam during this
time. Those students may turn in their forms after the exam.. You may not have a friend turn in these
forms on your behalf. They will be rejected and you will not be checked out for Senior Project until
you come in person to submit your forms.

Failure to turn in the Checkout form means that the student is required to attend all classes and
perform all work required, including sitting for final exams.

Each student MUST also turn in the Grade Validation Form on Friday May 9th, 2014. THIS
INCLUDES STUDENTS TAKING AP EXAMS.
36
SAMPLE
This form is meant as a guide to prepare the student for checkout day. The actual form will be
available in the Senior Lounge on Monday May 5, 2014.
SENIOR PROJECT CHECKOUT FORM
NAME____________________________
(PRINT) Last name
___________________________
First name
STUDENT NUMBER _____________
1. Please turn in your textbooks, pay textbook fines, activity fees, and library fines by Friday, May 9, 2014
during any unassigned class period.
All accounts must be paid before departure on Senior Project. The Band and/or Choir Director, textbook
secretary, librarian, and accounting specialist need to sign this form when you have settled with them.
____________________________Library
Library Staff
_________________________Band/Choir
Music Director (only if student took music at HS)
____________________________Textbook
Textbook Staff
_________________________Activity Fee
Banker (Mrs. Steenbergh, main office)
_____________________________Graduation Requirements Met (credits and OGT tests)
Guidance Counselor
______________________________ Behavior and Attendance Issues Clear
Student’s Unit Principal in room 110
2. See the Senior Project manual for suggestions on daily journals. The journal is due at your presentation
on June 5, 2014.
3. Senior Project begins on Monday, May 9, 2014. You need to satisfactorily complete senior project
requirements through Thursday, June 5, 2014. This includes attendance. It will take only one referral or
missed class to terminate your project.
4. Please return this completed form to your Advisor by 12:30 PM on Friday, May 9, 2014. If you are
taking Advanced Placement or International Baccalaureate Test(s), turn in your books and this
checklist after your last test.
I have read and understand all information regarding my obligations toward the Senior Project. I will meet
all these obligations.
_____________
Date
______________________________________________
Senior's Signature
37
How to Complete the Grade Validation Form:

The Grade Validation Form is designed to give the most accurate indicator of the final list of
eligible candidates for senior project based on grades.

Students with a D, F, or INC on their third quarter report card are advised to maintain a close
watch on all of their grades. Please check your report card to be best informed.

Students may pick up the Grade Validation Form on May 5 in the Senior Lounge. During the
next few days, each student will obtain the signatures of each of their teachers.

ONLY acquire signatures during your free time. Missing class to do this constitutes an
UNEXCUSED absence. Unexcused absences are reason for removal from Senior Project.

The Grade Validation Form is due on Friday May 9 from
project, even those who will be taking AP or IB exams.

If you are taking AP or IB exams (and holding on to textbooks) you MUST still turn in the
Grade Validation form on May 9 and are required to turn in your any AP textbooks to the
textbook office on the day of your final test. This will then place you in good standing.
After your books are turned in, you will get the final signature from the Textbook Office.

Failure to turn in the Grade Validation Form means that the student is not approved to go on
Senior Project. The student will be required to attend all classes and perform all work
assigned by the teacher, including taking final exams.
ALL students leaving for senior
 A grade of D in more than one class as of May 9th may result in the student
being disqualified from Senior Project. However, it is not an automatic
disqualification.
 Your classroom teacher MAY allow you to go on project, may choose to
have you remain in your classes for the rest of the year, or may decide to
release you to go on Senior Project conditionally.
 A more detailed description will accompany the Grade Validation form
when it is released on May 5th.
38
SAMPLE
This form is meant as a guide to prepare the student for the checkout procedure. The
actual and perhaps modified form will be issued to students on May 5th, 2014.
SENIOR PROJECT
Grade Validation Form
NAME____________________________
(PRINT) Last name
___________________________
First name
STUDENT NUMBER _____________
DATE: ____/____/_____
The student named above has completed the course requirements and is able to participate
in Senior Project based on his/her grades. (C or better in each class, “P” in a pass/fail class)
Students that have a D in only one class may participate in Senior Project at the discretion
of that teacher.
Teachers: Please note whether or not the student may participate in Senior
Project if they have a D in your class by writing “D/YES” or “D/NO” in the
space for your grade. If the student may participate conditionally, write
“CO.” Indicate the conditions for participating on the reverse of this sheet or
attach a copy of any contract that the student signs.
Period
Teacher Signature
Course
Grade
_______
________________________
___________________
________
_______
________________________
___________________
________
_______
_______________________
___________________
________
_______ ________________________
___________________
________
_______
___________________
________
________________________
For this form to be complete, ALL OF YOUR TEACHERS MUST SIGN THIS FORM no
later than May 9, 2014.
THERE ARE NO EXTENSIONS
GRANTED FOR THE GRADE
VALIDATION FORM
39
Example of a Journal for Senior Project
Students are expected to keep a journal of each day's activities during the senior project period. Each
journal entry should begin with the date and should address the following:
1)
2)
3)
4)
What did I do today?
What did I learn?
What unique events (if any) occurred?
What is my next step?
AS YOUR PROJECT NEARS THE HALFWAY POINT (May 24), BEGIN TO MOVE AWAY
FROM JOURNAL ENTRIES WITH EXCESSIVE DETAILS ON DAILY EVENTS AND BEGIN TO
FOCUS YOUR WRITING ON HOW YOUR GOALS AND EXPECTATIONS HAVE OR HAVE
NOT BEEN MET. LET THIS BECOME THE “FEELING PART” OF YOUR JOURNAL
Each entry should be typed, double spaced, and be
approximately half a page.
The following is an example of an acceptable entry: (Please note that this entry was formatted
single spaced to enable it to fit on this page.)
May 16, 2014
Today I sat in a conference with my sponsor, Dr. Adamson, and a team of doctors who are all cancer
specialists. The hospital has been given the OK to begin a new experimental treatment and the doctors
were being given the latest details via a teleconference involving a doctor from Brazil. Recent journal
articles indicate that this treatment may actually extend the life of some patients up to 10 years. I also
learned that the hospital in Cleveland is only the second hospital in the world to offer this treatment.
The discussion expressed much joy, as well as hesitation and even reluctance. The first patients to
undergo this treatment will come from as far away as Mexico, Canada, and Ireland. Tomorrow I will
be searching for recent journal articles that debated this procedure over the last five years and writing a
summary of this work for my sponsor. His secretary helped me begin my search last week, showing me
two great websites and a great search engine geared toward medical research. I also hope to set up a
question and answer page for the doctor so that other potential patients can get the expert advice they
need before committing to the procedure.
The following is an unacceptable entry:
May 15, 2014
Today I sat in a conference with my sponsor on a new medical procedure the hospital is considering. It
seems very interesting. Tomorrow I will do some research and help the doctor with his work.
The unacceptable entry is too short and does not address the four items listed at the top of this
page to the same degree that the acceptable entry does. Let this journal be your opportunity to
tell your story and not just a way of satisfying a requirement. This journal is due at the time of
your presentation.
40
Notes for the Presentation Day

All students are expected to participate in the Senior Project Presentation Night.

Your Presentation of your Senior Project will occur on June 5th, 2014 from 5:30 – 7:00 PM in
the North Gym of the High School. Please arrive before 4:45 PM in order to find your
presentation location and set up your presentation.

The presentation will have a “science fair” format. You will stand by your presentation
while parents, teachers, administrators, community members and your evaluator look at your
display board and ask questions about your experience.

Your evaluator will be a parent, teacher, or former student that has volunteered his or her
time to help us gauge to what degree your Senior Project was satisfactorily completed.

You must remain at your board the entire time, even if you have already been evaluated.

Standard size tri-fold boards, as used in science fairs, are required to be purchased by the
student. Even if you have a video to display, you must have some form of display board.
Please do not attempt to use a poster board, as it is not sturdy enough to stand on its own.

Your display must include the following:
 Title of your project and your name prominently displayed
 A copy of your journal, usually displayed in front of your board
 Photos, calendar of activities, and/or letters from sponsors

Students must take their tri-fold boards at the end of the night.

Be dressed formally and have your presentation board prepared in advance.

Students should expect the presentation forum to last approximately one and a half hours and
all students are required to be present for the entire time.

Due at the time of your presentation are:
 Your Journal
 Your Log of Hours
 Your Final Evaluation form.

Student journals will become the property of the Senior Project advisors. Students are
advised to keep a copy of their journal. If students would like material returned, it may be
picked up in room 277 after Labor Day 2014. Materials will be held until October 1, 2014
and will then be discarded.

Students who are not able to present on June 5th for legitimate reasons must make
arrangements in advance with his or her advisor and the Senior Project Coordinator.
Failure to present means you have not satisfactorily completed Senior Project.
41
SPECIAL NOTE
 The school will NOT provide any
audiovisual equipment. Students will
need to bring (if needed) laptops,
CD/DVD players, speakers or
TV/VCR/DVD combo units.
 Students needing extension cords or
power strips should make
arrangements to bring their own.
 Cords will not be available on the
night of the presentation.
 You must let your sponsor or the
sponsor’s student assistant know that
you need power by June 2nd to be
guaranteed a location close to an
outlet.
42
Instructions for the Log of Hours

Students are required to keep track of their hours during senior project using the Log of
Hours sheet on the following page.

The sponsor will verify the hours by signing the Log at least at the end of each week.
Students should record their hours daily and have the sponsor validate this record with
his/her signature.

If any question arises, the word of the sponsor will be taken as correct. You should be
able to justify your time by keeping accurate records. Have your sponsor sign the Log of
Hours as often as each of you feel is appropriate. At the least, a signature should be
recorded once at the end of each week.

On average, students will need to complete six hours a day in order to reach the minimum
of 100 hours.

Do not wait until the last minute to ask the sponsor to validate your hours.

The Log of Hours form must be presented to your Senior Project Advisor for approval
(but not turned in) at the check-in on May 23rd and then turned in at the Senior Project
Presentation Night on June 5th.
43
LOG OF HOURS
STUDENT NAME: ______________________________________________________
SPONSOR’S NAME: ____________________________________________________
Day
Date
From
10 AM
EXAMPLE
Until
to
Mon
Tue
Wed
Thur
Fri
May 12
May 13
May 14
May 15
May 16
to
to
to
to
to
Sat
Sun
May 17
May 18
to
to
Mon
Tue
Wed
Thur
Fri
May 19
May 20
May 21
May 22
May 23
to
to
to
to
to
Sat
Sun
May 24
May 25
to
to
Mon
Tue
Wed
Thur
Fri
May 26
May 27
May 28
May 29
May 30
to
to
to
to
to
Sat
Sun
May 31
June 1
to
to
Mon
Tue
Wed
Thur
June 2
June 3
June 4
June 5
to
to
to
to
4 PM
Total Daily Hours Sponsor Signature
6 hours
44
Instructions for the Extension Form

Extension Forms are used when a particular deadline will be missed, but you wish to stay
eligible for your Senior Project.

A student is required to fill out the form completely and turn the form in on or before the
deadline that will be missed.

Extension Forms turned in after the deadline will not be accepted and will result in the
student being removed from Senior Project.

Your Advisor will determine a new extended deadline on a case-by-case basis. Failure of
the student to meet this new deadline will result in the student being removed from
Senior Project.
45
Extension Form
Name of Student: ______________________________________________
Date Submitted: ______________________________
I am requesting an extension for the following deadline (check one):
_____
1) November 6th – Application
_____
2) December 11th – Project Description
_____
3) February 5th – Sponsor Agreement
_____
4) February 5th – Parental Agreement
_____
5) March 5th – Project Overview
_____
6) April 9th – Calendar
I understand that if I am granted an extension, my faculty advisor will set a new deadline that
must be met.
_________________________________
Signature of student
_________
Date
Reason for Extension:____________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
NEW DEADLINE: ___________________________ (to be filled in by advisor)
YOU MUST SUBMIT THIS FORM TO YOUR ADVISOR IN PERSON!