Spring and Summer 2012
End-of-Course
Training Materials
Algebra 1 EOC Assessment
Biology 1 EOC Assessment
Geometry EOC Assessment
U.S. History EOC Field Test
1
Overview
• These training materials are based on the Spring
2012 End-of-Course Test Administration Manual.
– Test administration manuals will be delivered to schools,
via Falcon Shipping Inc., the week April 2, 2012.
• Training materials are available in PearsonAccess
under the Support tab.
• Retain the Spring 2012 End-of-Course Test
Administration Manual for the Summer
administration as no additional copies will be
provided.
2
Manual
• One manual (Spring EOC Manual) is provided for this
administration.
• Instructions for computer-based (CBT), paper-based (PBT), and
TestHear accommodated form administrations are included in
this manual.
Important Note: This
test administration
manual will also be
used for the Summer
2012 Algebra 1 EOC
administration.
3
Glossary of Terms
PearsonAccess – www.pearsonaccess.com/fl
• A website used for almost all test preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Correct test administration must be selected each time you log in.
• Requires a username and password.
• Link to support materials:
www.FLAssessments.com/SpringEOC
• PearsonAccess will timeout after 14 minutes of inactivity.
4
Glossary of Terms
PearsonAccess Training
Center
• Accessed from the Training
Center tab on PearsonAccess
home page.
• Provides an opportunity to
̶
̶
Practice PearsonAccess tasks
Manage the Infrastructure Trial in
preparation for testing
• Requires a username and
password.
5
Glossary of Terms
Proctor Caching
• A process of locally loading or “caching” test content on a computer at
the school level.
• Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
• Software is provided by Pearson.
• Reduces test delays due to network congestion.
• Provides students with a more seamless testing experience.
• Required for all FCAT/FCAT 2.0/EOC computer-based testing in
Florida.
6
Glossary of Terms
TestNav 6.9 (TestNav)
• Platform for Florida’s high-stakes
computer-based statewide
assessments.
• Software application installed
either on a file server or on each
computer that will be used for
testing.
Note: This is the TestNav address
used for testing this spring; it is
different from the address used for
the Infrastructure Trial.
7
Glossary of Terms
TestHear
• Platform used to deliver accommodated forms (e.g., large print,
zoom, color contrast, screen reader, assistive devices) for Florida’s
high-stakes computer-based statewide assessments.
• Software application installed on each computer that will be used to
test students who require computer-based accommodations.
• TestHear will operate on Windows PC workstations and on Macintosh
workstations that have Mac OS 10.5 or later installed and are running
Windows (e.g., via Boot Camp).
8
Glossary of Terms
ePAT
• Electronic Practice Assessment Tool
• Provides students an opportunity to practice using the
computer-based platform prior to testing.
• Available for download at www.FLAssessments.com/ePATs.
• Download ePAT launcher separately from practice test content.
• Accommodated ePATs are also available. Launcher is bundled
with the practice test content for accommodated forms.
• Scripts and instructions for downloading ePATs are under the
Resources tab.
9
CBT Readiness Activities
•
•
•
•
Infrastructure Trial
Certification Tool online
Install TestNav and TestHear
Run System Check
10
M-DCPS Spring EOC Test
Administration Schedules
M-DCPS
Spring 2012 End-of-Course (EOC) Test Administration Schedules*
Paper-Based Tests
(if applicable)
Computer-Based Tests
Geometry
April 30 - May 2
April 30 - May 4
160 minutes**
Biology 1
May 7 - 9
May 7 - 11
160 minutes**
Algebra 1
May 14 - 16
May 14 - 18
160 minutes**
N/A
May 21 - 25
60 minutes
U.S. History Field Test
Allotted Time
* Testing should begin on Day 1 and be completed in as few days as possible.
**Any student not finished by the end of the allotted time may continue working; however, testing must be completed
within the same school day.
Note: There should be no deviation from the established M-DCPS Spring EOC test administration schedules.
Paper-based accommodations must be completed by the third day of each testing window.
11
M-DCPS Summer EOC Test
Administration Schedules
M-DCPS
Summer 2012 End-of-Course (EOC) Test Administration Schedule*
Algebra 1
July 23-26 and July 30
160 minutes**
* Testing should begin on Day 1 and be completed in as few days as possible.
**Any student not finished by the end of the allotted time may continue working; however, testing must be
completed within the same school day.
Note: There should be no deviation from the established M-DCPS Summer EOC test administration schedule.
Please refer to Weekly Briefing #11599.
12
Algebra 1:
Students to be Tested
Algebra 1
The following students must participate in the Algebra
1 EOC Assessment administration:
• All students who are enrolled in the following courses in
2011-12:
–
–
–
–
–
Algebra 1 – 1200310
Algebra 1 Honors – 1200320
Algebra 1-B – 1200380
Pre-AICE Mathematics 1 – 1209810
IB Middle Years Program/Algebra 1 Honors – 1200390
• Any student who completed one of the above courses
through virtual coursework or adult education must take the
Algebra 1 EOC Assessment.
13
Students to be Tested
Algebra 1 (cont.)
The following students are eligible to participate in the
Algebra 1 EOC Assessment administration:
• Students who need to retake the assessment to earn a passing
score for course credit
• Students in a credit acceleration program (CAP) who wish to take
the assessment to earn course credit
• Please Note: Students who entered 9th grade in the 2010–11
school year are not subject to the “passing” Algebra 1 EOC.
– Their scores are averaged as 30% of their course grade
– They must take the assessment if they take the Algebra 1 course and never
taken the EOC
– They may take the assessment if they are in grade forgiveness programs
and wish to retake the assessment to improve their course grade
14
Biology 1:
Students to be Tested
Biology 1
The following students must participate in the Spring 2012
Biology 1 EOC Assessment administration:
• All students who are enrolled in the following courses in 2011-12:
Biology 1 – 2000310
IB Middle Years Program Biology Honors – 2000850
Biology 1 Honors – 2000320
Integrated Science 3 – 2002440
Pre-AICE Biology – 2000322
Integrated Science 3 Honors – 2002450
Biology Technology – 2000430
Advanced Placement Biology - 2000340
Biology 1 PreIB – 2000800
• Any student who completed one of the above courses through virtual
coursework or adult education must take the Biology 1 EOC Assessment.
• Students who entered grade 9 in the 2011–12 school year who are
taking AP Biology 1 to meet the Biology 1 credit requirement for high
school graduation must take the Biology 1 EOC Assessment.
15
Geometry:
Students to be Tested
Geometry
The following students must participate in the Spring
2012 Geometry EOC Assessment administration:
• All students who are enrolled in the following courses in
2011-12:
–
–
–
–
Geometry – 1206310
Geometry Honors – 1206320
IB Middle Years Program Geometry Honors – 1206810
Pre-AICE Mathematics 2 – 1209820
• Any student who completed one of the above courses
through virtual coursework or adult education must take
16
the Geometry EOC Assessment.
Geometry:
Students to be Tested
Biology 1 and Geometry
•Students who entered Grade 9 in the 2011-12 school
year will have the Biology 1 and Geometry EOC score
averaged as 30% of their final course grade.
This cohort retains this requirement until they take
the Biology 1 and Geometry EOC in high school.
17
US History Field Test:
Students to be Tested
U.S. History Field Test
• Grades 9–12 students enrolled in the following courses at
schools selected in the field test sample will be tested.
– 2100310 – United States History
– 2100320 – United States History Honors
• Students who completed one of the above courses at the
end of semester one should not participate in this field test
administration.
• Students with disabilities who are able to access computerbased assessments should participate in this field test
administration.
 Any students who require paper-based accommodations,
accommodated CBT forms, or assistive devices will NOT participate.
• ELL students should participate in this field test
administration.
18
Students to be Tested:
Special Programs*
Program
District
Number
School
Number
Middle School
71
0300
High School
71
0400
FL Virtual
Academy
50
7079
Miami-Dade Online Academy
13
7001
MUST
Florida Home Education
13
9998
MAY
McKay Scholarship
13
3518
Private-MAY
Public-MUST
Florida Tax Credit Scholarship
97
9999
MAY
Merrick
Hospital/Homebound**
13
9732
MUST
FLVS
Participation Registration/
Status
Reports
MUST
Florida Virtual
School Program
Miami-Dade Online
Academy
Home Education
Office
ESE Office
Registration Region
Reports - FLDOE
Merrick HHIP
*The District will manage special program students in PearsonAccess for CBT administrations. If you have any
questions, please contact Joan Cortez at 305-995-3660.
**District program not in the Test Administration Manual.
19
Students to be Tested:
SWD Students
Students With Disabilities
• All students with disabilities participate in the statewide
assessment program by taking one of the following:
̶ EOC Assessment without accommodations,
̶ EOC Assessment with accommodations, or
̶ Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s IEP or
Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
20
Students to be Tested:
ELL Students
English Language Learners (ELLs)
• All eligible ELL students are expected to participate in
the EOC Assessments no matter how long these
students have been receiving services.
• See Appendix A of the manual for information regarding
accommodations.
21
Computer-Based Accommodations
for SWD
• Large Print
– 18 font
• Color Contrast
– Three color combinations are offered
• Zoom
– 1x, 1.25x, 1.5x,1.75x, 2x, 2.25x, 2.5x, 2.75x, 3x, 3.5x,
4x, 5x, 6x, 7x, 8x, 10x
• Screen Reader (only available for Mathematics and Science
assessments)
• Assistive Devices
Note: Accommodated forms may be combined as noted on
page 204 of the manual.
22
Paper-Based Accommodations
for SWD
• Regular Print
• Braille
– Contracted or uncontracted
Note: Large print on paper will not be available for
CBT assessments. Students will be expected to take
the test on the computer using TestHear LP
accommodated form.
23
Administration
Accommodations: SWD
• Students with Disabilities
– Accommodations documented in the
student’s current IEP or 504 plan
▪ Flexible Presentation
▪ Flexible Responding
▪ Flexible Scheduling
▪ Flexible Setting
▪ Assistive Devices and Tools
24
Administration
Accommodations: ELL
•
English Language Learners (ELLs)
–
Students who are currently receiving services in
a program operated in accordance with an
approved district LEP plan:




Flexible Setting
Flexible Scheduling
Assistance in Heritage Language
Approved Dictionary
– ELL students in levels 1-4 only.
25
Test Administration and
Security Procedures
State and District Requirements
• Standards, Guidelines, and
Procedures for Test Administration
and Test Security available at
http://oada.dadeschools.net/TestCh
airInfo/InfoForTestChair.asp.
– Adopted by School Board
– General Guidelines
• Florida Test Security Statute and
Rule (TAM, pg 13 & 323-326)
–
Florida EOC Test Administration and
Security Agreement Form (TAM, pg 355)
–
Test Administrator Prohibited Activities
Agreement (TAM, p 357)
• School Procedural Checklist (FM6927)
26
Prohibited Activities:
Florida Statute and
State Board Education Rule
• Reading the passages, test items, or performance tasks.
• Revealing the passages, test items, or performance
tasks.
• Copying the passages, test items, or performance tasks.
• Explaining or reading test items or passages for
students.
• Changing or otherwise interfering with student
responses to test items.
• Causing achievement of schools to be inaccurately
measured or reported.
• Copying or reading student responses.
27
Test Security Policies:
Electronic Devices
• Possession of any electronic device that
reproduces, transmits, calculates, or records IS
cause for invalidation.
– “Possession” is defined as “within arm’s reach,” even if
the electronic device is not visible.
– Students should not have cell phones in their pockets,
clipped to their belts, at their desks, or anywhere they
can be easily accessed during testing.
• Test administrators and proctors should also
turn-off their electronic devices during testing.
28
Test Security Policies:
Student Pledge
• Prior to testing, students are required to read and agree
to a student pledge.
• Students taking a computer-based test must read and
check a box indicating that they agree to adhere to the
pledge. Students who do not check the “I agree” box
should still be allowed to test.
• Students taking a paper-based test sign beneath the
pledge on page 2 of the test and answer book.
• If a student refuses to agree to the pledge, the test
administrator should note this in the record of required
administration information and check the box for the
student (CBT only).
29
Reporting Testing
Irregularities
• All school staff are professionally responsible for
ensuring appropriate administration procedures and
reporting any irregularities.
– Specified in Standards, Guidelines, and Procedures for
Test Administration and Test Security
 School Assessment Coordinator/Principal
 Student Assessment and Educational Testing
 Region Center and/or appropriate District Administrative Office
 Appropriate investigative unit, if applicable
• Note: School personnel must be prepared to provide
documentation and information in support of
investigations of a testing irregularity.
30
Caveon Forensic Analyses
• The FLDOE has contracted with Caveon Test
Security to provide its Caveon Data Forensics™ for
all statewide assessments.
• Caveon will analyze data to identify highly unusual
test results for two primary groups:
– Students with extremely similar test responses;
and
– Schools with improbable levels of similarity,
gains and/or erasures.
• Flagging only the most extreme results
31
Test Administrator
Before, During, and After
Testing
32
Test Administrators
• ALL test administrators must be certified
educators.
• Test administrators are required to sign a Test
Administrator Prohibited Activities Agreement in addition
to a Security Agreement. Certification numbers must be
recorded on this document.
• The EOC Administration and Security Agreement has
been revised to emphasize the importance of proper
training and the possible consequences of test
administration irregularities.
33
Test Administrator
Before Testing
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the Florida EOC
Test Administration and Security Agreement.
 Read and sign the Test Administrator Prohibited Activities Agreement.
 Establish an appropriate setting for test administration and remove or cover any
unauthorized aids in the testing room.
 Assemble and prepare all materials needed for test administration.
 Ensure that your students and parents understand the testing policies prior to the
first day of testing.
 If you are administering tests to students who require accommodations, become
familiar with the accommodations and discuss with your school assessment
coordinator how accommodations will be provided.
 Ensure that you are familiar with how to open TestNav or TestHear to the login
screen for each student computer prior to testing.
34
Establish an Appropriate
Setting
• Tests should be administered in a room that has comfortable
seating, good lighting, adequate ventilation, and sufficient
workspace.
• Check the configuration of your testing room to make sure you
will be able to provide a secure environment during testing.
• Install visual barriers to ensure students are not able to easily
view other students’ computer screens.
• Post the sign that reads TESTING—Please Do Not Disturb and
display starting and stopping times as soon as testing begins.
• Remove or cover all visual aids in the room.
35
Establish an Appropriate
Setting
• When you arrive on the day of testing, open each
student workstation in the testing room to the
student login screen as indicated in the script, but
do not log in for students.
• Display the student comment form URL, or create
shortcuts on student workstations to ensure each
student is able to complete a form after testing.
• Ensure that you have a way to contact the
technology coordinator or the school assessment
coordinator without leaving the room unattended.36
Materials Needed
for Testing
Test Administration Manual
• You will need the Spring 2012 End-of-Course Test
Administration Manual to read the test administration
scripts to students.
• When testing students who are allowed certain
accommodations, you may need to modify the scripts. It is
especially important that you review the scripts BEFORE
testing begins to determine the necessary modifications. Do
not interpret this as permission to paraphrase test items.
• Scripts and instructions for the administration of paperbased forms are provided in Appendix A.
• **Updated scripts for the administration of accommodated
computer-based test forms (large print, color contrast,
zoom, screen reader, assistive devices) are available at
www.FLAssessments.com/SpringEOC.
37
Materials Needed
for Testing
Test Administration Manual (cont.)
• Appendix D on page 333 is the CBT Test
Administrator Quick Reference Guide.
• This guide lists possible error messages students
may encounter, explanations for each message,
and possible solutions.
• This guide is a helpful resource for test
administrators during testing.
38
Updated TestHear Scripts
•
The Spring 2012 EOC Manual was printed prior to this functionality change;
therefore the scripts in the manual should be replaced with the updated scripts
distributed by FDOE and available at www.FLAssessments.com/SpringEOC.
 To administer the accommodated EOC ePATs: In place of pages 220-249 in
the Spring 2012 EOC Manual, use the revised Script for Administering the
Accommodated Practice Test (TestHear ePAT) for Algebra 1 EOC, the Script
for Administering the Accommodated Practice Test (TestHear ePAT) for
Biology 1 EOC , and the Script for Administering the Accommodated
Practice Test (TestHear ePAT) for Geometry.

•
To administer the accommodated computer-based EOC Assessments: In
place of pages 250-287 in the Spring 2012 EOC Manual, use the revised
Script for Administering Accommodated Computer-Based Algebra 1 EOC
Assessment, the Script for Administering Accommodated Computer-Based
Biology 1 EOC Assessment, and the Script for Administering Accommodated
Computer-Based Geometry EOC Assessment.
Please pay special attention to updated instructions regarding hand-held
calculators and scripts for TestHear forms (denoted by **).
39
Materials Needed
for Testing
Student Authorization Tickets
• The School Assessment Coordinator sections of the manual
provide instructions for scheduling students into test sessions
and printing Student Authorization Tickets.
– Please Note: Specific instructions for printing tickets for
students enrolled in remedial coursework during the summer
session will be provided through adult education.
• For each test session, each student needs a Login ID and a test
code (password), which are printed on the Student Authorization
Tickets.
• Students will need a pen or pencil during testing to sign their
tickets.
• The test administrator will give each student a ticket
only AFTER all students have entered the testing room,
as instructed in the script, and all tickets must be
40
collected BEFORE students leave the testing room.
Materials Needed
for Testing
Student Authorization Tickets (cont.)
Student Authorization Tickets must be handled in a secure
manner and returned to the school assessment coordinator
immediately after each day of testing is completed.
41
Materials Needed
for Testing
Session Roster
• A Session Roster is a list of all students scheduled in a test
session that displays important information including:
̶
̶
̶
̶
̶
̶
̶
̶
̶
̶
Test Administration
Session Name
Test to be Administered
Test Code (password)
Student Name
Florida ID Number
Student Date of Birth
Class Information
Login ID
Blank space to record attendance information and accommodations used
• The Session Roster may be used to record required
administration information.
42
Materials Needed
for Testing
Session Roster (cont.)
Session Rosters must be handled in a secure manner and
returned to the school assessment coordinator immediately
after each test session is completed.
43
Materials Needed
for Testing
Test Group Code
• A test group code is a unique four-digit number used to
identify a group of students testing together.
• School assessment coordinators will generate a unique
four-digit code for each test session.
• Each group of tested students, initial or make-up, in a
testing room should receive a unique test group code.
• Students will enter the test group code before beginning
the test, as indicated in the scripts.
44
Test Code &
Test Group Code
Test Code
Test Group Code
A six-digit code created by PearsonAccess
and printed on Student Authorization Tickets
and Session Rosters. The Login ID and the
test code are required to log in to TestNav.
A unique four-digit number created by school
assessment coordinators used to identify
groups of students tested together. The test
group code is entered after the Welcome
screen in TestNav and before students see
the first question.
45
Materials Needed
for Testing
Reference Sheets and Periodic Tables
• Paper reference sheets are provided to all students
taking the Algebra 1 and Geometry EOC Assessments.
• If your school will provide paper copies of periodic
tables to students taking the Biology 1 EOC
Assessment, make sure a sufficient number of copies is
available.
• Reference sheets and periodic tables are also available
in the TestNav and TestHear software.
www.FLAssessments.com/SpringEOC
46
Materials Needed
for Testing
Reference Sheets and Periodic Tables
(cont.)
• Once students complete the test, the test
administrator should collect all reference sheets
and periodic tables.
• School assessment coordinators should return
them in the District Assessment Coordinator Only
box.
• Used reference sheets and periodic tables
are secure materials.
47
Materials Needed
for Testing
Four-Function Calculators
• The computer-based TestNav Algebra 1 and Biology 1 EOC
Assessments have a built-in four-function calculator.
• Test administrators should have a supply of approved calculators
for these students; if requested. No other calculators may be
used.
• **TestHear forms of the Algebra 1 and Biology 1 EOC
Assessments do not include an online calculator. Hand-held
calculators must be provided for students using TestHear
accommodated forms.
• Students with visual impairments may use the approved large
key/large display calculators or approved talking calculators
supplied by the FDOE.
48
Materials Needed
for Testing
Scientific Calculators
• The computer-based TestNav Geometry EOC Assessment
has a built-in scientific calculator.
• Once a student has participated in a practice test, he or she
may request to use an approved scientific calculator, if one
is available. (See page 20 in the Spring 2012 EOC Manual
for a list of approved scientific calculators.)
• Students who will test using TestHear accommodated forms
of the Geometry EOC Assessment will be provided with
handheld scientific calculators by FDOE.
49
Materials Needed
for Testing
Computer-Based Testing Work Folders
• The Florida Computer-Based Testing Work Folder is a blank piece of
yellow 11x17 paper folded in half with grid paper on the back cover.
Work folders arrived in your shipment of test administration manuals.
• For the CBT Algebra 1, Biology 1, and Geometry EOC Assessments,
students are provided with work folders to work the problems. One
work folder should be sufficient for each student; however, students
may request additional folders.
• Work folders are to be distributed to students at the beginning of each
test session.
• School assessment coordinators and test administrators must ensure
that students have enough desk space to use their folders.
50
Materials Needed
for Testing
Computer-Based Testing Work Folders
(cont.)
• Once students complete the test, the test
administrator must collect all work folders.
• The school assessment coordinator should package
the used folders in the District Assessment
Coordinator ONLY box.
• Used work folders are secure materials.
51
Materials Needed
for Testing
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters a
room for the
purpose of
monitoring a test
MUST sign the log
for that testing
room.
www.PearsonAccess.com/fl
52
Materials Needed
for Testing
Seating Chart
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts must capture the following
information:
̶
̶
̶
̶
̶
̶
̶
the room name/number
student names and their location in the room during testing
date
session starting time
test administrator name
names of proctors (if applicable)
test group code
• All seating charts must indicate the front and back of the room, as well
as the direction students are facing.
• If students move around or change seating during a test session, a new
seating chart must be created.
53
Materials Needed
for Testing
Additional items
• Pens and/or pencils
• Clock or watch
• Signs
̶
̶
Do Not Disturb Sign
Electronic Devices Sign
54
Test Administrator
During Testing
 Maintain the seating chart, Security Log, and record of
required administration information for your room.
 Ensure that each student has a pen or pencil and distribute
testing materials as indicated in the scripts.
 Read the appropriate administration scripts VERBATIM to
students. Please read the important information and adhere
to the instructions between the SAY boxes.
 Keep accurate time for each test session and display times
for students.
 Maintain test security at all times and report violations or
concerns to your school assessment coordinator
immediately.
55
Supervise Test
Administration
During testing, Test Administrators should ensure the
following:
• Students have cleared the area around their workstations of
all materials except for Student Authorization Tickets, pens
or pencils, and the following materials, as applicable: work
folders, calculators, periodic tables, and reference sheets.
• Students agree to the student pledge and enter the correct
test group code.
• Students do not talk or make any disturbance.
• Students are working independently.
• Students are working in the correct test.
56
Supervise Test
Administration
• It is not appropriate to use cell or classroom phones,
grade papers, or work on the computer during testing.
• While you may encourage students to continue
working, you may not talk with them about test items
or help them with their answers.
• If students indicate they have finished the test before
the allotted time for the session has elapsed and they
have not yet submitted, you may encourage them to
go back and check their work.
57
Test Administrator
After Testing
 Verify that you have collected all required administration
information, including accommodations actually used by
each student.
 Verify that your seating chart and Security Log have been
completed correctly.
 Make copies for your files.
 Report any missing materials to your school assessment
coordinator.
 Organize materials and return them to your school
assessment coordinator.
 Complete the Spring 2012 EOC Test Administrator
Comment Form at www.FLAssessments.com/SpringEOC.
58
School Assessment
Coordinator
Before, During, and After
Testing
59
School Coordinator
Before Testing
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the Florida EOC
Test Administration and Security Agreement.
 Train your test administrators and proctors, including non-school-based
instructors (e.g., itinerant teachers). You must train several employees to
act as possible alternates.
 Ensure that test administrators sign the Test Administrator Prohibited Activities
Agreement and Florida EOC Test Administration and Security Agreement.
 Receive test materials from your district assessment coordinator.
 Inventory the materials within 24 hours of receipt and report missing materials
or request additional materials immediately.
 Communicate testing policies with parents and students.
60
Receive Test
Materials
• You will be provided with the following materials,
as appropriate for your school:
̶
Computer-Based
̶
̶
Work folders
Algebra 1 and Geometry EOC Reference Sheets
Other materials, as indicated in the Spring 2012 EOC Manual (as applicable)
̶
̶
Paper-Based
̶
̶
PreID labels and rosters
School Boxes (contents listed on pages 98-99 of the manual)
Special Document Boxes, if applicable (Braille only)
̶
̶
Calculators
̶
Contact TDC at 305-995-3743 if you do not have an adequate supply of
approved handheld calculators.
61
Receive Materials/
Maintain Security
• Keep materials secure at all times.
• No more than three individuals may have access to the
locked storage area.
• Maintain the Test Materials Chain of Custody
Form (Appendix E of the manual) to track test
materials before and after testing.
• Do not open shrink-wrapped packets or begin
preparing (applying student labels) more than
five (5) days prior to each test administration.
• Save the original boxes for returning To Be Scored
special document materials.
• If you need additional materials, contact the Test
Distribution Center at 305-995-3743.
62
Communicate Testing
Policies
Communicate Testing Policies to Parents and
Students
• Electronic Devices Policy—If students are found with ANY
electronic devices during testing, their tests will be invalidated. The
best practice would be for students to leave devices at home or in
their lockers on the day of testing.
• Leaving Campus—If students leave campus before completing the
test (for lunch, an appointment, or illness, etc.), they WILL NOT be
allowed to complete the test.
• Student Pledge—Students will be asked to read and agree to a
pledge prior to testing indicating that they will not give or receive
unauthorized help during the test. If students are caught cheating
or irregular answer patterns are detected during scoring, their tests
will be invalidated.
63
School Coordinator
Before Testing
 For the Algebra 1 and Geometry EOC Assessments, ensure an
adequate supply of reference sheets is available for all students.
 Communicate the process for collecting required administration
information to your test administrators.
 Distribute test group codes to test administrators.
 Assign proctors, as needed.
 Arrange practice test sessions.
 Ensure that appropriate test settings are available for all test
sessions.
 Create CBT Test Administrator accounts in PearsonAccess for
test administrators to monitor and resume students during
testing (optional).
 Verify student information and create test sessions.
 Distribute Session Rosters and Student Authorization Tickets on
the day of test administration.
64
Proctors
• When testing a large group of students, proctors
MUST be assigned to the room to assist the test
administrator.
• Refer to the table below for the required number
of proctors.
1-25 students
26-50 students
Test Administrator*
Test Administrator and 1 Proctor
51-75 students
Test Administrator and 2 Proctors
* It is strongly encouraged that a proctor be assigned to rooms with 25 or fewer students
whenever possible.
65
Arrange ePATs
• Schools must administer an ePAT using the
appropriate script provided in the Spring 2012 EOC
Manual to all students to be tested to ensure that
students have enough time to become familiar with the item
types and features of the testing platform.
• Schedule and arrange ePATs as described in the Spring 2012
EOC Manual.
 Complete prior to administration and record attendance.
 Read verbatim the appropriate ePat script in manual.
 Provide students with URL so they can practice on their
own: www.FLAssessments.com/ePAT.
66
Arrange ePATs
• Students who require accommodated CBT forms (e.g., large
print, color contrast, zoom, screen reader, assistive devices)
must complete a practice test for the specific accommodated
form or form combination they will use during testing.
• To access instructions for downloading and installing the
ePAT Launcher and practice test content, go to
www.FLAssessments.com/ePATs. The technology
coordinator will need to download and install the
software.
67
Managing PearsonAccess
Student Information
• The EOC PreID file submitted to the vendor was based on
students enrolled at your school as of March 19, 2012.
 School may begin adding students using the Create New
Student wizard on March 26, 2012.
• Access Session Roster for verifying student information
 Students must be assigned to a test session BEFORE student
data can be verified.
• All students testing on the computer that were captured in
the PreID file will be in a class called FL CLASS.
• Verify the accuracy of Student Name and Student
Florida ID number using the Session Roster prior to
testing.
• Note: Information on the submission of the PreID file for
the summer administration will be provided as it becomes68
available.
Create Test Sessions
• Test Session is a required field for scheduling students to
take a test. The three ways that you can set up sessions
are: Test Group, Test Day, or Test Administration.
• Test sessions were NOT created via the PreID file upload.
• Schools must create test sessions before you can verify
student information.
 These can be temporary sessions for the purpose of verifying
student information, or they can be test sessions you plan to
use for testing.
• Detailed instructions on how to create a test session and
verify student information are on pages 107-110 of the
manual.
69
Organizing Test Sessions
• Only two ways recommended for organizing test sessions
1. By Test Group – only includes students in a particular group
(e.g., class, testing room) who will be testing together
Advantage: PearsonAccess can be used to manage the testing
groups and session rosters will include only one group of students
testing together. Can also be used to distinguish between students
taking regular computer-based form (Main) and the
accommodated forms.
Disadvantage: will require setup and management of more
sessions
2. By Test Day – includes all students in a school to be tested in a
subject on a particular day
Advantage: greater security because a session can be started and
stopped on the same day
Disadvantage: requires coordination of testing groups at the school
70
School Coordinator
Before Testing
 Make arrangements to test any special program students
(Miami-Dade Online and virtual school programs, Home
Education Program, etc.) who may be testing at your
school.
 If any students who require accommodations are testing at
your school, discuss with test administrators how
accommodations will be provided (Appendix A).
 Complete Computer-Based Assessments Readiness
Activities.
 Infrastructure Trial
 Certification Tool
 Maintain a list of test sessions to provide to the
school technology coordinator to have the test
content cached for all sessions.
71
School Coordinator
During Testing
 Ensure that the Proctor Caching computer is on and the
Proctor Caching software is running while students are
testing.
 Ensure that test sessions have been started in
PearsonAccess (page 128).
 Provide test administrators with additional materials, as
necessary.
 Monitor each testing room to ensure that test administration and
test security policies and procedures are followed, seating charts
and Security Logs are properly completed, and required
administration information is collected.
 Be available during testing to answer questions from test
administrators.
 In PearsonAccess, monitor session status and resume students’
tests, if necessary (pages 129-131).
72
 Arrange for and supervise make-up administrations.
School Coordinator
After Testing
 Verify that all distributed secure materials have been returned. Report
any missing materials to your district assessment coordinator and
conduct the necessary investigation.
 Make copies of all collected required administration information, seating
charts, and Security Logs and file the copies.
 In PearsonAccess, stop test sessions and invalidate student tests, if
necessary.
o Invalidations should be recorded in PearsonAccess by 4:00
p.m. on the Friday of each week of testing.
 In PearsonAccess, record accommodations actually used by students.
o Accommodations should be recorded by 4:00 P.M. on the
Friday of the week the student tested.
 Organize materials and return them to your district assessment
coordinator.
 Complete the Spring 2012 EOC School Assessment Coordinator
Comment Form in PearsonAccess, and encourage test administrators to
complete a form.
73
Test Invalidation
• A test MUST be invalidated if either of the following
circumstances occurs:
̶
̶
A student has an electronic device during testing
A student is cheating during testing
• A test MAY be invalidated if one of the following
circumstances occurs:
̶
̶
̶
̶
̶
A student becomes ill and is unable to finish
A student is not allowed the correct amount of time
An error occurs in the administration of an accommodation
An error occurs in test administration or procedures
A student is disruptive during testing
• More information about test invalidation and instructions 74
may
be found on page 18 of the Spring 2012 EOC Manual.
Organize and
Return Materials
• Inventory and store hand-held, approved four-function
calculators.
• File the Student Authorization Tickets, Florida EOC Test
Administration and Security Agreements, and the Test
Administrator Prohibited Activities Agreements for one
calendar school year.
• Copy the seating charts, required administration information,
and Security Logs, file the copies, and return the originals in
the District Assessment Coordinator ONLY box.
• Return used and unused reference sheets and periodic tables,
Session Rosters, and work folders in the District Assessment
Coordinator ONLY box.
• Return large key/large display and/or talking calculators and
handheld scientific calculators in manila envelope, if
applicable.
75
Paper-Based Tests (PBT)
The following slides relate to the administration of paper-based tests
(regular print or Braille), which are only offered as accommodations
for the Algebra 1, Biology 1, and Geometry EOC Assessments.
Note: There are no paper-based accommodations for the U.S. History
EOC Field Test.
Each slide contains an icon of a pencil and a test to indicate that the
information pertains to paper-based tests only.
Important: All paper-based administration should be
completed at the beginning of each testing window.
76
PBT Chain of Custody
Form
• The Test Materials Chain of Custody form is
available in Appendix E of the Spring 2012
EOC Manual and in PearsonAccess.
• The form must be completed by every
individual who handles test materials before
and after testing.
• A certified educator must be present at all
times that test materials are handled
77
directly.
PBT Materials
Needed for
Testing
• Test Documents
̶ Algebra 1 EOC Test and Answer Books
̶ Biology 1 EOC Test and Answer Books
̶ Geometry EOC Test and Answer Books
• Reference Sheets and Periodic Tables –
packaged in packs of ten and shipped with test
materials
• Calculators
78
PBT Security
Numbers
•
•
•
•
Used to account for each test and answer book
Consists of a nine-digit number followed by a check digit
Packing list will indicate the number ranges assigned to each school.
Do not open shrink-wrapped materials (with security
numbers) or begin preparing (applying student labels) more
than 5 days prior to each EOC test administration.
• Written documentation of the number ranges must be
maintained at all times during distribution and return of
books.
• Pre-populated Administration Record/Security Checklists are provided
in PearsonAccess.
 Go to Test Setup and click the Orders link. From the Reports
drop-down, select “Security Checklist Detail.”
• Test administrator should maintain a list of all secure materials
assigned to him or her, including any additional materials assigned 79
throughout the administration..
www.FLAssessments.com/SpringEOC
PBT Sample
Student Grid Sheet
•Student grid sheet
captures student
demographic information.
 A document is
preidentified if it has
a student label affixed.
•Blank student grid sheets
(non-preidentified) must be
gridded using a No. 2
pencil.
•For more information
about specific demographic
fields, see pages 120-122
of the manual.
80
PBT Sample
Preidentified (PreID)
Student Label
• Four elements must be correct on PreID labels: student
name, Florida ID number, district number, and school
number.
• If the student name, Florida ID number, district number,
OR school number is INCORRECT on a label, a nonpreidentified test and answer book MUST be gridded.
81
PBT Student
Enrollment
Information/Testing
History
Blank student grid sheets non-preidentified only
(without a PreID student label)
• On the back of the paper-based test and answer book,
complete the Student Enrollment Information box to
indicate whether the student is taking the EOC Assessment
for the first time (Algebra 1 only) and;
• Whether the student is currently enrolled in, was
previously enrolled in, or has never been enrolled in one of
the courses in the Course List box (Algebra 1, Biology 1,
and Geometry).
• See page 123 of the Spring 2012 EOC Manual for samples
82
of the boxes for the different subjects.
Invalidation: PBT DNS
and UNDO Bubbles
• Located in the SCHOOL USE ONLY box on the student
grid sheet.
• See page 19 of the manual for circumstances when the
bubble should be gridded.
• If a DNS bubble has been gridded by mistake, erase the
DNS bubble and grid the UNDO bubble. Package the
document with other TO BE SCORED materials.
83
PBT School Assessment
Coordinator: After Testing
Return Test Materials
Mispackaged materials will delay reporting of student results.
1. Verify that all distributed secure materials have been returned. Notify your district
assessment coordinator immediately if any secure materials are missing.
2. Check for and remove any stray reference sheets or periodic tables from the test
and answer books.
3. Make copies of the records of required administration information.
4. Make copies of all Security Logs and seating charts and file the copies.
5. If a test has been invalidated, verify that the DNS bubble has been gridded and
that the document is placed with TO BE SCORED materials.
Verify that the DNS bubble has been gridded on a defective document and that the
document is placed with NOT TO BE SCORED materials.
Verify that no DNS bubble has been gridded by mistake. If it has, verify that the
DNS bubble has been erased and the UNDO bubble has been gridded and place the
document with TO BE SCORED materials.
84
PBT School Assessment
Coordinator: After
Testing
Complete Document Count
Forms
1. Verify that all documents
from make-up sessions are
included.
2. Do not copy blank count
forms; however, once the
count forms are completed,
you may copy them for your
records.
3. Place each completed form
on top of the first stack of
corresponding TO BE
SCORED test and answer
books.
85
PBT School Assessment
Coordinator: After
Testing
Paper Bands
• Each document type must be banded separately. You may
use more than one paper band per document type, if
necessary.
• Complete all fields on the paper band.
86
PBT School Assessment
Coordinator: After
Testing
Package Materials for Return
Prepare the following types of boxes for return to the Test
Distribution Center (TDC) (as appropriate):
• Algebra 1 TO BE SCORED documents—Purplelabeled boxes
• Biology 1 and Geometry TO BE SCORED
documents—Green-labeled boxes
• All NOT TO BE SCORED materials—Yellow-labeled
boxes, including Special Document materials
• Special Document TO BE SCORED materials, if
applicable—White-labeled boxes
• District Assessment Coordinator ONLY box (no label)
87
PBT TO BE SCORED
Test and Answer Books
Packaging Diagram
Miami
Dade
Online
Academy
(13/7001)
Note:
Place invalidated
documents marked DNS
below the Document Count
Form and include in count.
88
PBT Special Documents
(Braille) Packaging
Diagram
89
Spring 2012 PBT
Return Schedule
EOC TEST MATERIALS
HAND-DELIVER MATERIALS TO TDC
GEOMETRY: GREEN “TO BE
SCORED” & YELLOW “NOT TO BE
SCORED” MATERIALS
THURSDAY, MAY 3, 2012
BIOLOGY 1: GREEN “TO BE
SCORED” & YELLOW “NOT TO BE
SCORED” MATERIALS
THURSDAY, MAY 10, 2012
ALGEBRA 1: PURPLE “TO BE
SCORED” & YELLOW “NOT TO BE
SCORED” MATERIALS
THURSDAY, MAY 17, 2012
Important Note: For the return of WHITE “TO BE SCORED ” Special Documents
(Braille), please follow the aforementioned school return dates based on EOC test.
All schools and centers must hand-deliver all EOC materials to TDC by 3:30 p.m.90
School Coordinator
after testing
District Assessment Coordinator ONLY Boxes
Test
Geometry,
Biology 1,
Algebra 1,
and US
History Field
Test
MATERIALS INCLUDED
Original Administration Record/Security
Checklists
Session Rosters (CBT only)
Florida Computer Based Testing Work Folders
(used and unused) (CBT only)
Reference sheets and Periodic Table of the
Elements (used and unused)
Original Security Logs
Original Seating Charts
Original Accounting for All Secure Documents,
(PBT only)
Original School Procedural Checklist (FM-6927)
LABEL
COLOR
MANUAL
REFERENCE
No Return
Label –
Mark Boxes
District
Coordinator
ONLY
Page 146
Steps 1-4
Note: Please
cross out the
first bullet
under #1. We
do not want
any ancillary
materials.
The District Assessment Coordinator Only box(es) may be hand-delivered
to TDC or sent via school mail to Magaly Hernandez at Work Location:
9038, by Friday, June 1, 2012.
91
Reminders
• Inappropriate actions by school or district personnel before,
during, or after test administration may result in
consequences including test invalidations and/or loss of
teaching certification.
• School assessment coordinators must ensure that all school
administrators, test administrators, and proctors receive adequate
training prior to test administration.
• All personnel involved in test administration must read and sign an
EOC Administration and Security Agreement, provided in Appendix
E, and test administrators must sign a Test Administrator Prohibited
Activities Agreement, also provided in Appendix E.
92
Reminders
• Students may not have any electronic or recording
devices, including, but not limited to, cell phones and
smart phones, at their desks, in their pockets, or
anywhere they can reach them during testing, even if
the devices are turned off or the students do not use
them.
• If a student is found to be in possession of ANY
electronic device(s) during testing, his or her test must
be invalidated in order to successfully enforce this policy.
• Students and parents must be made aware of this
policy prior to testing.
93
Reminders
• If a student begins a session and leaves campus without
finishing (due to an appointment, illness, etc.), he or she
will NOT be allowed to complete that session.
• No exceptions will be made once the student
leaves the school’s campus, so parents and
students must be made aware of this policy.
• If you have concerns about a student, you should not
allow the student to begin. Instead, arrange to
administer the test to that student in a different test
session or on another day.
94
CBT Reminders
For computer-based testing only:
• Schools must administer an ePAT using the
appropriate script provided in the Spring 2012
EOC Manual to all students to be tested to ensure
that students have enough time to become familiar with
the item types and features of the testing platform.
• **TestHear ePAT scripts in the manual should be
replaced with the scripts distributed by the FDOE and
available at www.FLAssessments.com/SpringEOC.
• ePATs can be used at any time up to the day of the test.
• The ePAT is also available for students to practice with
on their own.
95
PBT Reminders
For paper-based testing only:
• PreID student labels for paper accommodations will be provided if
included in PreID file upload. Affix the label to the correct test for that
student.
̶
The following four categories must be correct on a label in order for it to
be used: Student Name, Florida ID Number, District Number, and School
Number.
• School assessment coordinators and test administrators must track
security numbers of secure test documents in their records of required
administration information.
• Test administrators must refer to the Braille Test Administration section
in Appendix A of the manual for Braille responsibilities. School
coordinators should refer to their respective Responsibilities After
Testing sections for instructions.
• Pre-populated Administration Record/Security Checklists are provided96
in PearsonAccess.
Comment Forms
• After testing, test administrators, school
coordinators, and technology
coordinators, are encouraged to complete
a CBT comment form located at
www.PearsonAccess.com/SpringEOC.
• Thank you for your valuable feedback!
97
Pearson Support and
PearsonAccess
Contact Pearson Support
• Phone Number: 1-877-847-3043
• E-mail: Florida@support.pearson.com
Appendix C in the Spring 2012 EOC Manual provides the
following information:
• PearsonAccess
̶ Browser requirements
̶ Logging in for the first time
̶ Resetting passwords
• Training Center
̶ Test Setup Exercise
98
Contact Information
Student Assessment and Educational Testing
Maria C. Bruguera, Director
Email: mbruguera@dadeschools.net or
Mara Ugando, Staff Specialist
Email: mugando@dadeschools.net
Phone: 305-995-7520
Fax: 305-995-7522
99